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FUND TITLE: Department of Homeland Security-FEMA- USAR-Cooperative Agreement Fiscal Year 2016 RESOURCES: Federal Emergency Management Agency ("FEMA") $1,216,082.00 APPROPRIATIONS: $1,216,082.00 Award Lettei- [].S. Department of Homeland Security VVaohington, D.C.2O472 Grant Musser City ofMiami ' Florida Task Force U 444SVV2NDAvenue, 10thF|oor Re: Grant Nu,EK4VV-2018'CA-00O10 Dear Grant Musser: Congnatu|edono, on behalf ofthe Department of Homeland Seouhty, your application for financial assistance submitted under the Fiscal Year (FY) 2016 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement has been approved in the amount of $1,216,082.00. You are not required to match this award with any amount of non -Federal funds. Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award. By accepting this award, You acknowledge that the terms ofthe following documents are incorporated into the terms ofyour ` Agreement Articles (attached to this Award Letter) ` Obligating Document (attached tothis Award Latter � ~ FY 2016 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement Notice of — - Funding Opportunity, Please make sure you read, Understand, and maintain a copy of these documents in your official file for this award. In order to establish acceptance of the avvond and its hsnna, please follow these instructions: Step 1: Please log in to the NO Grants system at httpo://portaifema.gov. Step 2: After logging in, you will see the Horne page with e Pending Tasks menu, Click on the Pending Tasks menu. select the Application sub -menu, and then click the link for "Award Offer Review" tasks. This link will navigate you to Award Packages that are pending review. Step 3: Click the Review Award Package icon (wrench) to review the Award Package and accept or decline the award. Please save orprint the Award Package for your records. System for Award Management (SAM): Grant recipients are to keep all of their information up to date in SAM, in parbcu|ur, your orgonizedon'a name, addnass. DUNS number. BN and banking information. Please ensure that the DUNS number used in SAM is the same one used to apply for all FEMA awards, Future payments will be contingent on the information provided in the SAM; tharefwre, it is imperative that the information is correct. The System for Award Management is located sKUt��' If you have any questions or have updated your information in SAM, please let your Grants Management Specialist (GMS) know as soon as possible. This will help use to make the necessary updates and avoid any interruptions in the payment process. BR|AN Agreement Articles US. Department OfHomeland Security Washington, D.C.20472 AGREEMENT ARTICLES National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement GRANTEE: City ofMiami ' Florida Task Force U PROGRAM: National Urban Search &Resuuo (US&R)Response System Readiness Cooperative Agreement AGREEMENT NUMBER: EK4@-2010-CA- OO1Q'SO1 TABLE {}FCONTENTS Article DHSSpecific Acknowledgements and Assurances Article U Aasurancea, Administrative Requinementa, Cost Phnvip|aa. and Audit Requirements Article U| VVhiat|eb|ower Protection Act Article |V Use ufDHS Seal, Logo and Flags Article USA Patriot Act of2OO1 Article VI Universal Identifier and System ofAward Management Article V|| Reporting of Matters Related to Recipient Integrity and Performance Artic|eVU| Rehabilitation Act of1Q73 Article IX Trafficking Victims Protection Act of2O0O Article Education Amendments of1S72(Equal Opportunity in Education Act) ' Title |X Article XI Terrorist Financing Artio|aXU SAFECOM Artiu|eXU| Procurement ofRecovered Materials ArddeX|V Notice ofFunding Opportunity Requirements Article XV Patents and Intellectual Property Rights ArhdeXV| Non'eupp|andngRoquinament Ardn\eXVU Lobbying Prohibitions ArUo|e XVU| Limited English Proficiency (Civil Rights Act of 1964. Title V|) ArticleX|X Hotel and Motel Fire Safety Act of1Q@O Adjc|eXX Fly America Act of1Q74 ArUc|eXX| Federal Leadership onReducing Text Messaging while Driving ArtideXXU Federal Debt Status Article XXU| False Claims Act and Program Fraud Civil Remedies ArtideXX|V Reporting Subowardaand Executive Compensation Article XXV Energy Policy and Conservation Act ArtideXXV| Duplication ofBenefits Article XXV|| Drug -Free Workplace Regulations Article XXV||| Debarment and Suspension Arbc|eXX|X Copyright Article XXX Civil Rights Act of 1908 ArtideXXX| Civil Rights Act mf19O4'Title V| Article XXX|| Best Practices for Collection and Use of Personally Identifiable Information (PU) Article XXX||| Americans with Disabilities Act of18SD Artio|eXXX|V Age Discrimination Act of1S75 Article XXXV Activities Conducted Abroad Article XXXV| Acknowledgment ofFederal Funding from DHS Article XXXV|| Cooperative Agreement Article XXXVi|| Program Income ArtidoXXX|X Acceptance ofPost Award Changes Article XL Prior ,Approval for Modification o[Approved Budget Article XL| Disposition nfEquipment Acquired Under the Federal Award ArtideXL|| National Environmental Policy Act Article XL||| Nondiscrimination in Matters Pertaining to Faith -based Organizations Article I - DHS Specific Acknowledgements and Assurances All necpiento, aub-recipienis, aucoeosors, transfereoa, and assignees must acknowledge and agree tocomply with applicable provisions governing DHS access to nacorda, e000untn, dooumento, information, facilities, and staff. 1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS. 2. Recipients must give DHS access to, and the right to examine and copy, nenords, accounts, and other documents and sources of information related to the award and permit access tofacilities, peroonne|, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Recipients must submit timely, nnmp|ete, and 000urako reports to the appropriate DHS officials and maintain appropriate backup documentation tosupport the reports. 4. Recipients must comply with all other special napordnQ, data ooUecbon, and evaluation nequinamen1s, as prescribed by law or detailed in program guidance. 5. If, during the past three years, the recipient has been accused of discrimination on the grounds of race, no|or, national origin (including limited English pmfioiancy), sex, age, dixabi|ity, re|igion, or familial statua, the recipient must provide o list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS financial assistance office and the DHS Office of (CRCL)bye-mail sA orbymail otU.S. Department ofHomeland Security Office forCivi|RightaondCivi|LibediesBui|ding41O.&4oi|Stop#O10UVVaahington.D.C. 20528. 6. In the event any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin settles o case or matter alleging such dismiminabon, recipients must forward a copy of the complaint and findings to the DHS financial assistance office and the CRCL office by e-mail or mail at the addresses listed above. The United States has the right to seek judicial enforcement of these obligations, Article 11 - Assurances, Administrative Requirements, Cost Principles, and Audit Requirements DHS financial assistance recipients must complete either the OMB Standard Fonn4Z4R_ Assurances -- Non -Construction Fl[Og[a[Ds. or nPFogIam as applicable. Certain assurances in these documents may not beapplicable Loyour program, and the DHS financial assistance office may require applicants tncertify additional assurances, Applicants are required to fill out the assurances applicable totheir program as instructed by the awarding agency. Please contact the financial assistance office ifYou have any questions. DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requinements, Coot Principles, and Audit Requirements for Federal Awards located at and adopted by DHS sd2C�F,R_Part 3OO2. Article III - Whistleblower Protection Act All recipients must comply with the statutory requirements forvvhiaUeb|uwer protections (if applicable) at 41 U^SI4712.ond 4and 431O Article IV - Use of DHS Seal, Logo and Flags All recipients must obtain permission from their financial assistance office, prior to using the OHS oae|(s). |ogoo, crests or reproductions of flags or likenesses of DHS agency offinia|o, including use of the United States Coast Guard nee|. |ngo, onasta orreproductions offlags orlikenesses ofCoast Guendofficials. Article V - USA Patriot Act of 2001 All recipients must comply with requirements ofthe Article VI - Universal Identifier and System ofAward Management All recipients are required to comply with the requirements set forth in the government -wide Award Tenn regarding the System for Award Management and Universal Identifier Requirements located e\ .the full text ofwhich is incorporated here by reference in the terms and conditions of your award, Article VII - Reporting of Matters Related to Recipient Integrity and Performance If the total value Of Your Currently active grants, cooperative agreements, and procurement contracts from all Federal assistance office exceeds $10,000,000 for any period of time during the period of performance of this Federal award, you must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient Integrity and Performance Matters located ot . the full text ofwhich isincorporated here byreference inthe terms and conditions of your award. Article VU|'Rehabilitation Act of1ST3 All recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, 2 - �aa amended, which provides that no otherwise qualified handicapped individual in the United States will, eo|e|y by naason of the handioap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. Article IX - Trafficking Victims Protection Act of 2000 All recipients must comply with the requirements of the government -wide award term which implements Section 106(g) of the Trafficking Victims Protection Aco[2000.(TVPA)onamended (22U.S.C. §71O4). The award term iolocated ot2CFR§ 17515, the full text of which is incorporated here by reference in the terms and conditions of your award. Article X - Education Amendments of 1972 (Equal Opportunity in Education Act) - Title IX All recipients must comply with the requirements of Title IX of the Education Amendments of 1972 j, which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving Federal financial assistance. DHSimplementing regulations are codified at and Article XI 'Ternorist Financing All recipients must comply with 13224 and U.S. |avv that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism, It is the |ago| responsibility of recipients to ensure compliance with the Order and laws. Article XH'SAFECOM All recipients who receive awards made under programs that provide emergency communication equipment and its related activities must comply with the �AF��{lMGuidance for Emergency Communication Grants, including provisions ontechnical standards that ensure and enhenceinteropenab|ecommunications. Article X|||'Procurement ofRecovered Materials All recipients must comply with Section 50O2ofthe aoamended bythe Re�)very Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA)at that contain the highest percentage of recovered materials practicable, consistent with maintaining o satisfactory level of competition. Article XIV - Notice of Funding Opportunity Requirements All of the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this program are incorporated here by reference in the terms and conditions of your award. All recipients must comply with any such requirements set forth inthe program NDFO. Article XV - Patents and Intellectual Property Rights Unless otherwise provided by law, recipients are subject to the B,' ayh-Do� eoamended, and ood�ed in 35 L!�.C^200 etseq. All recipients are subject to the specific requirements governing the development, reporting and disposition of rights to inventions and patents resulting from financial assistance awards located at 37 C.IFAR, Pa�401 and the standard patent rights clause located at 37 C.F.R§ 401.14, Article XVI - Non -supplanting Requirement All recipients who receive awards made under programs that prohibit supplanting by law must ensure that Federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non -Federal sources. Article XVII - Lobbying Prohibitions All recipients must comply with which provides that none ofthe funds provided under onaward may be expended bythe recipient topay any person toinfluence, orattempt tninfluence anofficer oremployee ofany agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal action concerning the award nrrenewal. Article XVIII - Limited English Proficiency (Civil Rights Act of 1964, Title VI) All recipients must comply with the Title V1 of the Civil Rights Act of 1964 (Title VI) prohibition against discrimination on the basis of national ohgin, which requires that recipients of federal financial aaniotonns take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and aemimaa. For additional assistance and information regarding language access ob|igahons, please refer Vzthe DHS Recipient Guidanuab%po ed'he| and eddibono| resources on Article XIX - Hotel and Motel Fire Safety Act of 1990 |naccordance with Section Gofthe Hotel arid Motel Fire Safety Act of1Q9l oUneopio�smust ensure that all oonferenoe, meeUng, oonvantion, or training space funded in whole or in part with Federal funds complies with the fire Article XX - Fly America Act of 1974 All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates under ) for international air transportation of people and property to the extent that such non/ioe is avai|ab|o, in accordance with the InternationalAir Transportation Fair Competitive Practices Act of 1974 (49 U.S.C_§ �Q,IJJ3) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981. to Comptroller General Decision B-138g42� Article XXI - Federal Leadership on Reducing Text Messaging while Driving All recipients are encouraged tnadopt and enforce policies that ban text messaging while driving aadescribed inEJQ` 1�5,l1including conducting initiatives described inSection 3(o)ofthe Order when onofficial Government business orwhen performing any work for oronbehalf ofthe federal government. Article XXII - Federal Debt Status All recipients are required 'to be non -delinquent in their repayment of any Federal debt. Examples ofrelevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See Article XXIII - False Claims Act and Program Fraud Civil Remedies All recipients must comply with the requirements of 3733which prohibits the submission offalse or fraudulent claims for payment tothe Federal Government. See which details the administrative remedies for false claims and statements made. Article XXIV - Reporting Subawards and Executive Compensation All recipients are required tocomply with the requirements set forth in the government -wide Award Term on Reporting Subawondaand Executive Compensation located at the full text ofwhich iaincorporated here byreference inthe terms and conditions ofyour award. Article XXV - Energy Policy and Conservation Act p>A|| recipients must comply with the requirements of which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. Article XXVI - Duplication of Benefits Any cost allocable toaparticular Federal award provided for in may not becharged to�her Federal awards to overcome fund deficiencies, to avoid restrictions imposed by Federal statutes, regulations, or terms and conditions ofthe Federal awards, orfor other reasons. However, this prohibition would not preclude arecipient form shifting costs that are allowable under two or more Federal awards in accordance with existing Federal statutes, regulations, or the terms and conditions ofthe Federal award. Article XXVII - Drug -Free Workplace Regulations All recipients must comply with the Drug -Free Workplace Act of1Q88 (4l U,&). which requires all organizations receiving grants frorn any Federal agency agree to maintain a drug -free workplace, OHShas adopted the Ao's implementing regulations at Article XXVIII - Debarment and Suspension All recipients are subject to the non -procurement debarment arid suspension regulations implementing Executive Orders 12549and l2689.and These regulations restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or Article XXIX - Copyright All recipients must affix the applicable copyright notices of arid onacknowledgement ofGovemmenk sponsorship (including award number)to any work first produced under Federal financial assistance awards, Article XXX - Civil Rights Act of 1968 All recipients must comply with which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of raca, co|or, national ohgin, ra|igion, disabi|i\y, familial otatua, and sex j. as implemented by the Department ofHousing and Urban Development cU The prohibition ondisability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i,e., the public and common use areas and individual apartment units (all units in buildings with elevators and Qmund'Onorunits in buildings without e|evotons)--be designed and constructed with certain accessible features (See � 4rtic|eXXX| 'Civi| Rights Act of1AG4'Title V1 All recipients must comply with the requirements of Title V| of the Civil Rights Act of 1904 ), which provides that no person in the United States will, on the grounds of race, no|or, or national ohgin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. DHSimplementing regulations for the Act are found ot and Article XXXII - Best Practices for Collection and Use of Personally Identifiable Information (PII) DHS defines personally identifiable information (PIl) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked orlinkable tothat individual. All recipients who collect PU are required to have a publimaUy'mvai|ob|e privacy policy that describes standards on the usage and maintenance of PU they collect. Award recipients may also find as useful resource the DH3 Privacy Impact Assessments: and Rjvacy _p, pb, lie respectively. Article XXXIII - Americans with Disabilities Act of 1990 AJ|reoipientsmuatcomp|ywiththerequirementscfTlUes/.||.eod|UoftheAmoriconowithDisabilitieoAotwhichprohibhs recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation aystoms, places ofpublic accommodation, and certain testing entities. Article XXXIV - Age Discrimination Act of 1975 All recipients must comply with the requirements of the Age Discrimination Act of 1975 ode ). which prohibits discrimination on the basis of age in any program or activity receiving Federal financial assistance. Article XXXV - Activities Conducted Abroad All recipients must ensure that project activities oonied on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate Ucenoao, permits, or approvals are obtained. Article XXXV|'Acknowledgment nfFederal Funding from DHS All recipients must acknowledge their use of federal funding when issuing stetemento, press re|eanes, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with Federal funds. Article XXXVII - Cooperative Agreement Program authority and responsibility under this cooperative agreement resides with FEMA. FE[WAviU work with the recipient to review and refine work plans to ensure program goals and objectives can be effectively accomplished. The recipient shall not develop or engage in the development of tasks not approved in recipient's application without post -award approval from the program office, and the issuance ofoGrant Amendment from FEK4A. FEMAwill monitor the project onacontinual basis by maintaining ongoing contact with the recipient and will provide input to the pmgnam's dinaodon, in consultation with the recipient, esneeded. Article XXXVIII - Program Income Per 2 CFR Part 200.307, Grantees are encouraged to earn income to defray prograrn costs where appropriate. Program income includes incomehnm fees for services perfonned, from the use orrental of real or personal property acquired with grant funds, from the sale of commodities or items fabricated under a grant agreement, and from payments of principal and interest on loans made with grant funds. Program Income does not include interest on grant funds, nobohee, oredits, discounts, refunds, etc. and interest earned onany ofthem. When the grantee earns program income under this cooperative egreement. this prograrn income may be added to the funds committed to the grant agreement by the Federal agency and the grantee (as defined in 2 CFR Part 200.307(e)(2)). The program income shall be used for the purposes and under the conditions of the cooperative agreement. Article XXXIX - Acceptance of Post Award Changes In the event FEMAdetermines that changes are necessary to the award document after on award has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. Please call the FEK8A/BIVID Call Center at (866) 927'5646 or via e-mail to if you have any questions. Article XL - Prior Approval for Modification of Approved Budget Before making any change t»the DHG/FEmAapproved budget for this award, you must request prior written approval from DHSIFEwmwhere required by2Cf.R.Section 2OOJn8. For awards with an approved budget greater than $150,000, you may not transfer funds among direct cost categories, programs, functions, or activities without prior Written approval from DHS/FEMA where the cumulative amount ofsuch transfers exceeds or is expected to exceed ten percent (10%) of the total budget DHS/FEMA last approved. You must report any deviations from your oH3/ FEwmapproved budget inthe first Federal Financial Report (3F-4z5)you submit following any budget deviation, regardless ofwhether the budget deviation requires prior written approval. Article XLl - Disposition of Equipment Acquired Under the Federal Award When original or replacement equipment acquired under this award by the recipient or its sub -recipients is no longer needed for the original project or program or for other activities currently or previously supported by DHS/FEMA, you must request instructions from DHS/FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. Section 200.313. Article XLII - National Environmental Policy Act All recipients must comply with the requirements ofthe and the Council on Environmental Oua|it/(CEQ) Regulations for Implementing the Procedural Provisions ofNEPA. which requires recipients to use all practicable means within their muthority, and consistent with other essential considerations of national po|ioy, to create and maintain conditions Linder which people and nature can exist in productive harmony and fulfill the sooia|, eoonomio, and other needs ofpresent and future generations o[Americans. Article XLIII - Nondiscrimination in Matters Pertaining to Faith -based Organizations Faith -based organizations are, under afforded certain protections aoitrelates Voeligibility to receive financial assistance from OHSfor social aan/ioe prognsma, or to participate in social service programs administered or financed by OHS. Organizations that receive financial assistance from DHSfor a social service program or participate in DHS xooio| service programs have an obligation to comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19. whioh, among other pnzvisions, prohibit recipient organizations from discriminating against beneficiaries on the basis of religion or religious belief, a refusal to hold e religious be|ief, or refusal to attend or participate in a religious practice; and generally require recipients subject to the rule to provide certain protections, and notice of those protections, to their beneficiaries. Recipients must also comply with any other policies and procedures regarding the porrtidpatinn nftaiUh'booed organizations contained in applicable statutes, regulations, and guidance governing individual DHS programs. Personnel $830.690.00 Fringe Benefits $104.106.00 Travel $105.500.00 Equipment Q205.086.00 Supplies $4.000.00 Contractual $156.700D0 Construction $ODO Indirect Charges $0.00 Other $10.000.O0 Obligating Document for Award/Amendment la. AGREEMENT NO. 2. 3. RECIPIENT NO, EMW-2016-CA-00019-S01 AMENDMEN1596000375 NO. 6. RECIPIENT NAME AND ADDRESS City of Miami - Florida Task Force Il 444 SW 2ND Avenue, 10th Floor Miami, FL, 33130 - 9. NAME OF RECIPIENT PROJECT OFFICER Miroslava Del Campo 11. EFFECTIVE DATE OF THIS ACTION 09/01/2016 12. METHOD OF PAYMENT PARS 7. ISSUING FEMA OFFICE AND ADDRESS Grant Operations 245 Murray Lane - Building 410, SW Washington DC, 20528-7000 POC: 866-927-5646 4. TYPE OF 5. CONTROL NO. ACTION W470987N AWARD 8. PAYMENT OFFICE AND ADDRESS Financial Services Branch 500 C Street, S.W., Room 723 Washington DC, 20472 PHONE NO. 10. NAME OF FEMA PROJECT COORDINATOR 3055694044 Central Scheduling and Information Desk Phone: 800-368-6498 Email: Askcsid@dhs.gov 13. ASSISTANCE ARRANGEMENT Cost Reimbursement 15. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PROGRAM CFDA NO. ACCOUNTING DATA NAME (ACCS CODE) ACRONYM XXXX-XXX-XXXXXX- XXXXX-XXXX-XXXX-X National 97.025 2016-90-A312-D60D- Urban Search -4101-D & Rescue (US&R) Response System Readiness Cooperative Agreement TOTALS PRIOR TOTAL AWARD AMOUNT AWARDED THIS ACTION + OR (-) 14. PERFORMANCE PERIOD From: 09/01/2016 Budget Period 09/01/2016 To: 08/31/2019 08/31/2019 CURRENT CUMULATIVE NON - TOTAL FEDERAL COMMITMENT AWARD $0.00 $1,216,082.00 81,216,082.00 $0.00 81,216,082.00 $1,216,082.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A See Totals $0.00 16 a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b, FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) 18. FEMA SIGNATORY OFFICIAL (Name and Title) NIK.OLE DUPPINS DATE DATE Wed Aug 10 18:07:45 GMT 2016 The Departwent of Homeland Security Notice of Funding Opportunity National Urban Search & Rescue espouse System NOTE; If you are going to apply for this funding opportunity and have not obtained a Data Universal Numbering Syste (DUNS) number and/or are not currently registered in the Syste for Award Manageme t (SAM), please take immediate action to obtain a DUNS Number, if applicable, and then to register immediately in SAM . It may take 4 weeks or more after you submit your SAM registration before your registration is active in SAM, then an addition I 24 hours for Grants.gov to recognize your inform tion. Information on obtaining a IUNS number and registering in SAM is available fro Grants.gov at: http://www,v/web/grants/reg_ister.html Detailed information regarding DUNS and SAM is also provided in Section D of this NOFO, subsection, Content and Form of Application Submission. A. Progra escription Issued ly U.S. Department of Homeland Security (DHS), Federal Emergency Management Agency, Office of Response and Recovery, Response Directorate, Operations Division, Urban Search and Rescue Branch Catalog of Fede I Domestic Assistance (CFDA) Number 97.025 CFDA Title National Urban Search & Rescue Response System Notice of Fundi g Spportunity Title FY 2016 National Urban Search & Rescue Response System Readiness Cooperative Agreement NOFO Number DHS-16-DOD-025-00-01 Authorizing Authority for Program Section 503(b)(2)(G) of the Homeland Security Act of 2002 (Pub. L. No. 107- 296), as amended (6 U.S.C. § 313(b)(2)(G)); Section 634 of the Post -Katrina Emergency Management Reform Act of 2006 (Pub. L. No. 109-295)(6 U.S.C. § 722). Appropriation Authority for Program Department of Homeland Security Appropriations Act, 2016 (Pub. L. No. 114- 113) Page 1 of 15 Program Type New Program Overview, Objectives, and Priorities The National Urban Search and Rescue (US&R) Response System (the System) provides funding for 28 national task forces staffed and equipped to conduct around -the -clock search -and -rescue operations following earthquakes, tornadoes, floods, hurricanes, aircraft accidents, hazardous materials spills and catastrophic structure collapses. When deployed, these task forces, support state and local emergency responders' efforts to locate survivors and manage recovery operations. This program supports Mission 5, Goal 5.1: "Enhance National Readiness", as provided in the Quadrennial Homeland Security Review. The objective of this Cooperative Agreement is to provide for the sustainment and readiness of the System and their local jurisdictions, through the funding of: administration and management, training, equipment and storage and maintenance. Program Priorities are as follows: 1. Ensure that System Sponsoring Agency Administrative Organizations manage and administer task •force affairs and activities consistent with Best Practices; Make available training and exercises to enable task force personnel to safely perform assigned duties in accordance with established FEMA and System approved standards and guidance. 2. Further a state of readiness and enhance operational effectiveness by acquiring and maintaining equipment and tools in accordance with the System's current approved FEIVIA Equipment Cache List. 3 Provide leased space to meet the office, training site and storage requirements of the System. 4. Optimize standby activities by making available resources to enable catastrophic event planning, mobilization exercises and technical assistance. 5. Provide forums to enable FEMA and System Sponsoring Agency senior leadership interaction and discussion on System strategic issues. B. Federal Award I for ation Award Amounts, I portant lates, and Extensions Available Funding for the NOFO: $34,132,296 Projected nu ber of Awards: 28 Period of Performance: 36 months Page 2 oft5 Details of funding amounts can be found in Appendices C - G. Extensions to the period of performance will not be permitted unless the recipient has a compelling justification. Recipients shall follow the steps identified in Section H of this document to obtain an extension to the period of performance. Projecte Period of Performance Start I ate(s): Projected Period of Performance End Date(s): Funding Instruent Cooperative Agreement 09/01/2016 08/31/2019 Program authority and responsibility under this Cooperative Agreement reside with FEMA. FEMA retains the right to terminate all or part of the Cooperative Agreement and may conduct site visits and monitoring throughout the Period of Performance. FEMA will work with the recipient to develop and refine the details of executing this award, for example, including work plans, goals and objectives, timelines, deliverables and effectiveness measures, selection of key players, development of any outreach or educational materials, coordination of multi state efforts, as well as define eligible and ineligible tasks to ensure that program is effectively implemented. The recipient shall not develop or engage in the development of tasks not approved in the recipients' application without prior approval and the issuance of an amendment to the award by FEMA. Details for implementing this Cooperative Agreement are provided in Appendix A, Statement of Work. C. Eligibility Information Eligible Applicants FEMA designated Urban Search & Rescue Task Force Sponsoring Agencies (28 total). Eligibility Criteria FEMA designated Urban Search and Rescue Task Force Sponsoring Agency. Other Eligibility Criteria Applicants are to submit a complete application, including a budget plan that is in accordance with the items outlined in the Statement of Work. Maintenance of Effort N/A Maintenance of effort is NOT required under this program. Cost Share or Match There is no Cost Match or Cost Share requirement for this cooperative agreement. Page 3 of 15 D. jtiQnanbnthsioaInforo1 Key Dates and Times Date Posted to Grants.gov: 04/26/2016 1 itial Application Submissio in Grants.gov (SF-424): 05/20/2016 Application Submission Deadline: 06/01/2016 at II 59.59 PMET Anticipated Funding Selection Anticipated Award ate: 06/01/2016 ate: 09/01/2016 Applications that are not submitted within the stated Application Submission Deadline will not be reviewed or considered for funding. Issues with the Grants.gov or ND Grants system and/or other unforeseeable circumstances that are out of the applicants control will be taken into consideration with regards to the stated Application Submission Deadline of this NOFO. Other Key Dates Event Suggested Deadli, e For Completiou Obtaining DUNS Number Four weeks before actual submission deadline Obtaining a valid EIN Four weeks before actual submission deadline Updating SAM registration Four weeks before actual submission deadline Starting application in Grants.gov One week before actual submission deadline Submit final application in ND Grants One week before actual submission deadline June 1, 2016 Address to Req est Application Package Application forms and instructions are available at Grants.gov. To access these materials, go to Ilti:_p://www.2rants,vv . select "Applicants" then "Apply for Grants," read the registration requirements and register if necessary (Allow up to 7-10 business days after you sub it before your registration is active in SAM, the an additional 24 hours for Gra ts.gov to recognize your for ation). In order to obtain the application package select "Download a Grant Application Package." Enter the CFDA and/or the funding opportunity number located on the cover of this NOFO, select "Download Package," and then follow the prompts to download the application package. For a hardcopy or email of the full NOFO, please email a request to: Catherine Dcel, CatkirjaqDeigfgai.(111,sAoy Page 4 of 15 In addition, the following Telephone Device for the Deaf (TDD) and/or Federal Information Relay Service (FIRS) number available for this Notice is: Catherine Deel, 202-212-3796 Initial Applications will be processed through the Grants.gov portal and the complete application will be processed through the ND Grants System Content and Foru of Application Submission Applying for an award under this program is a multi -step process and requires time to complete. To ensure that an application is submitted on time applicants are advised to start the required steps well in advance of their submission. Please review the table above under "Submission Dates and Other Key Dates and Times" for estimated deadlines to complete each of the steps listed below. Failure of an applicant to comply with any of the required steps before the deadline for subrnitting their application will automatically disqualify their application from funding. The steps involved in applying for an award under this program are: I . Applying for, updating, or verifying their DUNS Number 2, Applying for, updating, or verifying their EIN Number 3. Updating or verifying their SAM Number 4. Submitting an initial application in Grants.gov, and 5. Submitting the complete application in ND Grants In ND Grants applicants will be prompted to submit all of the information contained in the following forms. Applicants should review these forms before applying to ensure they have all the information required. Forms are located at http://www.grants.gov/web/grants/forms/sf-424-mandatory-family.html#sortby=1 o Budget Information for Non -Construction Programs (SF-424A); • Assurances for Non -Construction. Programs (SF-424B); • Grants.gov Lobbying Form (SF-LLL). Applicants will also be prompted to assure compliance with all Standard and Special Terms and Conditions before being eligible to receive an award under this program. In addition, applicants must submit copies of the following in ND Grants: 1. A completed US&R Budget Narrative Workbook, FEMA Form 089-0-10 (Appendix B) 2. Latest Single Audit (per 2 CFR Part 200, Subpart F) 3. Any requests & approvals received for pre -award costs (if applicable) 4. Indirect Cost Rate Agreement (if applicable) 5. If one or more vehicle purchases is/are included in the budget narrative, .include the following: Page 5 of 15 a. Vehicle specifications of the vehicle(s) the applicant intends to purchase b. A completed Vehicle Support Unit Purchase/ Replacement/Disposal Justification Form, FEMA Form 089-0-26 Employer Identification Number (EIN) DHS/FEMA requires both the EIN and a DUNS number prior to the issuance of a financial assistance award and for grant award payment; both EIN and DUNS are also required to register with SAM (see below). The EIN base for an organization is the Internal Revenue Service (IRS) Tax ID number, for individuals it is their social security number, (both the EIN and social security number are nine -digit numbers). Organizations and individuals submitting their applications must correctly differentiate the EIN from the DUNS since both are nine -digit numbers. Please differentiate your EIN number from your DUNS number or this may result in a delay in the issuance of the funding award or incorrect payment to a recipient organization may result Organizations applying for an EIN should plan on a minimum of two full weeks to obtain an EIN. For assistance in registering an EIN please contact the IRS helpline. DHS/FEMA cannot assist applicants with questions related to obtaining a current EIN. Dun and Bradstreet Universal Numbering System (RUNS) Nu b r, System for Award Management (SAM), and Authorizet Organizational Representative (AOR) Before you can apply for a DHS grant at grants.gov, you must have a DUNS number, be registered in SAM, and be approved as an Authorized Organizational Representative (AOR). Applicants are encouraged to register early. The registration process can take four weeks or more to be eo pleted. Therefore, registration should be done in suffieie t ti ,,e to ensure it does not impact yo r ability to eet required submission deadlines. DUNS number. Instructions for obtaining a DUNS number can be found at the following website: http://www.grantsgov//web/arants/applicants/orvanization- reczistration/ste0-1-obtain-duns-number.html. The DUNS number must be included in the data entry field labeled "Organizational DUNS" on the Standard Forms (SF)-424 forms submitted as part of this application. System for Award Manage ent (SAM). In addition to having a DUNS number, applicants applying electronically through Grants.gov must register with SAM. Step-by-step instructions for registering with SAM can be found here: http://wwwzrants.gov/web/grants/applicants/organization-re6stration/step--2- register-with-sari-Lill:all. Failure to register with SAM will result in your application being rejected by Grants.gov during the submissions process. Page 6 of 15 Authorized Orga izational Representative. The next step in the registration process is creating a username and password with Grants.gov to become an AOR. AORs will need to know the DUNS number of the organization for which they will, be submitting applications to complete this process. Applicants must register the individual who is able to make legally binding commitments for the applicant organization as the AOR; this step is often missed and it is crucial for valid submissions, To read more detailed instructions for creating a profile on Grants.gov visit: http://wwvv.uants.2ov/web/grants/applicants/oruanization- registration/step-3-username-passvvorcl.html. AOR A thorization. After creating a profile on Grants.gov, the E-Biz Point of Contact (POC), who is a representative from your organization listed as the contact for SAM, will receive an email to grant the AOR permission to submit applications on behalf of their organization. The E-Biz POC will then log in to Grants.gov and approve an individual as the AOR, thereby giving him or her permission to submit applications. After you have been approved as an AOR you will be able to submit your application online. To learn more about AOR Authorization, visit: http://www.grants.gov/vveb/graDts/applicants/organization- registration/step-4-aor-authorizationlitml. To track AOR status, visit: ttp://www.g-rants,gov/webAzrants/applicants/orzanization-rewistration/step-5- track-aor-status.html. Electronic. Signat re. Applications submitted through Grants.gov constitute a submission as electronically signed applications. When you submit the application through Grants.gov, the name of your AOR on file will be inserted into the signature line of the application. If you experience difficulties accessing information or have any questions please call the grpts.Qpv customer support hotline at (800) 518-4726 or email grants.gov at support(iqrantsuov. The Federal awarding agency may not make a Federal award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time the Federal awarding agency is ready to make a Federal award, the Federal awarding agency may determine that the applicant is not qualified to receive a Federal award and use that determination as a basis for making a Federal award to another applicant. Intergovernmental Review An intergovernmental review may be required. Applicants must contact their State's Single Point of Contact (SPOC) to comply with the State's process under Executive Order 12372 (see http://www.fws.gov/policy/library/rgeo12372.pdf). Name and addresses of the SPOCs are maintained at the Office of Management Page 7 of 15 and Budget's home page t htt vhitehoz omb/ 7-r nt oc o ensure currency. Funding Restrictions Federal funds made available through this award may only be used for the purpose set forth in this award and must be consistent with the statutory authority for the award. Award funds may not be used for matching funds for any other Federal grants/cooperative agreements, lobbying, or intervention in Federal regulatory or adjudicatory proceedings. In addition, federal funds may not be used to sue the federal government or any other government entity. Pre -award costs Per 2 CFR Part 200.458, Pre -award costs are those incurred prior to the effective date of the Federal award directly pursuant to the negotiation and in anticipation of the Federal award where such costs are necessary for efficient and timely performance of the scope of work. Such costs are allowable only to the extent that they would have been allowable if incurred after the date of the Federal award and only with the written approval of the Federal awarding agency. To apply for pre -award costs so that they may incur costs prior to the beginning of the Period of Performance, the recipient shall submit a justification as to why the pre -award cost approval is needed, along with a detailed estimate of costs, to the US&R Branch. The US&R Branch will review and forward to the Grant Programs Directorate point of contact for approval. The recipient will then be instructed to include their request and the approval with their application package submission. Once the cooperative agreement is awarded, the recipient may then draw down this funding to cover the pre -award expenses at that time. Pircet Costs Planning: Planning related costs are allowed under this program. Training: Training related costs are allowed under this program. Exercises: Exercise related costs are allowed under this program. Equipment: Equipment costs are allowed under this program. Travel Domestic Domestic travel costs are allowed under this program. Page 8 of 115 International International travel is not an allowable cost under this program unless approved in advance by the managing Federal agency. Construction and Renovation: Construction and renovation costs are NOT allowed under this program. Other Cost Require e ts Environmental Planning and Historic Preservation (EHP) Compliance As a Federal agency, FEMA is required to consider the effects of its actions on the environment and/or historic properties to ensure that all activities and programs funded by the agency, including grants -funded projects, comply with Federal EFIP regulations, laws and Executive Orders as applicable. Recipients and sub- recipients proposing projects that have the potential to impact the environment, including but not limited to construction of communication towers, modification or renovation of existing buildings, structures and facilities, or new construction including replacement of facilities, must participate in the FEMA EHP review process. The EHP review process involves the submission of a detailed project description that explains the goals and objectives of the proposed project along with supporting documentation so that FEMA may determine whether the proposed project has the potential to impact environmental resources and/or historic properties. In some cases, FEMA is also required to consult with other regulatory agencies and the public in order to complete the review process. The El IP review process must be completed before funds are released to carry out the proposed project. FEMA will not fund projects that are initiated without the required EHP review. Manageuent and Ad inistration ( &A) Management and Administration costs are allowed under this program, as outlined in 44 CFR Part 208.23. Management and Administration costs are activities directly related to implementing the award. Funding levels for M&A costs, if proposed, will be negotiated on a per -applicant basis. Indirect (Facilities & Administrative (F&A)) Costs Indirect costs are allowable under this program as described in 2 C.F.R. § 200.414. With the exception of recipients who have never received a negotiated indirect cost rate as described in 2 C.F.R. § 200.414(f), recipients must have an approved indirect cost rate agreement with their cognizant Federal agency to charge indirect costs to this award. A copy of the approved rate (a fully executed, agreement negotiated with the applicant's cognizant federal agency) is required at the time of application and must be provided to FEMA before indirect costs are charged to the award. Page 9 of 15 Other Submission Requiree s N/A E. Application Review Information Application Evaluation Criteria Prior to making a Federal award, the Federal awarding agency is required by 31 U.S.C. 3321 and 41 U.S.C. 2313 to review information available through any OMB -designated repositories of government -wide eligibility qualification or financial integrity information. Therefore application evaluation criteria may include the following risk based considerations of the applicant: (1) financial stability; (2) quality of management systems and ability to meet management standards; (3) history of performance in managing federal award; (4) reports and findings from audits; and (5) ability to effectively implement statutory, regulatory, or other requirements. Applications will be reviewed to ensure conformance with the Eligibility Criteria in Section C of this NOFO and Application and Submission Information in Section D. Applicants that do not meet eligibility and application submission requirements will be removed from consideration. Review ad Selection Process FEMA staff, professionally and technically qualified in the System will evaluate applications and select applicants for funding. Applicants will be evaluated and selected for funding based on the following: The applicant demonstrates expertise and qualifications necessary to support Emergency Support Function #9 (ESF #9) activities under the National Incident Management System and the National Response Framework. The applicant's proposed work plan is consistent with the US&R Task Force FY 2016 Readiness Cooperative Agreement Statement of Work, Appendix A. The applicant proposes costs that are allowable, reasonable and allocable in relation to proposed projects and tasks. For those US&R awards with a total amount of Federal share greater than the simplified acquisition threshold, currently $150,000 (see 2 CFR §200.88), DHS, prior to making the award will: i. Review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS). Page 10 of 15 ii. An applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM. iii. DHS will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in 2 CFR §200.205 Federal awarding agency review of risk posed by applicants. F. Federal Award Admi istration Information Notice of Award Notification of award approval is made through the ND Grants system through an automatic e-mail to the awardee point of contact (the "authorized official") listed in the initial application. The date FEMA approves the award is the "award date." The awardee should follow the directions in the notification to accept the award. Recipients must accept their awards no later than 90 days from the award date. The recipient shall notify the awarding agency of its intent to accept and proceed with work under the award, or provide a notice of intent to decline through the ND Grants system. For Instructions on how to accept or decline an award in the ND Grants system, please see pages 40 — 43 in the ND Grants Grantee Training Manual ND Grants Grantee Training Manual. Funds will remain on hold until the recipient accepts the award through the ND Grants system and all other conditions of award have been satisfied, or the award is otherwise rescinded. Failure to accept the grant award within the 90 day timeframe may result in a loss of funds. Administrative a d National Policy Requiret ents All successful applicants for all DHS grant and cooperative agreements are required to comply with DHS Standard Administrative Terms and Conditions, which are available online at: .1")HS StaRciatd Terrns and Conditions The applicable DHS Standard Administrative Terms and Conditions will be those in effect at the time in which the award was made. Before accepting the award the AOR. should carefully read the award package for instructions on administering the grant award and the terms and conditions associated with responsibilities under Federal Awards. Recipients must accept all Page 11 41.5 conditions in this NOFO as well as any Special Terms and Conditions in the Notice of Award to receive an award under this program. Reporting Awardees are required to submit various financial and programmatic reports as a condition of their award acceptance. Future awards and fund drawdowns may be withheld if these reports are delinquent. Federal Financial Reporting Requi e ents The Federal Financial Reporting Form (FFR) is available online at: http://www.wh itehou se. aov /s tes kith k/fi 1 es/om b/2.ra at3 iiiL fgrms/SF: 425 .12df, SF-425 OMB #00348-006 Program rfo nce eportil g equirements Awardees are responsible for providing updated performance reports using the FEMA Form 089-0-11 on a Semi -Annual basis through ND Grants. The FEMA Form 089-0-11 is due within 30 after the end of the reporting period recipients must complete the FEMA Form 089-0-11 and submit it as an attachment to the ND Grants system. Financial and Program Reporting Periods and Due The following reporting periods and due dates apply: ! port Reporting Period Report Due *ate Quarterly Financial Report (SF-425) October 1 — December 31 January 30 Semi -Annual Performance Report October 1 — December 31 January 30 Quarterly Financial Report (SF-425) January 1 — March 31 April 30 Semi -Annual Performance Report January 1 — June 30 July 30 Quarterly Financial Report (SF-425) April 1 — June 30 July 30 Page 12 of 15 Quarterly Financial Report (SF-425) July 1 — September 30 October 30 Semi -Annual Performance Repprt July 1 — December January 30 Close Out Reporting Requireme ts Within 90 days after the end of the period of performance, or after an amendment has been issued to close out a grant, whichever comes first, recipients must submit a final FFR and final performance report detailing all accomplishments and a qualitative summary of the impact of those accomplishments throughout the period of performance. If applicable, an inventory of all construction projects that used funds from this program has to be reported using the Real Property Status Report (Standard Form SF 429) available at h tp:Avlvw h it e ho use. goWs in 1)/gr an 1,s7'ci ppm veJiThL -t '7 9 Dill After these reports have been reviewed and approved by the Urban Search and Rescue Branch, a close-out notice will be completed to close out the grant. The notice will indicate the period of performance as closed, list any remaining funds that will be deobligated, and address the requirement of maintaining the grant records for three years from the date of the final FFR. The recipient is responsible for returning any funds that have been drawn down but remain as unliquidated on recipient financial records. G. DHS Awarding Agency Co tact Infortation Co tact and Resource Informatio For Program Questions About Applyi ig for an Award The Centralized Services Information Desk (CSID) is a non -emergency comprehensive management and information resource developed by DHS for grants stakeholders. CSID provides general information on all FEMA grant programs and maintains a comprehensive database containing key personnel contact information at the Federal, State, and local levels. When necessary, recipients will be directed to a Federal point of contact who can answer specific programmatic questions or concerns. CSID can be reached by phone at (800) 368- 6498 or by e-mail at as[<csidfATihs,gov_, Monday through Friday, 8:00 a.m. — 5:30 p.m. EST. For Financial and Ad inistrative Questions About Applying for an Award GPD's Grant Operations Division Business Office provides financial support and technical assistance, such as for password resets and registration requests, questions regarding Form 1199A, payment status, amendments, closeouts, and Page 13 of 15 tracking de -obligation and award amounts. Additional guidance and information can be obtained by contacting the FEMA Call Center at (866) 927-5646 or via e- mail to ASK-GNINNlis,gov Office of EnvironsEnvironuental Planning and Historic Presery tion (OEHP) OEHP provides guidance and information about the EHP review process to FEMA programs and its recipients and sub- recipients. All inquiries and communications about EHP compliance for FEMA grant projects or the EHP review process should be sent to emily.blanton@fnia,cliisJ7ov. H. Additional Information Extensions Payne Extensions to the initial period of performance identified in the award will be considered only through formal, written requests to FEMA and must contain specific and compelling justifications as to why an extension is required. All extension requests must address the following: I. FEMA Form 089-0-012 — Amendment Form shall be submitted as an attachment to this request. All extension requests must address the following: a. Brief status of ongoing activity under this Cooperative Agreement; b. Outline of remaining funds available and necessary to finish activity during extension; and c. Explanation of why activity could not be completed within the Period of Performance Awardees should submit all proposed extension requests to DHS/FEMA for review and approval no later than 60 days before the end of the Period of Performance. FEMA utilizes the Payment and Reporting System (PARS) for financial reporting, invoicing and tracking payments. Additional information can be obtained at haps://isourc lema.gov/sf269/execute/Lodn?sawContentMessage=true DHS/FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of payment to Recipients. To enroll in the DD/EFT, the Recipient must complete a Standard Form 1199A, Direct Deposit Form. Monitoring Grant Award recipients will be monitored programmatically and financially on an annual and as needed basis by FEMA staff to ensure that the activities and project goals, objectives, performance requirements, timelines, milestone completion, budgets, and other related program criteria are being met. Page 14 of 15 Monitoring may be accomplished through either a desk -based review or on -site monitoring visits, or both. Monitoring will involve the review and analysis of the financial, programmatic, performance, compliance and administrative processes, policies, activities, and other attributes of each Federal assistance award and will identify areas where improvement is needed and provide technical assistance. APPEN ICES: A. National Urban Search and Rescue Response System (US&R) Task Force FY 2016 Readiness Cooperative Agreement Statement of Work B. US&R Response System Task Force Narrative Workbook (FEMA Form 089-0- 10) C. Cooperative Agreement Funding — Recommended Allocations D. Task Force Allocations and Budget Totals E. Administration Budget F. Special Cache Allocations (HEPP, NT, Medical) G. List of US&R Advisory Organization Leadership H. Summary of Deliverables ENEEZINEEMEMEEEMEREMEMEREIWILIMMEMENEEMEEMSEMBEREEEMPRIONNUMTEMEIWERMERBEMEMEMEMENINEME Page 15 of 15 Appendix A ational Urban Search and Rescue Response System US&R Task Force FY 2016 Readiness Cooperative Agreement Statement of Work I. PURPOSE The U. S. Department of Homeland Security (DHS) and the Federal Emergency Management Agency (FEMA) are accountable to provide support and funding for the maintenance and readiness of the National Urban Search and Rescue (US&R) Response System (the System). The purpose of this Readiness Cooperative Agreement is to support the continued development and maintenance of a national urban search and rescue capability. Specifically, this agreement provides a mechanism for distribution of Cooperative Agreement funding for certain purposes in preparation of a Federal US&R capability for disaster response. This Cooperative Agreement allows each Sponsoring Agency of a System US&R task force the opportunity to maintain a high standard and condition of operational readiness and includes guidance on key areas for task force management to focus on continued preparedness efforts. This Cooperative Agreement provides direction to the US&R task force Sponsoring Agency for the use of funding to provide: administrative and program management, training, support, equipment cache procurement, maintenance and storage. II. BACKGROUND FEMA, in cooperation with other federal, state and local agencies created the System to provide a national rescue capability that provides lifesaving resources to survivors of structural collapse. When the System was developed in 1990, there was limited capability in only a few states to perform this mission and no resources were available for a coordinated national response. In 1992, the Federal Response Plan (FRP) was published by FEMA and coordinated activities with 26 federal agencies, The federal government's response to disasters was classified into 12 Emergency Support Functions (ESFs). ESF #9 (Search and Rescue) was established with FEMA as the Primary Agency. FEMA maintains a national consensus on standard operating procedures, organizational structure, equipment, training and exercise requirements. Currently, 28 state and local Sponsoring Agencies in 19 states participate in the System by making their task forces available for national disaster response. FEMA had no organic heavy rescue capability of its own and realized the best sources for US&R knowledge and skills reside at the state and local level. The System was developed and continues as a federal —state —local partnership, based on a Memorandum of Agreement (MOA) and individual Response and Readiness US&R Task Force FY 2016 Readiness Cooperative Agreement - Statement of Work Cooperative Agreements. While the MOAs provide the basic operational "Agreement" between FEMA, the state and Sponsoring Agency, the individual Readiness Cooperative Agreement provides the mechanism for distributing federal funds to the Sponsoring Agencies of the System's 28 US&R task forces for continued readiness efforts. In December 2004, the National Response Plan (NRP) was published by DHS which integrated the Federal Response Plan into the NRP. The NRP has since been updated in January 2008 and is now referred to as the National Response Framework (NRF). At this time, ESF#9 was expanded and now encompasses urban, water -borne, and land - based search and rescue environments. FEMA OBJECTIVES FEMA, through the Urban Search & Rescue (US&R) Branch and Grant Programs Directorate, shall: 1. Provide oversight and funding to System Sponsoring Agencies to manage and administer US&R task force affairs and activities in accordance with accepted standard business practices. 2. Provide oversight and funding to train and exercise System personnel to safely perform assigned US&R duties in accordance with established FEMA/US&R approved standards and guidance, 3. Provide oversight and funding to acquire and maintain the equipment in accordance with the US&R Equipment Cache List as approved by the US&R Branch. 4. Provide oversight and funding for the lease of space to provide offices, training facilities and/or storage of vehicles and equipment, as needed. 5. Provide resources (e.g., staff, equipment, funding) to support readiness and standby activities, subject to availability of funds (e.g., catastrophic planning, technical assistance, mobilization exercises, etc.). 6. Provide a forum for discussion of strategic issues by hosting an annual Sponsoring Agency Chief/Head meeting with the FEMA Administrator, or designee as well as regularly scheduled meetings with the System's Strategic Group. IV. APPROVALS Advance approval must be obtained in writing from both the US&R Branch and the FEMA Grants Assistance Officer for the following (in accordance with Grants Management Policy and 2 CFR Part 200): Page 2 US&R Task Force FY 2016 Readiness Cooperative Agreement - S'tatement of Work Approval for activities or expenditures not identified in the task force narrative and budget, but are allowable within the scope of work for this Cooperative Agreement (Le., budget changes); Requests for extension of the Period of Performance for this Cooperative Agreement. (The Period of Performance for this Cooperative Agreement is 36 months to allow sufficient time to complete and execute the budget. Extensions beyond this period of time will not be approved without a compelling reason.) Requests for spending Cooperative Agreement funds prior to the beginning of this period of performance ("pre -award costs") Unauthorized expenditures may be denied and required to be reimbursed to FEMA. Use of Cooperative Agreement funds provided through this agreement for any activity that occurs outside the United States and its territories is prohibited, unless authorized by the US&R Branch, FEMA Grant Programs Directorate and FEMA International Affairs prior to incurring costs for the activity. V. APPLICABLE LAWS AND POLICIES/ORDER OF PRECEDENCE This award is subject to the laws and regulations of the United States. This Cooperative Agreement incorporates the terms and requirements of any applicable Agency policies and all US&R Program Directives issued by the US&R Branch, including those issued during the term of this Cooperative Agreement. Any inconsistency or conflict in terms and conditions specified in the award will be resolved according to the following order of precedence: public laws, regulations (including the US&R Interim -Final Rule at 44 CFR Part 208), applicable notices published in the Federal Register, Executive Orders, OMB Circulars, agency award conditions, the terms and conditions of the Sponsoring Agency's Memorandum of Agreement with FEMA, applicable DHS and FEMA policies, US&R Program Directives and US&R General Memorandums. Some of the terms and conditions contained herein may contain, by reference or substance, a summary of the pertinent statutes, regulations, Executive Orders, or OMB Circulars. To the extent that it is a summary, such provision is not in derogation of, or an amendment to, any such statute, regulation, Executive Order, or OMB Circular. Page 3 US&R Task Force FY 2016 Readiness Cooperative Agreement - Statement of Work VI. COOPE TIVE AGREEMENT FUNDING The FY 2016 Cooperative Agreement basic total for each task force is $1,158,582. The US&R Branch recommended allocations are outlined in Appendix C of this document. Additional funds allocated to specific task forces are provided by the US&R Branch in Appendices D, E, and F. Each task force can apply for up to the amount allocated to their agency as shown in Appendix D. All Sponsoring Agencies must submit supporting documentation with each application. The Period of Performance for the FY 2016 US&R Readiness Cooperative Agreement funding is 36 months. Each task force should submit budget plans covering only 12 months for daily operation, such as salary expenses and lease costs within the period of performance. However, the 36 month performance period is available for internal acceptance of funds, cost to conduct training, and procurement of equipment and supplies. Should a continuing resolution impact the System's appropriation within the FY 2016 Cooperative Agreement period of performance, a waiver may be given by FEMA to allow task forces to submit a budget change to cover daily operation such as salary expenses and lease costs for more than a 12 month period. VII. FEMA/US&R BRANCH RESPONSIBILITY 1. Review, approve, and adopt US&R-related products, including technical manuals, operational procedures, training curriculum and supporting manuals, meeting agendas and other requirements for the System. 2. Coordinate and support meetings relating to System activities, to develop and implement policies, procedures and System documents. Establish and disseminate policy and Program Directives for the System based on 44 CFR Part 208 and with substantial involvement and input from the partner sponsoring agencies and their members. 4. In cooperation with the System's Strategic Group, determine annual funding levels for readiness activities. 5. Purchase equipment and deliver to System task forces, based on need and available funding. 6. Review and/or approve expenditure reports, performance reports, personnel records, training records, task force self -evaluation documents, equipment cache and excess property inventories and other deliverables required by the US&R Branch, 7. Review and approve/disapprove in writing, in conjunction with the Grants Assistance Officer, any cost deviations or budget revisions from those prescribed in this agreement or from other FEMA established policies. Page 4 US&R Task Force FY 2016 Readiness Cooperative Agreement - Statement o. 8. Implement the policy, criteria and procedure for task force evaluations. Distribute an annual Task Force Self -Evaluation survey with 45-day submission suspense, for completion by the task forces. Conduct a cooperative peer -based Readiness Assessment Program (RAP), to include administrative readiness evaluations (AREs) and operational readiness exercise evaluations (OREEs). 9. Track, disseminate, and consistently update the status of recommendations generated from the Advisory Organization to all System components. 10. Based on various planning factors, the US&R Branch may alert or activate System resources for activities associated with scheduled NSSEs. Task forces activated under this section will be notified in advance, through written activation orders that will provide authorization for travel and to carryout activities of the required operations. Prior to any activities under this section, the US&R Branch will request cost estimates from identified task forces. This item would be funded separately from annual Readiness Cooperative Agreement funding, but could be either an amendment to this Cooperative Agreement or the Response Cooperative Agreement. 11. Provide at least one full-time US&R Branch staff member to serve as project officer for each of the recognized Functional Groups within the Advisory Organization to assist the Group leader in the administration of the Group. VIII. SPONSORING AGENCY RESPONSIBILITY AN REQUIREMENTS Under this Readiness Cooperative Agreement, the Sponsoring Agency shall use funding to prepare the task forces under the following categories: Administration/ Management, Training, Equipment, and Storage/Maintenance. A. ADMINISTRATION AND MANAGEMENT Provide sufficient staff for management and administration of task force day-to- day activities. This staff shall be responsible for program management, grants management, financial management, administrative support, training coordination and instruction, logistics management and property accountability. These management responsibilities include, but are not limited to, task force salaries and expenses coordination; record -keeping; inventory and maintenance of the US&R equipment caches; communicating with task force members and parties who support task force activities; and similar management and administrative tasks. 2. Maintain a comparison of expenditures with budgeted amounts for each Federal award, per 2 CFR Part 200.302. This includes maintaining a budget that reflects budgeted versus actual expenditures, tracking back to the four budget categories Page 5 US&R Task Force FY 2016 Readiness Cooperative Agreement - Statement qr. Work and nine object classes as detailed within their budget of their application on SF- 424A — Budget Information (Non -Construction Programs). Purchase equipment necessary to administer the task force. These items may include but are not limited to, laptop and desktop computers, cellular telephones/wireless tablets, personal communication devices (e.g., smart phones), printers, scanners, copy machines, office furniture, video conference capability, etc. 4. Recruit, train and maintain a roster of personnel to enable complete staffing of a Type I US&R task force. Positions shall be staffed from within the task force organization, unless prior approval is given by the US&R Branch. The rostered staffing level shall be a maximum 210 personnel, plus up to 10`)/0 allowable staffing overage, to address attrition, Incident Support Team (IST) members, etc. The task force shall pursue the goal to roster the minimum of 140 deployable personnel; two deep at each of the 19 functional positions required for a Type I configuration. 5. The task force shall procure and maintain the required Hazardous Materials (Hazmat) preparedness and response equipment and supplies and train personnel according to current System policy. Doing so will allow the task force to perform rescue operations in a contaminated environment, as defined in the System's Hazardous Materials (Hazmat) Concept of Operations. 6. Ensure each task force member meets the necessary license, certification or other professional qualification requirements of their assigned position at time of deployment. Further ensure that the task force has the documentation on file to verify currency. 7. The task force may use funds to cover salary and travel for product research and development efforts, when authorized by the US&R Branch who will coordinate with the Grant Programs Directorate. The task force may use funds to cover salary and travel to enable task force personnel to collaborate with federal, state, or other entities (e.g., other US&R assets or emergency responders) to enhance the capabilities of the System. 9. Ensure the task force is prepared for AREs by completing an internal self - evaluation operational readiness and preparedness survey (Phase 1 Evaluation) as provided by the US&R Branch. The completed electronic copy of the self - evaluation shall be submitted as directed by the annual Program Directive. 10. Submit to the US&R Branch the following items on one password -protected compact disk (CD) by January 31st: a. A current task force US&R equipment cache database in a Microsoft Access -compatible database format. This database shall include both equipment caches. Page 6 US&R Task Force FY 2016 Readiness Cooperative Agreement - Statement ofwork b. A current Time -Phased Force Deployment Data (TPFDD) form ("Aircraft Loading Data"), in a format provided by the US&R Branch. c. A transportation plan including all vehicles and trailers for both a Type I and Type III over -the -road configuration. d. For the three task forces that maintain one of the Incident Support Team (IST) equipment caches, submit an Annual Maintenance and Inventory Log. e. For the seven task forces that maintain one of the Hazmat Equipment Push Packages (HEPP) caches, submit an Annual Maintenance and Inventory Log, 11. Ensure funds are properly allocated, accounted for, and reported for those task force members who serve as Sponsoring Agency Chief Representatives, Advisory Group Chair, Deputy Advisory Group Chair, IST Representative, Legal Representative, Functional Group Leaders, Deputy Functional Group Leaders, Subgroup Leaders, National and Divisional Task Force Representatives, Incident Support Team leadership as appropriate and authorized by the US&R Branch. These funds are intended to defray personnel salary, backfill, travel and other administrative costs associated with these positions for assigned task forces in accordance with Sponsoring Agency policies and Appendices D, E, F and G. 12. Ensure timely reporting of expenditures for readiness activities carried out under this agreement and timely delivery of Cooperative Agreement reporting. Refer to Section IX, Reporting, 13. As funding allows, ensure personnel salaries and expenses relating to task force and Incident Support Team administration, development and training preparedness activities are paid in accordance with established Sponsoring and Participating Agency policies/practices and in a timely manner, but no later than 120 days after completion of a training exercise. Appropriate personnel records shall be kept in accordance with 2 CFR Part 200. 14, Compliance with the National Incident Management System (NIMS) is a condition for award of this Cooperative Agreement as outlined in Homeland Security Presidential Directive 5, Managing Domestic Incidents. Sponsoring Agencies must comply with the NIMS Implementation Activities established annually by FEMA. Sponsoring Agencies must report NIMS compliance activities in accordance with state and local NIMS guidance. Additionally, a certificate of completion for each required course in accordance with current the Position Descriptions must be located in each System task force member's personnel file. State offered NRF, NIMS, or equivalent certificates may be substituted for those courses offered on the FEMA NIMS website provided they meet federal NIMS standards. For further information on compliance and guidance, refer to the following website: https://www.fema.gov/national-incident-manaqement- system. 15. Attend FEMA-sponsored or FEMA-approved System meetings, conferences, and training sessions, or other events as directed by the US&R Branch as they relate Page 7 US&R Task Force FY 2016 Readiness Cooperative Agreement - Statement of Work to the System. Other activities include on -site peer AREs, OREEs, quality assurance oversight of FEMA-sanctioned training courses, training with other task forces, grants management training, non-federal search and rescue meetings/activities (e.g., State Urban Search and Rescue (SUSAR) Alliance), and research & development for equipment, as directed by the US&R Branch. The US&R Branch is recommending allocation of certain funds as identified in Appendix C for travel. All travel funds shall be accounted for under Management and Administration and/or Training at the task force level. 16. Provide complete medical evaluations and immunizations to task force members as defined by the System's Medical Subgroup. Medical screening should be conducted, at a minimum, on a triennial basis for each task force member. Each task force member must have a current Fit for Deployment form signed by the examining physician on file. This document along with the medical evaluation shall become part of each member's personal medical record. Please refer to the most current Program Directive. 17. Expend at least 98% of the Cooperative Agreement funds for which the task force has budgeted. B. T INING 1. Provide System -related or System -required training for task force personnel, including the delivery of local US&R training courses or other courses specifically required by the System's Position Descriptions or authorized by the US&R Branch. This should include equipment specific training provided by the manufacturer and authorized repair technician certification training to allow task forces to have members certified to conduct manufacturer approved repairs in- house. 2. As funding permits, conduct at least one task force mobilization or deployment exercise during the Cooperative Agreement period of performance. The task force is encouraged to exercise as many task force members as possible during this Cooperative Agreement. a. A federal task force deployment is defined as a task force arriving at a point of assembly during the period of performance and would satisfy this requirement, as long as the Activation Order is filed with this Cooperative Agreement Period of Performance. b. Non-federal task force deployments could satisfy this requirement, but a request to do so must be submitted to the US&R Branch for review and approval. c. If a task force is deployed, those funds originally set aside for a deployment exercise may then be used for other System approved items within the same budget category. This change must be addressed in the Semi -Annual Performance Report. A budget change is only required when funds are moved to another program budget category. Page 8 US&R Task Force FY 2016 Readiness Cooperative Agreement - Statement ofWork The task force should notify the US&R Branch of mobilization or full-scale exercises as soon as the exercise is scheduled, but not later than 60 days before the exercise begins. Notification should be brief, but include dates, scope of exercise, number of participants, and other agencies involved. The intent of this notification is to provide the US&R Branch planning information for AREs and scheduling joint exercises with other DoD/federal Agencies. It does not take the place of, and should not be confused with sanction request letters to obtain FEMA approval of task force sponsored training and exercises in accordance with the Training Program Administration Manual (TPAM), dated February 2013 (issued as US&R Program Directive 2013-005), or most current training manual. 4. Submit an after -action report within 90 days of the completion of a mobilization or full-scale exercise, or a training activity with duration of more than 24 consecutive hours. Send the report to the attention of the US&R Branch Chief and written in a format where lessons learned may be shared with other task forces in the System, 5. Ensure training and exercise activities of the task force meet System standards, requirements and certifications. Ensure training records for all task force personnel are kept in a central, secure location. 6. Provide funding for expenses related to the acquisition, maintenance, training and certification of Canine Search Teams. This statement is not related to the funding provided to host canine evaluations. 7. The task force is authorized to fund the acquisition, maintenance, training and certification of Canine Search Teams — Human Remains Detection. This allows the task force the ability to have this resource within the task force. Task force support of this resource is voluntary. 8. When authorized, ensure funds are distributed in support of hosting a System Canine Search Team Certification Evaluation or Preparation, as identified in Appendix E. When funding provided for the canine evaluations exceeds actual costs, the excess allocated funds may be redirected to other System activities that support the task force's canine program under Items 6 & 7. If remaining funds are used to cover costs under Items 6 and/or 7, provide this information and the associated cost(s) in their Semi -Annual Performance Report submission. 9. Provide third party grants management training to assigned task force Grant Managers and Assistants who have not previously attended training. Grant management training is mandatory for all task force Grants Managers and Assistants. Grant management training is optional, but highly recommended, for task force Program Managers and other key personnel assigned to System administrative duties. Personnel should attend training from a facility that provides a "Grants Certificate Program" and/or the US&R Grant Manager course. The US&R Branch and/or Grants Assistance Officer may be contacted for further information on classes offered. Examples of some grants management courses are: Page 9 US&R Task Force FY 2016 Readiness Cooperative Agreement - Statement of Work a. Managing Federal Grants and Cooperative Agreements for Recipients, b. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards: 2 CFR Part 200 c. Applying for Federal Grants and Cooperative Agreements d. How to Prepare the Application Budget e. Business Management Systems for Recipients f. Audit of Federal Grants and Cooperative Agreements. Every effort shall be made to attend continuing education by task force Grant Managers and Assistants during the Cooperative Agreement to stay current with regulation updates/changes. 10. Provide appropriate database and systems training, as needed to task force logistics and program management personnel to maintain personnel, equipment, grant, financial and accountability records. C. EQUIPMENT The Sponsoring Agency is authorized to purchase equipment as listed in the System's most current approved FEMA Approved Equipment Cache List. Task force personnel are reminded and directed not to exceed the current manufacturer's suggested retail price (MSRP), unless prior approval is received in writing from the US&R Branch. Task force must follow Sponsoring Agency procurement regulations, which are in accordance with 2 CFR Part 200, to ensure reasonable prices are obtained. Special consideration is given to task forces to purchase other equipment items in support of training, administrative, and warehouse/maintenance needs. Any other equipment not specified above can only be purchased after receiving written approval from the US&R Branch. 2. Specific task forces are identified and provided funds to cover maintenance costs of the IST "A", "B" and "C" caches and medical kits. Cooperative Agreement regulations apply to these funds and shall not be transferred to a Participating Agency (See Appendix F). Specific task forces are also identified and provided funds to cover maintenance costs of the seven HEPP caches in accordance with the most current version of the System's HEPP Concept of Operations, (See Appendix F), Cooperative Agreement regulations apply to these funds and shall not be transferred to a Participating Agency. These task forces are also required to submit an annual HEPP maintenance cost estimate by October 30th of each year to the US&R Branch's Program Management Section Chief to assist with the budgeting for future Cooperative Agreements, subject to the availability of funds. This cost estimate shall be based on actual expenses incurred from the previous year and any additional costs anticipated for the following year, as funding allows. 4. Task forces are to ensure that the full complement of Communications capability that meets the requirements, per the current FEMA Approved Equipment Cache List or any subsequent or interim cache list, has been purchased and/or identified Page 10 US&R Task Force FY 2016 Readiness Cooperative Agreement - Statement of Work within the Sponsoring Agency for immediate deployment. This Communications capability shall be maintained in a state of readiness for response. Service agreements, as required, shall be in place for immediate use of equipment upon activation. Communications capabilities shall be addressed in the following priority order: a. Satellite capability including satellite data via transportable .98-1.2M dish system, mobile satellite data system(s), and handheld and mobile satellite phones; b. Radio UHF, VHF, 800MHz, Marine, and Air frequency capability, to include the required quantities of portable handheld radio units; portable base station(s), mobile and converti-com unit(s), and portable repeater(s); and mobile radio units installed and operational in all task force prime mover vehicles; c. Cellular -based data and phone capability to include wireless mobile hotspots and wireless phones. Correcting deficiencies in task force communications capabilities remains a priority within the FY2016 Cooperative Agreement Period of Performance. 5. Purchase equipment necessary to conduct operations within the disciplines of the task force (e.g., Communications, Search & Logistics). These items may include but are not limited to, wireless tablets, personal communication devices (e.g., smart phones), printers, etc. 6. All equip ent must be tracked as to its origin. Equipment that is procured with this Cooperative Agreement funding shall be identified with the source, cache list number and Cooperative Agreement number, in accordance with 2 CFR Part 200. Additionally, federal equipment shall be properly identified as to the ownership and funding source (including Agency name and Cooperative Agreement number or Disaster/contract number). The tracking can be accomplished through procurement documents, through fields in a database, or spreadsheet. It is the responsibility of each task force to develop a method of tracking in accordance with this section. However, it should be a system that will easily and quickly identify the information. Additionally, all procurement records and receipts should be cross-referenced and coded with the Cooperative Agreement number, cache list item number, Statement of Work section, or source of origin, or a system to easily and quickly identify the information. 7. Transportation equipment is authorized for purchase as part of this Cooperative Agreement with prior approval from the US&R Branch in writing. 8. Equipment and prime mover vehicles purchased with federal funds or provided by FEMA shall be for the use of the System and shall not be used for no nal &Lie (-to-day, operations of the Sponsorin or Participating Agency for purposes that do not directly support the task force. However, this requirement does not preclude the Sponsoring Agency from using this equipment or vehicles on a local, regional or state disaster response or under other extraordinary circumstance. The US&R Branch Chief shall be notified immediately in writing of Page 11 US&R Task Force FY 2016 Readiness Cooperative Agreement - Statement of Work any exceptional use of the two US&R equipment caches that diminish the response capability of the task force. The Sponsoring Agency is responsible for replacement, re -supply and or repair of equipment used or consumed during activities not associated with the System and immediate return to a state of readiness. 9. Title for the original cache, vehicles, and all equipment purchased under the Cooperative Agreements reside with the task forces (2 CFR Part 200). 10. Title to the FEMA (Le., "Second Cache") equipment cache, as well as the 1ST and HEPP Caches, which were purchased and distributed to their respective task forces by FEMA, resides with FEMA. 11. Title for any equipment purchased under this Cooperative Agreement directly by a task force shall reside with the task force. 12. Should the task forces transfer, sell, or scrap any of the equipment and/or vehicles, they are required to first ask for prior written approval and disposition instructions from the US&R Branch and Grants Assistance Officer for all federally -furnished equipment and all grant -purchased equipment with a single item value over $5,000 (in accordance with 2 CFR Part 200 and FEMA Manual 119-7-1, or current edition at time of disposition). 13. For the purpose of accountability and safety, System task force is authorized to purchase an identification (ID) system, as long as they meet the requirements outlined in US&R Program Directive 2006-019 — Accountability and Medical Information Cards. D. MAINTENANCE AND STO GE Maintain an accountability of property acquired under Cooperative Agreement funding, distributed federal property and acquired federal excess property. Provide an annual report to FEMA on the status of federal property on January 31st of each year, as part of the database submittal to the US&R Warehouse. Conduct an inventory of federal property and property acquired under Cooperative Agreement funding, in accordance with 2 CFR Part 200. 2. Provide manufacturer's recommended maintenance and repair to US&R equipment acquired and specifically identified on the System's current FEMA Approved Equipment Cache List. Also, provide maintenance and repair to any supplemental equipment as approved by FEMA, which was purchased with FEMA funding and delivered to the task forces, purchased during a federal System response, or was acquired with FEMA approval through the Federal Excess Property Program. Task forces are expected to perform routine maintenance of equipment to maintain a state of readiness. Page 12 US&R Task Force FY 2016 Readiness Cooperative Agreement - Statement of Work As part of the operational readiness of each task force, all US&R equipment shall be maintained in an immediate state of readiness in a cache storage facility or facilities. This may include planning and engineering and other costs for development, maintenance, and/or lease of storage facilities and associated equipment for US&R equipment and supplies. Any costs for upgrades to existing warehouse facilities associated with this funding must be included in the budget narrative or submitted as a budget change and be approved by the US&R Branch and the Grants Assistance Officer prior to the start of any work. Task force personnel are reminded, if they are relying totally on the Cooperative Agreement for funding leased warehouse space, they are not permitted to enter into agreements for longer than the Period of Performance of the Cooperative Agreement. However, contracts can be written with an available funds clause or "option" years for protection. This Cooperative Agreement may not be used for funding new capital construction. However, costs associated with leasing, upgrading, minor renovations and modifications of existing warehouse facilities that do not change the footprint of the structure are permitted. 4. The day-to-day repair, maintenance, storage and administrative costs for all equipment purchased or provided by FEMA will be accomplished via this Cooperative Agreement funding provided and in accordance with the cost principles (2 CFR Part 200). Refer to 2 CFR Part 200, Subpart E for specific guidance on purchasing insurance. IX. REPORTING The Sponsoring Agency shall use the following procedure for reporting. There are several types of reports required for this agreement. Refer to Appendix H for specific instructions and points of contact to submit all reports and deliverables. A. REQUIREMENTS Task Force Self -Evaluation: as identified in Section VIII, Subsections A.9 of this document is due when directed by the US&R Branch, using the National US&R Response System Task Force Self -Evaluation Scoresheet (FEMA Form 089-0-14). 2. Equipment Database CD submittal: as identified in Section VIII, Subsections A. 10 and D. 1. Provide FEMA with an updated database of the task force US&R equipment cache (both federally -owned and grant purchased). Also provide a current TFPDD form, in a format provided by the US&R Branch and a transportation plan including all vehicles and trailers for both a Type I and Type III over -the -road configuration. Copy files onto one CD and forward the disk to the US&R Branch by overnight carrier. This CD shall be submitted with a cover letter addressed to the US&R Branch directed in Appendix H by January 31st. Those task forces who have been identified to maintain one of the three ISTs and/or one of the seven HEPP caches are also required to submit the inventory of these caches as well. Page 13 US&R Task Force FY 2016 Readiness Cooperative Agreement - Statement ofwork HEPP Maintenance Annual Cost Estimates: Those task forces who have been identified to maintain one of the seven HEPP caches are required to submit an annual HEPP maintenance cost estimate by October 30th of each year to the US&R Branch's Program Management Section Chief. This information will be used to assist with the budgeting for future Cooperative Agreements, subject to the availability of funds. This cost estimate shall be based on actual expenses incurred from the previous year and any additional costs anticipated for the following year, as funding allows. 4. The Semi -Annual Performance Report is due to the US&R Branch for the duration of this agreement and is a written report providing a narrative and expenditures, as explained below. a. The Sponsoring Agency shall electronically send a report semi-annually by January 30th (covering the time period of July 1st through December 31st) and by July 30th (covering the time period of January 1st through June 30th) of each year until the Cooperative Agreement is closed. b. The Performance Report shall include task force accomplishments and the total budgeted, expenditures and balance for the Cooperative Agreement funding within the following areas: Administration/Management, Training, Equipment, and Maintenance/Storage, c. Performance Narrative and Funds Report (FEMA Form 089-0-11) shall be used. d. Completed Performance Report shall be uploaded into the NDGrants System, or as otherwise directed. e. All changes, whether requiring prior approval or not, shall be noted in the Performance Fund Reports and subsequent closeout documents. f The Final Performance Reports shall be included in the completed closeout package and emailed to the US&R Branch and FEMA Grant Programs Directorate, unless otherwise directed. 5. The Federal Financial Report (FFR) SF-425, also referred to as the quarterly financial report, is due within 30 days after each quarter ends. Each task force will complete and submit a quarterly SF-425 through the Payment and Reporting System (PARS). Future awards and fund drawdowns may be withheld if these reports are delinquent. The quarters are separated as follows: October through December, January through March, April through June, and July through September. Reporting periods and due dates: • October 1 — December 31; Due January 30 • January 1 — March 31; Due April 30 • April 1 — June 30; Due July 30 • July 1 — September 30; Due October 30 Page 14 US&R Task Force FY 2016 Readiness Cooperative Agreement - Statement of Work 6. Financial and Compliance Audit Report. Recipients that expend $750,000 or more of federal funds during their fiscal year are required to submit an organization -wide financial and compliance audit report. The audit must be performed in accordance with the U.S. General Accountability Office, Government Auditing Standards, located at http//wwpgov7govaudjbk01hLrn, and 2 CFR Part 200, Subpart F, Requirements. Audit reports are currently due to the Federal Audit Clearinghouse no later than nine months after the end of the recipient's fiscal year. In addition, the Secretary of Homeland Security and the Comptroller General of the United States shall have access to any books, documents, and records of recipients of FY 2016 Cooperative Agreement assistance for audit and examination purposes, provided that, in the opinion of the Secretary or the Comptroller, these documents are related to the receipt or use of such assistance. The grantee will also give the Sponsoring Agency or the Comptroller, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the Cooperative Agreement. CLOSEOUT REPORTS The scope of work identified in the task force's approved budget plan for the Cooperative Agreement must be completed within the Period of Performance. The task force will have 90 days after the Period of Performance to complete the final payments, and prepare the closeout documents. If unable to complete the closeout process by the due date, the task force must contact the Grant Programs Directorate and US&R Branch to request an extension of the closeout period. At a minimum the following closeout documents must be submitted: 1, Cover Letter — Should address the closeout of the Cooperative Agreement and the number. Please note any items that are not applicable. If the equipment and/or supplies are maintained by the task force then they will need to include a statement that the equipment/supplies will be used for their intended purpose of the Cooperative Agreement, over the life cycle of the equipment/supplies. 2. Final Performance Report should include a summary of qualitative accomplishments that the Cooperative Agreement has made for the duration of the grant period. Quantitative data shall be used to support any impact statements. The report should be broken out into the four program categories: Administrative/Management, Training, Equipment, and Storage/Maintenance, with a total amount spent, by category. Final Federal Financial Report (FFR): A standard government -wide FFR (SF- 425) is required. 4. Equipment Inventory: This form is required if items purchased with federal grant funds has a current fair market value of $5,000 or higher, per single item must be reported. If the task force does not have any items to report that meet the threshold, provide a copy of the form noting such or provide a statement in Page 15 US&R Task Force FY 2016 Readiness Cooperative Agreement - Statement qf Work the Performance Report or Cover Letter to indicate the same information. Provide a statement expressing the intent to continue use of federally - furnished Property for the System, as noted in the lost recent equipment CD submission. 5. Inventory of Unused or Residual Supplies purchased with federal grant funds, which in the aggregate exceed $5,000 must be reported. If the task force does not have any residual supplies in the aggregate that exceeds $5,000, provide a copy of the form noting such or provide a statement in the Performance Report or Cover Letter to indicate the same information. 6. Patent/Invention Disclosure: Provide a copy of the completed form if applicable. If the task force does not have any patents or inventions provide a copy of the form noting such or provide a statement in the Performance Report or Cover Letter to indicate such. 7. Refund Checks: If appropriate, a check should be made payable to FEMA to return any federal funds drawn under the Cooperative Agreement but not expended. This may also include interest earned in excess of the allowable $100 for state, local, and Indian Tribal Governments, or $250 for all others that are allowable for administrative expenses, or any other appropriate financial adjustment due FEMA, including Audit adjustments. 8. Record Keeping/Retention: Retain records pursuant to the Cooperative Agreement conditions. Cooperative Agreement records should include a copy of the award document, Cooperative Agreement articles, ledgers, documentation of expenditures, documentation -copies of cancelled checks, paid invoices, payrolls, time and attendance records, contract records, etc. As a reminder, all Single Audits must be completed covering the period of performance for the grant and all Single Audit Findings must be resolved prior to the final closeout of the Cooperative Agreement. Upon completion of all required actions, the submission of all required items, and any appropriate financial adjustments and payments, FEMA will advise the task force in writing when the award can be considered closed out. This information must be kept for three years after the date of submission of the final closeout documents or later date if the Sponsoring Agency requires a longer record retention period. See 2 CFR Part 200.333 through 337 for further information about the items in this paragraph. C. TIMELINES Task Force Self -Evaluation: Submitted as directed by the US&R Branch, by way of a US&R Program Directive 2. Equipment Database CD, due January 31st of each year, including: a. Inventory of Federally -owned equipment, b. Inventory of HEPP and IST Caches (when applicable). c. A current Task force Deployment Data Form (Aircraft Loading Data), FEMA Form 089-0-15. Page 16 US&R Task Force FY 2016 Readiness Cooperative Agreement - Statement of Work d. A current transportation plan including all vehicles and trailers for both a Type I and Type III over -the -road configuration. HEPP Maintenance Annual Cost Estimates: due from those task forces who have been identified to maintain one of the seven HEPP caches, submit an annual HEPP maintenance cost estimate by October 30th of each year, 4. The Semi -Annual Performance Report: due by January 30th and July 30th each year during the Period of Performance. 5. The Quarterly Federal Financial Report (FFR) — SF-425: due within 30 days after the end of each quarter: January 30th, April 30th, July 30th, October 30th, 6. Final Cooperative Agreement Closeout Package: due to FEMA within 90 days after the Period of Performance expires. This package includes the following items: a. Final Performance Report b. Final Federal Financial Report (FFR), SF-425 c. Equipment Inventory and inventory of Unused or Residua! Supplies and Tangible Personal Property Report (SF-428) d. Final Payment/Unexpended Funds Task forces must be current with all reports at the time of award of this Cooperative Agreement. X. TIME IS OF THE ESSENCE FEMA is providing an annual Readiness Cooperative Agreement and it is strongly recommended that the Sponsoring Agency seek expedited approval for the acceptance and management of the Cooperative Agreement. The US&R Branch and Grant Programs Directorate acknowledge the time -sensitive nature of processing and awarding the Cooperative Agreement and will make every effort to expedite the process. The U.S. Congress closely scrutinizes the timely spending of Readiness Cooperative Agreement funds and failure to meet necessary requirements and time frames may result in the loss of funding for this and future Cooperative Agreement periods. The US&R Branch will ensure all necessary documentation is provided to all eligible task forces: B US&R Response System Task Force Narrative Workbook (FEMA Form 089-0-10) C Cooperative Agreement Funding — Recommended Allocations D Task Force Allocations and Budget Totals E Administration Budget F Special Cache Allocations (HEPP, IST, Medical) G List of US&R Advisory Organization Members H Summary of Deliverables Page 17 Department of Homeland Security Federal Emergency Management Agency OMB 1680-0073 URBAN SEARCH AND RESCUE RESPONSE SYSTEM Expires December 31,2018 Task Force Narrative Workbook PAPERWORK BURDEN DISCLOSURE NOTICE FEMA Form 089.0-10 Public reboiling burden for this data collection is estimated to average 4 hours per response. The burden estimate includes the time for reviewing instructions, searching existing data sources, gathenng and maintaining the data needed, and completing and submitting this form. This collection of information is required to obtain or retain benefits. You are not required to respond to this collection of information unless a valid OMB control number is displayed on this form. Send comments regarding the accuracy of the burden estimate and any suggestions for reducing the burden to: Information Collections Management, Department of Homeland Security, Federal Emergency Management Agency, 500 C Street, SW., VVesnington, DC 20472-3100, Paperwor-18 Reduction Pru'ect (1660-0073) NOTE: Do not send your completed form to this address. Purpose The U.S. 'Department of Homeland Security (DHS) and the Federal Emergency Management Agency (FEMA) are accountable to provide support and funding Inc thc. maintenance trod readiness of the National Urban Search and .Rescue (I.JS&R) R.esponse System. The purpose of the Readiness Cooperative skgreement is to support the continued development and maintenance of a national urban search and rescue capability. Specifically, the agreement provides a mechanism for distribution of Cooperative Agreement 'funding tbr certain purposes in preparation for IJS& R. disaster response. The Cooperative Agreement allows each Sponsoring Agency of a US&R task force the opportunity to maintain a high sta.nclarcl and condition of operational readiness and includes gindance on key areas tbr task 'force intinagement to foc os on continued preparedness efforts. The Cooperative Agreement provides direction to 'the 1...1S&R 'task force Sponsoring Agency for the use of funding to provide: administrative and program management, training, support, equipment cache procurement, maintenance and storage. This workbook is designed for use by the Sponsoring Agencies of all current task forces within time US&R. Response System when applying for the US&R.Readiness Cooperative Agreement solicitation. For more specific information and instructions for submission, refer to the applicable Notice of Funding Opportunity (NOM) package and Statement of Work. Urban Se. & Rescue (US& R) .Readiness Cooperative Agreenzent Task :Force Narrative Workbook CONTENTS Purpose Contents Sample Cover Lett Preparer & Contact Information (FEMA Form 089-0-I0A) Budget Summary (Detailed) (FEMA Form 089-0-10B).......• . • _ ............ 4 Sample of "Purpose of Cooperative Agreement" from Task Force 5 Administration and Management (FEMA Form ..... • 6 Training (FEMA Form 089-0-10-10D) 7 Equipment (FEMA Form 089-0-10E) 8 Storage & Maintenance (111:1MA Form 089-0-10F) Budget Totals 10 Position Descriptions (FEMA Form 089-0-1OH) 11 Form for Additional Budget Clarification information (FEMA Form 089,-0-1012 LETTER FOR COP 'RATIVE AGREEMENT APPLICATION May 24, 2016 US Department of Homeland Security Federal Emergency Management Agency Grants Management .Branch Attn: Ms. Tawana Mack 800 K Street 'NW - Rm: S430-5 Washington, DC 20472 Dear Ms. Mack: Enclosed is the 'US&R application of City of Miarai Fire -Rescue 1"Departn-it for the year 201.6 Department of :Homeland Security/FEMA, Urban Search & Rescue Cooperative Agreement for a total of $1,216,082.00 The following items have been completed electronically within NI) Grants: LI 1. Application for 'Federal Assistance, SF 424 Li 2. Budget Information -Non Construction Programs FEMA form SF 424A El) 3. Summary sheet for Assurances and Certifications, SF 424 B 7 4. SF GG/SF LLL - Lobbying Activities The following are included in the Narrative Statement (FEIVIA Wkbk 089-0-10) and attached with the Application: • 5. Preparer & Contact :Information Sheet L) 6. Budget Narrative (Budget Summary Sheet, four cost categories and Budget Totals) • 7. Position Descriptions for all Staff paid by the Cooperative Agreement The following are submitted as additional attachments: 7 8. Single Audit Report for 20XX/Corrective Action Plan • 9. Indirect Cost Rate Agreement Ell 10. Specifications :for all rolling transportation [I] 11. Pre -Award Cost Request and Approval Please call Capt. Grant Musser at (786) 877-9882 or email at usarpm@miamigov.com or Miroslava Del Campo at (305) 569-4004 or email at mdelcampo@miamigov.com for any other information that you may need. Sincerely, GRANT MUSSER, CAPTAIN IJS&R PROGRAM MANAGER CiTy OF MIAMI FIREREGCUE URBAN SEARCH AND RESCUE FLORIDA TASK FoRCE PREPARER INFOR ATION Prefxarer Prefix First Name Middle Name Last Name Title Agency/Organization Address Address City State Zip Phone Fax E-ma Ms. Miroslava Del Campo Grants Manager City ofMiami Florida Task Force 2 4446.VV. ZndAvenue 10th Floor Miami Florida 33l]0 305~416-4844 305~416'5475 CONTACT INFORMATION Prefix First Name Middle Name Last Name Tide Agency/Organization Address l Address city State Zip Phone Fax Captain Grant Scott Musser Program Manager City of Miami Florida Task Force Z 444 S.VV, 2ndAvenue 1OthF|oor Miami Florida 3]13O 786'877'9882 305~416'5475 APPLICANT INFORMATION A r� icant Task Force Organization Name Employer Identification Number DUNS Number Address 1 Address city County State Zip Country Submission Date Type ofApplicant Congressional District Applicant Congressional District Project Authorized Representative First Name Authorized Representative Middle Name Authorized Representative Last Name Authorized Representative Title Authorized Representative Phone Number Applicant Identifier (if mpp|icab|e) State Applicant Identifier (if app|icah|c) Organizational Unit: Florida Task Force Z City orMiami 59'6VO0]75 72220791 444S.vV. 2nUAvenue l0LhF|oor Miami Miami -Dade Florida Task Force 2 3]l3O United States p',-i g"`o fz Department: Division: Made available for EO 12372 (AnswerY or m ) Date Reviewed Ifapplicable) "Y" for not covered "N" for not selected COOPERATIVE AGREE ENTBUDGETSU ARY BUDGET SUMMARY Grant Program Function or Activity (a) Catalog nfFederal Domestic Assistance Number (b) Estimated Unob|igatedFunds New orRevised Budget Federal (c) Non -Federal (d) Federal (e) Non -Federal (f) Total (Q) 1 UG&RReadiness Cooperative Agreement 87.025 0�00 0�00 1.216.082.00 $ 1.210.082.00 2. 0.00 3- 0.00 4. 0.00 5.Tota|s $O-VD $0�00 $1.216.082.00 $0.00 $1.216.082�00 BUDGET CATEGORIES O.Object Class Categohes pomorowon�onmry GRANT PROGRAM, ' row (o) (I)Aomm.uMymnt. (o)r,ammy <x>e«u/nmem p>Storage umomt. a, Personnel $630.600.00 $0.00 $0.00 $0�00 $050.690.00 b.Fringe Benefits 104.106.00 0.00 0.00 000 104100.00 n. Travel 39.000.00 66.500.00 0.00 0.00 105.500.00 d. Equipment 15.000.00 0M 190.086.00 0.00 205.080.00 o. Supplies 4.000�00 0,00 0.00 0.00 4.000.00 f. Contractual 03.800.00 2.400�00 0.00 90.500.00 158.700.00 g- Construction N/A N64 N/A N/A N/A h. Other 0.00 10.000.00 0.00 0.00 10.000�00 iTotal Direct Charges (sum of0a'0/) 856.59&00 78.300.00 100.080�00 90.500.00 1.216.002.00 j. Indirect Charges 0�00 0.00 0.00 0.00 0�00 k.TOTALS (sum of0/and 0j) $85659&00 $78.900-00 *190.086.00 $90.500�00 $1 21G.O82.O0 .7. Program Income $ $ $ $ $ Section Page 1 of 2 NON-FEDERAL RESOURCES (a) Grant Program (b)App|icont (c) State (d) Other Sources (e) TOTALS 8- $ $ $ $0.00 g� 0,00 10. 0.00 11 0.00 12.TOTAL (sum n/lines 8-/1-) $O-OO $0.00 $8.00 $0,00 FORECASTED CASH NEEDS 13-Federo| Total for 1st Year Iotovurtp, cnu Quarter xm Quarter ^m uonrta, $0.00 $ $ $ $ 14 Non -Federal 0-00 15,TOTAL (sum oflines 12and Y4) $0�00 $0.00 $0.00 $0.00 $000 BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OFTHE PROJECT (a) Grant Program FUTURE FUNDING PERIODS (Years) (b) First (c) Second (d) Third (e) Fourth 16. $ $ $ $ 17. 18. 19. 20.T0TAL (sum oflines /6-19) $0.00 $0.80 $0.00 $0.00 OTHER BUDGET INFORMATION 21. Direct Charges: 22. Indirect Charges: 23. Remarks: Section Page 2 of 2 National Urban Search & Rescue Response System US&R Task Force Readiness Cooperative Agreement Budget Narrative Purpose of Agreement The purpose of this Readiness Cooperative Agreement is to continue the development and maintenance of National Urban Search and Rescue (US&R) Response System resources to be prepared for mission response and to provide qualified personnel in support of Emergency Support Function-9 (ESF-9) activities under the National :Incident Management System (NIMS) and the National Response Framework (NRF). Our Task Force agrees to manage the continued development and maintenance of this National US&R Response System resource. We will be prepared to provide qualified, competent US&R personnel in support of ESF-9 activities under the National Response Framework. Specifically, the FY2016 US&:R Notice )/c. Tundi OpToriur5ty and the accompanying budget narrative provides our plan to accomplish our objectives identified by DHS/FEMA. This work plan identifies the key areas that our Task Force will focus its continued readiness efforts. These key areas are admistrative and program management, training, support, equipment cache preparedness, maintenance and storage. These key areas are detailed in the Grant Guidance/Statement of Work. This Cooperative Agreement will allow our Task Force to maintain a high standard and condition of operational readiness. It is the intent of our Task Force to comply with the US&R Response System FY 21A 6 No iciaaa2 0 p jD )1" throughout the duration of this agreement. While portions of the 5 1_ Haaaa!",,-.1,), N,101:-A 'asa5. kai rt-un i tv are included in the budget narrative, we acknowledge compliance with the EYSWS '',H5naacaa c u i n Op p o aal.),,a5ri la.y in its entirety. Section 7 Purpose of Agreement ADMINISTRATION & MANAGEMENT Our 'task Force will accomplish the goals set forth In the D115-FEMA statement of work, guidance, and directives provided by the Urban Se.arch & Rescue Program Office. The costs for the Administration & Management portion of this budget/narrative will be addressed in this section anal will cover costs for a maximum amount cf time of 12 months, and the costs will ofictir within the 36 month period of performanCe. The cost details will be provided In the object classes within this Program Category. The Administrative/Management personnel under this Readiness Cooperative Agreeement r155p45515/b15 for the daysto-day operations of tlaa Task Force and w 6 be responsible to ensure that all management, administration and operational requirerroints are arfornOshed. Dar Task Force MI attempt to maintain the preparedness of the Task Farce under this Readiness Cooperative Agreernenb in order to provide critical emergency response services as 005 of the 28 teams fbr Pse National Urban Search and Rescue Response System under the Response Crsoperative Agreement, Funding for any deployments vall Ise handled under the Response Cooperative Agreement. TolitAilininietratiOni;$4hlarnagernent $896,596 Personnel Salaries & Fringe Benefits 5/115 USaR Task sta!'1' fcr rilallagffrxixe4 and .F.,:ivan.strat',0,3 of Task ForCfi.., day- actv,teS derreepash regettral ratteetatereyt earned:Arable trerdette and lore,txrat etexerx Specteretty, praetor, 1155555555515515, Tante randdgethenth fteortalabraeregethento ehtedreattablyar taxpeert, thereng tetorateratkar and Hoene:floe, exarddes ahreagyereent atel property eadatattabiety. ales debt artherd„ but te net Vattreed to, derafbet pertertoet rotaries raetbdo, Teak Force 0/515510111/5"1555.,ind manage:reeve; recoverkeeptog, thventere 515/115,515.5155555, She U5Xert Eappreent etredes; deemed:tenderer, wa,r, Task F5155 5,55551, are) payees A5/10/ aroteyord 'reek F.1155.511: 3511:15113/5,111 begone:, wen A,15.11.45. roatbettement and attertedstratbra. tests, tahteeet teo starlet eatety, bettebiatt ado note any cost or ebbed breeder. rereteentageedad 517115511115,/ 125101/5115/S111551.155 111,11/61150.511115 R5/55}1,15/15AA S55,555A5/1155 Ptgteareent. There rt a dee down 1.5551.11/1/15 tax better /551151.115515, arry addettortat staff not noted cal be added. br =beet poettdoo e part tame, please ',meek, the ttexted and hewed rode te, debt:heave-ode! box. below te otaatty the thee to. be aeotted„ br,g..„ one day x. vedette rab 'toes a :heath et rate of tat5.0 per hoed eto. uetathea home. ore Betel, pease note them ox 11/115181,1155 /155 1A515 111/51,1555 PUS tile :V./ 5555,15/. ender sabery, Note Ida, eraaty rate et tee deetication box, Personnel Salaries and Fringe Benefi , ta Position ,' Name . Full/Part Time Overtilne Hours Salary Dates (Current) Salary Oates (Prior) Fringe Benefits Salary , Total Program Manager Grant Musser Full -Time 9/1/2016 to 8/31/2017 9/30/15 to 8/3%16 $30,903 $116,691 $147,594 Administrative fipeclalist Gustavo Arellano Full -Time 9/1/2016 to 8/31/2017 9/30/15 to 8/31/16 $26,417 599,868 $126,316 Administrative Specialist Erik Sanchez Full -Time 9/1/2016 to 8/31/2017 9/30/15 to 8/31/16 $25,288 $95,490 $120,778 Grant Manager Miroslava Del Can2p3 Full -Time 9/1/2016 to 8/31/2017 9/30/15 to 8/31/16 S14,568 $56,141 971,009 SO SO I— SO SO Tn0'el Related Rook, / 582.50 g POO hrs 96,600 537,500 $41,100 Parktime Staff 950.00 fia 4000 firs S200,000 9200,000 NEPP SlaCIlenanCe $50.00 @ 500 las f 925,800 925,000 SO f SO 311 SO I SO 1 $0 SO Totals $104,106 9630,690 9734,796 lEgisign9159190ite_dLcial±-1...I.E.L...1.U._ -5 " • 5. s 1:1/55 51"55 1X1115/5 15 fo, detaleonel acres the reed rev do reax eared odb tor dardbeed the pxid earl' eatarno. bt bar oteftion IS 1157555551e /1,11' 1/ IS 11/15,51, end hoerly have Aldo Mery eaperete abet for do:: poetton desolater:we, rot retch 111112i// prendon ixtett, th preitev, dread:eon, tray he odder, ox 5111/115/55S151, Staff Officers (Administrative Specialists) are responsible for the day-to-day administration and support of Ithe Task Force, Duties include procurement, personnel time management, overtime administration, and ;budget oversight Grant Manager is responsible for all grant and financial requirements in support of Task, :Force activitles. For a breakdown of part time staff and functions, please see Position Descriptions Iattachment. All funded full-gine positions spend 100% of their time on activities within the scope of this iagreement. HEPR maintenance/inventory/calibration is Inciuded uncler Personnel Salaries and Fringe !Benefits. Salary rates are based upon contractual agreements set forth by the City of Miami and the :respective Unions involved, This narrative box has character limitations. For additional clarification use tab 12 2 Union Agreements 0 City/County/Organization Negotiated A07reeMell15' 0 Historical Dela 0 &cis/Quotes COStS are in Comparison kW other TIlla 8 115,0,0 Tasks or Itefns 0 Other (1Ist here): Frar_Lge Benefits he 5155 155105/1 IS 10 51515 /115 tote: perrattbeed, (ere, 1111555 E5155511/ ,11"/ 5155115 /1.115.5) atte bat !he Dons, (rf is, health, dental, troex,a corett) ttx,t, ore indorted Items Included under Fringe 8eue8ts are medical, Dental, Workers Compensation. Total percentage is 26,4824. This narrative box has character limitations. For additional clarification use tab 12 O Canon Agreements • City/County/Orgarkaationtlegonnted Agreements O Historical Data • alcls/Quotes O Costs are in Comparison w/ other TFs for Took, or Items ° Other (List here): SEMA SOMA 00-0-155 Section el Administration Mank,em,m( Page 1 sl A Travel AM,r,c) DKSIFI,'.'.',MA-SpOnSCAl'ed taitistafthettepprosed ilatista theetintitat, senhatereas, ariat training setesiene, indatie Task Fora, hawks ineattaast, Ad Ortaarthation theetiostat eta Hoc :3(1...11:1S 40,1Sitibittatiesta, treartent Shipp:at 1..e$111 heart lininiteiterneatiesse„ haveashopet NT ai ditesseed the ShiShit Poishosen $$; they rebate to tine Netiorsig. USSR SyStern, octiviiew Emattgatton MAtAittg tAtt' AMAMA IsionitS assuis,ress oversight et FEVIA-hanationatit training courses:, tearing heth Whet Task Fovea, grants inanaisateent training, and and di,Vek,P,"1",,,,,li: AggAttprnAttn$ he thishated by theSiiteht Paisiosin Office. Searettel appvihol by hieSittR Priitgestri Fatties, one available Suristing, Task. Faeces oho use feeds te meet trove{ fix tithsaiet reseeithe ark', deratopakka. attests, thereby lattatiehe apprised at cutting ettitsa tachothogy for equipment reed within the Shahan These ar,$.450 reeseettortathe enetatithe dyneithe program. Cysts can Ste petaateel lia.,11 Dr. bV COSAS, Ord: a deLail COVES Sha.d. Nted 5h../ $,A., awed et are hap latish The oasts Feted hetet, we estimates. dee tiseasi Vicatione thot traltiteato at the thee ot ethethatiora It is at the. brae setae costs ore ttenerhay bitatat hatoricht data There ere dap down naive kit some rriehtingo iand you eve eithitathere that we In Liao with the statereent at met The 111,1) dOWn mene the eatitioh bekhe includes a taents, EMAAAMMIg yggl Mpg 6AMAihttAtty tAAMAIMAAM 66, yggArt Anger MASMA trt this stection Asireireatantigethart: Pratesio Icaithetory es the 'raking Vagrant itiatatextre. Twit Feithe aitheitaid 66.650^6666 ford, AMMAnAttert teheriinatissagement iithvel ad anima) inetta sweats. techitehassa chap:pp, authp,paarxon. Hapeapa change neat be teeitiveist pea P,,..:111.2.11C.,, Rep.t. ai,C1 the Par die change. a el Event Title No. of Personne No. of Trips Cost Per Person Lump Sum , Work Group Meetings 3 1 51 500 $4 500 Grant Workssnop 1 $1,500 $3 000 Task PorCe Representatives` Meeting 4 1 $1,500 $6,000 konsonng Agency Chiefs' Meetla 4 1 1,500 $6,000 Other Authorized Travel 4 3 $1,500 $18,0(70 Strategic Group Meetxnq 1 1 $1 500 $1,500 $0 $0 SO If rater bst have $0 11 other, list here SO If other, ast here $0 If other, kat heke $0 If OthOY, 1St 116, $0 If Other, fat here $0 II other, kat here $0 If other list here SO If atkeL__sl 1 t2ryie $0 Total $39,000 Cost basist$Pleltttlerk Travel breakdowns are approximations based on previous values (airfare and lugguage - $600, hotel - 15150 per day for average 3 day trip $450; per diem - $50 per day for 3 days $150, car rental - $50 per day for 3 days $150, parking $50, fuel $100). Travel expenses are figured at a cost of $1500 for actual travel land $1500 per day (24 hour) backfill (line item under Staff Positions). BackfIll for students is figued at a Irate of $62.50 per hour (see salaries). Additional TFL meeting, East Coast TFL/Log meetings and Other IAuthdrized Travel are included under Travel heading. Other authorized travel covers unfunded meetings [surfacing throughout the budget period. Work group meetings are also held at the regional level as part of the East CoastTFL/Log nmetings. Other atithorized travel covers meetings that are requested in the 'Wrist of a budget cycle that were not planned or anticipated by FEMA. Examples of other travel might include, State level 1166R meetings and conferences, HR Canine Workshops, East Coast Logistics Meetings and IS' te Meetinc such 515 tor I c.s ADSA a d FASAR. This narrative box has character limitations, For additional clarification use tab 12 0Ogler (List lege): 0 Uttlan Agreements • City/County/Organikation Negotiate d Agreements 2 Malaria,' Data O ties/Quotes O Casts are in Comparison w/ other Tag for 5Imaar TasAs or Items Equipment AgAttrtgettg., SMArtriettS, attpy paaaNnes, deEkS, ashen.. eta aehi catiet noted has area are ha thst petchesse of cautpreare. atio tat 1.01d. other:. Roll,pg. or ',V.:2PN Nainsr,paa'acp r.,vopeaty havaaig a apefill parp, ,..11"1, how wad haritaition hest what equat exceeds the Lessar thE aria estattiehed by the iiheitearetentsi oat tes neared sietareatir pappaxxx Da 55000. Eguiornent These are the items ot.ir 'Cask Force anticipates robitaring for this Cooperative Agreement for the equipment object c/ass tader the Administratic n/Martagement Program Category. However, due to the dynamic program, the requirements for these items (within the amount approved at time of award for this object class) rhay change. Any changes to listed items will be reflected In the Performance Reports, with the reason for the change rioted and the Task Force will not be required to submit a budget. change If items are on the approved cache lists, authorized by program guidance or directives. Item Description Cache # Unit Cost No. of Units Total Cost (00 scellaneous Office Furniture and Equipment j 515,000 $0 $0 $0 50 SO $ 0 50 $0 $0 $0 $0 $0 $0 SO so SO $0 SO Total $0 SO 515,000 SLAC.), Sr! ei vela, So ath setae eta, Miscellaneous Office Furniture and Equipment might Include desks, book shelves, conference table, .omputers, computer Arlatlitets, copy machines, laptops, etc. for our ['gm office and warehouse, This narrative box has character limitations. For additional clarification, use tab 12. O Union Agreements • Ce.tyg::eunty/Orgartnegion Negotiated AgIvemenls • Historical Date • Ws/Quotes O Casts are in 11par80P1tv/ other Tas far Similar Tasks ar Items O Otter (lakt here): FEW FORM Mi9-0-10C SeCtkV, 6 AdmintAtration Management Ntge 20f A area, pr,,,,,,de an 1,,,..,,p,,,•Atrate. ftsting th.(:5,..9)::,,,,e5 naces,,,ary for thr,,,, adrn....inistrakor,/,'flare4',;erreT,, d'ils. agrEE17,8,1,.:. SGPPIY .shol.dd be to For,,,e arid rAller then [Pre ,,,,cto!pa,ent as fOglYaS, the CI=R i!;.; "Eco.gpi-mr,i:" alti,,:te rlorlerpendab',,,, prupaly of SuP.Piles These are the items we anticipate requiring for this Cooperative Agreement. However, due to the dynamic program, requirement of these items may change and any changes will be reflected in the Performance Reports, with the reason for the change noted. /tem Caohe # Unit Cost No. of UnitsTotal cost IMIscellonsous Office Supplies $4,000 $4 000 50 4.--- I $0 $0 I $0 50 $0 $0 $0 $0 50 I SO $0 so r_l ..... so ..... 1 Total $4,000 Supplies Miscellaneous office supplies might include paper, pens, folders, printer ink, etc. This narrative box has charactor limitations. For additional clarification, use ConOrou& Contractual O Union Agreements 10Cily/Counly/Orgarneation Negotiated Agreements O Historical Data O Bids/Quotes lt) Costs are M Comparison 7,v/ otner Ta's for Sanaa, Tasks or Items O Other (List here): 'Service Medical Screenlog uan 80 Phone Data Service (Verison and Sprint) !Satellite Service 20 [Unit Cost 1$250 $1,970 $400 Totaf Cost $20,000 $39,400 $4,400 $0 SO $0 $0 $0 SO Tot/ $0 $0 $9 $0 $0 $0 $0 $9 $63,800 7:.7eace1777 any addia11770 supnottne informal:Ms for connoctua! cosS3 S42,34‘3. 1Medical screening line item MO be utneed up to a cost of $250. 'this cost will cover deductibles and special Itests not covered by Insurance or sponsoring agencies for cermdiance with team medical physical requirrnents. Official personnel cellphones (see attachments as to ntll-time and part-time staff). Seneca for cache satellite phones which remain with the cache for emergency Use only (deployments). Contractual Service period will be from January 1st, 2017 through December 31,2, 2017. This narratioa box has sharocter ffrnitat,ono. For additional clarification, use tab 12. Cost Baal O Union Agreel170.ntS City/CO0r11y/(agameatior7 Negotiateti Agreements ro Historical Data • Bids/Qnotes 0 Costs are in Comparison w/ ot17er Tes for 51171ilar Tasks or Items • Other (List here): FEW, FORM 08943-15.• Sectfon 6 Administration Managem. Page 3 of Other itrn Total Cost $0 00 so $0 $0 $0 So This narrative box has character limitations. For additional clarification, use tab 12. • lloion Agreements 0 Oty/County/Organization Negotiated Agreements 0 Historical Data 0 Bids/Quotes O Costs ere in Comparison J,v,/ other Tes for Tasks or Items • Other (List here): Indret Costs Indirect Costs Itenl/Catenoty Base Amount [Total 'Indirect costs $0 1,:eg00:a01. 111111,,A0 This narrative box has character limitations. For additional clarification, use tab 12. • UnieWl Agreements Cily/COltrity/104g3/1iTaA/011N4VOtiatedAgreeMe/1/5 o historical Data 0 Bids/Quotes O Costs dos in Comparison w/ other for Similar Ta.sks or Items o Other (List here); PEVA FORM GEM,. Section AdrOliWalion Management P,ge. 4 or A TRAINING this Pm)gram Category covers the 40015 for the training portion of this Readiness Cooperative Agreement. The training portion of this bthigetinarrative will cover costs for a maximum ainount of tine of 12 months, and will be. accomplished within the 36 MOilth period of performance. This -fask Force Intends to maintain a deployabie 'Task Force and will provide the required training to insure mission readiness, safety, and management of the 'Task Force. The training will be accomplished in accordance with the Urban Search & Rescue Program Office statement of work, program guidance, directives, and will also include training to meet the NI11S compliance requirements. The training cost details will be )rovided in the below object classes under this Program Category. Our 'Task Force will attempt to maintain the preparedness of the Task Force under this Readiness Cooperative Agreement, In order to provide apical emergency response services as one of the 28 teams for the National 13rban Search and ReKue Response System. Funding for any deployments will be handled under the Activation Cooperative Agreement. The below list of training and costs covers what is anticipated for this Readiness Cooperative Agreement. Due to the dynamic program, training scheduling and requirement changes, some of the training listed may require revisions. Any changes will be noted within the Performance Reports, and will Include the change and the reason for the change. It will not require a budget adjustment as long as the change Is within the Program Category total as noted at time of award, and is an approved training requirement within the statement of work, program guidance, and directives. 'The only exception to this is the movement of travel funds between the Administration/Managment Program Category and the Training Program Category, which can be accomplished without requiring a budget change, however, It must he noted in the Performance R.eports, with the change and the reason for the movement of funds, Total Training Cost $78,900 Personnel Salaries & Fringe Benefits "The Task Feirce can Itaa. LNei. c1:Egon/ tc, account for the se:fades of Task, Itaftte feerabers aternemo, iiffS&R-reirated, LBinee.R. required,. and inic,F.O. treeniing iie81 enianies tor St,s, osdritio coongBinter. This ire:linens, beie is eat limited to, Rex:banal treileBige rogbiliiination Oohing,. igeniB Ontinienj tier thee progrii.;in„ greets Maitaaaatatat training, iriBOning iientO ginner task forces, nee:Beech deirenigornent equierferit, and other ferieFifFiEigiA. approve, ingiBitng events,. ,ar traiatag tetattad ta the reini.Briernents of dee prografrl, as aperryved Program iii1eenagerBiBenifers Ass:Finance Ofncer. 'FOB. fogy also inxii..lecte. beerinleil expenses legs the riigniivii,Juri.inns) ateending triniiiire. specitik, cosi,iis are unknovvrie give eisingnand ifielinnei bourn ard aeBrage saie en rate, If seen:Jig dates. are fink:game,. provide est:inlet:en,. Nine frame (e.g.,. 1 day per i,eneIrjrnonith, if overtime hours are. feinied, pkiesse note deem as a Personnel Salaries and Fringe Benefits Staff Position Training Event Description Full/Part Time Overtime Hours Date Salary Charged Fringe Benefi f Applicable.) Salary TOtal SO SO 10 SO SO $0 50 $ SO $0 $0 $0 SO $0 Totals 0 $0 Fine Brea birnciev is te provide adeffeenal notes the Bennie Force relay reed Le eferifyinin farniiie or satattay nte, eineeing tine 3neiringre ['envie engine This narrative box has character limitations. For additional clarification usa tab 12 Fringe tdnnafits The are:,:.) below is tO State the tStiad pencrintiege 239B) l'or lite Fringe Benefits Fee applicetfie) and tne Berns feing,„ health, defitel, iiiverkersi come') that ere inekicied. This narrative box has character limitations. For additional clarification use tab 12 CO O Union Agreements ° City/County/Organization Negotiated Agreement; 0 Historical Data 0 Buts/Quotes O Costs are in Comparison ,,,r/ other Ta for Similar Tasks or Items ° Other (8ist nem); O Union .Agreements O City/Countyr/Onganization Negotiated Agreements 0 Historical Data • BirlsrQuotos 0 Costs ,are in Comparison gl other TAs for Sdnilar 'Tasks or Items ° Other alst here): FEMA FOAM OFA0.10D Sectron 7 Training Page or 5 rttlysitsi tatirtitatileiArtnonsored or IttlitidiciarSatsapprevad USW. meatings„ conferences, end Conning siessions, to include Masa. Force I...seder reseisings, the Anode:try ittreditdostion atissitryda, thodant Sterpoia Team (Pada ationingessaddiaits, Yagreithaps, ot Others ea directed by the ahlialet Erssich as natty relate ito the Nattondi irtesintancia System Cated: aced:nes ohrtato osier administoditsite rateeinteas simoittattund tatassit 01: Othef! 1)5!::ffff. fe:f!!!!!!!. fOff!ffee. disaiity assurance ovessuant, of adlaceissanctiorted training COCOeffff, traiming cote other Taca exced, Cf ref fife fifff !fa:gee/lei:ft training, and reseursh aad Orsicalepanissit Pit equiturient, sarected rens the teiltilail tedirde Basest on aeon:haat by She USF,R 5ranCh Touts Forces can tarts. funds to cover traudi Yea eroded:. resontich grat Sopeloprocrst. efforts, tams:ratty rostosing apitimese of mama edge. tecniattiody ffeff!PlefeCe !..!Seff Vefffelf! the System, lasers. ate aims) intaceildnedas meetings th al:. aro reettlisto dans. to the dyniarnic progra tn. Costa Can be. PeCOeffed detfe!! CP lay trip iffefffef, aOff. fietef. I! Of She casts shaped: be letea in the orarecupties sections,. flOPV. :VP!! CPC!.ef he!, efee'Vf:f!:!! f!lt! fee,e1 tefVE!!. The 1:705f9 ff.:ft:fed bef OP!: dre EStin:teS fifef! fe! nel(d !Offeeff EMS! unitramen at ate tone spalicetion. tis 5 at ffe.eff hme when costs are generahy hathed or, issterlezi There are drop clown menet ffef 5011,:f. Of f [1,!!!: hneenniatultraini rig, and. pot) can add olshers teat are in end cant Pie statement cal worts, pasta-dm gliff101,CE, and directives. This wid allois you tiazi flegbeity to account. nor soap' 'detests:teas in Shia samman „Tralinisctia or Attinieltalarisaterriesit categories The iiriask. Force lts eutttoriand to reatiocate trend funde bairgese eentindadiet sateciant arse& dad dirdiming lasssel without rammesting lininient chariest oarthandation. laniasser, CC ehffeegeef IO!!../Sf ff!!!fleeffeeff in you, Pertcarnense Repast with sa excesital:Pain co She reascinCeili for (Maggie Travel Event Title No. of Personnel Cost Per Person [Lump Sum Task Force Leader 2 $1,500 $3,000 Communications licialist 2 $1,500 $3,000 Grants Manager Tr gamin. $1,500 $3,000 n LI Trricariirwm h Nths7,,YY 2 $1,500 $3,000 oc istics Specialist 4 51,500 $6,000 Technical Search Specialist 2 $1,500 $3,000 Canine Search Specialist 2 $1,500 $3,000 Other Authorized Travel 25 5400 $10,000 SO ,p,ITTE, 5m371,77 ;Well-015r 1 $32,500 $32,500 f other, list here sO If,02e', list here $0 'other, list heie $0 It other, list here 50 It other, 110t here $0 If other, Ilct here SO II otnei, list here $0 50 Total $65,500 Travel ' ' ' ' Cost Basis: ithcrinsia idars incirendiess rientribe itimisiremen or travel Cost Per Person. Provide examniesi ot Pottier auttiorisel ileafifer if :selected above. Travel breakdowns are approximations based on previous valties. (airfare and )uggage-$60), hotel. $150 per day far avg 3 day trip $450, per diem $50 per day for 3 days $150, car rental $50 for 3 day $150, parking $50, fuel $1.00). Travel expenses are figured at a cast of $1,500 for actual travel and $1,500 per day. Other autherized travel woLild cover striding TF members to attend the Swiftwater Operations, Technitian, and Boat Operators course, The cost of the hotel is included in the price of the SwIftwater/Boat courses and there is no airfare. This narrative bus has character limitations. For additional clarification use tab 12 Union Agreements 10 City/Cnunty/Organizption Negotiated Agreeinents 10 Historical Data o Bids/Quotes • Costs are in Comparison mi/ other' 775 fix Similar Tasks or Ref115 o Other (list beiei. FPO. FORM 08$•4).101) Secton Trahng Page of 5 Equipment Notes for Equipment Section orr 0(10.11. nn; fr,e err, afe har ten:, ea to, 111111)....(P,11), reLa th-aehL',, Lna annl L, .r.,per non, k . ale h,"( oaf on.,er, the n nuano, reorecnar 11+ nen, rn la a 5.1,1+1.-1,1 irL, hr hohol,ao, r1i harepi,h-P,1,11.(1.11)1'.'11. ..,11,1011,111.111.`1, `r/1111(.11' 11+,11.1 LI. 1,"11,1',' 1++++i ,1,111 r +11 .1/ 1(" ii++11111',11e0Sr1rip+1'.'111, 1(d'.+1" 11,1 .'111, Pf..1 '"111 rrr c' rrr, rrr lane general clefihrtre', freaubannent" rare. of the Cfna.L irra. "EaLeinhaent" 1.Tle+.1111S anen'en of noreferfnandnerbe, thalra,ahe perneyaber properLy having h.: hare,fnrI fhb of hrferre than one year frnd ear:flu:Lan:a:al coaL hit:afar +.111"11P."..":1,1)111.15 brn.:, lesser of the capita!iratw,n IfLereL feAtleattehed by the rjfnahrnranntan, erne'. her bre:are-Lai .starernehaf CA' '111.'5000. Equipment These are the items our Task Force anticipates requiring under this Cooperative Agreement for the equipment object class under the Training Program Category. However, due to the dynamic program, the requirements for these items (within the amount approved at time of award for this object class) may change, Any changes to listed items will be reflected in the Performance Reports, noting the reason for the change and the Task Force will not be required to submit a budget change if items are on the approved cache lists, authorized by program gtkdance or directives. Rolling or floating equipment requires the specifications to be submitted to the Program Office/Grants Assistance Officer for prior approval. Ih--7-e-i---ri IDescription Item # Cache # Unit Cost No. of Units Total Cost $0 0 0 0 s $0 0 .. $0 SO SO sO $0 0 $0 $0 SO 0 SO 430 SO rotas $0 Deshribe anY fetabLjoha shhporlang Lenonerabon howprnent cakes beLaya This narrative box has character limitations. For additional clarification use tab 12 O Union Agreements o City/County/Organizanon Negotiated Agreements • Historical Data • Ellds/Quotes O Costs are In Comparison Ar/ other 7150 for Similar Tasks or Items • Other (1.1•st here): FEMA FORM 089-0-10D Section 7 taming Page 3 of 5 Supplies Notes fOr in iiesi Lidow, provide an aporoximate koung t',",f the. !,,,LIppkes nenhefsery for pfepodnya and! or 04333enevy rradang y433:3434 0343 coor3304444334 aareen"43343. 323.44334y 33,340333,334,33,44 that S15,553'55 ft,5 nhtttd S55 ",t.5,555 ,55555,5T then ydnat tiff; 342,44433043-34 333343444331 !,,,t5.5,5,5 5.5 5Sik5'55,51 22433 ,43432,4333 042343,243"3 of "2434332343,24343 out of 3.43333 CFR lo; '74334.3332434334.3 moans an 3333-4,3334 of 33343,4434.3,3433043:433, 133,43344334 555550,55,,, propreety anadog 332444343, 2434 c.32 more than one year and on 333,3303.3444,4 cosh which 545,545 0,5 att.:55555 She St the 555t5,555,1550,5,51 24234 c440243,13,332034 by 4.34, f33:333303,343,3444331 an 4 fon finenrad3 34043,330444 55.117,5,55,S, (55 5,5000, Supplies These are the items our Task Perrot. antationtes requiring under this Cooperative Agreement. However, doe to the dynamic program, the requirements for theSkt Items may change ond any changes will be reflected in the Rerfornance Reports, with the reason for the change noted. A budget change is not required to be submitted if the costs in gas category if costs remain the sante and Bons are allowable under the Grant. Guidance, current Cache List and official documentation from the USBila Branch. %tern Cache* Unit Cost No, of Units Total Cost SO SO $0 $0 $0 BO $0 10 SO $0 Si) $0 $0 $0 — ---- $0 rota/ $0 Supplies 232,43:34•43. ana additional ,333prodidad i234330033.333333 334r S,IONY 343,334 23424 This narrative hex has character IIn,itatlorrs, For additional dart on use 15512 o Union Agteements • 0ty/C0 I it tay/Oeganizatien Negotiated Agieements • hliAchical Data 0 &PQuotes o h:Osts are in Comparison 0 other TFs for Similar Tasks or Items o Other (1.81' here): Notes for Contra.ctual" Section 2r, 3:4343 '434334 43333333423 124 any 23,44.33434:443 23234,43-233244334 fon the 3443'44233234334 34.344n 3:32 "44303das, 423'334334,3, etc., 33343, 333: 3434223,44 '50 3:4302343344 Contractual Service ' , Quantity Unit Cost Total Cost Crane rental 2 $1,200 $2,400 $ 4 0 $ $0 $0 St. 40 0 , $0 $0 10 $0 Total 52,400 Contl'acttial 43e323 5,t55 any 33421444332" voimamn or 323:33333444144 43334;33 below Crane rental would be used during Collapse and Heavy Rigging In-house training. The cost would be for an 8-hr equipment rental that includes the crane operator. Sift:water Tech and the Boat Operators course is an approximate cost to hire a reputable company in -order to train us in these skills. This narrative box has character limitations, For additional slat ification use tab 12 01710 I) Agreements • City/County/Organization Negotiated Agreements ° Historical Data 5 Sids/(juotes o Costs are In Comparison e'/ other TFs for Similar Ta0k5 or Ref 115 5 Other (ash (ero): FEMA FORM 0894.1.,150 SeCtiran 7 T raming Page of 5 Other Notes fotOther Section "Stes area Mil cover any missedanaces Vastris tbat ore she thaleingrfeloted sad aderstabis andee die i.Stratanaset. of ',beads hut not. covered ii, Des other ebb:stir ciasses, Other (IfAptIicsbIe Item , , QuantityUnit Cost Total Cost Task Force TMning/Exerose $10,000 $10,000 0 $0 $0 SO 0 TotalTatal $1O,000 Describe any additional supporting information for other costs below, Task Force Training/Exercise will be used to upgrade task force preparedness to respond to all types of events. Task Force Training/Exercise covers the cost for instructors associated with putting on in-house mandatory 40hr training for each TF member. Each discipline is required to put on training for each year for all it's discipline members. Examples of trainMg are: Forklift Operations, Confined Space in the Collapsed Enviornment, Base -of -Operations Set up; Cutting Torch Operations, Metal Cutting and Burning, etc, This narrative box has character lln,jtations. For additional clarification use tab 12 10 Union Agreements o City/County/Organization Negotiated Agreements O Historical Data 0 Bids/Quotes O Costs are in Comparison w/ other Tfrs for Similar Tasks or Items o Other (LNt here): Indirect Costs Notes for Indirect IM:MM:Ct•pifooded if twere an !indirect Cost RAITe. tsgi'essfriont Met rsio hoes a pp,oved by a cognisant frisderol Agency. A copy 1,1d:',Ma CDS, Rtst,s Afrhsheissitas ,hia [if ass, Cruside shOi.d.D. scats, scissiL cahsgorce er estagehieff Ds' ,fsdirect COSts fess basair oct, eCilg.,,,QT SeSdifes, sespereres„ etc.. The informaDon offiDi:Ottcl Ifeicso sd bate 'co the discos -Mu of tba cost category- for the base, aMC WY,: wtiisb IL'S based, re.rcenh4Je, abr.; he total, The CM ensue'. approved. at erne of toe ',lel-if-, of Me Cocoefarios Agosemoct, Indirect Costs Item/Category Itoxi Description Base Amount Percentage Total Cost Total $0 Describe. any arldita.sire'd supporticg information tot MdreCt COMS Nea$M mh-10 the Cognisant Federal. Agency and the date of sosrova This narrative box has character limitations. For additional clarification uoe tel,12 o Union Agreements O City/County/Organization Negotiated Agreements O Historical Data O Bids/Quotes 2 Costs are in Comparison w/ other TEs for Similar Tasks or kerns ° Other (List Here): FEMA FORM 089-0-10() Saction 7 TrMning Page,' 015 EQUIPMENT Task Force General Comments This Program Category covers the costs for the equipment portion of the Readiness Cooperative Agreement for our Task Force. The period of performance covers a 36 month period to accomplish the work n this area. 0or Task Force intends to maintain a deployable Task Force and will provide the required equipment to insure mission readiness, safety, and management of the Task Force. The equipment will be purchased in accordance with the requirements of the Urban Search & Rescue Program Office statement of work, current cache list, and official guidance from the US&R Program Office. The equipment arid supporting cost details will be prowled in the below object classes under this Program Category. Our 'task Force will attempt to maintain the preparedness of the "Cask Force under this Readiness Cooperative Agreement, in order to provide critical emergency response services as one of the 28 teams for the National Urban Search and Rescue Response System. The below list of equipment and costs covers what is anticipated for this Readiness Cooperative Agreement. Due to the dynamic program, training scheduling and requirement changes, some of the equipment listed may require revisions. Any changes will be noted within the Performance Reports, and will include the change and the reason for the change. It will not require a budget adjustment as ong as the change is within the Program Category total as rioted at tinit of award, and is an approved equipment requirement within the statement of work, current cache list, and official guidance from the US&R Prograrn Office, _Total Erwionient $190,086 Personnel Salaries & Fringe Benefits Notes for Personnel Salaries and Fringe Benefits Section aaiaa'''a'aa,'''a'a.:'"aa,a'ia'a:'aaal'aaaaaaii',aaiaaa"a'iaaaa"'"aaa''aaa'aai:::aaaa'aa'ai'aa'aiiaaa'Paiaa,aaaa'aaaia''aaaiiaiaaa'aaHiiaa':'a:a'.a"aaaiaaaaaaaaa'a'"aaaaaaaa'aaaa'a'aa''aaa','"Eaaaa,a'a':aaa':'a:,'''aa The kike,,,,e Force cam "18888 category t'e account for the cc,daries of Task Forca!Metraters eino of:of:offs, dates a:skated ra,,antenence, of taka&R. etakapneent end arthasktke„ krikas may akao eakkaske backeS1 afloat -eats for ,ndassieehs.). who are working versa the ',strobe. If sparely; )8))88)5 888 88888,881811, 88888 animated sehary hours anti overage sakary ikate.„ specase dotes rsra 888)188888, 88888,888 ettamoted arse, frarae. ae.g., day fasr weakfroontke. etc), oval:kale hours ere Yorks:al,. 0easre note there, as a trek:at-ate tern beasoy, aht the thata 8,8888,888 )88)8,88 8,88888, 8888,2 8888) 808888 rata 81 the rkaerkrasetkon bee, Personnel Salaries and Frin e Benefits staffPosition FuII/PartTinoe Overtime Hours Date Sala Charged Fringe Benefits fIf Applicable) Salary Totais $0 $0 00 $0 0 $0 $0 $0 0 $0 $0 $0 $0 $0 $0 Totals $0 Personnel Salaries This narrative box has character itnitatlons. For additional clarification use tab 0 Union Agreerr2entS • aty/County/Organ,Zation Negotiated Agreements • Historical Data • Bids/Quote5 Costs are in Comparison w/ other TFs for Similar Tasks or Items E3 Other (6lSt here): Frin e Benefits If A licable) This narrative box has character limitations. For additionalclarification use tab 12 Co • Union Agreements City/County/Organization Negotiated Agreements' Historical Data 0 Eido/Quotes • Costs are in Comparison w/ other Trr's for Similar Tasks or Items Other (List here): FEMA FORM 0139-0,10E Section 8 Equp,ment Pagel of Travel fiestaal in category inessild PCPPar COPta:.; ,,Ptilalg 'CO glaPPay PIPPaUlaanCe On equipment fp vahiciais, of any °tree travel refated Pagthe icienageonant efieen iissafett of tics (Pant faulfitance. PPadara sietah "fleece. expenses g:PM IPP, reflected paRldiria the AdirranistratheaMarepseasent Tesdrieng tranotie catedgoty instead: Coals has pardecled ficalifial or hy trio coots arid a Satan tes assis achld Se listed in dais softeriantsi saistions, sllow 110,,,. you •.•....lived at the 1.1-$. Inti..X The co$1.s tfriernaisas di.Je Stahel citations are. tent:seam sie doff! rinse arpipicahen, at this tites stain chefs are genefary baseia oni historical daleh Chefs fee fates doss istenus for cored of Pe reeciengs, and you can add schaits that are lin lice hidden Sitatianners of Work. Travel (If Applicable) Event Title No, of Personnel Cost Per Pelson No. of Trips (approx.) Total Cost so $0 $0 SO $0 so so If other liSt here Pr other; list here If other, list here If other, list here otherclist here 'Tether, list here Total so SO $0 $0 $0 Co Pnaily clettoresfs basfaliiecasei OP 1.:PlaVE,!. efisf Fats:tide. e.aarinalifiss. fotianic cadifeirtiiffsiatt iffiffcrictd if seleseltaid filfandra. This narrative box has character limitations. For additional clarification use tab 12 O Union Agreements O City/County/Organization Negotiated Agreements O Historical Data 0 Bids/Quotes O Costs are in C0177p3(75on w/ other TT s ter Similar Tasks or Items O Other (LSt here): FEMA FC)RM 089.0-10E Easement Page 1077 Equipment Notes for Eq r n .ien , _., ent Section 20C lo ensuic feassetent poses ate, oitte.,:ftned. Tres USE,ft,,, rennet -ate 01,,tes . its) . =e i. . .. EE, `sE. FORRES, e.) masstean .I c a1' C:,3 r � 33ERETRE.r.lr O EEO r tilts fee these L. Performskrete Reports. no7r e1'raq, fotaffer,chtrtofte and the Task Fonte t n rai 'Equipment' cr r UR. r [- `r rf sneers i de of r V fetal„ iytqtsser of . is c.tutittdiestutr, lase,.. 'tbl . ,r rgovernmental .n tnrostonal 1 ded at. tete et fen.,ret. srl to submit. . ,urli,r . r a R'. ,not 1 ar7 llli� chtonge. Anyteft.ft tee of nuorft he d in Equipment These are the items our Task Farce anticipates requiring for this. Cooperative Agreement under the equipment object class within the Equipment Program Category. However, due to the dynamic program, the requirements for these Items (within the amou rt;approved et tin e of award for this object class) may change. Any changes to listed Items will be reflected In the Performance Reports, noting the reason for the change and the Task Force will not be required to submit a budget change if Items are on the approved cache lists, authorized by program guidance or directives. Polling or floating equipment requires the sneofications and budrtet information to be submitted to the Program Office Grants Assistance Officer for prior approval. Item Description : Item # -: Cache # `. Unit Cost No. of Units '< ' Total Cost Cash List Stems 46,086 1 $146,086 Inflatable Boats and Motors $44,000 1 $44,000 $0 00 0 $0 $0 $0 $0 90 0 o $0 $0 $0 $o '00 o $0 $o $0 Total $190,086 E alp nt ". Co SO Baeie (: 0 Union Agreements Cache List Stems (maintenance and repair), Equlfnnent (malrrteenance and repair) shall cover what has been previously approved from the FEMA cache list. Examples: small engines, hydraulic tool seals, chainsaws, medical equipment. Funds will be used in accordnece with forthcoming guldnace from the US&R Branch. Tire Inflatable Boats and Motors line item will cover the required amount we are obligated to spend an upgrading our Water Rescue cache, Prior to beginning procurement of boats and motors, specifications and a completed FEMA 0 0 0 Ciy/Caonty/Oryanr 9)ran MoCoC, 0ed agreements Historical Data Bids/Quotes Form 089-0-26 form will be submitted to the USSR Branch approval. 0 Costs are in Cornparlsoa w/ other TFs for Similar Tasks or Items 0 Other (List here); This narrat)ve box has character limitatiens. For additional clarification use tab 12 FEMA FORM 709,0.10E ation Ertie anoint Page1of6 Supplies Notes'fot Supplies Section "1.1 bittiow, apittatbsiti-iate itutstiggigib, Supply iiiiiittritiiiciusta bruit shotfici EV'e items ittiThe...r then tutitat essiliiptnent ditittinition stateis -irhe sEguiptnent" cagt titre "Ebaiiiprnent" an artatigut iniatlearteridabta, tangible pituitarttb lgavirig usitgina rife cif: ratting tiiigan ..,7,11.e year anci autqt;isition exciategis the Jes.ser oft:tag igapiltialbtaitiori tea& buttiiiitittbfuttgl by the gabiiiiiianiirgiiiiintsf unit for guariggiitil Figitigterniunit ittri dyrethre,c cthegteirie the reggii,terruitstis hD1' thEuis itagins (givitliuto. the. aggpiturited at gruitti ctti iatiagirdi fo5' tree ch.::ect dess) hethh change, Any bilganuieig itutittiiit tag', reftectsitat titie literfornigurice ;fitt,eidec,',: the r:.'lase,,If,te ch.encee(s) not,t'tit Supplies These are the items our Task Force anticipates requiring under this Cooperative Agreement. However, due to the dynamic program, the requirements for these items may change and any changes will be reflected in the Performance Reports, with the reason for the change noted. A budget change is not required to be submitted for approval if the costs in this object class remain as approved at time of award and the items are allowable in accordance with the statement of work, program guidance and directives. Item Cache # Unit Cost No. et Uri Total Cost 0 0 0 0 so 0 0 $0 $0 $0 $0 0 0 0 Total 50 Supplies Describe any additional supporting informaticin for suppiy coats beitabb This narrative box has character limitations. For additional clarification use tab 12 Cost Basis: Pfttagia rigor, rit istg itittita O Union Agreements 0 City/County/Organization Negotiated Agreements o Histotical Data O Bids/Quotes 0 Costs are in Comparison w/ other 7Fs for Similar Tasks or Items O Other (List here): FEMA FORM 089.0.10E Section 8 Equipment Pap 4 of Contract al Notes for Contractual Section Contractual Service Ou1ty UnitiffltCost Total Cost $ $0 $0 $0 $0 $0 $0 $0 $0 SO SO SO $0 $0 $0 SO Total $0 ContraCtua Describe any informacn for contracrlor costs Llelow. This narrative box has character ilailtationo, For additional clarification use tab 12 Cost Basis,: Please mark appirspriate baxces) below, Union Agreements • City/County/Organil'ation Negoghted Agreements • Historical Data O Bids/Quotes O Costs are in Comparison w/ other TFs for 5il5ular Tasks or kerns O Other (List here): Other Not c r.,,Qther Section Other e Quantty Unit Coat ITotzn 0 000 0 00 $0 To al 0 Other adcbt!cna. Frn done! coin, n Perim This flat rative box has character limitations, For additional clad ication use tab 12 Cost Basis: Please mark appropriate box(es) below, 0 Union Agreements City/County/Organizatiron Negotiated Agreements 0 Historical Data O Bids/Quotes 0 COSTS are in Comparison w/ other TFs fbr Similar Tasks or Items 0 anal' (LISt here): ERMA FORM 08951.108 Section 8 Equipment Page 5 0 G Indirect Costs Notes for Indirect Casts.Section;'":::•,'•-"•"'::"..",•.'••••, • ••••••••••,..... :"."•••;•••::;"••••:",""•'•"":":":"":•.:••:•••,"":•••'•••••,"••::••••"•:•"•••:""H.,:,.,':•:••••••• C'ost:.: can only be nantyidedi tegela.8 8.81 Cost kintri., A,greigiitient ttlat PDS 8.88,881 attnrciviiiiiid by in ,,intyititi,nant Faident,1 ,t,ineign.y. copy of tine. try:grab:Z. initiniiit atignigarnieng accabinpany tbzpiict,ntori. itibe Itaicittent Cosi; A,.?itrenytinerit initat statie ininnat category or caittitibtoricitia the libtaiattnt tia.s,iiat ran, gab egazanatins, Titie ing.ittniation votaiited Seleagel 858 the ciaigniaptitag cif 8.188 C.8888888.8(8, Iron iine tgase, tate: vi(tnntii, pariaiintagia, ,t).nd the 'it:bat he rata inn' an-anti:nit approtitiitit zit: tiring, tin :.1,8831'..8 preeee eg. Pee Leere 08 tree Coaiii,gratntai Agnin.E:yrient. Indirect Costs Item/Category Item Description Base Anton:it Percentane Total Cost Tota I $0 Indirect Costs Describe', any :gni:Joon:al stgt,porlarig infortnation for indirect cants beta:. Plaasiiti advise bin() ale. Cognizant Fieggital Agenc,,, anti the. daiat of approval. This narrative box has character limitations. For additional clarification use tab 12 Cost Basis: Please mark appropriate box(es) ow • Union Agreements • City/County/Organization Negotiated Agreements o Historical Data Bids/Quotes • Costs are in Comparison w/ °Mar TiFis for Similar Tasks or Items • Other (List here): FEMA FORM (18e4,10E Section 8 Ealpealent Page Kg STORAGE & MAINTENANCE This Program Category covers the costs for the storage/maintenance portion of this Readiness Cooperative Agreement. The costs for the Storage/Maintenance portion of this budget/narrative will be addressed in this section and will cover costs for a maximum amount of time of 12 month.s for any warehouse lease or maintenance costs for the equipment/vehicles, and the costs will occur within the 36 month period of performance. Our Task Force Intends to provide the required storage and maintenance for the equipment to insure mission readiness, safety, and management of the Task Force. The storage and maintenance wit be in accordance with the requirements of the Urban Search & Rescue Program Office statement of work, program guidance, and directives, The slinnortino cost details will he f)MVirli6(1 in the tvlow ()hied classes under this Prortram CAteciorv, Our Task Force will attempt to maintain the preparedness of the Task Force under this Readiness Cooperative Agreement, in order to provide critical emergency response services as one of the 28 teams for the National Urban Search and Rescue Response System, The below list of costs covers what Is anticipated for this Readiness Cooperative Agreement, Minor renovations are allowed for the warehouse and they will not change the footprint of the facility. Total Stornge & Maintenance Cost $90,500 Personnel Salaries & Fringe Benefits Nots for. Personnel SalairieShnd Fringe Benefits.Section late Task. Force gen use thls crstraorn to account far the salaries ad Task. Force Members who geralartri autos related tra storage rat. maintenance, This slay also include back:all expenses for rddiwalstar(c). cd-rd aro working tsattr related prays:le, if speranc Nests ale iseknonan, give. esktneted salary hours and average &Ratty rata, If soactlic dates aro unknorge, grenade gradate:ea limn Irene (ago 1 day per ateeknarreelart gee), overtime h01.1rS aUe nSted, fl'll.eaSe note them as a grease:ate line item below. Rut the toter eaktunt uncles ,,YA,11,/, Note the largely rate ln the delineating box Personnel Salaries and Fringe Benefits Staff Position Full/Part Tinle Overtime Hours Date Salary Charged Fringe Benefits (If Armica, tailSalary Totals $0 $0 $() $0 $0 0 0 0 ' 0 0 30 60 Totals 30 Personnel Salaries t„ erre ,,1„ tir „ r anif r, rr, keg et Nagy my re I ern It rsl/ ode This narrative box has character limitations, For additional clarification use tab 12 Cost Basis: Please mark appropfiate t)92c3g,$) below 0 Union Agreements O City/County/Organization Negotiated Agreements P Historical Data o Bids/Quotes O Costs are in Comparison w/ other TFs for Similar Tasks or Items E2 Other (List here): Frin e Benefits Cost Basis: Please mark approugate box(es) below, rig raga lamer e Ls 1,, S,"&;'P thY Ht pq enterer ("r a 23ted fr r ten PI da r asraarle Or maga 4,1c; nal rot dst te, rt, ( rt , ererrlir, naiad, Vir",1 14 , I .',.: sermd rani „t ingmiroe Er) 0 0 IP 0 C3 Union Agreements City/County/Organization Negotiated Agreements Historical Data Bids/Quotes Costs ale in Comparison w/ other TFs for 5117111,31" Tasks or Items Other (List here): T is narrative box has character limitations. For additional clarification use tab 12 Eff:filA FORM 009-0-106 Section 9 Storage MaIntenance Page I of 6 Travel Notes forTravelSection This :fallen fenIrr. a ad for those .„.n „ dalffd Ifo eta ae. add,:vs'-'Mr%v rt rrrt9/c„ 4rru: nr nt ('a ., p ,,A1 .. Can Cr , reflected .fithGry and. ✓ r neffWl.rasr da.+.tt-i d rr,er Bent, traded e� 9 ,yrrry in etr our r rr sseflans,tha fearr,,yaiar, d;lteat ptU,l,'I ,. Is„t 1L, Eare�r: Nhelrr,.,:ra ere , r level eased on t^ „t ricei data laded re drop down menus u for uti c the n^ dear { � y, ., r, t r. ad:fa d r . ; wn It., .c.a;re, cal the."lac,. addled la datafi or by lap dads aryl r ffaff, li e e; r unknown at dee ZOIR appfdadfon ',Irmlis_,t�;,9:rrWrtiliefelUnfee ,nwd: of 'Work, mG<fr. r,S� Travel (If Applicable) Event Titfle ;; No. of Personnel Cost Per Person Number of Trips Total Cost 'F $O $0 $0 $O TO $0 $0 $0 so It'other, list here $0 If other, list here $0 If other, list here $0 If other, listirere $0 If other, hst here $0 If other list here $0 Total � $0 TraveI :Cost Gas"rs: Please markapprapriate boxes} below. Briefly 1, describe breakdown ofu t,4 tal ,t Per (err,a Prey l i , I, w, Ci t r. r e,rlr r7r rR:':c1 U. 1, lamed i` selected r 7va o Union Agreements 0 City/County/Organization Negotiated Agreements 0 Historical Data 0. Bids/Quotes ❑ Costs are in Comparison w/ other 7Fs for Similar Tasks or Items ❑ Other (Listhere); This narrative hox has character timutations. For arklttional clarification use tab 12 FF.MA P(0 RM 0 Section e 'i!IPfi r;agp Maintenance Page 2 of E Notes for Equipment Section 'has ectir:er, may be israd ro rEfilaCt etpre2 , r;<'h r ataante J r=a., P. of rlr tenett 'itrl rail ',i✓ ^t 7y fSh t i ii lea 'artel , p f :._ to rr iIt Of ViC,,rr Y(71i.if leek. F....arce. e arehoreed to ttn_, i,, p [epeef try hr ed in r . fr , `f"t i, ' !s li ,' it. Iar r:rr, r ha'etc: , (.„t.!..' 2ry arty rrraetp apprsee.el I v t,•:"A flare peter lit Trek Force personate soma. lit. rarianded reel nested l „r eat to eraretai a2; cost Gips BS Heeed on L :ha Hat Task. Race re must freer n re rnrf pr r rrrrent , teach ,:.r'e in accordance with e CFR Part i'at) t:ra arethe reasentele paces rep at . obtainer: iner: i rJtitlt Program ire rOfl r . Feel the Grants Mara esaistance Officer cer must parade watet approval + ,r , rleeer areeparant net identified to ape -theca cache Nets). Those Task l ou r,; erhe maintain ac her reerecal cache are hr, include the appropreee entrant beam for rereacernert of aqua:tear'. sr „ ha nact ti rr s Meese ees, , note: d`aaes expenses can be reflected tri.thle. the ferhApree t a e yor v nr.rtaart, Enuipmerit Item Description ; ' Item # Cache* Unit Cost No. of Units Total Cost $0 50 $0 $0 $0 $0 $0 $o $0 $0 $0 $0 so $0 $0 $0 $0 $0 $0 $0 $0 Total So Equipment - ' Cost 8ssis: - Please mark appropriate box(es) below. I) ,.r.u., et, Heal I'r.'31 ,dIr AiJHil`l ttqrYCif rL, C3 Union Agreements 0 C!ry/CountyfOrganlzatlon Negotiated Agreements ❑ Historical Data Bids/quotes Costs are in Comparison w/ other TFs tar Similar Tasks or Items 0 Other (List here): This narrative box has character limitations. For additional clarification use tab 12 ar,oas -ot0F Senvan s Storage Maintenance Supplies Notes for Is the. area trelsers, pecrylree rruu attrarcreireatur of necessary suppliert Supply bems/trosts that srtenld bre Ilsted are. lite:ass; ottrer thee) vellyat tisur tress's:sal-trent dcralellion. states rts lash:oars: -hhe general deflratlon of aftercapersent" out of the CFR.. is: "Egyarprearste .111eaTIS arrade of reanexpenclable, frantAlble personts proparriar rsavinrlsr. taserfal lira crf snorer: Itten one yarar r.;rart ran accrulfriturn cost urlerrsh equals or ear:Era:is the: lesser of the capitalization level ersterlstirriassi tirrrs governmental rash: tar fihrhsetal statement. purposes or .5.5000. Su lies Item Cache # Unit Cost No. af Units Total cost 0 $ 0 so SO $0 0 0 $0 $0 0 0 $0 0 0 Total Supplies Cost Bass i Please mark appropriate box(es) below. Dancrilre eni reldhersert rtrpoorerly sr-Jame:tea frh raeresiy tests lealcau c2 n 0 n 0 c' Union Agreements City/County/Organization Negotiated Agreements Historical Data Bids/Quotes Costs are in Comparison w/ other TF5 for Similar Tasks or Items Othei (List here): This narrative box has character limitations. For additional clarification use tab 12 FEMA FORM 089.0-10F Section 9 Storage Maintenance Page 4 of 6 contractual Notes for Contractual Section I,the dried It..,,Usrt.are, ituiacet nci ir,nrr,„r;;i itn vl r:bv+dr,tt„,+I.u..S°, r.,C.rsces, r„i "f:r, :,L,ri„i ,t.hem,,natearit,r stri rr{ ht=u'rfl eq rnerd: and supplies. guidon the quantity Ytlrr i rLurf. n r iode 9:9r,, scissor, footage of the sfarich rise icoludo costs for planning, o y„ sect 11 v logrY en., andaideriance, nedcor con,riiaeb n, upgraded, rnr „. ovetio , and inndiedi s In s, sal .J rehousejtreinind feddites that do nut cha c Any costs upgrades ,�futilities, r e r isfr„ttrrr�,^ufr,S,�t,lnt,tvvrr.it,�:�,r'r:^:r,rlr� vt+,hYf'r*� tiwu�rar'rfn„t �ir,lt°d,i ui„ lv:isl.rr,rrrryaisyti„_rr�.ttirrl'i'."r�fir.r „rrf,irUsAssistance Off Ag est ent [pay Not Pe used 'for funs ng new capita', son,r'ructIo r, andr„,,d ,fOr atiyo Contractual Service 'h " Prior Coverage &Yates '. 1.easeBec$n Date -: Lease End Date Quantity !: ,. Unit Cost - Total Cost Warehouse/Office Lease 10-1-2016 tit 09-30-17 10/1/201.6 9/30/2.017 1 $19,500 $49,500 Alarm Service papa. _._....._...._.._,_._ 1 $5,500 $5,500 Controlled Temperature Envoirnment ____ 1. $7,500 $7,500 Fleet Repair 1 $28,000 $28,000 $0 $0 $0 $0 $0 $0 $0 0 $0 $0 $0 Total --_ ---_ — —--- $90,500 Contractual Cost Basis: `Please mark: appranriate box(es) below Describe dd,„u Jr'dr'rrI ., rfiIrr1 ,d)fl I", 'il'r�Ya! r;riai d&S F.„P'^,@ tl rh„.r,+. l.,r.,f „1 C r, fortyfacility Orsoes air:Sudan ig,uvr=, 0 Union Agreements ❑ City/County/Organization Negotiated Agreements © Historical Data o Bids/Quotes ❑ Costs are in Comparison w/ other TFs for Similar Tasks or Items ❑ Other (List here); FL-TF2 facilities warehouse contains an overall area of 25,000 square feet„ This area includes equipment storage, vehicle storage, training facility and administrative support. Alarm System is for the security of cache items, and Controlled Temperature Enviornment is for the rental of a trailer for the storage of temperature sensitive items (examples include computers, radios, NazMat monitors, MRE's, medical cache, etc.) fleet Repair includes new tires, oil and fuel filter changes, shock absorbers, replace burned out lights and other wear consumables. Office Lease costs $49,500 per annum; $33 per square foot, 1500 squre feet of space for US&R. This narrative box has character Iimitations„ Fnr additional clarification use tab 12 Qther Notes for Other Sectio nee, area v aa. coyer shy 'debt .r ,ror iternstool n e are storage, riid ro;rir, .t , . r... " Lrod' adder:, ironstrixturri Other (List minor renovation costs here 1'„4;,I t, e/J .I:Y. Idd:.:,il'. Item . $0 $0 fff5tJ5t $g to $�O(' ata1 $0.00 Other Cost Basis:' Please mark appt'OPdate box(es) below. Desi..riderari ,1 si,uor�r.p ,,rrrr.rar fr,t pia .rr..,,; 0 Union Agreements ❑ Crty/County/Organization Negotiated Agreements ❑ Historical Data ❑ Bids/Quotes ❑ Casts are in Comparison wf other TFs for Similar Tasks or Items ❑ Other (List here); This narrative box has character limitations„ For additional clarification use tab 12 FEMA FORM fl01-0-10F Sector, 9 Storage Maintenance Pqe, S of Notes for Indirect Costs section Itnovv fftt fvvvvyvvv,v (avv, tv,v, p, fvfftvvvvvtd !toff:: VS gEtig lovhf efft. frovvot Ifvvvvvot Agv vtovvvont 1Vvvvvt havv, lyvvvvitv avvvvtrotvod Ify vvovhovvvovvot rfvdff htfttootth rovVfi of ho Vfvfhihoft fvotvvv: hovvvo Ahvfvfhvhfht fovovvv't docrvforvevoy toff. aptvvvvottffvfv, "Vivo Vfvflvototh Cot?: Rote itgrf,tovrovvvnt Olaf yovv fvfotot'Ve ohf:vvVfl vfvfohtf. voVvfo: ratovvvvovvy of gatarOarlata 1.1)ct trvivvoct vfovflo, vvvvft vvvvfvfvvvi tfo, Jo eqvviffroff-vvvvv. othhvvvve„ agEralarES, hitatrit',06tOrt Otatailtaa larttaira ',Eat:Atari kat Oars dattattacattatt of the vvottt hvvfovjovvvy fov tivtfv btofvfv, the' onvovvot on ovhvvvh btotohl, vvvv oftoteftftvoo, tvot! thvo tvvviftvl. hvo hattt ft, tfthovvvot vvvvvvivvovvvl tuvvvott of vvvitfovtd tvrothvvvV thru tovv vo of tVve ffoopvttattfe Aottvenvent. ItemiCattgary Item Descripbon Base Amount Percentage Total Cost Total so Indirect Costs Cost Basis: Please mark a ro date box es below. ,J,' Y:1111' arty Arglalgagt gir4,oHmo ,Hroirnanch ful lagg'SN rc.,,,t,, hat( ati Egariaat ;AVIS!' MID la trg O Vvogthz-voft vfv-flvvvff Acv-rcy dr,0 thu (HI e o, ,,,,orc,,,,,11 ° Union Agreements ° City/County/Organization Negotiated Agreements 0 Historical Data 0 Bids/Quotes 0 Costs are in Comparison or/ other TF5 for Similar Tasks or Items 0 Other (List here): This narrative box has character limitations. For additional clarification use tab 12 FEMA FORM 089-0.10E. Seca. Storage Maintenance Page 6 of a BUDGET TOTALS This suasnary svid be. populated based on figures entered ksto other sections of Ode narratSses Activit),« Cost Administration B. Management $856,596.00 Training_ $78,900.00 E ui meat $190,086,00 StoracLe & Maintenance °West Class $90,500.00 Cost Personnel $630 690,00 Erin e Benefits $104,106.00 Travel $105,500.00 E uiJ2ment $205,086.00 Supjjes $4 000.00 Contractual $156,700.00 Other L $10,000.00 Indirect Charges J $0,00 Activit Su $1,216,082.0(11 Object Class Sum $1,216,082.00 -Total $1,216,082.001 FEW, FORM 089-0-10G 5ectian 10 Fiudgatt 'Totals FY2016 COOPERATIVE AGREEMENT FUNDING ECOMMENDED/R_EQUIRED ALLOCATIONS - APPENDIX C NO. SOW Budget Categories ITEM UNIT COST �> co at ., n em °; Stan' the r1ra."wei I 50,00O i C t IJrkrt ira C. a directed by S ' Drain It a1dJkc �11trig ar, t t a� f 00 line s Assessment ti3 iai i S TA C t�X , RF c z �, } / ,,, 5,00" 0 / n ✓,. � �,����rdr'J� �s'r�,/��Il / � f �' v�., �1 '�, % �' � i� 1, / ,� I, �, ��,�� i/l� r�- - �, � ,r / � -I �,,,s�i�, �q �ii ! Y�1/�)� pr;, .1 fi .,,�1 �, ,7Y �u� ui/� ll �r �,, ��%. .li, , ; !jj.{{ .l, ,. ,��, fir,! , � i / /1 / l� U� ix}//, I , r / r y / r ,✓ F ,.1� , y ,�, r 1 l /, e�T i � �✓� / l / ( r 1, „� l y/ ! �� /.l� �J �1 �1 �� e,"i�� 1, *too . /�,. a�, .. �„ , � ,, �lrJ ,, j/ ,, ,. � foe,: /,� n�i , r, � fr�. ,l, �,.. �, , �r . ��, / ��w;i� I ,%� � ,�� l . i�_ ��/ �,� �bl��I !�,��T�o all��; ' ` i �' / ,/ �'' � ,"�7 lY% 1 /JT / ,n ? /�„ ,%1'.,.r. .�,✓f /�i. rare „ r,/ /✓ / l �tJ /I/ / i ,L0�u,�� /ar,„ //, , / !</ � „/,�,i , �,, ,,�� �. 1, �, ki f� rlf� rl% ,/ ,/�, it/v ,/ Hv✓�i �l ✓' 4��„'/�� �, �(�, �} / �1� /i�����.. 0. /,, ,/ C� n'�'� i� .i�� J! �f/ I �/'��. ��°, .1 it // '; �pji iii f�. /l/,� .. r/,iA �I , i� y � , , , / " ✓ ✓„ids"� /. ,,l..i / /, ,,,�. / f/%, 1, � /, 1, /i ,�. �� /, !� ,l ;%'� ,, �l 1, i n ,�l � )//�� L,„�„ .l /„i l ,�y i,�,� � �i„ �r', y. �,o ri � 7� i�/,�ii I r��/i,/,l y�/. � �., ��i ! ,�� /, / %, ., r � (V �. �F, i t,� .�/���1 Jf .�. f/ /. l//,, ,,//�f�, // 1. ��A��./ /Jl����/��� r�f%r�� �%� ��al���i1 �/L:/��tl�li. ��/ �/n,/�// ,,�!/���1���//,/,l� t i� ��/, / / H„!� i, . �/ t. / t� , �;o ����J,� f/,�,e f� / /�, ,.� ,.� �> ��1 $.J / t„ � /� o, �1,1� �„ �f�� ��%f�r.f �li','Y F„i ;. �%, / �/,�,. �jr /� �! l ��'. 9 J�f i �l 70 .i� / /, vf, „/ r/��i, /r ir,./, / � l �,F ��' �� �., II�fbI�G)P�//il ��N�j /p , % l //// / %// �i lit n rid t a EiiSl iCii ix S ik iri I T titletsirre// ec�rAIrsr� tl w se sta Ie t cL74tf'D ,l,P' d6dC ,Tt�f Rk'G old A 'd"cJ$17 qyd G,, @ W t�tyVi�tJ 8 Storage/ Maintenance Storage/Maintenance g $150,000 Cooperative Agreement Base Funding Subtotal (per Task Force): $ 1,158,552 National Urban Search and Rescue FY2016 Readiness Cooperative Agreements APPENDIX D Sponsoring.Agency/Cooperative Agreement Reci City of Phoenix Fire Department (AZ-TF1) Attn: Todd Harms (Todd.a.harms@phoenitt.gov) 2430 S. 2nd Avenue Phoenix, AZ 85009 (02) 256-3149 City af Los Angeles Fire Department (CA-TF1) Attn: Jeff Dapper (Jeffrey.Dapper@lacity.org) 5021 N. Sepulveda Blvd. Sherman Oaks, CA 91403 (818) 756-9678 Los Angeles County Fire Department (CA-TF2) Attn: John Boyle (John.Boyle@fire,lacounty.gov) 12605 Osborne Street Pacoima, CA 91331 (818) 890-5700 Menlo Park Fire Protection District (CA TF3) Attn: Manny Navarro (mnavarro@MenloFire,org) 170 Middlefield Road Menlo Park, CA 94025 (650) 688..8405 City of Oakland Fire Services Agency (CA TF4) Attn: Mark Hoffman/Robert Lipp (rlipp(oaklandnet.com) 150 Frank H. Ogawa Plaza, Suite 3354 Oakland , CA 94612-2007 (510) 615-5872 Orange County Fire Authority (CA-TF5) Attn: Richard Ventura (richardventura@ofca.org) 19811 Pauling Avenue Lake Forest, CA 92610 (714) 292-1613 ase Funding Administrativ AmountCosts $1,158,582 $4,000 $1,158,582 $0 $1,158,582 $36,500 $1,158,582 $0 $1,158,582 $111,000 $1,158,582 $77,000 pecial Cach Costs Total Cooperative Areement Amount $1,162,562 $1,158,582 $0 $1,195,082 $0 $1,158,582 $0 $1,269,582 $0 $1,235,582 City of Riverside Fire Department (CA-TF6) Attn: Steve McKinster (smckinster@riversideca.gov) $1,158,582 3085 St. Lawrence Street Riverside, CA 92504 9 51-62 2 --"City of Sacramento (CA-TF7) Attn: Chris Costamagna (costamagna@sfd.cityofsacramento,org) 8 1 $1,158,582 5770 Freeport Blvd. #200 Sacramento, CA 95822 (916) 808-1604 9 0 2 4 City of San Diego Fire -Rescue Department (CA-TF8) City of San Diego Attn: Lane Woolery (Lwoolery@sandiegogov) $1;158,582 $4,000 SO $1,162,582 1010 Second Ave., Suite 400 San Diego, CA 92101 (619) 218-9718 $32,500 $78,000 $1,269,082 $95,000 $25,000 $1,278,582 West Metro Fire Protection District (CO-TF1) Attn: Rodney Tyus (rtyus@westmetrofire.org) 433 S. Allison Street Lakewood, CO 80226-4332 (303) 274-0814 x11 Metro -Dade County Fire Department (FL TF1) Attn: Alan Perry (alperry@miamidade.gov) 9300 NW 41 St. Miami FL 33178 786 331-4482 City of Miami Fire and Rescue (FL-TF2) Attn: Capt. Grant Musser 1160 SW 22nd Street MiainV'FL 33129 786 877-9882 City of Indianapolis - DPS (IN-TF1) Aftn: Tom Neal (Thomas,Neal(indy..gov) 8309 North Perimeter Road Indianapolis, IN. 46241-3628 (317) 327-6762 City of Beverly Emergency Management Agency (MA-TF1) Attn: Mark Foster (mfoster@beverlyma.gov) 13 Morningside Drive Beve I , MA 01915 978 922-5680 ontgo ery County Fire and Rescue Service(MD-TF1) Dept. of Fire & Rescue Services Attn: Mike Glazier (michael.glazier@montgomerycountymd.gov) 101 Monroe St., 12th Floor Rockville, MD 20850-2589 (240) 773-8 0 $1,158,582 $1,158,582 $1,158,582 $1,158,582 $1,158,582 81,158,582 $27,000 $10,000 $32,500 $34,000 $30,000 $4,000 $25,000 $1,210,582 $0 $1,168,582 $25,000 $1 216 082 $25,000 $1,217,582 $0 $1,188,582 $25,000 $1,187,582 2 of 12 4/27/2016 3:13 PM National Urban Search and Rescue FY2016 Readiness Cooperative Agreements APPENDIX D 6 7 8 0 2 5 onsorin A n / oo erative A*reement R ci n s Boone County Fire Protection District (MO-TF1) Attn: Scott Olsen (solsen@bcfdmo.com) 1520 Business Loop, 70 West Columbia, MO 65202 573 447-5000 City of Lincoln, NE Fire d Rescue Depa en (NE TF1) ATTN: Steve Dolezal (sdolezal@lincolnme.gov) 1801 CI Street Lincoln, NE 68508 (402) 441-8799 New Jersey State Police (NJ-TF1) (PENDING FINAL ASSESSMENT) Attn: Lt. Douglas Lernant:twitz Joint Base McGuire - Ft Dix - Lakehurst County Road 547, Lakehurst, NJ 08733 Clark County Fire Department (NV-TF1) Attn: John Steinheck (Nvtfl@clarkcounty.gov) 575 East Flamingo Road LasVe.as, NV 89119 702 455-8417 NYC Office of Emergency Management (NY-TF1) Attn: Joseph Gennusa agennusa@oem,nyc.gov) 11 Water Street Bookl n, NY 11201 347 20 -342 Miami Valley Fire/EMS Alliance (OH-TF1) Attn: Evan Schumann (eschumann@ohtftcorn) 444 W. Third Street, Suite 20-231 Da ton, OH 45402-1460 9 7 512-2222 Philadelphia Fire Department (PA-TF1) Attn: Craig Murphy (murphycr@pafttorg) 1127 West Louden Street Philadelphia, PA 19'141-2202 (215) 683-9247 Division of Fire Services (TN-TF1) Attn: James Harvill (James.Harvill@memphistn.gov) 4341 O.K. Robertson Rd emphis , TN 38127 (901) 636-57 Texas Engineering Extension Service (TX-TF1) 24 Attn: Chuck Jones (chuck.jones@teex.tamu.edu) John B. Connally Bldg, 301 Tarrow College Station, TX 77640 (979) 458-5670 Salt Lake Urban Search & Rescue (UT-TF1) 25 Attn: Erik Sandstrom (Esandstrom@ufa-slco.org) 6726 South Navigator Drive West Jordan, UT 84084 (801) 824-3706 Fairfax County Fire and Rescue Dept, Attn: Scott Schermerhorn 2 (scott.schermerhorn@fairfaxcounty.gov) 4600 West Ox Road Fairfax, VA 22030 (703) 968-2797 27 Virginia Beach Fire Department (VA-TF2) Attn: Tracy Freeman (tfreeman@vbgov.com) Special Operations,Municipal Center 2408 Courthouse Drive, Building #21 Virginia Beach, VA 23456-9065 (757) 385-6681 Base Funding Administrative Special Cache Amount Costs Costs $1,159,582 $32,500 $0 $1,158,582 $14,000 $1,158,582 $4,000 $1,158,582 $23,000 $1,158,582 $85,500 $1,158,582 $64,000 $1,158,582 $35,000 $1,158,582 $73,500 $1,158,582 $227,000 $1,158,582 $0 $1,158,582 $182,000 Pierce County Dept, of Emerg. Mgmt (WA-TF1) Attn: William Palmer (wpalmer@co.pierce.wa.us) 2501 S 35th Street Tacoma, WA 98409 (253) 313-3946 To I : $1,156,582 $45,000 2,440,296 51,283,00 $25,000 80 $0 $0 Total Cooperative Areement Amount $1,191,082 $1,168,582 $1,187,582 $1,181,582 $1,244,082 $1,222,582 $0 $1,193,582 $103,000 $0 $78,000 $409,000 $1,335,082 $1,385,582 $1,1581582 $1,4'18,582 $1,203,582 $ 4,1 2,296 3 of 12 4/2'7/2016 3:13 PM National Urban Search and Rescue Administrative Costs - FY2016 Readiness Cooperative Agreements APPENDIX E Sponsoring Agency/Cooperative Agreement Recipients Task Force Siratek c Group, Advisory Group Leadership (Attachment Gl & National Meeting Name/ Purpose of Financial Facilitation SACINationall Divisional Rep/Advisory Croup Mentber,Tivanciul Facilitation SS TFR Mectings/Adrisory Group/SG Meeting/SAC Meeting Host SS Canine Search Spec Certification S$ National Training IFoslimg-course Name National Training Bost SS ` "Total Amount Per Task Force Exercise Unit Ldr-Steve Wnlshire 5 4,000.00 5 - City of Phocnir Fire Department AZ-TFI $4.000 5 - City of Los Angeles Fire Department CA-TFI SO Commsmnicatiaas SG Ldr- RicJl Asvrood S 4,000.00 3 3350O.40 S Los Angeles CounR' Fire Department CA-TF2 5 536,SOd 5 1 Menlo Park Fire Protection District CA-TF3 5 So Strategic Group Sleeting (CV2UI7 (1)) S 1,000.00 S - Medical Team Training $ 75,000.00 Advisory Croup/Subgruup Meetings (CTZ0171))) 5 35,000,00 Oakland Fire Department CA-TF4 S111,000 1ST Leader- Rob Patterson S 0,000.00 Task Force Leaders' Course 5 30,000.00 Policy/Documentation SG Ldr - Kevin Fetterman S 4,000.00 5 - SAC Meeting (CV20101 S 15,000.00 Orange County Fire Authority CA-TFS Func Grp Ldr- Logistics- Richard Ventura 5 12,000.00 577,000 1ST Leader- Mike Boyle 5 6,000.00 Dep Func Group Ldr - Dps - Mike Boyle $ 4,000.00 S 32,500.00 5 - City of Riverside Fire Department CA-TF6 ` $32500 TFR-D (West) - Chris Costamagna S 15,000.00 $ - HERS Course 5 20,000.00 SACR— West- Walter While 5 10,000,00 . Logistics Spec Course 5 35,000.00 City of Sacramento Fire Department CA-TF7 Divisional Multi-TF Table Top Exercise 5 I0,01/0.00 HERS Course (Add'I Funding sep 40-1) $ 5,0011.00 Safety Unit Ldr - Jim Colcstuu $ 4,000.00 S City of San Diego Fire -Rescue Department CA-TFA 54,000 4 National Urban Search and Rescue Administrative Costs - FY2016 Readiness Cooperative Agreements APPENDIX E Spansosing Organisation/Cooperative e8grecntent Recipients pi - Task Farce -. Strategic Group, Advisory Group Leadership (Attachment G) & National Heeling Name-` Pus. - pose of Financial Facilitation SAC/Nati000ll Divisional - ep/Adrisory Group MemheriFinaucial Facililntion SS TFR Meetings/Advisory Group/SG Meeting/SAC Meeting Rost SS Canine Search Spec. Certification S5 National Training hosting- Course Name Trasnusg 1insY SS ToEaI Amount Per Tusk Fnree West Metro Fire l'roleclion District CO-TFI SACR— Central - Don Lombardi TFR-D (Central) - Rod Tyus Strategic Group Meeting (CY2017 (2)) Advisory Group 'Sleeting (CY2017 (2)) S 5 S 5 (0,000.00 15,000.00 1,000.00 1,000.00 S -.--. S - S - r S - 527,000 Miami -Dade County Fire Department FL-TFI Siast- Dave Downey 5 10,000.00 5 - $ S -. S10,000 City of Miami Fire and Rescue FL-TF2 S 500.00 532,500 City of Indianapolis - DPS IN-TFI Adrisory Grp Chair- 001 Rrowu TransportationSGLdr-Nark Rapp 5 '. 5 3(1,000.40- 4,000.00 5 - 5 _ 534,000 City of Beverly EMA MA-TFI Divisiona( 51 .ILi-TF Tahte To Exercise 5 10,000.00 5 - $ Comm-N Course S 20,00O.0O 5 53i},000 Montgomery County Fire and Rescue Service MD-i,Cl F finance SG Ldr - Ruddy Ey S 4,000,00 54OOo Boone County Fire Protection District hiE}-T€1 S 2,So0.00 - Lincoln Fire & Rescue NE-TFi Management SG Ldr- Rract'Fkavenef Divio(000t Multi-TF Tah6e T'op Exercise $ 4,000.00 S 10,000.00 3 S14,004 NJ State Police NJ-TF1 SO County Fire Department NY-TFl ' Puhdic A€fairs SG Ldr- Karl Lee :, $ 4,000.00Clark 54,000 National Urban Search and Rescue Administrative Costs - FY2016 Readiness Cooperative Agreements APPENDIX E S ronsorin Or xniaatiouiCoo ralieeA comenl ( g g ire gr Recipients Task Force SAC/National/ Strategic p,, p p( ) if/ egic Group, tJvisun= Group Leadership (Attachment C & National Meeting Name/ Purpose of Financial Facilitation Rep/Advisory Group Memher:rioancial Facilitation SS TFR RleetiogslAdv�son' Group/SC Meeting/SAC Meeting (lost SS Canine Search Spec. Certification SS National Training Ilustiug- Course Name National Training lion SS Total Amount Per Task Farce 'rFR-D (East)- Joe Downey ! 5 15,000.00Canine SG Ldr-Scott Maleynschuk S 4,000.00 NYC Office of Emergency Manngeresent NY-TFI Equipment SG Ldr -Francis Fee S 4,000.00 523,000 - Rescue SC LJr - Steve Shupert 5 4,000.00 5 - 3 32,500.0ft HERS Course 5 35,00-/.00 Miami Valley Fire/EMS Alliance OI{_TFI Training SG Ldr- Mike Lay so 3 4,000,00 HERS Course (Add'l Funding sap 40-1) S 10,000,00 `95$00 heedical SC Ldr - Mike Kurtz $ 4,000.00 Medical Tcam Training 5 60,050.0U Philadelphia Fire Department PA-TFI S64,000 S - S - Canine Search Specialist (CSS)Course S 35,01I0.00 S 3 - City of Memphis Fire Service TN-TF1 S - S35,000 Rine Crp Ldr - Ops - Jeff Saunders S 12,0110.00 S - S 32,500.00 S Structures SG Ldr - Peter Keating ` 5 4,000.00 Texas Engineering Extension Service TX-TFI TER -National Rep -Hick RaneeS 25,000.00 573,500 Func Grp Ldr -Planning- Keith Bevan 3 12,000,00 Planning Team Training 5 30,000.00 Task Force Representative Meeting (CV2017) S 35,000.00 Grant Workshop/Training Workshop (CY2017) S 5,000.00 Grp Chair Deputy- Doug Nakama S 24,000.00 Salt Lake Urban Search Si Rescue .advisory Uf--TH. Moiling Func Grp IT Support (Bevan) S 5,000A0 5227,000 flop Font Crp Ldr-Ping- Wade Russell `. 5 4,000.01., IST Financial Facilitation fur Training S 100,000.00 Legal Representative- Brian Roberts S 12,000.00 5 _ Fairfax County Fire and Rescue Dept. VA-TFI 50 1ST Representative- handy Journigas 5 (2,000.00 5 - Technical Search Specialise Course S 35,000.00 IST Leader- Randy Journigan S 6,000.00 IST S-120 Course (CY2017) S 9t},000.00 Search SC Ldr-Jim Ingledue S 4,000.00 Virginia Bosch Firc I)epsPtnlent V.4-TF2 Haulm( SG Ldr-Mark Ilundlcy S 4,o00A0 5102,0440 Func Grp Ldr - Fielance/Admin- Pat Seigh S 12,000.00 Dep Fuuc Crp Mr -Logistics -Wayne Black 3 4,000.00 1ST Command & General Staff- Flu Facilitator : S 15,000.00 5 - 5 - 1ST Continuing Ed Workshop S 45,004.00 Pierce County Dept. or Emcrg. WA-TFI S45,000 Mgml/US&R Totals; S 457,000.00 5 106,000.00 S 195,009.00 5 523,000.00 S 1,283,000.00 National Urban Search and Rescue - Special Cache Allocations FY2016 Readiness Cooperative Agreements - APPENDIX F Sponsoring Organization/Cooperative Agrecmen Recipients Task Force EPP Cache Maintenan 1ST Cache Maintenance 1ST Medical Cache Maintenance Total Amount Per Task Force City of Phoenix Fire Department AZ-TF1 SO City of Los Angeles Fire Department CA -net S0 Los Angeles County Fire Department CA-TF2 $0 Menlo Park Fire Protection District CA-TF3 50 Oakland Fire Department CA-TF4 $0 Orange County Fire Authori CA-TF5 $0 City of Riverside Fire Department CA-TF6 75,000.00 0 S78,000 City of Sacramento Fire Department CA-TF7 5A00 $25,000 City of San Diego Fire-RescucDcpartment CA-TF8 $0 7 National Urban Search and Rescue - Special Cache Allocations FY2016 Readiness Cooperative Agreements - APPENDIX F Sponsoring Organization/Cooperative Agreement Recipients West Metro FireProtection District Miami -Dade County Fire Department FL-TFI City of Miami Fire and Rescue City of flndianapolis - DPS City of Beverly EMA Montgomery County Fire and Rescue Service Boone County Fire Protection Dist Lincoln Fire & Rescue Clark Coun c Department I L-TF2 IN -TN MA-TFI MI)-TF 1 MO-TF1 NJ-TFI 11EPP Cachc Maintenance S25,000 S25,000 i 1ST Cache Maintenance Total Amount Per Task Force S25,000 525,000 525,000 National Urban Search and Rescue - Special Cache Allocations FY2016 Readiness Cooperative Agreements - APPENDIX F ponsoring Organization/Cooperative Agreement Recipients Task Force HEPP Cache Maintenance 1ST Cache 1ST [ttedical Cache Maintenance Total Amount Per Task Force NYC Oftice of Emergency Ma NV-TFI so c/E;iS auce OH-TFI soy Philadelphia Fire Department PA-TF1 City of Nleniphis Fire Service TN-TFI Texas Engineering Extension Service TX-TFI Salt Lake Urban Search & Rescue UT-TFI Fairfax County Fire and Rescue Dept. VA-TF1 Fire Department VA-TF2 Pierce County Dept. of Emcrg. Mgmt/UIS&R Totals WA-TF1 525,000 5 75,000.0 75,000.00 75,000.00 $ 225,000.00 9 $1. US&R RESPONSE SYSTEM STRATEGIC GROUP MEMBERS SAC - WEST DIVISION SAC - CENTRAL DR/1510N SAC - EAST DIVISION TFR -- NATIONAL Walter White Don Lombardi Dave Downey Rick Bartee ADVISORY GROUP CHAIR Bill Brown „NPY,ritlit,q,;Asqc ,P19 DornrS,1 ,dgiid,t)..yyngnOlmigmiclgclq„clgy. ih .1.?alleaT2J-Der:4..ggy CA-TF7 CO-TF1 FL-TF1 US&R RESPONSE SYSTEM ADVISORY GROUP/SUPPORT GROUP E BERS Advi o G • Ch • D tu Dou. Nakama lri,illanLiPl=: 0.0 kii? ririZglinl SrP.Oli CA-TF8 FR — WEST Divisio Chris Costama na gc2§tanlggiNfil)1-7-A0.qiitYgfiqgggrilritgil;l1g CA-TF7 i TFR • CENTRAL Divisio TFR — EAST Divisi n Rod T us Joe Downe F2,1Aigi)..., 1774§t...Mo -)... flQM ilaltifilgfliYny.c.,•gli. CO-TF1 NY-TF1 T R •r se tive et R •resentativ Rand Journi an Brian Roberts YYic?!,IrrligAVoY,., clo El lPriArLfilnell;s1(ilc iggYS91) VA-TF2 Func G Ld - I er ion Jeff Saunders ief§g2:iclgr.q(Alf-Efigil,IPirilii,1 De Func Gr Ldr • 0 erations Mike Bo le hig;JIIIL@Slill?ill.,PQEI1 CA-TF7 ,Sub• • d - Rescue Steve Shuoert l;'t'il.r',,h W,?jeft (17' gll25, L PQM OH-TF1 So. •Ldr- Search Jim Ineledue liril.PRitritePi.Yt,n.21f2DIFJ VA-TF2 Subgrp Ldr - Hazmat Mark Hundle albiJilOi'..T.Z.Av)P119YqPCe k':,r,i11141PrIciZP.g.i'1Pf.ca VA-TF2 PA-TF1 Sub• r• Ldr • Medical S b• • dr • Structures Pete Keatins 11kt?itjlilggitalu.,.tail,l, Sit!: ,P. d • Canin Scott Mate aschuk cPliiiiirD,%-tgi5chliSP,,,0!iilicifili-lfci Func Gr Ldr • Plannin Keith Bevan kbe.y.pli_AlJfg7Jc.g91.q. 1De4 Func Gr. d - P1 PlanningWade Russell W. E IfIfiKP. . aq Sub r Ldr • Trainin. Mike Ca se l'irlgPse.,..@glilflic.,9170, OH-TF1 Unit Ldr - Exercise 519Y ctiVgiilirtcrktactfilizApy AZ-TF1 Subir, Ld • Po ic IDoc KflyinttqrsngDg...9cf.@...siq. CA-TF5 'Sub* Ldr • Man ent Brad Thavenet yit,t,l'igyfr19:lr,,llop910.ric.i)„goiy Unit d - Sa Jim Colston CgiliiljiIRD.,..it'nirrlEi,)llqPlD CA-TF8 Func G • d • FinancelAd in Pat Sei h 2,5f, i ( Ji- y bq ov , c rn VA-TF2 De Func G Ldr- FinlAdmin Not Filled Not Filled Not filled Sub r Ldr - Finance Budd E buldv?"igrO013112M:Pac:2111IY.Pldq.CE MD-TF1 1Sub•r• Ldr • Public Affaris Karl Lee tirifii,!STPJ,cllf/'rci,giikiiriti n Y SPY, 'Func Gr. Ldr • Logistics Richard Ventura rigtil5irAYK11111:0(riPf2cliN,Prg CA-TF5 De. Func G Ldr - Lo istics Wa ne Black wrbi-lck (75l)irciv net VA-TF2 Sub r Ldr - E ui • ment Francis Fee aqtdrlY,For-L,512Y Sub r Ldr -Trans ortation Mark Rapp iral[XLaPil2aginctil.r1PY. Subgrp Ldr - Communications Rich Atwood Fi.c.....x.c1.61.—....),,ffeDfir.iiriliLAPQ.JALittiYAIPZ CA-TF2 EY 2016 COOPERATIVE AGREEMENT STATEMENT OF WORK-- SUMMARY OF DELIVERABLES APPENDLX 11 YEARLY REPORTING REQUIREMENTS llolivcrahle Uue t}snrj tetkeod(s) of Suhmilral Peim is) of Contact Ar&fitlpnal tnt:rmnri{m GratE Application June 1,2016 Submit initially tltrough Ihrounh Grants. gay (www grants.gov). Once determined eligible, submit complete package through NDGranls System Catherine Deel/Rayna Bal/Shit-Alin Li - USSR Branch Use current template (FEMA Form U89-0-10) 2 Task Force Self-EvaluationTask As Directed via USSR Program Directive Email Andy Hubert National US&R Repouse System Force Self -Evaluation Scoresheel (FERIA Form 089-0- 14) Equipment Database CD Jantntry 31 st password -protected Compact Disc (CD) via nosla". mail Dallas Slump P Please use express courier to avoid damage through postal b p system 4 Inventory of Federally Owned Equipment (2nd Cache, HEPP & 1ST, where applicable); Current copy of I S-=1 January 3" g Time -Phase Force Deployment Data (TPFDD)/"Aircraft Loading Data" form (FERIA Form 089-0-15) January 31st r3 HEPP Maintenance Annual Cost Estimates October 30th --` Submit via entail Wanda Casey This cost estimate shall be based on actual expenses incurred from the previous year and any additional casts anticipated for the following year. Semi -Annual Performance Report (FEMA Form 089-0 It) January 30th Submit through NDGr ht System Catherine L}eel/Rayna Da€ - USSR Branch FEMA Form 089-0-I l July 30th Quarterly Financial Report (SF-425) October 30th Submit SF425 through the Payment and Reporting System (PARS) Taw^ana Mack - Grant Proecams Directorate Must be submitted in PARS to continue to draw down funds January 301h April 30th July 30111 9 Notification of Mobilization or Full -Scale Exercise No later than 60 days before the exercise begins Email Dean Scott Noti ttcatioe should be brief, but include dates scope of exercise, number of participaas, and other agencies involved. (not take the place of, and should not he confused with sanction request letters to obtain FERIA approval of TF sponsored training and exercises) 10 Exercise After Action Report Within 90 Jays of the complciion of a mobilization ar full-scale exercise, or a training activrl with duration of more than 24 consecutive hours. Postal or Email Dean SCnlI AAR should be written in a formal where lessons learned may be shared with other task farces in the National USSR Response System. CLOSEF REP OIFTENC: REQUIREMENTS- Ditl days after end nfthc Ccoireral)ve A4reement Percod of Per forola000 Iteliscralr!e Methodist of Submit o4 Poingsinf Cornea Additional inlornratfan USE CURRENT CLOSEOUT PACKAGE TEhtPL.ATE {CONTAINS THE FOLLOWING FEMA-USR- GRANTSajenro.dhs.zov Tawana Mack - Grant Programs Directorate and Rayna Hal (FENIA-USR-GrantsCtf madhs.oev), US&R Branch ITEiMS'riff; exception of the SF-125): Final Performance Report (should show actual expenditures, be budget category) Email as a Microsoft Word or .PDF file Consolidates and summarizes all prior performance reports Final Financial Status Report (SF-425) Submit through the Payment and Reporting System (PARS) and Email Iltal submission as . pdf file with closeout package 3 E€nar;cial ivayntent arc1 Lnexaenda-3 Funds {ii appiicah[e) Discuss specific method of repayment with Grants Officer at time of closeout Payment of all unliiquidated obligations for FEMA and report unexpended finds to Assistance Officer Equipment Inventory Email Inecntory should include items purchased with Federal grant funds, where current fair market loe i vas ^ to or great than „quaff 2 $5,000 per item s Inceniory of unused er residual supplies (if applicable) and Tangible Personal Properly Report Email purchased with Federal grant funds, which the aggregate exceeds $5 000 or provide written Statement (in cover !zrteri that such supplies (if any) do not exceed $5 000. if not applicable, stare so In Cover Linter 6 Cover Leiter, including slatetnent of intent for future use of equipment Email Include in cover letter stating the equipment/supplies will be used for their intended purpose of the grant over the life cycle of the equipment/supplies. POC NAME EMAII. Phone AI)WOESS US&R BRANCH CONTACTS GROUP EMAIL ACCOUNT Wanda Casey Dean Scott Catherine Deel Joe Hiponia Rayna Hal Andy Hubert E3i;\ 1 c iRv\N_, an NIA 202-646-1013 202-646-4530 202-212-3796 202-646-3511 202-646-7933 202-212-4096 U.S. Department of homeland Security Federal Emergency ;Management Agency US&R. Branch, ORR-OP-UB Ann: (Appropriate name here) 500 C Street, SW Washington, DC 20472 Wanda C -=r d _sr Dean. t Wins d1 00V ._v uhe_ w Deer .==c - io e. f bt c r fr�u,a t Pay a f a, 0lfc;,-_ d .--dre ro{r'_ _,_. US&R WAREHOUSE CONTACT - EQUIPMENT LNVENTORY ITEMS (DATABASE CD) Dallas Slcmp 1. ; ills Si ; •-t=--.r, - + t: • ov 540-203-9718 Federal Emergency Management Agency US&R Warehouse 13990 Park Center Road Building 9 Herndon, VA 20171-3222 GRANT PROGRAMS DIRECTORATE CONTACT Tawmra Mack .<,.,..,.. 1 f -_ i _. r.s 202-786-9863 U.S. Department of Homeland Security Federal Emergency Management Agency DHS-FEMA-GPD Attn: Tawana Mack 400 C Street, SW, 3N Washington, RC. 20472-3635 ADDRESS TO RETURN REFUND CHECKS (Make payable to the Federal Emergency Management Agency) Note: Please make sure address is current before .rending any checks, as this is subject to change All Checks and Along Orders: FEMA P.O. Box 530217 Atlanta. GA 30353-0217 Payment,' sent via rnnrier (eg., UPS, DIM, Feder) FEMA Bank of America Lockbox Number 530217 1075 Loop Road Atlanta, GA 30337-6002 South Florida Urban Search and ue Excerpts from Strategic Plan (Position Descriptions) ADMINISTRATION FL-TF2 will maintain administrative staffing organized as a Division of the City of Miami Fire Rescue Department with the following dedicated full time personnel: Program Manager: Captain Grant S. Musser: Establish division goals and objectives; coordinate all task force grant goals to comply with cooperative agreements; oversee day-to-day task force operations. Staff .Lieutenant / Administrative Specialist: Lt. Erik Sanchez: .Responsible for all Finance and Procurement activities within the organization. Provide supervisory assistance to the Program Manager. Staff Lieutenant / Administrative Specialist: Lt. Gustavo Arellan.o: Responsible for all personnel issues within the organization. (Overtime reporting, time sheets, etc). Provides supervisory assistance to the Program Manager. Grants Manager: Miroslava Del Campo: Daily oversight of grant and financial matters in support of task force activities. Part Time Personnel are also utilized as Discipline Coordinator positions. This allows for the most cost effective means of personnel allocation. They are utilized on an as needed basis and do not burden the organization with the cost of full time salaries. The following part time positions have been established within the Table of Organization: Administrative Assistant: Capt. Yatnilee Diaz: Responsible for the administrative support of the team and daily reconciliation of non - emergency paperwork; maintains personnel folders for all affiliated team members and track their individual information and qualification. Training Coordinator: Frank Manaide: Responsible for the timely delivery of training in accordance with the requirements set forth by FEMA. (Approximately 30 courses delivered in a two year period); tracks and reconcile all TF related travel and education concerns. Logistics Coordinator / Warehouse Manager: Capt. Brian Mitchell: Responsible for all response equipment contained within the organization (over 20,000 individual items). Also responsible :for excess property and the day-to-day operations of the TF warehouse. Financial Officer: Chief Julio Mestas: Responsible for the financial oversight of team activity. Assist with day to day financial support and management of grant goals and conducts all reconciliation of reimbursement paperwork and coordinates any After -Action Reports. Medical Coordinator: Firefighter Ahmed Abousaleh: Responsible for the implementation and oversight of the Medical Team. This responsibility includes response activities during deployments, readiness activities, and team welfare. Coordinates yearly medical exams and oversees the HIPAA related information within the TF personnel files. Communications Coordinator: Brean Lopez: Responsible for the readiness and implementation of the communications plan. Ensures communications equipment is functional and deployable. Monitor and updates equipment and conducts training within his discipline on same. Hazmat Coordinator: Firefighter Tony Prado: Responsible for the WMD component of the Task Force. (One fully stocked tractor trailer containing about 1.2 million dollars in equipment) Oversees training and maintenance for all HazMat components and the new HazMat Equipment Push Package Cache stored at FL-TF2 warehouse. Canine Coordinator: Chief Craig Radelman: Responsible for the readiness of the K-9 and search component of the Task Force, Ensures that all search team members are in compliance with requirements set forth by FEMA. Coordinates all training for TF members within his discipline as well as oversees the coordination and site maintenance of the FL-TF2 training prop located in Davie, FL .Public Information Officer: Lt, Iggy Carroll: Ensures that the message released by this Task Force is in line with the position of the Department of Homeland Security and the Sponsoring Agency, The City of Miami Fire Department. Disseminates TF related information to the local media and. coordinates the TF Media Policy as it relates to any and all media resources. Rescue Team Coordinator: Lt. Carlo Soldevilla: Responsible for the oversight of all Rescue equipment. Assists with the institution of rescue methodology and the implementation and maintenance of light, medium and heavy rescue vehicles. Guarantees the readiness of the Rescue equipment cache and oversees training and skill testing for every TF member in his discipline. Task Force Leaders: Chief Julio Mestas and Chief Joe Zahralban: Utilized on an as needed basis for special projects requiring management oversight with regard to higher level administrative duties. (example: hurricane reimbursements, audits) Additionally responsible to function as non - department member liaison and represents FL-TF2 at all local and national .US&R meetings. Transportation Officer: Rene Gomez: Responsible for the entire task force fleet (4 tractors, 5 fifty foot trailers, 5 box trucks, 3 flatbeds, 2 SUV's, 5 F- 350, 1 F-550, 1 Excursion, 2 forklifts, 8 off road ATV's). Establishes and. .implements a transportation policy for active drivers and a transportation plan during deployments. Oversees the day-to-day operational readiness for the Transportation Cache, including but not limited to monthly maintenance, minor repairs, and modifications, yearly inspections, records, etc. Personnel Support Coordinator: Chief David Duenas: Responsible for the administration of the Personnel Support Program to include Critical Incident Stress Management, Employee Assistance, Assisting personnel and family with needs during times of deployment and coordinates CISD for the TF members and their relatives after deployment and on an as -needed basis. Flood / Swiftwater Coordinator: Firefighter Greg Barhorst: R.esponsible for the Flood/Swiftwater cache, maintenance, and training in support of FEMA Directives. Oversees the continuing education and training for all IF members. ATTEST: THE CITY OF MIAMI, a municipal Corporation of the State of -Florida 'Todd B. Hannon City Clerk Daniel J. Alfonso City Manager APPROVED AS TO FORM AND APPROVED AS TO INSURANCE CORRECTNESS: REQUIREMENTS: Victoria Mendez City Attorney Ann -Marie Sharpe, Director Department of Risk Management