HomeMy WebLinkAboutAgenda Item Summary FormDate: 05/18/2017
AGENDA ITEM SUMMARY FORM
File ID: #2365
Requesting Department: Department of
Information Technology
Commission Meeting Date: 06/22/2017 District Impacted: All
Type: Resolution
Subject: Sole Source - Session Initiation Protocol Trunking Srvcs.
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission, with
Attachments, by a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the
Code of the City of Miami, Florida, as amended, after an advertised public hearing,
ratifying, approving, and confirming the City Manager's finding of a sole source; waiving
the requirements for competitive sealed bidding procedures; and approving the request
to have SIP Trunking services provided citywide, on an as needed basis with AT&T
Corp (AT&T), further authorizing the City Manager to execute the negotiated Master
Agreements, and any other documents, including any amendments, supplemental or
replacement agreements and related agreements, in a form acceptable to the City
Attorney, as may be necessary for said purpose.
Background of Item:
The City currently uses Kronos, a time keeping software in various city departments,
specifically, Parks and Recreation, General Services Administration, Public Works,
Solid Waste, Police, Neighborhood Enhancement Team, and will eventually install the
software citywide. Certain aspects of the Kronos software requires SIP Trunking. SIP
(Session Initiation Protocol) is the use of voice over IP (VOIP) to facilitate the
connection of a private branch exchange to the internet. SIP trunking allows users to
utilize high speed internet connections to combine data, voice and video, in a single line
connected from Miami, Florida to Boston, Massachusetts where Kronos' servers are
headquartered. In addition to the regular SIP trunking offerings, AT&T's SIP trunking
provides two additional components: 1) AT&T FlexWare, which allows business
customers to setup multiple virtual network functions on a single device; and 2) AT&T
Network on Demand (NOD) which automates network services and infrastructure
running in a cloud environment. These components allow customers to manage their
network functions using an online portal, and can alter network speed in less than 90
seconds without the need for service, sales calls, or any additional equipment.
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Homeland Defense/Neighborhood Improvement Bonds
Total Fiscal Impact:
$114,516 in the aggregate for a three (3) year term
General Account No: 50001.251000.546001.0000.0000
Reviewed B
Department of Information Technology
Review Completed 05/22/2017 7:24 AM
Office of Management and Budget
Office of Management and Budget
Department of Procurement
City Manager's Office
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Donovan Dawson
Christopher M Rose
Annie Perez
Fernando Casamayor
Valentin J Alvarez
Daniel J. Alfonso
Valentin J Alvarez
Victoria Mendez
Maricarmen Lopez
Mayor's Office
City Clerk's Office
Kevin E Burns
Budget Analyst Review
Budget Review
Procurement Review
Assistant City Manager Review
Legislative Division Review
City Manager Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Signed by the Mayor
Signed and Attested by the City
Department Head
Completed
Completed
Completed
Completed
Completed
Completed
Skipped
Completed
Completed
Completed
Clerk Completed
06/08/2017 2:49 PM
06/12/2017 10:11 AM
06/12/2017 3:53 PM
06/12/2017 3:56 PM
06/12/2017 5:33 PM
06/13/2017 6:04 AM
06/13/2017 10:36 AM
06/13/2017 8:55 PM
06/22/2017 9:00 AM
06/26/2017 4:49 PM
06/26/2017 5:26 PM
* !MCORP oelno
1® 91
! O R X
City of Miami
Legislation
Resolution
Enactment Number: R-17-0302
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 2365 Final Action Date:6/22/2017
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A
FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92 OF
THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, AFTER AN
ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE
CITY MANAGER'S FINDING OF A SOLE SOURCE, ATTACHED AND
INCORPORATED AS ATTACHMENT "A"; WAIVING THE REQUIREMENTS FOR
COMPETITIVE SEALED BIDDING PROCEDURES AND APPROVING THE REQUEST
TO HAVE AT&T CORP ("AT&T"), THE SOLE PROVIDER, PROVIDE SESSION
INITIATION PROTOCOL TRUNKING SERVICES PROVIDED CITYWIDE ON AN AS
NEEDED BASIS; ALLOCATING FUNDS FROM THE USER DEPARTMENT, SUBJECT
TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF
NEED; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE
NEGOTIATED MASTER AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM,
AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS,
SUPPLEMENTAL OR REPLACEMENT AGREEMENTS, AND RELATED
AGREEMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE
NECESSARY FOR SAID PURPOSE.
WHEREAS, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as
amended ("City Code"), the Chief Procurement Officer has adopted a finding that AT&T Corp
("AT&T") is the sole provider of Session Initiated Protocol ("SIP") trunking services; and
WHEREAS, the finding of the Chief Procurement Officer has been approved and
adopted as the finding of the City Manager, attached and incorporated as Attachment "A"; and
WHEREAS, the City Manager and the Chief Procurement Officer recommend that the
requirements for competitive sealed bidding procedures be waived and that the procurement of
the above services, as specified, be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the City
Code, after an advertised public hearing, the City Manager's finding of a sole source, attached
and incorporated as attachment "A," is ratified, approved and confirmed, the requirements for
competitive sealed bidding procedures are waived and the request to have AT&T provide SIP
Trunking services Citywide on as as needed basis, is approved.
Section 3. Funds to be allocated from the User Department, subject to the availability of
funds and budgetary approval at the time of need.
Section 4. The City Manager is further authorized1 to execute the negotiated Master
Agreement, in substantially the attached form, with AT&T, and execute all other documents,
including any amendments, supplemental, or replacement agreements, and related
agreements, in a form acceptable to the City Attorney, as may be necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Attor
ey 6/13/2017
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.