HomeMy WebLinkAboutRecommendation of AwardCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Daniel J. Alfonso,
City Manager
FROM: Annie Perez, CPPO, Director
Procurement
DATE: October 28, 2015 FILE:
SUBJECT: Recommendation of Award for
Rental of Vehicles —Citywide, Invitation
for Bid (IFB) 522382
REFERENCES: IFB 522382
ENCLOSURES:
RECOMMENDATION:
Based on the findings below, the Procurement Department (Procurement) hereby recommends award
of the Rental of Vehicles to Enterprise Leasing Company of Florida, LLC (Enterprise), the sole
responsive and responsible Bidder for Invitation For Bid (IFB) 522382.
CONTRACT NIUMBER: IFB 522382
CONTRACT TITLE: Rental of Vehicles — Citywide
TERM: Two (2) years with Two (2), One-year Option to Renew Periods
ESTIMATED CONTRACT
AMOUNT: $4,359,176.00, in the aggregate
BACKGROUND:
On April 9, 2015, the sole, responsive and responsible bid received from Enterprise for the provision
of rental of vehicles, citywide, was rejected by the City Commission. The City Commission further
directed the Administration to issue a new IFB that includes language that the provider having an
insurance program subject to Self -Insured Retention (SIR), must include ratings from Dun &
Bradstreet or Moody's in the AA or higher range, third party insurance by an insurer; an "A" plus or
better by Best Company; to have language that requires two (2) locations within Miami -Dade County,
one (1) location in Broward; and to clarify within the ITB that the provider can have some form of Self
Insured Retention, or self-insurance, and third -party liability.
PR 16009 1
On August 4, 2015, per City Commission direction, Procurement issued an IFB for rental of vehicles
under full and open competition. On August 20, 2015 one (1) bid was received from Enterprise.
While performing due diligence, it was discovered that specific language directed by the City
Commission, relating to the number of locations was inadvertently omitted from the solicitation. On
September 15, 2015 the sole bid received from Enterprise was rejected by the City Manager (see
attached memo).
The solicitation was again re -issued on September 20, 2015. On October 7, 2015, despite efforts made
by Procurement via email and telephone to vendors to foster competition, one bid was received from
Enterprise. After careful due diligence review, Procurement recommends award to the sole, responsive
and responsible bidder, Enterprise.
Approved:
Daniel J. A
nso ity Manager Date
cc: Fernando Casamayor, Assistant City Manager, Chief Financial Officer
Dr. Lydia Osbourne, CPPB, CPPO, Assistant Director, Procurement
PR 16009 2