HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #1113
Date: 10/05/2016
Commission Meeting Date: 10/27/2016
Type: Resolution
Subject: Accept Bids - Gym Equipment
Requesting Department: Department of
Procurement
Sponsored By:
District Impacted: All
PURPOSE OF ITEM:
The nature of this item is to authorize a resolution of the Miami City Commission
accepting the bid received August 8, 2016, pursuant to Invitation for Bid (IFB) No.
631380 for the procurement of gym equipment preventive maintenance, and repairs,
from Douglas Blau, Inc. dba Fitness Source, the lowest responsive and responsible
bidder. for an initial contract period of three (3) years, with the option to renew for two
(2) additional one (1) year periods; allocating funds from the various sources of funds of
the user departments, subject to the availability of funds and budgetary approval at time
of need.
BACKGROUND INFORMATION:
The Department of Parks and Recreation currently has a short term contract for the
maintenance of gym equipment for City parks which expires at the $25,000 threshold.
On July 15, 2016, the Procurement Department (Procurement) issued IFB No. 631380.
As required by the Procurement Code, the IFB was advertised and issued online. On
August 8, 2016, the IFB closed and two (2) bids were received; however one (1) was
non -responsive and the remaining bid was tabulated and reviewed, following the
guidelines published in the IFB. Procurement is recommending award to Douglas Blau,
Inc. dba Fitness Source, the sole responsive and responsible bidder. The total cost of
the contract is estimated at $50,400.00, in the aggregate for all five (5) years.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$50,400.00 estimate for all five (5) years in the aggregate.
General Account No: as required by department
Reviewed B
Department of Procurement Annie Perez Department Head Review Completed 10/13/2016 11:52 AM
Office of Management and Budget Jacques Joseph Budget Analyst Review Completed 10/13/2016 3:12 PM
Office of Management and Budget Christopher M Rose Budget Review Completed 10/17/2016 3:06 PM
City Manager's Office Anna Medina Assistant City Manager Review Skipped 10/17/2016 3:32 PM
Legislative Division Valentin J Alvarez Legislative Division Review Completed 10/17/2016 5:20 PM
City Manager's Office Daniel J. Alfonso City Manager Review Completed 10/18/2016 2:47 PM
Office of the City Attorney Barnaby L. Min Deputy City Attorney Review Completed 10/18/2016 7:54 PM
Office of the City Attorney Victoria Mendez Approved as to Form and Correctness Completed
City Commission Nicole Ewan Meeting Completed 10/27/2016 9:00 AM
Office of the Mayor Mayor's Office Signed by the Mayor Completed 11/04/2016 4:51 PM
Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 11/04/2016 6:08 PM
City of Miami
Legislation
Resolution
Enactment Number: R-16-0506
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 1113 Final Action Date:10/27/2016
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID
RECEIVED AUGUST 8, 2016, PURSUANT TO INVITATION FOR BID NO. 631380,
FROM DOUGLAS BLAU, INC. D/B/A FITNESS SOURCE, THE SOLE RESPONSIVE
AND RESPONSIBLE BIDDER TO PROVIDE GYM EQUIPMENT PREVENTIVE
MAINTENANCE AND REPAIRS FOR AN INITIAL CONTRACT PERIOD OF THREE (3)
YEARS, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR
PERIODS; ALLOCATING FUNDS FROM VARIOUS SOURCES OF FUNDS AND
AGENCIES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY
APPROVAL AT THE TIME OF NEED; AUTHORIZING ADDITIONAL FACILITIES AND
ITEMS TO BE ADDED TO THE CONTRACT; AND FURTHER AUTHORIZING THE
CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AMENDMENTS AND
MODIFICATIONS TO THE CONTRACT, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") has a need for the procurement of Gym Equipment
Preventive Maintenance and Repairs;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received August 8, 2016, pursuant to Invitation for Bid No. 631380,
from Douglas Blau, Inc. d/b/a Fitness Source, the sole responsive and responsible bidder, to
provide Gym Equipment Preventive Maintenance and Repairs, for an initial contract period of
three (3) years, with the option to renew for two (2) additional one (1) year periods, is accepted.
Section 3. Funds to be allocated from various sources of funds and agencies, subject to
the availability of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized' to add facilities and items to the contract as
needed.
Section 5. The City Manager is authorized1 to negotiate and execute any amendments
and modifications to the contract, in a form acceptable to the City Attorney, for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Httor
10/1872016
2 This Resolution shall become effective as specified herein unless vetoed by the Mayor within ten (10)
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission or upon the effective date stated
herein, whichever is later.