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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #2343 Date: 05/18/2017 Commission Meeting Date: 06/22/2017 Type: Resolution Subject: Exec. Amendment - Sidewalk Improvement Contract Purpose of Item: Requesting Department: Department of Procurement District Impacted: All The nature of this item is to seek City Commission authorization to increase the annual contract capacity for the Citywide Sidewalk Improvements Contract M-0096 from an amount not to exceed $1,487,500, to an amount not to exceed $1,587,500, allocating funds from the various sources of funds, subject to the availability of funds and budgetary approval at time of need, and to grant authorization to the City Manager to execute any other documents, modifications, and amendments to the contract, in a form acceptable to the City Attorney, as may be necessary for said purpose. Background of Item: On September 12, 2013, the City Commission adopted Resolution 13-0341 for a Citywide Sidewalk Improvement Contract No. M-0096. This resolution included a not to exceed annual amount of $1,487,500. The Parks and Recreation Department ("Parks") has a need to utilize this contract; therefore, an increase in annual capacity by $100,000 is being requested to cover the needs of Parks. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Homeland Defense/Neighborhood Improvement Bonds Total Fiscal Impact: $100,000 ($1,587,500 annually after authorization) General Account No: As determined by Departments Department of Public Works Department of Procurement Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Reviewed B Juvenal Santana Annie Perez Jacques Joseph Christopher M Rose Fernando Casamayor Daniel J. Alfonso Valentin J Alvarez Valentin J Alvarez Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office Public Works Review Department Head Review Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review Deputy City Attorney Review Approved Form and Correctness Meeting Completed Completed Completed Completed Completed Completed Completed Skipped Completed Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed 05/24/2017 4:14 PM 06/05/2017 7:19 AM 06/09/2017 2:16 PM 06/12/2017 9:34 AM 06/12/2017 3:42 PM 06/12/2017 3:50 PM 06/12/2017 5:35 PM 06/12/2017 5:35 PM 06/12/2017 5:36 PM 06/22/2017 9:00 AM 06/26/2017 4:51 PM 06/26/2017 5:29 PM City of Miami Legislation Resolution Enactment Number: R-17-0304 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 2343 Final Action Date:612212017 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN INCREASE IN THE ANNUAL CONTRACT CAPACITY FOR CITYWIDE SIDEWALK IMPROVEMENT CONTRACT M-0096 IN THE AMOUNT OF $100,000.00, THEREBY INCREASING THE CONTRACT CAPACITY FROM AN AMOUNT NOT TO EXCEED $1,487,500.00 TO AN AMOUNT NOT TO EXCEED $1,587,500.00; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY OTHER DOCUMENTS, MODIFICATIONS, AND AMENDMENTS TO THE CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, on September 12, 2013, the City Commission adopted Resolution No. 13- 0341 for Citywide Sidewalk Improvement Contract No. M-0096, which authorized a not to exceed annual amount of $1,487,500.00; and WHEREAS, the Parks and Recreation Department ("Parks") has a need to utilize this contract for the improvement of walkways and sidewalks in City parks, and therefore, an increase in annual capacity by $100,000.00 is being requested to cover these needs; and WHEREAS, an increase in the annual contract capacity for Citywide Sidewalk Improvement Contract M-0096 from an amount not to exceed $1,487,500.00 to an amount not to exceed $1,587,500.00 is requested to accommodate the above referenced need with funds allocated from the various sources of funds, subject to the availability of funds and budgetary approval at time of need; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. An increase in the annual contract capacity for Citywide Sidewalk Improvement Contract M-0096 in the amount of $100,000.00, thereby increasing the contract capacity from an amount not to exceed $1,487,500.00 to an amount not to exceed $1,587,500.00, is approved. Section 3. Allocating funds from the various sources of funds, subject to the availability of funds and budgetary approval at time of need. Section 4. The City Manager is authorized' to negotiate and execute all other documents, modifications, and amendments to the Contract, in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity ttor ey 6/12/2017 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.