HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #1014
Date: 09/27/2016
Commission Meeting Date: 10/27/2016
Type: Resolution
Subject: Piggyback - Synovia Solutions
Purpose of Item:
Requesting Department: Department of
Procurement
Sponsored By:
District Impacted: All
The nature of this item is to establish a resolution authorizing the piggyback of School
District of St. Lucie County's RFP 15-08, pursuant to Section 18-111 of the Code of the
City of Miami, with Synovia Solutions, LLC, which was competitively solicited for a five
year contract term and will expire on October 27, 2019, with three, one year options to
renew, subject to any extensions and/or replacement contracts by the School District of
St. Lucie County; allocating funds from various sources of funds from the user
departments and agencies, subject to the availability of funds and budgetary approval at
the time of need.
Background of Item:
The City of Miami (City) Information Technology Department (ITD) has identified a need
for an Enterprise Telematics GPS Solution (GPS Solution) for citywide use in City
owned vehicles. Accessing of the School District of St. Lucie County's Contract RFP 15-
08 will enable all City Departments to obtain and use, on an as -needed contractual
basis, the GPS Solution for tracking City vehicles.
Budget Impact Analysis
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$531,240.00 ($13.98 per light duty vehicle per month, 38 months X $13.98 X approximately
1,000 light duty vehicles)
Department of Procurement
Office of Management and Budget
Office of the City Attorney
Office of Management and Budget
City Manager's Office
City Manager's Office
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
Office of the Mayor
Reviewed B
Annie Perez
Jacques Joseph
Marta Gomez
Christopher M Rose
Anna Medina
Daniel J. Alfonso
Barnaby L. Min
Victoria Mendez
Victoria Mendez
Mayor's Office
Department Head Review
Budget Analyst Review
Legislative Division Review
Budget Review
Assistant City Manager Review
City Manager Review
Completed
Completed
Completed
Completed
Skipped
Completed
Review Pending Completed
Approved as to Form and Correctness
Approved as to Form and Correctness
Signed by the Mayor Completed
09/27/2016 3:48 PM
09/27/2016 4:22 PM
09/27/2016 5:26 PM
10/12/2016 1:35 PM
10/17/2016 10:18 AM
10/17/2016 12:30 PM
10/17/2016 3:19 PM
Completed
Completed
11/04/2016 6:41 PM
Office of the City Clerk City Clerk's Office
Signed and Attested by the City Clerk Completed 11/04/2016 6:45 PM
City Commission Nicole Ewan Meeting Completed 10/27/2016 9:00 AM
City of Miami
Legislation
Resolution
Enactment Number: R-16-0523
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 1014 Final Action Date:10/27/2016
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE PROCUREMENT OF THE ENTERPRISE TELEMATICS GPS
SOLUTION FROM SYNOVIA SOLUTIONS, LLC, FOR USE IN CITY OF MIAMI
("CITY") OWNED VEHICLES, CITYWIDE, PURSUANT TO SECTION 18-111 OF THE
CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, UTILIZING THE
COMPETITIVELY SOLICITED AND EXISTING SCHOOL DISTRICT OF ST. LUCIE
COUNTY'S REQUEST FOR PROPOSALS ("RFP") No. 15-08, EFFECTIVE THROUGH
OCTOBER 27, 2019, WITH THREE (3) ADDITIONAL ONE (1) YEAR OPTIONS TO
RENEW, SUBJECT TO ANY RENEWALS, EXTENSIONS AND/OR REPLACEMENT
CONTRACTS BY THE SCHOOL DISTRICT OF ST. LUCIE COUNTY; ALLOCATING
FUNDS FROM VARIOUS SOURCES OF FUNDS FROM THE END USER
DEPARTMENTS AND AGENCIES; FURTHER AUTHORIZING THE CITY MANAGER
TO EXECUTE ANY AMENDMENTS TO THE SUPPLEMENTAL AGREEMENT, IN A
FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR
SAID PURPOSE.
WHEREAS, the City of Miami ("City") has an ongoing need for an Enterprise
Telematics GPS Solution to track City vehicles in order to monitor and reduce
unauthorized or improper use; and
WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida,
as amended ("City Code"), the Chief Procurement Officer has also determined that the
awarded contract between the School District of St. Lucie County and Synovia
Solutions, LLC, pursuant to Request for Proposals ("RFP") No. 15-08, was entered into
pursuant to a competitive process in compliance with the City's laws, policies, and
procedures; and
WHEREAS, the adoption of this Resolution will also enable all City Departments
to obtain and use the Enterprise Telematics GPS Solution from Synovia Solutions, LLC,
on an as -needed contractual basis, subject to the availability of funds and budgetary
approval at the time of need;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA
Section 1. The recitals and findings contained in the Preamble to this Resolution
are adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The procurement of the Enterprise Telematics GPS Solution from
Synovia Solutions, LLC, for use in City -owned vehicles, Citywide, pursuant to Section
18-111 of the City Code, utilizing the competitively solicited and existing School District
of St. Lucie County's Contract RFP No. 15-08, effective through October 27, 2019, with
three (3) additional one (1) year options to renew, subject to any renewals, extensions
and/or replacement contracts by the School District of St. Lucie County, is authorized.
Section 3. Funds to be allocated from the various sources of funds from the end
user departments and agencies, subject to the availability of funds and budgetary
approval at the time of need.
Section 4. The City Manager' is authorized to execute any amendments to the
supplemental agreement, in a from acceptable to the City Attorney, as may be
necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption
and signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Attor
10/18/2016
1 The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
2 This resolution shall become effective as specified herein unless vetoed by the Mayor within
ten (10) days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by the City Commission or upon
the effective date stated herein, whichever is later.