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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #1115 Date: 10/05/2016 Commission Meeting Date: 10/27/2016 Type: Subject: Requesting Department: Department of Fire - Rescue Sponsored By: District Impacted: All Resolution Access - Medical Equipment Decontamination Purpose of Item: The nature of this item is to establish a resolution authorizing access to utilize the existing Miami -Dade County Backboard and Miscellaneous Medical Equipment Pick -Up and Decontamination Contract No. FB-00058, pursuant to Section 18-111 of the Code of the City of Miami, with Stericycle, Inc. which was competitively solicited for five years and will expire on August 31, 2019, subject to any extensions and/or replacement contracts by Miami -Dade County; allocating funds from the Department of Fire Rescue (Fire) General Fund, subject to availability of funds and budgetary approval at the time of need. Background of Item: Fire has identified a need for backboard pick-up and decontamination services due to the shortage of backboards in the hospitals of Miami -Dade County. Accessing of the Miami -Dade County Contract No. FB-00058 will enable Fire to utilize an approved vendor to provide a means to pick-up, decontaminate and reintroduce into circulation, the backboards, ensuring all units have the available tools necessary to provide EMS services throughout the City. This is a five year contract that will expire on August 31, 2019. The estimated fiscal impact is $4,000.00 for the initial year. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $4,000.00 (initial year) General Account No: 0001.184010.534000 Department of Fire -Rescue Department of Fire -Rescue Office of Management and Budget Department of Procurement Office of Management and Budget Reviewed B Arturo Gomez Joseph Zahralban Pedro Lacret Annie Perez Christopher M Rose Fire Department Review Department Head Review Budget Analyst Review Procurement Review Budget Review Completed Completed Completed Completed Completed 10/11/2016 10:05 AM 10/11/2016 10:19 AM 10/11/2016 1:05 PM 10/13/2016 12:01 PM 10/14/2016 5:03 PM City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Daniel J. Alfonso Valentin J Alvarez Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Manager Review Completed Legislative Division Review Completed Deputy City Attorney Review Completed Approved as to Form and Correctness Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed 10/17/2016 2:27 PM 10/17/2016 7:18 PM 10/18/2016 10:09 AM Completed 10/27/2016 9:00 AM 11/04/2016 4:52 PM 11/04/2016 6:09 PM City of Miami Legislation Resolution Enactment Number: R-16-0507 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 1115 Final Action Date:10/27/2016 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE PROCUREMENT OF BACKBOARD AND MISCELLANEOUS MEDICAL EQUIPMENT PICK-UP AND DECONTAMINATION SERVICES WITH STERICYCLE, INC., FOR THE DEPARTMENT OF FIRE -RESCUE, PURSUANT TO SECTION 18-111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA AS AMENDED, UTILIZING THE COMPETITIVELY BID AND EXISTING MIAMI-DADE COUNTY CONTRACT NO. FB-00058, EFFECTIVE THROUGH AUGUST 31, 2019, SUBJECT TO ANY EXTENSIONS AND/OR REPLACEMENT CONTRACTS BY MIAMI-DADE COUNTY; ALLOCATING FUNDS FROM THE DEPARTMENT OF FIRE -RESCUE, GENERAL FUND, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE THE SUPPLEMENTAL AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AMENDMENTS TO THE SUPPLEMENTAL AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the Department of Fire -Rescue's ("Fire -Rescue") "accessing" of the Miami - Dade County ("County") Contract No. FB-00058 for Backboard and Miscellaneous Medical Equipment Pick -Up and Decontamination Services will enable Fire -Rescue to utilize an approved vendor to provide a means to pick-up, decontaminate and reintroduce into circulation the backboards, ensuring all units have the available tools necessary to provide Emergency Medical Service ("EMS") services to the City of Miami; and WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended ("City Code"), the Chief Procurement Officer determined that the County contract was entered into pursuant to a competitive process in compliance with the City of Miami laws, policies and procedures; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The procurement of backboard and miscellaneous medical equipment pick- up and decontamination services with Stericycle, Inc., for Fire -Rescue pursuant to Section 18- 111 of the City Code, utilizing the competitively bid and existing County Contract No. FB-00058, effective through August 31, 2019, subject to any extensions and/or replacement contracts by the County. Section 3. Funds to be allocated from Fire -Rescue's General Fund, subject to availability of funds and budgetary approval at the time of need, is approved. Section 4. The City Manager is authorized to execute the supplemental agreement, in substantially the attached form. Section 5. The City Manager is further authorized' to execute any amendments to the Supplemental Agreement, in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey ) 10/18/2016 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 2 This Resolution shall become effective as specified herein unless vetoed by the Mayor within ten (10) days from the date passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission or upon date stated herein, whichever is later.