HomeMy WebLinkAboutSEOPW CRA 2018-03-29 Agenda PacketCity of Miami
819 NW 2nd Ave
3rd Floor
Miami, FL 33136
http://miamicra.com
Meeting Agenda
Thursday, March 29, 2018
5:00 PM
Camillus House
1603 N.W. 7th Ave., Bldg. B
Miami, FL 33136
SEOPW Community Redevelopment Agency
Keon Hardemon, Chair
Wifredo Gort, Vice Chair
Ken Russell, Board Member, District Two
Joe Carollo, Board Member, District Three
Manolo Reyes, Board Member, District Four
SEOPW CRA OFFICE ADDRESS:
819 NW 2ND AVENUE, 3' FLOOR
MIAMI, FL 33136
Phone: (305) 679-6800 I Fax (305) 679-6835
www.miamicra.com
Southeast Overtown/Park West CRA Meeting Agenda
March 29, 2018
CALL TO ORDER
MINUTES APPROVAL
1. Monday, October 30, 2017
CRA PRESENTATION
1. CRA RESOLUTION
3889 PRESENTATION BY SKJT & G — 2017 AUDITED FINANCIAL STATEMENTS.
File # 3889 Backup
CRA PUBLIC COMENTS
CRA RESOLUTION
1. CRA RESOLUTION
3890 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE
SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT
AGENCY ("CRA"), WITH ATTACHMENT(S), APPROVING AND ADOPTING
THE CRA'S TAX INCREMENT FUND AND GENERAL OPERATING
BUDGET, FOR THE FISCAL AMENDED YEAR COMMENCING OCTOBER 1,
2017 AND ENDING SEPTEMBER 30, 2018; DIRECTING THE EXECUTIVE
DIRECTOR TO TRANSMIT A COPY OF THE AMENDED BUDGET TO THE
CITY OF MIAMI AND MIAMI-DADE COUNTY.
File # 3890 Backup
City ofMiarni Page 2 Printed on 3/22/2018
Southeast Overtown/Park West CRA Meeting Agenda
March 29, 2018
2. CRA RESOLUTION
3891 A RESOLUTION THE BOARD OF COMMISSIONERS OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
RATIFYING AN EXPENDITURE OF FUNDS IN THE AMOUNT OF $26,083.04
TO UNDERWRITE COSTS ASSOCIATED WITH THE 2017 HOLIDAY TREE
LIGHTING EVENT HELD ON N.W. 3RD AVENUE, MIAMI, FLORIDA; FUNDS
ALLOCATED FROM SEOPW, "OTHER GRANTS AND AIDS," ACCOUNT
CODE NO. 10050.920101.883000.0000.00000.
File # 3891 Backup
3. CRA RESOLUTION
3892 RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE
SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT
AGENCY ("CRA") AUTHORIZING FUNDING IN THE AMOUNT OF
$975,000.00, TO UNDERWRITE COSTS ASSOCIATED WITH
CONSTRUCTION COSTS ENHANCING THE ORIGINAL MODEL FOR THE
CONSTRUCTION OF "HARLEM SQUARE" A FULL SERVICE SUPPER
CLUB/LOUNGE LOCATED AT 173 N.W. 11TH STREET, MIAMI, FLORIDA
33136, AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE FUNDS,
AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO
VENDORS, UPON PRESENTATION OF INVOICES AND SATISFACTORY
DOCUMENTATION; FURTHER AUTHORIZING THE EXECUTIVE
DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID
PURPOSE; FUNDS TO BE ALLOCATED FROM SEOPW TAX INCREMENT
FUND, ENTITLED "OTHER GRANTS AND AIDS," ACCOUNT CODE NO.
10050.920101.883000.0000.0000
File # 3892 Backup
File # 3892 Backup
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City ofMiami Page 3 Printed on 3/22/2018
Southeast Overtown/Park West CRA Meeting Agenda
March 29, 2018
4. CRA RESOLUTION
3893 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE
SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT
AGENCY AUTHORIZING THE ISSUANCE OF A GRANT, IN AN AMOUNT
NOT TO EXCEED $140,000.00, TO NEW WASHINGTON HEIGHTS
COMMUNITY DEVELOPMENT CONFERENCE, INC. ("NEW WASHINGTON
HEIGHTS") TO UNDERWRITE COSTS ASSOCIATED WITH THE
CONTINUED OPERATION OF "FOLKLIFE FRIDAYS", A MONTHLY OPEN-
AIR MARKET TO BE HELD ON THE 9TH STREET PEDESTRIAN MALL
DURING THE 2018 CALENDAR YEAR; AUTHORIZING THE EXECUTIVE
DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID
PURPOSE; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO
DISBURSE FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS
OR DIRECTLY TO VENDORS, UPON PRESENTATION OF INVOICES AND
SATISFACTORY DOCUMENTATION; FUNDS TO BE ALLOCATED FROM
SEOPW TAX INCREMENT FUND, ENTITLED "OTHER GRANTS AND
AIDS," ACCOUNT CODE NO. 10050.920101.883000.0000.00000.
File # 3893 Backup
5. CRA RESOLUTION
3894 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE
SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT
AGENCY AUTHORIZING A GRANT, IN AN AMOUNT NOT TO EXCEED
$250,000.00, TO HEADLINER MARKET GROUP, INC. TO UNDERWRITE
COSTS ASSOCIATED WITH THE PRODUCTION OF THE 2018 OVERTOWN
MUSIC & ARTS FESTIVAL, SCHEDULED TO OCCUR IN JULY 2018;
AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL
DOCUMENTS NECESSARY FOR SAID PURPOSE; FURTHER
AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT
HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO
VENDORS, UPON PRESENTATION OF INVOICES AND SATISFACTORY
DOCUMENTATION; FUNDS TO BE ALLOCATED FROM SEOPW TAX
INCREMENT FUND, ENTITLED "OTHER GRANTS AND AIDS," ACCOUNT
CODE NO. 10050.920101.883000.0000.00000.
File # 3894 Backup
City ofMiami Page 4 Printed on 3/22/2018
Southeast Overtown/Park West CRA Meeting Agenda
March 29, 2018
6. CRA RESOLUTION
3895 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE
SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT
AGENCY, AUTHORIZING A GRANT, IN AN AMOUNT NOT TO EXCEED
$220,000.00, TO URGENT, INC., TO UNDERWRITE COSTS ASSOCIATED
WITH THE 2018 SUMMER YOUTH TRAINING INSTITUTE; FURTHER
AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL
DOCUMENTS NECESSARY FOR SAID PURPOSE; AUTHORIZING THE
EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT HIS DISCRETION, ON
A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON
PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION;
ALLOCATING FUNDS FROM SEOPW, "OTHER GRANTS AND AIDS,"
ACCOUNT CODE NO. 10050.920101.883000.0000.00000.
File # 3895 Backup
7. CRA RESOLUTION
3896 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE
SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT
AGENCY AUTHORIZING A GRANT, IN AN AMOUNT NOT TO EXCEED
$320,000.00, TO HUMAN RESOURCES OF MIAMI, INC. TO UNDERWRITE
COSTS ASSOCIATED WITH THE CONTINUED OPERATION OF THE
OVERTOWN BEAUTIFICATION TEAM FOR 2018; AUTHORIZING THE
EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY
FOR SAID PURPOSE; FURTHER AUTHORIZING THE EXECUTIVE
DIRECTOR TO DISBURSE FUNDS, AT HIS DISCRETION, ON A
REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON
PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION;
FUNDS TO BE ALLOCATED FROM SEOPW TAX INCREMENT FUND,
ENTITLED "OTHER GRANTS AND AIDS," ACCOUNT CODE NO.
10050.920101.883000.0000.00000.
File # 3896 Backup
City ofMiami Page 5 Printed on 3/22/2018
Southeast Overtown/Park West CRA Meeting Agenda
March 29, 2018
8. CRA RESOLUTION
3898 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE
SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT
AGENCY, AUTHORIZING A GRANT, IN AN AMOUNT NOT TO EXCEED
$200,000.00, TO NEIGHBORS AND NEIGHBORS ASSOCIATION, INC., TO
UNDERWRITE COSTS ASSOCIATED WITH THE CONTINUED OPERATION
OF THE BUSINESS INCUBATOR AND DEVELOPMENT PROGRAM
("PROGRAM"); FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO
EXECUTE ALL DOCUMENTS NECESSARY FOR SAID PURPOSE;
AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT
HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO
VENDORS, UPON PRESENTATION OF INVOICES AND SATISFACTORY
DOCUMENTATION; ALLOCATING FUNDS FROM SEOPW, "OTHER
GRANTS AND AIDS," ACCOUNT CODE NO.
10050.920101.883000.0000.00000.
File # 3898 Backup
9. CRA RESOLUTION
3900 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE
SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT
AGENCY, AUTHORIZING A GRANT, IN AN AMOUNT NOT TO EXCEED
$215,800.00, TO J.E.J. PROPERTIES, INC., TO UNDERWRITE COSTS
ASSOCIATED WITH UNFORESEEN CONSTRUCTION COSTS FOR THE
REHABILITATION OF ; AUTHORIZING THE EXECUTIVE DIRECTOR TO
EXECUTE ALL DOCUMENTS NECESSARY FOR SAID PURPOSE;
FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE
FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR
DIRECTLY TO VENDORS, UPON PRESENTATION OF INVOICES AND
SATISFACTORY DOCUMENTATION; ALLOCATING FUNDS FROM SEOPW,
"OTHER GRANTS AND AIDS," ACCOUNT CODE NO.
10050.920101.883000.0000.00000.
File # 3900 Backup
File # 3900 Backup
City ofMiami Page 6 Printed on 3/22/2018
Southeast Overtown/Park West CRA Meeting Agenda
March 29, 2018
10. CRA RESOLUTION
3901 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE
SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT
AGENCY, AUTHORIZING A GRANT IN AN AMOUNT NOT TO EXCEED
$375,000.00, TO GLORIA B. LEWIS, TO UNDERWRITE COSTS
ASSOCIATED WITH UNFORESEEN CONSTRUCTION COSTS FOR THE
REHABILITATION OF "PEOPLE'S BAR-B-QUE", A FULL SERVICE BAR-B-
QUE RESTAURANT IN THE REDEVELOPMENT AREA, LOCATED AT 360
N.W. 8TH STREET, MIAMI, FLORIDA 33136; AUTHORIZING THE
EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY
FOR SAID PURPOSE; FURTHER AUTHORIZING THE EXECUTIVE
DIRECTOR TO DISBURSE FUNDS, AT HIS DISCRETION, ON A
REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON
PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION;
ALLOCATING FUNDS FROM SEOPW, "OTHER GRANTS AND AIDS,"
ACCOUNT CODE NO. 10050.920101.883000.0000.00000.
File # 3901 Backup
File # 3901 Backup
File # 3901 Backup
ADJOURNMENT
City ofMiami Page 7 Printed on 3/22/2018
3.1
SEOPW Board of Commissioners Meeting
March 29, 2018
SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY
INTER -OFFICE MEMORANDUM
To: Board Chair Keon Hardemon Date: March 22, 2018 File: 3889
and Members of the CRA Board
Subject: Presentation by SKJT & G — 2017
Audited Financial Statements.
From: Cornelius Shiver
Executive Director
Enclosures: File # 3889 Backup
BACKGROUND:
Please be advised that a presentation of the 2017 Audited Financial Statements by SKJT & G has been
placed on the agenda for the Board of Commissioners of the Southeast Overtown/Park West Community
Redevelopment Agency.
Packet Pg. 8
3.1
AGENDA ITEM
FINANCIAL INFORMATION FORM
SEOPW CRA
CRA Board Meeting Date: March 29, 2018
CRA Section:
Approved by:
Approval:
� Y L
iver, Executive Director 3/22/2018
Miguel A VaIbntn, F iriance Of Officer 3/22/2018
Page 2 of 3
Packet Pg. 9
3.1
Southeast Overtown/Park West
Community Redevelopment Agency
File Type: CRA Resolution
Enactment Number:
File Number: 3889 Final Action Date:
PRESENTATION BY SKJT & G — 2017 AUDITED FINANCIAL STATEMENTS.
<Insert Body Here>
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
Page 3 of 3
Packet Pg. 10
3.1.a
MIAMI CITY COMMISSION CHAIRMAN KEON HARDEMON &
THE SOUTHEAST OVERTOWN / PARK WEST COMMUNITY REDEVELOPMENT AGENCY
PRESENT
i
.The 9th Annual
Historic Overtown
HOLIDAY
TREE LIGHTING
CE R E M O N Y
\3R) AVE\UE & LOTH STREET
.47
MONDAY
DECEMBER 4TH
TREE
LIGHTING
CEREMONY
STARTS AT
6:30
FREE TOY GIVE AWAY I VISIT FROM SANTA I HOLIDAY MUSIC I REFRESHMENTS
M1/AMI
WORLOCENTER
Packet Pg. 11
SEOPW CRA HOLIDAY TREELIGHTING CEREMONY
BUDGET 2017
3.1.a
Item
Amount
The Design Group (Decor & Set Up)
$7,100.00
KBS Real Christmas Trees (Christmas Tree Installation)
$2,600.00
AAA Flag & Banner Holiday (Street Banner Installation & Removal)
$1,035.00
Human Resource Staffing ( Lights Installation NW 3rd Avenue)
$2,000.00
Horsepower (Electrical Repairs on NW 3rd Avenue)
$2,813.20
Jackson Soul Food (Refreshments)
$1,600.00
Nemo Lemonade (Refreshments)
$600.00
Da Munchies (Refreshments)
$800.00
Party Planet Events ( Refreshments & Lights)
$430.00
Bobs Barricades ( Street Closure Services)
$1,507.00
Printing on the Mark ( Banners)
$268.00
Fin Care Services ( Printing of Flyers)
$243.00
Carolina Escobar (Graphics)
$170.00
Eye Urban TV (Photography Services)
$150.00
Miami Times (Advertisement)
$1,912.42
City of Miami Public Works
$39.75
City of Miami Special Events
$50.00
City of Miami Parks Equipment & Set Up Services
$902.64
City of Miami Police (Special Events)
$1,407.63
Sound
$250.00
Sponsorship
($500.00)
Miscellaneous
$704.40
Total
$26,083.04
Attachment: File # 3889 Backup (3889 : Presentation by SKJT & G — 2017 Audited Financial Statements.)
Packet Pg. 12
3.1.a
Attachment: File # 3889 Backup (3889 : Presentation by SKJT & G — 2017 Audited Financial Statements.)
Packet Pg. 13
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Attachment: File # 3889 Backup (3889 : Presentation by SKJT & G — 2017 Audited Financial Statements.)
Packet Pg. 15
5.1
SEOPW Board of Commissioners Meeting
March 29, 2018
SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY
INTER -OFFICE MEMORANDUM
To: Board Chair Keon Hardemon Date: March 22, 2018 File: 3890
and Members of the CRA Board
Subject: Resolution Approving the CRA's FY
2017-2018 Amended Budget.
From: Cornelius Shiver
Executive Director
Enclosures: File # 3890 Backup
BACKGROUND:
It is recommended that the Board of Commissioners of the Southeast Overtown/Park West Community
Redevelopment Agency ("CRA") adopt the attached Resolution approving and adopting the amended Tax
Increment Fund and General Operating Budget of the CRA for the fiscal year commencing October 1,
2017 ending September 30, 2018.
JUSTIFICATION:
On July 31, 2017, the CRA's Board of Commissioners, by Resolution No. CRA-R-17-0045 approved and
adopted the Tax Increment Fund and General Operating Budget for FY 2017-2018 based on estimates of
tax increment funds expected to be received in early January 2018. The Budget has been amended to
reflect the amount of tax increment funds actually received in January 2018 from each taxing authority
that contributes to the CRA's Redevelopment Trust Fund.
Packet Pg. 16
5.1
AGENDA ITEM
FINANCIAL INFORMATION FORM
SEOPW CRA
CRA Board Meeting Date: March 29, 2018
CRA Section:
Brief description of CRA Agenda Item:
<Insert Description Here>
Project Number (if applicable):
YES, there are sufficient funds in Line Item:
Account Code:
Amount:
NO (Complete the following source of funds information):
Amount budgeted in the line item: $
Balance in the line item: $
Amount needed in the line item: $
Sufficient funds will be transferred from the following line items:
ACTION
ACCOUNT NUMBER
TOTAL
Project No./Index/Minot Object
From
$
To
$
From
$
To
$
Comments: <Insert Comments Here>
Approved by:
S'iliver, Executive Director 3/22/2018
Approval:
? , C,
L
el A ValtritiA7 F lrierrce Off;cer Lam- 3/22/2018
Page 2of4
Packet Pg. 17
5.1
Southeast Overtown/Park West
Community Redevelopment Agency
File Type: CRA Resolution
Enactment Number:
File Number: 3890 Final Action Date:
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("CRA"),
WITH ATTACHMENT(S), APPROVING AND ADOPTING THE CRA'S TAX
INCREMENT FUND AND GENERAL OPERATING BUDGET, FOR THE FISCAL
AMENDED YEAR COMMENCING OCTOBER 1, 2017 AND ENDING SEPTEMBER 30,
2018; DIRECTING THE EXECUTIVE DIRECTOR TO TRANSMIT A COPY OF THE
AMENDED BUDGET TO THE CITY OF MIAMI AND MIAMI-DADE COUNTY.
WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency
("CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida
Statutes, and is responsible for carrying out community redevelopment activities and projects
within its Redevelopment Area in accordance with the 2009 Southeast Overtown/Park West
Redevelopment Plan; and
WHEREAS, on January 31, 2010, pursuant to CRA Resolution CRA-R-17-0045, the
Board of Commissioners approved the proposed CRA tax increment fund, and general
operating budget.
WHEREAS, it is necessary to amend the budget to reflect the amount of tax increment
funds actually owed in January 2018 by each taxing authority that contributes to the CRA's
Redevelopment Trust; and
WHEREAS, the Board of Commissioners wish to approve and adopt the CRA's
Amended Tax Increment Fund and General Operating Budget for the Fiscal Year commencing
October 1, 2017 and ending September 30, 2018; and
WHEREAS, the Board of Commissioners wish to amend the appointment date of Mr.
Cornelius Shiver as the Executive Director of the CRA from December 1, 2017 to October 1,
2017 to coincide with the start date of Fiscal Year 2018;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. The attached Amended Tax Increment Fund and General Operating
Budget for the Fiscal Year commencing October 1, 2017 and ending September 30, 2018 are
approved and adopted.
Page 3of4
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5.1
Section 3. The Executive Director is directed to transmit a copy of the budget to the
City of Miami and Miami -Dade County.
Section 4. The appointment date of Mr. Cornelius Shiver as the Executive Director of
the Southeast Overtown/Park West Community Redevelopment Agency is hereby amended
from December 1, 2017 to October 1, 2017 to coincide with the start date of Fiscal Year 2018.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
1
L
iver, E -cutive Director 3/22/2018
Page 4 of 4
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5.1.a
SEOPW GENERAL OPERATING TAX INCREMENT FUND BUDGET
FY2018
AMENDED
BUDGET
FY 2018
PROPOSED
BUDGET -
Approved in
July 2017
BUDGET
VARIANCE
REVENUES
CITY OF MIAMI - TAX INCREMENT (ORIGINAL BOUNDARIES)
$10,374,855
$10,377,451
(2,596)
MIAMI DADE COUNTY - TAX INCREMENT (ORIGINAL BOUNDARIES)
CITY OF MIAMI -TAX INCREMENT (EXPANDED BOUNDARIES)
$6,515,446
$642,758
$6,515,446
$643,508
(750)
MIAMI DADE COUNTY - TAX INCREMENT (EXPANDED BOUNDARIES)
$404,683
$404,683
-
CITY OF MIAMI - TAX INCREMENT (PARK WEST ADDITION)
$413,185
$414,240
(1,055)
MIAMI DADE COUNTY - TAX INCREMENT (PARK WEST ADDITION)
$261,143
$261,143
-
CONTRIBUTION FROM THE CHILDREN TRUST FUND
$758,074
$758,074
-
PROCEEDS OF SALE OF BLOCK 55 (ESTIMATE)
$12,000,000
$0
12,000,000
2017 AUDITED FUND BALANCE
$24,593,235
$26,915,529
(2,322,294)
TOTAL REVENUE
$55,963,379
$46,290,074
$9,673,305
REDEVELOPMENT EXPENDITURES
PROFESSIONAL SERVICES - LEGAL
$457,865
$512,133
(54,268)
ACCOUNTING AND AUDIT
$6,850
$31,000
(24,150)
PROFESSIONAL SERVICES - OTHER
$1,798,645
$2,161,804
(363,159)
OTHER CONTRACTUAL SERVICES
$550,605
$568,519
(17,914)
LAND
$292,984
$291,795
1,189
INTERFUND TRANSFER (Grant)
$10,810,381
$11,075,084
(264,703)
DEBT SERVICE PAYMENT
$4,521,875
$4,521,875
-
CONSTRUCTION IN PROGRESS
$310,157
$296,611
13,546
OTHER GRANTS AND AIDS
$34,211,691
$22,978,579
11,233,112
TOTAL REDEVELOPMENT EXPENDITURES
$52,961,054
$42,437,400
$10,523,655
REGULAR SALARIES
$1,308,306
$1,158,306
$150,000
FICA TAXES
$100,085
$88,610
$11,475
LIFE AND HEALTH INSURANCE
$173,014
$173,014
$0
RETIREMENT CONTRIBUTION
$107,329
$107,329
$0
FRINGE BENEFITS
$18,300
$18,300
$0
OTHER CONTRACTUAL SERVICE
$92,566
$92,566
$0
TRAVEL AND PER DIEM
$30,000
$30,000
$0
UTILITY SERVICE
$64,401
$64,401
$0
INSURANCE
$139,555
$139,555
$0
OTHER CURRENT CHARGE
$59,000
$59,000
$0
SUPPLIES
$12,000
$12,000
$0
OPERATING SUPPLIES
$12,000
$12,000
$0
SUBSCRIPTION MEMBERSHIP/TRAINING
$15,000
$15,000
$0
MACHINERY AND EQUIPMENT
$3,000
$3,000
$0
ADVERTISING
$35,000
$35,000
$0
RENTAL AND LEASES
$67,000
$67,000
$0
POSTAGE
$2,000
$2,000
$0
REPAIR/MAINTENANCE - OUTSIDE
$2,000
$2,000
$0
INTERFUND TRANSFER
$30,000
$30,000
$0
TOTAL ADMINISTRATIVE EXPENDITURES
$2,270,556
$2,109,081
$161,475
Revenue Shortfall Reserve
BUDGET RESERVE - ADMINISTRATION
$0
$240,000
-$240,000
a) FY 2013 Carryover Fund Balance (Surplus)
$0
$314,134
-$314,134
b) FY 2014 Carryover Fund Balance (Surplus)
$68,874
$512,015
-$443,141
c) FY 2015 Carryover Fund Balance (Surplus)
$360,593
$360,593
$0
d) FY 2016 Carryover Fund Balance (Surplus)
$302,301
$316,851
-$14,550
TOTAL REVENUE SHORTFALL RESERVE
$731,768
$1,743,593
($1,011,825)
TOTAL FUND BALANCE
$55,963,379
$46,290,074
$9,673,305
$0
$0
($0)
2018 TIF Revenue
2018 Administrative Expenditures
% Administrative Exp / 2018 TIF Revenue
$19,370,144
$2,270,556
12%
2018 Budget Reserve $731,768
Total 2018 Budget $55,963,379
% 2018 Budget Reserve / Total 2018 Budget 1%
Attachment: File # 3890 Backup (3890 : Resolution Approving the CRA's FY 2017-2018 Amended Budget.)
1
Packet Pg. 20
5.2
SEOPW Board of Commissioners Meeting
March 29, 2018
SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY
INTER -OFFICE MEMORANDUM
To: Board Chair Keon Hardemon Date: March 22, 2018
and Members of the CRA Board
From: Cornelius Shiver
Executive Director
File: 3891
Subject: Resolution Ratifying an Expenditure
for the 2017 Holiday Tree Lighting
Event.
Enclosures: File # 3891 Backup
BACKGROUND:
The attached Resolution of the Board of Commissioners of the Southeast Overtown/Park West
Community Redevelopment Agency ("CRA") ratifies an expenditure of funds in the amount of $26,083.04
to underwrite costs associated with the 2017 Holiday Tree Lighting event held on N.W. 3rd Avenue, Miami,
Florida.
The CRA oversees and facilitates the annual Holiday Tree Lighting event, which serves to engage
residents and attract visitors to the Redevelopment Area. The last board meeting in 2017 was held in
October 2017 and this event was held in December 2017; it is now incumbent to present this ratification
for approval.
JUSTIFICATION:
Section 2, Goal 5, at page 11, of the Southeast Overtown/Park West Community Redevelopment Agency
Plan ("Plan") lists the "[p]romotion and marketing of the community" as a stated redevelopment goal.
Further, Section 2, Principle 6, at page 15 lists promotion of "local cultural events, institutions, and
businesses", and Principle 14, at page 16 lists restoration of "a sense of community and unif[ication] of
the area culturally", as a stated redevelopment principles.
The 2017 Holiday Tree Lighting, last held on December 4, 2017, is an event that captures the spirit of the
holidays during the holiday season. This event impacts the economic and social conditions of the
community by bringing families and neighbors together to the city to celebrate the festivities and offering a
holiday attraction that draws multitudes of sightseers.
FUNDING:
$26,000.00 allocated from SEOPW Tax Increment Fund, entitled "Other Grants and Aids" Account No.
10050.920101.883000.0000.00000.
Packet Pg. 21
5.2
AGENDA ITEM
FINANCIAL INFORMATION FORM
SEOPW CRA
CRA Board Meeting Date: March 29, 2018
CRA Section:
Brief description of CRA Agenda Item:
Ratifying an expenditure of funds in an amount not to exceed $26,083.04 for the 2017
Holiday Tree Lighting event held on 3rd Avenue.
Project Number (if applicable):
YES, there are sufficient funds in Line Item:
Account Code: 10050.920101.534000.0000.00000 Amount: 2 6, 0 8 3.0 4
NO (Complete the following source of funds information):
Amount budgeted in the line item: $
Balance in the line item: $
Amount needed in the line item: $
Sufficient funds will be transferred from the following line items:
ACTION
ACCOUNT NUMBER
TOTAL
Project No./Index/Minot Object
From
$
To
$
From
$
To
$
Comments:
Approved by:
comePltisTShiver, Executive Director 3/22/2018
Approval:
[�r
I )
Mig el A Valbntiri, riance OPfic83/22/2018
Page 2of4
Packet Pg. 22
5.2
Southeast Overtown/Park West
Community Redevelopment Agency
File Type: CRA Resolution
Enactment Number:
File Number: 3891 Final Action Date:
A RESOLUTION THE BOARD OF COMMISSIONERS OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY RATIFYING
AN EXPENDITURE OF FUNDS IN THE AMOUNT OF $26,083.04 TO UNDERWRITE
COSTS ASSOCIATED WITH THE 2017 HOLIDAY TREE LIGHTING EVENT HELD ON
N.W. 3RD AVENUE, MIAMI, FLORIDA; FUNDS ALLOCATED FROM SEOPW,
"OTHER GRANTS AND AIDS," ACCOUNT CODE NO.
10050.920101.883000.0000.00000.
WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency
("CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida
Statutes, and is responsible for carrying out community redevelopment activities and projects
within its Redevelopment Area in accordance with the 2009 Southeast Overtown/Park West
Redevelopment Plan ("Plan"); and
WHEREAS, Section 2, Goal 5, at page 11, of the Plan lists the "[p]romotion and
marketing of the community" as a stated redevelopment goal; and
WHEREAS, Section 2, Principle 6, at page 15, of the Plan provides for the promotion of
"local cultural events, institutions, and businesses", as a stated redevelopment principle; and
WHEREAS, Section 2, Principle 14, at page 16 also lists restoration of "a sense of
community and unif[ication] of the area culturally", as a stated redevelopment principle; and
WHEREAS, in furtherance of the aforementioned redevelopment goal and principles, the
CRA oversees and facilitates the annual holiday tree lighting event, which serves to engage
residents and attract visitors to the redevelopment area; and
WHEREAS, the Board of Commissioners wish to ratify an expenditure of funds in the
amount of $26,083.04 to underwrite costs associated with the 2017 Holiday Tree Lighting event
held on December 4, 2017 at N.W. 3rd Avenue, Miami, Florida;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. The Board of Commissioners hereby ratifies an expenditure of funds in
the amount of $26,083.004 to underwrite costs associated with the 2018 Holiday Tree Lighting
event held on N.W. 3rd Avenue, Miami, Florida.
Page 3of4
Packet Pg. 23
5.2
Section 3. Funds allocated from SEOPW Tax increment Fund, "Other Grants and Aids,"
Account Code No. 10050.920101.883000.0000.00000.
Section 4. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
s shiver, Executive Director 3/22/2018
Page 4 of 4
Packet Pg. 24
5.2.a
MIAMI CITY COMMISSION CHAIRMAN KEON HARDEMON &
THE SOUTHEAST OVERTOWN / PARK WEST COMMUNITY REDEVELOPMENT AGENCY
PRESENT
i
.The 9th Annual
Historic Overtown
HOLIDAY
TREE LIGHTING
CE R E M O N Y
\3R) AVE\UE & LOTH STREET
.47
MONDAY
DECEMBER 4TH
TREE
LIGHTING
CEREMONY
STARTS AT
6:30 P.M. t
-.-
FREE TOY GIVE AWAY I VISIT FROM SANTA I HOLIDAY MUSIC I REFRESHMENTS
MIAMI
WORLOCENTER
co
M
It
Attachment:
Packet Pg. 25
SEOPW CRA HOLIDAY TREELIGHTING CEREMONY
BUDGET 2017
5.2.a
Item
Amount
The Design Group (Decor & Set Up)
$7,100.00
KBS Real Christmas Trees (Christmas Tree Installation)
$2,600.00
AAA Flag & Banner Holiday (Street Banner Installation & Removal)
$1,035.00
Human Resource Staffing ( Lights Installation NW 3rd Avenue)
$2,000.00
Horsepower (Electrical Repairs on NW 3rd Avenue)
$2,813.20
Jackson Soul Food (Refreshments)
$1,600.00
Nemo Lemonade (Refreshments)
$600.00
Da Munchies (Refreshments)
$800.00
Party Planet Events ( Refreshments & Lights)
$430.00
Bobs Barricades ( Street Closure Services)
$1,507.00
Printing on the Mark ( Banners)
$268.00
Fin Care Services ( Printing of Flyers)
$243.00
Carolina Escobar (Graphics)
$170.00
Eye Urban TV (Photography Services)
$150.00
Miami Times (Advertisement)
$1,912.42
City of Miami Public Works
$39.75
City of Miami Special Events
$50.00
City of Miami Parks Equipment & Set Up Services
$902.64
City of Miami Police (Special Events)
$1,407.63
Sound
$250.00
Sponsorship
($500.00)
Miscellaneous
$704.40
Total
$26,083.04
Packet Pg. 26
5.2.a
Attachment: File # 3891 Backup (3891 : Resolution Ratifying an Expenditure for the 2017 Holiday Tree
Packet Pg. 27
5.2.a
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Packet Pg. 28
5.2.a
Attachment: File # 3891 Backup (3891 : Resolution Ratifying an Expenditure for the 2017 Holiday Tree
Packet Pg. 29
5.3
SEOPW Board of Commissioners Meeting
March 29, 2018
SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY
INTER -OFFICE MEMORANDUM
To: Board Chair Keon Hardemon Date: March 22, 2018
and Members of the CRA Board
From: Cornelius Shiver
Executive Director
File: 3892
Subject: Resolution Authorizing Additional
Funding to Harlem Square, LLC. for
the construction of "Harlem Squ
Enclosures: File # 3892 Backup
File # 3892 Backup
File # 3892 Backup
File # 3892 Backup
File # 3892 Backup
BACKGROUND:
The attached Resolution of the Board of Commissioners of the Southeast Overtown/Park West
Community Redevelopment Agency ("CRA") authorizes a grant, in an amount not to exceed $975,000.00,
to underwrite costs associated with construction costs enhancing the original model for the construction of
"Harlem Square" a full service supper club/lounge located at 173 N.W. 11th Street, Miami, Florida 33136
("Property"). Such enhancements involve construction changes from a two-story lounge to a modern and
trendy three-story lounge of which the first floor consists of a jazz lounge, the second floor consists of a
cigar bar, and the third floor consists of a rooftop lounge for special events. This revitalized construction
will attract locals and tourists from South Florida and beyond; and provide a steady flow of economic and
social opportunities for the residents of Overtown.
On December 29, 2014, the Board of Commissioners, by Resolution No. CRA-R-14-0076, authorized the
issuance of a grant, in an amount not to exceed $1,250.000.00, to Harlem Square, LLC., to underwrite
costs associated with the construction of "Harlem Square" ("Project").
Upon receipt of the full plans and completion of the drawings, final pricing was obtained indicating that
additional funding for the Project would be required in order to bring this future attraction to Overtown.
We request that the Board of Commissioners authorize additional funds in the amount of $975,000.00, to
Harlem Square, LLC., to underwrite additional costs associated with the construction of "Harlem Square"
("Project"). The additional funds will derive from the revenue shortfall reserve.
It is recommended that the Board of Commissioners approve this Resolution to ensure completion of the
Project.
JUSTIFICATION:
Florida Statute Section 163.335(1) states "...that the prevention and elimination of slums and blight is a
matter of state policy and state concern..."
Packet Pg. 30
5.3
Florida Statute Section 163. 340(8) defines "blighted area" as " an area in which there are a substantial
number of deteriorated or deteriorating structures; in which conditions, as indicated by government -
maintained statistics or other studies, endanger life or property or are leading to economic distress..."
Section 2, Goals 4 and 6, at page 11, of the Southeast Overtown/Park West Community Redevelopment
Agency Plan ("Plan") lists the "creati[on of] jobs within the community' and "improving quality of life for
residents" as stated redevelopment goals.
Section 2, Principle 4, at page 14, of the Plan provides that "employment opportunities be made available
to existing residents ...". Further, Section 2, Principle 6, at page 15 provides that in order to "address and
improve the neighborhood economy and expand economic opportunities of present and future residents
and businesses [,] ... [it is necessary to] ... attract new businesses that provide needed services and
economic opportunities ...."
FUNDING:
$975,000.00 allocated from SEOPW Tax Increment Fund, entitled "Other Grants and Aids" Account No.
10050.920101.883000.0000.00000.
Page 2 of 5
Packet Pg. 31
5.3
AGENDA ITEM
FINANCIAL INFORMATION FORM
SEOPW CRA
CRA Board Meeting Date: March 29, 2018
CRA Section:
Brief description of CRA Agenda Item:
Authorizing additional funding in an amount not to exceed $975,000, to Harlem Square,
LLC for the construction of "Harlem Square".
Project Number (if applicable):
YES, there are sufficient funds in Line Item:
Account Code: 10050.920101.883000.0000.00000 Amount: $ 9 7 5, 0 0 0.0 0
NO (Complete the following source of funds information):
Amount budgeted in the line item: $
Balance in the line item: $
Amount needed in the line item: $
Sufficient funds will be transferred from the following line items:
ACTION
ACCOUNT NUMBER
TOTAL
Project No./Index/Minot Object
From
$
To
$
From
$
To
$
Comments: Funds derive from 2018 revenue shortfall reserve.
Approved by:
ComePltisTShiver, Executive Director 3/22/2018
Approval:
[�r
I )
Mig el A Valbntiri, riance OPfic83/22/2018
Page 3 of 5
Packet Pg. 32
5.3
Southeast Overtown/Park West
Community Redevelopment Agency
File Type: CRA Resolution
Enactment Number:
File Number: 3892 Final Action Date:
RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("CRA")
AUTHORIZING FUNDING IN THE AMOUNT OF $975,000.00, TO UNDERWRITE
COSTS ASSOCIATED WITH CONSTRUCTION COSTS ENHANCING THE ORIGINAL
MODEL FOR THE CONSTRUCTION OF "HARLEM SQUARE" A FULL SERVICE
SUPPER CLUB/LOUNGE LOCATED AT 173 N.W. 11TH STREET, MIAMI, FLORIDA
33136, AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT HIS
DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON
PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION;
FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL
DOCUMENTS NECESSARY FOR SAID PURPOSE; FUNDS TO BE ALLOCATED
FROM SEOPW TAX INCREMENT FUND, ENTITLED "OTHER GRANTS AND AIDS,"
ACCOUNT CODE NO. 10050.920101.883000.0000.0000
WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency
("CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida
Statutes, and is responsible for carrying out community redevelopment activities and projects
within its Redevelopment Area in accordance with the 2009 Southeast Overtown/Park West
Redevelopment Plan ("Plan"); and
WHEREAS, Florida Statute Section 163.335(1) states "...that the prevention and
elimination of slums and blight is a matter of state policy and state concern...", and;
WHEREAS, Florida Statute Section 163. 340(8) defines "blighted area" as " an area in
which there are a substantial number of deteriorated or deteriorating structures; in which
conditions, as indicated by government -maintained statistics or other studies, endanger life or
property or are leading to economic distress...", and;
WHEREAS, Section 2, Goals 4 and 6, at page 11, of the Plan lists the "creati[on of] jobs
within the community," and "improving the quality of life for residents" as a stated redevelopment
goals; and
WHEREAS, Section 2, Principle 4, at page 14, of the Plan provides that "employment
opportunities be made available to existing residents..." as stated redevelopment principle; and
WHEREAS, Section 2, Principle 6, at page 15, of the Plan provides that in order to
"address and improve the neighborhood economy and expand economic opportunities of
present and future residents and businesses[,] ... [it is necessary to] ... attract new businesses
that provide needed services and economic opportunities ...;" and
Page 4 of 5
Packet Pg. 33
5.3
WHEREAS, on December 29, 2014, the Board of Commissioners, by Resolution No.
CRA-R-14-0076, authorized the issuance of a grant, in an amount not to exceed $1,250.000.00,
to Harlem Square, LLC., to underwrite costs associated with the construction of "Harlem
Square" ("Project"), and;
WHEREAS, Grantee now seeks additional funds from the CRA to complete the Project
due to the receipt of the full plans and completion of the drawings, and;
WHEREAS, the Board of Commissioners wish to authorize an additional amount not to
exceed $975,000.00 to Grantee to underwrite costs associated with u construction costs and for
the construction of "Harlem Square"; and
WHEREAS, the Board of Commissioners finds that authorizing this Resolution would
further the above mentioned redevelopment goals and objectives;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. The Board of Commissioners hereby authorizes a grant in an amount not
to exceed $975,000.00, Harlem Square, LLC., to underwrite costs associated with the
construction of "Harlem Square" ("Project").
Section 3. The Executive Director is authorized to execute all documents necessary
for said purpose.
Section 4. The Executive Director is authorized to disburse funds, at his discretion,
on a reimbursement basis or directly to vendors, upon presentation of invoices and satisfactory
documentation.
Section 5. Funds to be allocated from SEOPW Tax Increment Fund, entitled "Other
Grants and Aids," Account Code No. 10050.920101.883000.0000.00000.
Section 6. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
iver, E-cutive Director 3/22/2018
Page 5 of 5
Packet Pg. 34
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Attachment: File # 3892 Backup (3892 : Resolution Authorizing Additional Funding to Harlem Square,
Packet Pg. 40
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Adolfo J. Gonzales P
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Attachment: File # 3892 Backup (3892 : Resolution Authorizing Additional Funding to Harlem Square,
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Attachment: File # 3892 Backup (3892 : Resolution Authorizing Additional Funding to Harlem Square,
Packet Pg. 42
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HARLEM SQUARE LLC.
ADDRESS: 173 NW llth Street, Miami FI 33136.
Adolfo J. Gonzalez. P. A
rolereonal Engineer
Rep. No. 5.20
A3.0 12 OF30
Attachment: File # 3892 Backup (3892 : Resolution Authorizing Additional Funding to Harlem Square,
Packet Pg. 43
HARLEM SQUARE PROJECT
5.3.e
Preconstruction, demo, shoring, architectural & engineering
$115,000
Mobilization, Construction Facilities, Site Work and Structural
$516,770
Plumbing
$118,146
Heat, Vent & Air Conditioning
$107,716
Electrical
$145,460
Fire Protection Systems
$83,134
Roofing
$73,043
Windows & Doors
$120,945
Drywall & Insulation
$145,745
Flooring
$81,422
Tiling
$14,208
Light Fictures
$26,598
Toilet & Bath Accessories
$12,966
Appliances
$21,785
Cabinetry
$56,924
Finish Carpentry/Trimwork
$63,270
Misc. Equipment -Commercial
$158,130
LandScaping
$49,979
Siding
$205,349
Painting
$73,481
WASD 470Ft Ext.
$150,000
Total
$2,340,071
updated as of March 2018
Attachment: File # 3892 Backup (3892 : Resolution Authorizing Additional Funding to Harlem Square,
Packet Pg. 44
5.4
SEOPW Board of Commissioners Meeting
March 29, 2018
SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY
INTER -OFFICE MEMORANDUM
To: Board Chair Keon Hardemon Date: March 22, 2018
and Members of the CRA Board
From: Cornelius Shiver
Executive Director
File: 3893
Subject: Resolution Authorizing a Grant to New
Washington Heights Community
Development Conference, Inc. for
Enclosures: File # 3893 Backup
BACKGROUND:
The attached Resolution of the Board of Commissioners of the Southeast Overtown/Park West
Community Redevelopment Agency ("CRA") authorizes the issuance of a grant, in an amount not to
exceed $140,000.00, to New Washington Heights Community Development Conference, Inc. ("New
Washington Heights") to underwrite costs associated with the continued operation of "Folklife Fridays", a
monthly open-air market, to be held on the 9th Street Pedestrian Mall during the 2018 calendar year.
New Washington Heights developed "Folklife Fridays", a monthly open-air market that showcases various
local vendors selling a variety of items, such as arts and crafts, books, jewelry, clothing, and food, on the
9th Street Pedestrian Mall. The event is held every first Fridays of the month from 11 a.m.-4 p.m.
Since 2010, the Board of Commissioners has supported New Washington Heights' operation of "Folklife
Fridays" by Resolution Nos. CRA-R-11-0005, CRA-R-11-0016, CRA-R-12-0030, CRA-R-13-0010, CRA-
R-14-0017, CRA-R-14-0072, CRA-R-15-0056, and CRA-R-17-0003. New Washington Heights has
requested assistance with continuing "Folklife Fridays" for the 2018 calendar year.
JUSTIFICATION:
Section 2, Goal 5, at page 11, of the 2009 Southeast Overtown/Park West Community Redevelopment
Plan ("Plan") lists the [p]romotion and marketing of the community," as a stated redevelopment goal.
Section 2, Principles 6 and 14, at pages 15-16, of the Plan list the promotion of "local cultural events,
institutions, and businesses," and "restor[ing] a sense of community and unify[ing] the area culturally," as
stated redevelopment principles.
"Folklife Fridays" provides job opportunities for local entrepreneurs selling a variety of items, such as arts
and crafts, books, jewelry, clothing, and food. This progressive program also provides a monthly event for
locals and tourists to enjoy while promoting economic growth back into the community. "Folklife Fridays"
is a vibrant and fun -filled event that satisfies the goals illustrated in Florida's Community Redevelopment
Act and the 2009 Southeast Overtown/Park West Community Redevelopment Plan.
FUNDING:
Packet Pg. 45
5.4
$140,000.00 allocated from SEOPW Tax Increment Fund, entitled "Other Grants and Aids" Account No.
10050.920101.883000.0000.00000.
Page 2 of 6
Packet Pg. 46
5.4
AGENDA ITEM
FINANCIAL INFORMATION FORM
SEOPW CRA
CRA Board Meeting Date: March 29, 2018
CRA Section:
Brief description of CRA Agenda Item:
Authorizing the issuance of a grant, in an amount not to exceed $140,000.00 to New
Washington Heights Community Development Conference, Inc. to underwrite costs
associated with the continued operation of "Folklife Fridays".
Project Number (if applicable):
YES, there are sufficient funds in Line Item:
Account Code: 10050.920101.883000.0000.00000 Amount: $1 4 0 , 0 0 0.0 0
NO (Complete the following source of funds information):
Amount budgeted in the line item: $
Balance in the line item: $
Amount needed in the line item: $
Sufficient funds will be transferred from the following line items:
ACTION
ACCOUNT NUMBER
TOTAL
Project No./Index/Minot Object
From
$
To
$
From
$
To
$
Comments:
Page 3 of 6
Packet Pg. 47
5.4
Approved by:
Cef fiver, E cutive Director 3/22/2018
Approval:
Miguel A Valontirl, f iriarice Ot# C LFL 3/22/2018
Page 4 of 6
Packet Pg. 48
5.4
Southeast Overtown/Park West
Community Redevelopment Agency
File Type: CRA Resolution
Enactment Number:
File Number: 3893 Final Action Date:
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
AUTHORIZING THE ISSUANCE OF A GRANT, IN AN AMOUNT NOT TO EXCEED
$140,000.00, TO NEW WASHINGTON HEIGHTS COMMUNITY DEVELOPMENT
CONFERENCE, INC. ("NEW WASHINGTON HEIGHTS") TO UNDERWRITE COSTS
ASSOCIATED WITH THE CONTINUED OPERATION OF "FOLKLIFE FRIDAYS", A
MONTHLY OPEN-AIR MARKET TO BE HELD ON THE 9TH STREET PEDESTRIAN
MALL DURING THE 2018 CALENDAR YEAR; AUTHORIZING THE EXECUTIVE
DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID PURPOSE;
FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT
HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS,
UPON PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION;
FUNDS TO BE ALLOCATED FROM SEOPW TAX INCREMENT FUND, ENTITLED
"OTHER GRANTS AND AIDS," ACCOUNT CODE NO.
10050.920101.883000.0000.00000.
WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency
("CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida
Statutes, and is responsible for carrying out community redevelopment activities and projects
within its Redevelopment Area in accordance with the 2009 Southeast Overtown/Park West
Redevelopment Plan ("Plan"); and
WHEREAS, Section 2, Goal 5, at page 11, of the Plan lists the "[p]romotion and
marketing of the community," as a stated redevelopment goal; and
WHEREAS, Section 2, Principle 6, at page 15, of the Plan lists the promotion of "local
cultural events, institutions, and businesses," as a stated redevelopment principle; and
WHEREAS, Section 2, Principle 14, at page 16 of the Plan also lists "restor[ing] a sense
of community and unify[ing] the area culturally," as a stated redevelopment principle; and
WHEREAS, New Washington Heights Community Development Conference, Inc. ("New
Washington Heights") has developed "Folklife Fridays", a monthly open-air market that
showcases various local vendors selling a variety of items, such as arts and crafts, books,
jewelry, clothing, and food, on the 9th Street Pedestrian Mall; and
WHEREAS, since 2010 the Board of Commissioners, by Resolution Nos. CRA-R-10-
0017, CRA-R-11-0005, CRA-R-11-0016, CRA-R-12-0030, CRA-R-13-0010, CRA-R-14-0017,
CRA-R-14-0072, CRA-R-15-0056 and CRA-R-17-0003, has previously authorized the issuance
of grant funding for the continued operation of "Folklife Fridays"; and
Page 5 of 6
Packet Pg. 49
5.4
WHEREAS, the Board of Commissioners wish to authorize the issuance of a grant, in
the amount not to exceed $140,000 to New Washington Heights to underwrite costs associated
with the continued operation of "Folklife Fridays" during the 2018 calendar year; and
WHEREAS, the Board of Commissioners finds that such a grant would further the
aforementioned redevelopment goals and objectives;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. The Board of Commissioners hereby authorizes the issuance of a grant,
in an amount not to exceed to $140,000.00, to New Washington Heights to underwrite costs
associated with the continued operation of "Folklife Fridays" during the 2018 calendar year.
Section 3. The Executive Director is authorized to execute all documents necessary
for the purposes set forth above.
Section 4. The Executive Director is authorized to disburse funds, at his discretion,
on a reimbursement basis or directly to vendors, upon presentation of invoices and satisfactory
documentation.
Section 5. Funds are to be allocated from SEOPW Tax Increment Fund, entitled
"Other Grants and Aids," Account Code No. 10050.920101.883000.0000.00000.
Section 6. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
L
1
iver, Executive Director 3/22/2018
Page 6 of 6
Packet Pg. 50
5.4.a
Cornelius Shiver
SEOPW CRA Executive Director
819 NW 2nd Avenue
Miami, FL 33136
Dear Mr. Shiver:
New Washington Heights Community Development Corporation, Inc. (NWH) is requesting
grant funds from the Southeast /Overtown Park West Community Redevelopment Agency
(CRA) to continue operating Folklife Friday's, a monthly open-air marketplace held on the 9th
Street Pedestrian Mall in Overtown.
NWH has operated Folklife Friday's successfully since 2010. The objective is to promote
businesses within the Overtown community and to promote and market the Overtown
community as a cultural heritage tourist destination.
Since its inception, Folklife Friday's has become a popular destination for local residents and
visitors offering food and various products from local vendors and businesses that include but are
not limited to: handcrafted arts and crafts, home accessories, gifts, books, jewelry, clothing and
much more.
The monthly marketplace also features a variety of authentic food that is reflective of the
Overtown community and surrounding areas. Attendees can purchase entrees such as barbecue
chicken and ribs, conch fritters and good old fashion soul food while enjoying live music and
entertainment at the event.
Open to the public, the festival draws in over 2,000 people annually. The outdoor marketplace
takes place every first Friday of the month on the 9th Street Pedestrian Mall (adjacent to the
Lyric Theater) at N.W. 9th Street and 2nd Avenue. This year, we are requesting funds in the
amount of $140,000 to expand marketing and programming.
Thank you very much for your consideration.
Sincerely,
ackie ell /(1.2
1t
Executive Director
New Washington Heights Community Development Corporation
Enclosures:
1) Scope of Services
2) Budget
Attachment: File # 3893 Backup (3893 : Resolution Authorizing a Grant to New Washington Heights Community Development Conference, Inc.
Packet Pg. 51
5.4 a
WHAT IS THE OVERTOWN FOLKLIFE FESTIVAL ?
NEW
WASHINGTON
HEIGHTS
CRA
FOLKLIFE FRIDAY'S
Folklife Friday's is `?
A cultural destination featuring local businesses and vendors
as a source of economic opportunities in Overtown .
The festival takes place on the first Friday of each month year-
round. Come out and enjoy live entertainment, food, arts &
crafts and much more.
• To serve as a venue for small businesses to develop and
grow.
• To promote a multicultural community experience.
• To celebrate a mix of heritage and art, music and food in
the Miami urban core.
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5.4.a
SCOPE OF WORK
1. NWH shall conceptualize, develop, implement, program and operate an open air
marketplace to occur within the boundaries of the Historic Overtown Folklife District- on
NW 2nd Avenue and 9th Street (9th Street Pedestrian Mall) to promote local businesses
within the Overtown community and to market the CRA Redevelopment Area as a
cultural heritage tourist destination.
2. NWH shall coordinate an event to occur on a monthly basis from 11:00 a.m. to 8:00 p.m.
NWH shall submit to the CRA the planned schedule of events prior to the
commencement of this scope of work.
3. NWH shall actively engage businesses within the Redevelopment Area to participate in
the events. To that end, NWH shall regularly attend general business and community
meetings to present its vending and marketing opportunities.
4. NWH shall maintain accurate records of public and vendor participation at events.
5. NWH shall survey participating vendors for purposes of data collection related to the
operation and programming of the events.
6. NWH shall recruit and pursue a diverse selection of vendor products, services, and
pricing at the events.
7. NWH shall incorporate the promotion and sale of cultural artifacts representative of
Historic Overtown so as to establish a consistent themed inventory of goods that can
serve to establish a market brand of the events as a cultural experience.
8. NWH shall maintain member status with the Greater Miami Convention and Visitors
Bureau and shall seek to promote the events regionally and nationally as a cultural
experience within the Redevelopment Area.
9. NWH shall contract with a professional public relations and or marketing firm for three
months to assist with the creation of a marketing campaign to boost awareness and
attendance of events utilizing the following methods:
o Redesign marketing collateral to include new flyers and promotional banners
o Enhance social media presence on Facebook, Instagram and Twitter with paid
campaigns
o Create new website for vendors with information about event and application
Attachment: File # 3893 Backup (3893 : Resolution Authorizing a Grant to New Washington Heights Community Development Conference, Inc.
Packet Pg. 53
5.4.a
o Assist with public relations and print advertising placement in various publications
such as the Miami Times, New Times and the Miami Herald and place
advertisements on bus shelters and buses if applicable
o Assist with targeting the tourism industry as attendees by partnering with the
GMCVB, Big Red Bus and the hotel industries
o Hire a street team to circulate flyers monthly.
o Assist with the purchasing of radio advertisements
o Assist with identifying vendors with a large following on social media.
10. NWH shall reach out to the City of Miami, Miami -Dade County and surrounding offices
located in Downtown Miami to attract attendees.
11. NWH shall provide FREE booths to first time vendors as an incentive to attend.
12. NWH shall partner with the Black Archives Historic Lyric Theater to link the festival
with Lyric Live Amateur Night Showcase; one of the signature events held at the Lyric
Theater
13. NWH shall diversify entertainment selections by contracting with various disc jockeys
and live bands.
14. NWH shall partner with various organizations and community partners to create
additional activities that would enhance attendance such as; a pop up art fair, a taste of
Overtown featuring local businesses, happy hour, community resource fairs and health
fairs.
Attachment: File # 3893 Backup (3893 : Resolution Authorizing a Grant to New Washington Heights Community Development Conference, Inc.
Packet Pg. 54
5.4.a
Description
Budget
Fire
$
6,000.00
Police
$
6,000.00
Permits / Special Events
$
600.00
Insurance
$
2,000.00
Marketing / Public Relations / Promotions / Advertising
$
37,000.00
Equipment Rental / Stage
$
9,600.00
Entertainment / Talent
$
12,000.00
Sanitation / Clean Up
$
3,500.00
Sanitation / Portable Toilets
$
7,200.00
Equipment / Tables & Chair Rentals
$
4,700.00
Supplies / Materials
$
4,600.00
Management / Operation Fee
$
34,800.00
Program Assistant
$
12,000.00
Total
$
140,000.00
Attachment: File # 3893 Backup (3893 : Resolution Authorizing a Grant to New Washington Heights Community Development Conference, Inc.
Packet Pg. 55
5.4.a
11AM TO 4PM ON 9TH STREET MALL
NW 9TH STREET &NW 2ND AVE
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NW 2ND AVE. 8� NW 9TH STREET
ADJACENT TO THE LYRIC THEATER;..
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Museum of Science
Historic OVMown/
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Attachment: File # 3893 Backup (3893 : Resolution Authorizing a Grant to New Washington Heights Community Development Conference, Inc.
Packet Pg. 56
5.5
SEOPW Board of Commissioners Meeting
March 29, 2018
SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY
INTER -OFFICE MEMORANDUM
To: Board Chair Keon Hardemon Date: March 22, 2018
and Members of the CRA Board
From: Cornelius Shiver
Executive Director
File: 3894
Subject: Resolution Authorizing Grant to
Headliner Market Group, Inc. for the
2018 Overtown Music & Arts Fest
Enclosures: File # 3894 Backup
BACKGROUND:
The attached Resolution of the Board of Commissioners of the Southeast Overtown/Park West
Community Redevelopment Agency ("CRA") authorizes a grant, in an amount not to exceed $250,000.00,
to Headliner Market Group, Inc. ("HMG") to underwrite costs associated with the production of the 2018
Overtown Music & Arts Festival ("Festival") scheduled to occur in July 2018.
Established in 2001, HMG is a promotions and marketing company that has successfully produced
numerous music industry -related events, including the 2014, 2015, 2016 and 2017 Overtown Music and
Arts Festival. Given such success, HMG seeks to leverage its experience and industry contacts in order
to attract visitors to the Redevelopment Area for purposes of stimulating the local economy.
The Board of Commissioners has previously supported the HMG in its production of the Overtown Music
& Arts Festival as authorized by Resolution Nos. CRA-R-14-0019, CRA-R-15-0005, CRA-R-16-0010 and
CRA-R-17-016. This year, the Festival is scheduled to occur in July 2018 in the former Entertainment
District of Overtown along N.W. 2nd between N.W. 11th Terrace and N.W. 8th Street during the hours of 11
a.m. to 6 p.m. Admission to the Festival would be free and the grounds will be transformed into a
showcase of local vendors highlighting their artwork, local food, and local services. Additionally, two
stages will feature national and local music artist. The genre of music will be Gospel and R & B, in
homage to Overtown's rich music history. In furtherance of the Festival's family -friendly atmosphere, a
dedicated "Kid Zone" will be presented by Teens Exercising Extraordinary Success, which will introduce
the youth to arts and culture through specially designed hands on activities.
JUSTIFICATION:
Section 2, Goal 5, at page 11, of the Southeast Overtown/Park West Community Redevelopment Plan
("Plan") lists the promotion of "local cultural events, institutions, and businesses," as a stated
redevelopment goal. Further, Section 2, Principle 14, at page 16, of the Plan provides for the "resto[ration
of] a sense of community and unif[ication in] the area culturally," as a stated redevelopment principle.
The 2018 Overtown Music & Arts Festival will draw both locals and tourists to the community to engage in
the rich music history, the savory local foods and the culturally -inspired works of art. This music and arts
festival annually provides an economic boost and creative energy to the community which promotes the
legislatures intentions of improving the economic and social conditions of the community.
Packet Pg. 57
5.5
FUNDING:
$250,000.00 allocated from SEOPW Tax Increment Fund, entitled, "Other Grants and Aids," Account
Code No. 10050.920101.883000.0000.00000.
Page 2 of 5
Packet Pg. 58
5.5
AGENDA ITEM
FINANCIAL INFORMATION FORM
SEOPW CRA
CRA Board Meeting Date: March 29, 2018
CRA Section:
Brief description of CRA Agenda Item:
Authorizing a grant, in an amount not to exceed $250,000.00 to Headliner Market
Group, Inc. with the production of the 2018 Overtown Music & Arts Festival.
Project Number (if applicable):
YES, there are sufficient funds in Line Item:
Account Code: 10050.920101.883000.0000.00000 Amount: $ 2 5 0, 0 0 0.0 0
NO (Complete the following source of funds information):
Amount budgeted in the line item: $
Balance in the line item: $
Amount needed in the line item: $
Sufficient funds will be transferred from the following line items:
ACTION
ACCOUNT NUMBER
TOTAL
Project No./Index/Minot Object
From
$
To
$
From
$
To
$
Comments:
Approved by:
comePltisTShiver, Executive Director 3/22/2018
Approval:
[�r
I )
Mig el A Valbntiri, riance OPfic83/22/2018
Page 3 of 5
Packet Pg. 59
5.5
Southeast Overtown/Park West
Community Redevelopment Agency
File Type: CRA Resolution
Enactment Number:
File Number: 3894 Final Action Date:
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
AUTHORIZING A GRANT, IN AN AMOUNT NOT TO EXCEED $250,000.00, TO
HEADLINER MARKET GROUP, INC. TO UNDERWRITE COSTS ASSOCIATED WITH
THE PRODUCTION OF THE 2018 OVERTOWN MUSIC & ARTS FESTIVAL,
SCHEDULED TO OCCUR IN JULY 2018; AUTHORIZING THE EXECUTIVE
DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID PURPOSE;
FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT
HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS,
UPON PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION;
FUNDS TO BE ALLOCATED FROM SEOPW TAX INCREMENT FUND, ENTITLED
"OTHER GRANTS AND AIDS," ACCOUNT CODE NO.
10050.920101.883000.0000.00000.
WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency
("CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida
Statutes, and is responsible for carrying out community redevelopment activities and projects
within its Redevelopment Area in accordance with the 2009 Southeast Overtown/Park West
Redevelopment Plan ("Plan"); and
WHEREAS, Section 2, Goal 5, at page 11, of the Plan lists the promotion of 'local
cultural events, institutions, and businesses," as a stated redevelopment goal; and
WHEREAS, Section 2, Principle 14, at page 16, of the Plan provides for the "resto[ration
of] a sense of community and unif[ication in] the area culturally," as a stated redevelopment
principle; and
WHEREAS, established in 2001, Headliner Market Group, Inc. ("HMG") is a promotions
and marketing company that has successfully produced numerous music industry -related
events; and
WHEREAS, HMG seeks to leverage its experience and industry contracts in order to
attract visitors to the Southeast Overtown/Park West Redevelopment Area by producing the
2018 Overtown Music & Arts Festival ("Festival") for purposes of stimulating the local economy;
and
WHEREAS, the Festival is scheduled to occur July 2018 in the former Entertainment
District of Overtown along N.W. 2' between N.W. 11th Terrace and N.W. 8th Street during the
hours of 11 a.m. to 6 p.m., and admission would be free to the public; and
Page 4 of 5
Packet Pg. 60
5.5
WHEREAS, the Festival will entail a showcase of local vendors highlighting their
artwork, local food, and local services, two stages featuring national and local music artists, and
a dedicated "Kid Zone" wherein youth will be able to experience arts and culture through
participation in specially designed hands on activities; and
WHEREAS, the Board of Commissioners wish to authorize a grant, in an amount not to
exceed $250,000.00 to HMG to underwrite costs associated with the production of the Festival;
and
WHEREAS, the Board of Commissioners finds that such a grant would further the
aforementioned redevelopment goals and objectives;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. The Board of Commissioners hereby authorizes a grant, in an amount not
to exceed to $250,000.00, to Headliner Market Group, Inc. to underwrite costs associated with
the production of the 2018 Overtown Music & Arts Festival, scheduled to occur on July 2018.
Section 3. The Executive Director is authorized to execute all documents necessary
for the purposes set forth above.
Section 4. The Executive Director is authorized to disburse funds, at his discretion,
on a reimbursement basis or directly to vendors, upon presentation of invoices and satisfactory
documentation.
Section 5. Funds are to be allocated from SEOPW Tax Increment Fund, entitled
"Other Grants and Aids," Account Code No. 10050.920101.883000.0000.00000.
Section 6. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
1
iver, E cutive Director 3/22/2018
Page 5 of 5
Packet Pg. 61
5.5.a
Headliner Market Group, Inc.
February 20, 2018
Mr. Cornelius Shiver, Executive
Director Southeast Overtown/ Park
West Community Redevelopment
Agency 819 NW 2nd Avenue, 3rd
Floor Miami, FL 33136
Dear Mr. Shiver:
Headliner Market Group Inc's overall mission is to promote and celebrate the rich history and culture of
the community, through the re-creation, planning, coordination and presentation of the 2018 and 2019
Overtown Music & Arts Festival. Since Headliner took on the production of the festival in 2014,
attendance numbers have steadily increased from approximately 1,500 attendees (prior to 2014) to over
10,000 attendees in 2016 & 2017. We are confident that 2018 and 2019 will be no different. The T.E.E.S.
Youth Zone was even larger and included live performances with a second stage, and offered more
resources than ever before. We are requesting to host the festival in the same area as last year,
encompassing both NW 3rd Avenue (southern portion) and NW 211d Avenue (formerly known as the
Entertainment District of Overtown).
We are requesting Two Hundred & Fifty Thousand ($250,000.00) per year for a total of $500,000.00 which
is the same as received in 2016. The goals remain the same;
• To shine a positive light upon the Overtown community;
• Promote and stimulate economic development;
• Showcase history, culture, music, and art; and
• Create excitement and motivation for the community
We are requesting that the CRA provide funding for this project because at the heart of this Festival is a
fervent desire to bring Overtown out from under a cloud of darkness and into the light. Overtown has a
rich cultural and music history that should be celebrated and highlighted which is what this years'
Festival will strive hard to achieve with the support of the City of Miami and the CRA. We have attached
a preliminary budget outlining where the grant funds will be utilized.
Thank you in advance.
Regards,
fa2G10--4-4,
Michael Gardn
President
3440 NLV'.7 Avenue / Muni FT 33727
Phone: (796) 420-2390 1 Emai] Inir3 HeadlinerWorli.com
Attachment: File # 3894 Backup (3894: Resolution Authorizing Grant to Headliner Market Group, Inc. for the 2018 Overtown Music & Arts Fest)
Packet Pg. 62
5.5.a
Headliner Market Group, Inc.
2018 2019 OMAF Prosposed Budget
DESCRIPTION
EST. COST 2018
EST. COST 2019
City Services
$
30,000.00
$
30,0+00.00
Decor/Materials
$
10,000.00
$
10,000.00
Food & Beverage
$
8,00 .00
$
8,000.00
Insurance
$
3,000.00
$
3,000.00
Marketing/Promotion
$
50,000.00
S
50,007.00
Miscellaneous Expenses
$
7,20.0.00
$
7,200.00
Permits
$
1,500.00
$
1,500.00
Production Costs
$
55,000.00
$
55,000.00
Security
$
5,000.00
$
5,000.00
Signage
$
4,300.00
$
4,300_00
Staffing
$
10,000.00
$
10,000.00
Talent &Talent Expenses
$
65,000.00
$
65,000.00
Volunteers/FestivaI Staff
$
1,00.0.00
$
1,000_00
$
250,000.00 $ 250,000.00
These costs are not actual.osd ore only estirnations based on CFA grant amount
3440 NW 7 Avenue /Muni FT 33727
Phone: (796) 420-2380 I Email: Infoga HeadlinerWorli]mnz
Attachment: File # 3894 Backup (3894: Resolution Authorizing Grant to Headliner Market Group, Inc. for the 2018 Overtown Music & Arts Fest)
Packet Pg. 63
5.5.a
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Attachment: File # 3894 Backup (3894: Resolution Authorizing Grant to Headliner Market Group, Inc. for
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5.5.a
OVERTOWN MUSIC 8 ARTS FESTIVAL
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SEOPW Board of Commissioners Meeting
March 29, 2018
SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY
INTER -OFFICE MEMORANDUM
To: Board Chair Keon Hardemon Date: March 22, 2018
and Members of the CRA Board
From: Cornelius Shiver
Executive Director
File: 3895
Subject: Resolution Authorizing a Grant to
Urgent, Inc. for the 2018 Summer
Youth Training Institute.
Enclosures: File # 3895 Backup
BACKGROUND:
The attached Resolution of the Board of Commissioners of the Southeast Overtown/Park West
Community Redevelopment Agency ("CRA") authorizes a grant, in an amount not to exceed $220,000.00,
to Urgent, Inc., to underwrite the cost associate with the 2018 Summer Youth Training Institute.
Urgent, Inc. is a local non-profit committed to issues impacting children and youth, and seeks assistance
in administering a summer youth employment program that would help to combat youth unemployment
throughout the Redevelopment Area. The Board of Commissioners, by Resolution Nos. CRA-R-10-0038,
CRA-R-11-0027, CRA-R-14-0038, CRA-R-15-0015, CRA-R-16-0024, CRA-R-17-0006, and CRA-R-17-
0029 have previously supported the establishment of summer employment programs for youth by Urgent,
Inc.
The Institute will operate for seven (7) weeks in June and July, and afford youth 16-24 with the
opportunity to build and advance their skills in one of six (6) disciplines: (1) Film; (2) Broadcast Media; (3)
Arts (Architectural Design, Graphic Design & Creative Writing); (4) Cultural Tourism; (5) Information
Technology (Coding & Web Design); and (6) Entrepreneurship/Business Management. The Institute will
also provide job coaching, community service, crisis intervention, and continuous learning & leadership
development seminars. Lastly, eligible interns will have the opportunity to earn high school and/or college
credit by completing this summer program through partnerships with Miami -Dade Public Schools and
Miami -Dade College.
The youth participating in the Institute will be afforded the opportunity to interact with working
professionals and college interns facilitating the operations of the Institute. Such interaction coupled with
the experience in the area of interest may serve as a basis for the youth to continue their education
and/or career development in furtherance of their professional goals and aspirations.
JUSTIFICATION:
Florida Statute 163.335(1) distinctly illustrates that "the prevention and elimination of slums and blight is a
matter of state policy and state concern in order that the state and its counties and municipalities shall not
continue to be endangered by areas which...promote juvenile delinquency..."
Florida Statutes 163.340 (7) defines "slum area" as an area having physical or economic conditions
conducive to disease, infant mortality, juvenile delinquency, poverty, or crime because there is a
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5.6
predominance of buildings or improvements, whether residential or nonresidential, which are impaired by
reason of dilapidation, deterioration, age, or obsolescence..."
Section 2, Goals 4 and 6, at page 11, of the Southeast Overtown/Park West Community Redevelopment
Agency Plan ("Plan") lists the "creati[on of] jobs within the community' and "improving quality of life for
residents" as stated redevelopment goals.
Urgent, Inc. is aligned with the legislative intent of Florida Statute 163.335(1), in that, this progressive
youth program assists in preventing juvenile delinquency by engaging 16-24 year olds in substantive
learning and leadership development that will, in turn, promote economic and social growth in the
community.
Urgent Inc. is a necessary program that assists in battling juvenile delinquency, poverty and crime by
providing alternatives to youth that allow for future job opportunities and motivates youth to live and work
to their full potentials.
FUNDING:
$220,000.00 allocated from SEOPW Tax Increment Fund, entitled "Other Grants and Aids" Account No.
10050.920101.883000.0000.00000.
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AGENDA ITEM
FINANCIAL INFORMATION FORM
SEOPW CRA
CRA Board Meeting Date: March 29, 2018
CRA Section:
Brief description of CRA Agenda Item:
Authorizing a grant, in an amount not to exceed $220,000.00 to Urgent, Inc.to
underwrite the costs associate with the 2018 Summer Youth Institute.
Project Number (if applicable):
YES, there are sufficient funds in Line Item:
Account Code: 10050.920101.883000.0000.00000 Amount: $ 2 2 0, 0 0 0.0 0
NO (Complete the following source of funds information):
Amount budgeted in the line item: $
Balance in the line item: $
Amount needed in the line item: $
Sufficient funds will be transferred from the following line items:
ACTION
ACCOUNT NUMBER
TOTAL
Project No./Index/Minot Object
From
$
To
$
From
$
To
$
Comments:
Approved by:
comePltisTShiver, Executive Director 3/22/2018
Approval:
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Mig el A Valbntiri, riance OPfic83/22/2018
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Southeast Overtown/Park West
Community Redevelopment Agency
File Type: CRA Resolution
Enactment Number:
File Number: 3895 Final Action Date:
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY,
AUTHORIZING A GRANT, IN AN AMOUNT NOT TO EXCEED $220,000.00, TO
URGENT, INC., TO UNDERWRITE COSTS ASSOCIATED WITH THE 2018 SUMMER
YOUTH TRAINING INSTITUTE; FURTHER AUTHORIZING THE EXECUTIVE
DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID PURPOSE;
AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT HIS
DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON
PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION;
ALLOCATING FUNDS FROM SEOPW, "OTHER GRANTS AND AIDS," ACCOUNT
CODE NO. 10050.920101.883000.0000.00000.
WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency
("CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida
Statutes, and is responsible for carrying out community redevelopment activities and projects
within its Redevelopment Area in accordance with the 2009 Southeast Overtown/Park West
Redevelopment Plan ("Plan"); and
WHEREAS, Florida Statute 163.335(1) distinctly illustrates that "the prevention and
elimination of slums and blight is a matter of state policy and state concern in order that the
state and its counties and municipalities shall not continue to be endangered by areas
which...promote juvenile delinquency..."; and
WHEREAS, Florida Statutes 163.340 (7) defines "slum area" as an area having physical
or economic conditions conducive to disease, infant mortality, juvenile delinquency, poverty, or
crime because there is a predominance of buildings or improvements, whether residential or
nonresidential, which are impaired by reason of dilapidation, deterioration, age, or
obsolescence..."; and
WHEREAS, Section 2, Goal 4, at page 11, of the Plan lists the "creati[on of] jobs within
the community," as a stated redevelopment goal; and
WHEREAS, Section 2, Goal 6, at page 11, of the Plan lists "improving the quality of life
for residents" as a stated redevelopment goal; and
WHEREAS, Urgent, Inc. is a local non-profit committed to issues impacting children and
youth, and seeks assistance in administering a summer youth employment program that would
help to combat youth unemployment throughout the Redevelopment Area; and
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WHEREAS, Urgent, Inc. is aligned with the legislative intent of Florida Statute
163.335(1), in that, this progressive youth program assists in preventing juvenile delinquency by
engaging 16-24 year olds in substantive learning and leadership development that will, in turn,
promote economic and social growth in the community; and
WHEREAS, Urgent Inc. is a necessary program that assists in battling juvenile
delinquency, poverty and crime by providing alternatives to youth that allow for future job
opportunities and motivates youth to live and work to their full potentials.
WHEREAS, since 2011 the Board of Commissioners has supported the establishment of
summer employment programs for youth by Urgent, Inc.; and
WHEREAS, 2018 Summer Youth Training Institute will operate for seven (7) weeks in
June and July, and afford youth 16-24 with the opportunity to build and advance their skills in
one of six (6) disciplines: (1) Film; (2) Broadcast Media; (3) Arts (Architectural Design, Graphic
Design & Creative Writing); (4) Cultural Tourism; (5) Information Technology (Coding & Web
Design); and (6) Entrepreneurship/Business Management; and
WHEREAS, the Board of Commissioners wishes to authorize a grant, in an amount not
to exceed $220,000.00, to Urgent, Inc. to underwrite costs associated with the operation of the
2018 Summer Youth Training Institute; and
WHEREAS, the Board of Commissioners finds that adoption of this Resolution would
further the above mentioned redevelopment goals;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. The Board of Commissioners hereby authorizes a grant in an amount not
to exceed $220,000.00, to Urgent, Inc. to underwrite costs associated with the operation of the
2018 Summer Youth Training Institute.
Section 3. The Executive Director is authorized to execute all documents necessary
for said purpose.
Section 4. The Executive Director is authorized to disburse funds, at his discretion,
on a reimbursement basis or directly to vendors, upon presentation of invoices and satisfactory
documentation.
Section 5. Funds to be allocated from SEOPW Tax Increment Fund, entitled "Other
Grants and Aids," Account Code No. 10050.920101.883000.0000.00000.
Section 6. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
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iver,
iv ve Director 3/22/2018
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(2NTdjoA
January 15, 2018
Neil Shiver, Executive Director
South East Overtown Park West
Community Redevelopment Agency
819 NW 2nd Ave., 3rd Floor
Miami, FL 33136
5.6.a
innovate grow transfor
Empowering Young Minds to Transform Their Communities
Re: 2018 CRA Summer Youth Employment and Training
Program: Film Arts & Culture Coding Entrepreneurship (FACE)
Dear Neil:
Please find attached for consideration Urgent, Inc.'s proposal to manage this year's SEOPW CRA Summer
Youth Employment and Training Program for 2018. Grant funds are requested to continue and expand the
Film Arts & Culture Coding Entrepreneurship (FACE) Youth Employment and Training Program.
Urgent has operated the SEOPW CRA summer youth employment program successfully from 2011-2017. Our
most recent successes are documented in the accompanying external evaluation report. As a recipient of
Federal, City of Miami, Miami -Dade County and The Children's Trust grants for the past eleven years,
URGENT demonstrates the organizational, managerial, financial and youth engagement capacity to
implement the CRA's summer youth employment program successfully for the summer of 2018.
As in previous years, the youth employment and training program, is designed to fuel the Creative Design,
Tourism & Hospitality and Information Technology growth industries identified for Miami Dade County by
One Community One Goal. The program's successful innovative design is an apprentice/internship hybrid
model that blends work readiness, occupation skill building and project based learning.
This summer we propose to employ sixty (60) high school, out of school and college going youth between
the ages of 14-21 from within the City of Miami South East Overtown Park West Community Redevelopment
Agency (CRA)/Overtown boundaries and neighboring communities for a period of 7-weeks and provide
summer internship experiences where youth earn, learn and grow under the direction of industry
professionals and teaching artist/entrepreneurs in institutes that include 1) Film & Photography, 2)
Broadcast Media- Radio, 3) Information Technology (Coding & Web Design) and 6)
Entrepreneurship/Business Management.
+786-581-7821 (0)
+866-811-7778 (F)
1000 NW 1"Ave. Suite 100
Miami, FL 33136
www.urgentinc.org
office@urgrainc nrg
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Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
5.6.a
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In addition, to maintain our successful track record in helping Overtown youth succeed, the program
provides job coaching, community service, and continuous learning & leadership development
seminars. We will continue to partner with Miami Dade County Public Schools and Miami Dade College
to provide opportunities for eligible interns to earn high school and/or college credit by completing this
summer program.
The program budget for the scope of service proposed totals a renewed grant request of $220,000,
renewable annually up to three additional years.
Thank you very much for your consideration. If further information or presentation is required to
inform your support, please contact me directly at saliha@urgentinc.org or at 305-205-4605.
Sincerely,
Saliha Nelson, MSEd
Vice President
Enclosures:
1) FACE Program Proposal
2) Budget Summary & Budget Detail
3) FACE Program Evaluation 2017
4) FACE Highlights- Executive Summary
Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
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CRA Youth Employment & Training Program
AGENCY INFORMATION
Name: URGENT, Inc. FEIN:65-0516506
Address: 1000 NW 1st Ave. Ste. 100 Miami, FL 33136
Phone: 786-581-7821 Fax: 866-811-7778 Email: office@urgentinc.org
URL: www.urgentinc.org
Contact Person: Saliha Nelson Cell: 305-205-4605 Email: saliha@urgentinc.org
Program/Project Title:*
Program: Film Arts & Culture Coding Entrepreneurship (FACE) Summer Employment and Training
Program
Mission Statement:"
The Mission of Urgent, Inc. is to empower young minds to transform their communities.
Project Abstract:*
Grant funds are requested to continue and expand the Film Arts & Culture Coding Entrepreneurship
(FACE) Summer Youth Employment and Training Program, the premier pipeline for talent development
originating from the inner city of the Historic Black Community of Overtown, Miami, once known as the,
"Harlem of the South." The youth employment and training program is designed to fuel the Creative
Design, Tourism & Hospitality and Information Technology growth industries identified for Miami Dade
County by the Beacon Council and One Community One Goal. The program's successful innovative
design is an apprentice/internship hybrid model that blends work readiness, occupation skill building
and project based learning. Targeted for participation are 60 high school, out of school and college
going youth between the ages of 14-21 from within the City of Miami South East Overtown Park West
Community Redevelopment Agency (CRA)/Overtown boundaries and neighboring communities. Youth
will gain real world work experience that supports the development of 21st Century work skills through
a 7-week summer internship where youth earn, learn and grow under the direction of industry
professionals, teaching artists and entrepreneurs to produce professional grade work products in 1)
Film/Video and Photography, 2) Broadcast Media/Radio, 2) Technology and 4) Entrepreneurship. In
addition, interns will receive job coaching, perform community service, and participate in continuous
learning & leadership development seminars. Urgent has secured partnerships with Miami Dade County
Public Schools and Miami Dade College to provide opportunities for eligible interns to earn high
school, college credit or continuing education units by completing the summer program. Finally, as in
prior years, youth will develop supportive connections with career mentors and their peers, master new
occupational skills, develop a work readiness portfolio and grow their professional network as they
transition from high school to post -secondary education and enter the workforce, often for the first
time. The experience will be enhanced with a 2-day youth economic development conference and FACE
community expo to showcase intern's accomplishments.
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Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
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Program Description:*
5.6.a
Program Goals: The goals of FACE are to help youth:
• Develop workplace responsibility and learn about workplace realities
• Establish professional contacts for future employment and mentoring
• Establish positive work habits and attitudes
• Learn technical skills that will be invaluable for future jobs
• Understand what education opportunities are available that will lead to a career in their chosen career
pathway
Rationale
Community Need: Overtown Miami, FL is designated a Targeted Urban Area by Miami -Dade County, a
Local Targeted Area by the City of Miami, a targeted community of CareerSource S.FL the local
Workforce Investment Board and is designated a Community Redevelopment Area due to chronic
conditions of slum, blight, crime and poverty. The US Census ACS estimates for 2007-2012 indicate that
Overtown's population of 10,090 includes 7,925 persons who are low -to moderate income, and account
for 78.5% of the population.
Youth Unemployment: Moreover, the US Bureau of Labor Statistics (Nov 2013) reports the black youth
unemployment rate for ages 16-19 is 393% higher than the national unemployment rate (35.5% vs. 7.3%
respectively). As of the 2012 Census, only 54% of eligible workers age 16+ are in the labor force in
Miami -Dade County. Within Overtown, the unemployment rate stands at 14.8% almost double the City
of Miami rate. For Overtown youth between the ages of 16-19, the unemployment rate jumps up to just
over 28.7%, more than three times the City of Miami average (ACS 2008-2012 5yr Estimate).
Participant Need: The most recent participant profile indicates that 75% of students are eligible to
receive free or reduced lunch.
Summer Operations: The program will run from May through August (4-months). Table 1- Program
Implementation outlines key activities.
Table 1- Program Implementation
Activity
May
June
July
Aug
Outreach, Recruitment, Interviewing, Hiring
X
Internships Start
X
Internships End
X
Transition Coaching, Final Reporting, Final Payroll Distribution
X
Participant Eligibility: The program will hire 60 high school, recent high school graduate, out of school
and college/vocational going youth between the ages of 14-21 residing in the SEOPW CRA boundaries,
Overtown zip code 33136 and/or attend Booker T. Washington Senior High School. Up to thirty percent
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Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
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5.6.a
(30%) may be hired from within the City of Miami District 5/Miami Dade County District 3 boundaries or
other Miami CRA districts. In order to verify age and residential eligibility, youth must produce an
acceptable document, including but not limited to: 1) State issued photo ID 2) School register print out
with address, 3) Utility bill, birth certificate and/or 4) College photo Id. All addresses will be verified
using the City of Miami or Miami Dade County GIS systems.
Program Completion: Based on historical data, 95% of youth are expected to successfully complete their
internship.
Program Sites: The program's base of operations will be conducted at Urgent's Center for
Empowerment and Education, 1000 NW 1st Ave. Suite 100 Miami, FL 33136. Auxiliary work and training
sites will be used as necessary.
Core Activities
Orientation: Youth and caregivers or other supporting adult in the young person's life will be
encouraged to participate in a program orientation. The orientation will be designed to help youth and
caregivers clearly understand what is expected of and how the work and training experience will be
structured. Topics covered include:
a. Eligibility
b. Length of involvement
c. Attendance and behavior expectations
d. Services and opportunities available by organization and community partners
f. Enrollment and qualification process
g. Overview of industry related project based learning
Implementation:
Duration-4 days
Frequency- Daily, M-TH
Intensity- 4-6 hours
Work Preparedness: Interns will begin their work experience with an intensive training week designed
to acclimate them to the work culture. Topics covered will include:
a. Employment & Program Policies and Procedures
b. Professional Etiquette and Dressing for Success
c. Teambuilding and Motivation
d. Introduction to industry related supervisors and job responsibilities and expectations
e. Pre -Evaluations
f. Purpose and process to develop an education and career portfolio
Implementation:
Duration-4 Days
Frequency- Daily, M-TH
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Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
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Intensity- 4 hours
5.6.a
Paid Internship: A specialized team of industry professionals and trainers will serve as occupational
training supervisors and facilitate weekly project -based learning activities with a select number of
interns and guide them in producing a professional grade product to present to the community at the
end of the internship period. Youth will be hired as paid interns and have the opportunity to explore 1
of 3 career pathways related to an emerging industry area identified by The Beacon Council. They
include:
Career Pathways: Creative Design
a. Film- Interns will be mentored and trained in the art of visual story telling. Interns will learn
the fundamentals of writing, shooting, directing and editing a short film. Interns will work
together to produce a professional quality short film and a series of their own public service
announcements, product commercials, etc.
b. Broadcast Media (Radio)- Interns will learn how to create and produce broadcast radio
content and produce a professional -grade pod cast feature. This process will include
formulating a story pitch, reporting, research, identifying and interviewing sources, writing
for radio, and mixing basic audio elements. Interns will have produced a series of pod cast
and hose a listening session and talk back for peers, family and community.
Career Pathways: Hospitality Travel & Tourism
a. Entrepreneurship - Interns will receive entrepreneurship training in order to develop an
entrepreneurial mindset, create business plans, pro -type products and test new services.
Culminating activities will result in participation as a vendor at community festivals,
consignment locations in area businesses.
b. Event Planning/Public Relations — Interns will help plan and implement the summer FACE
Community Expos and Youth Economic Development Conference. From helping to organize
youth -led sessions, to handling logistics and make the conference youth friendly, the will
form the basis of the youth host committee. Interns will also work to promote FACE
activities using print, social media and video. They will learn how to create a marketing
strategy, write press releases and interview special guests.
Career Pathways: Information Technology
a. Information Technology- Interns will be introduced to HTML, CSS and JavaScript and build
the following projects: A professional profile page for themselves; A website for a business
of their choice, which they are then free to sell; A simple pong game; A web -based whack -
a -mole game; A collaborative effort to develop a mobile app that shows information for
the Urgent Inc annual Youth Economic Development Conference.
Duration-7 weeks
Frequency- Daily, M-Th
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Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
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Intensity- 4 hours
5.6.a
Leadership & Learning (LL): All interns must participate in LLS seminars. These sessions will focus on
determining education and employment goals, social skills, connecting to support services and the
development of a sense of community with peers, staff and mentors. Interns will cover topics related
to: financial literacy, professional etiquette, resume writing, application and interview skills, and career
exploration. Students will create and maintain a career portfolio to include: Cover Letter, Resume, Work
Application, Business Correspondence, Work Products, College & Career Blueprint, Service Referrals,
etc.
Implementation:
Duration-7 weeks
Frequency- Weekly, F
Intensity- 4 hours
Job Coaching: Comprehensive Job Coaching will be provided to each youth participant in the program.
This process begins with a Service Needs Assessment during enrollment in order to gather information
on areas in the participant's life in which they may require guidance. Referrals may be written to
partner agencies for issues related to substance abuse, domestic violence, mental health, etc. Most
importantly, the Job Coach will help interns work through personal issues that would ordinarily prevent
them from participating fully and completing the program.
Community Service: All interns must commit to perform a service to the community while in the
program. Service projects will be developed as part of the LLS weekly sessions and carried out at various
times and locations in the community. A key element of the service project will include a participatory
community based research project designed and implemented in partnership with the program
evaluator and doctoral or master's level student.
Collaboration: Urgent, Inc. has developed many community partners, industry professionals and
entrepreneurs who are committed to working with youth through this project. The partnerships are
identified below in the Partnership Table.
Partnerships Table
Partner
Description
Role in Program
Implementation and
Resources Committed
In-Kind/Paid
Dress for Success/Suited
Dress for Success
Role: Work Readiness
Paidn/In-Kind
for Success Miami
has been serving
the Miami -Dade
community for 20
years with
employment skills
training, workplace
and business
etiquette and
professional
business clothing.
Partner
Activities: Professional
Etiquette workshops
and provision of
interview attire
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Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
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Florida Film House
Full service multi-
media company
dedicated to create
content from
visualization,
content, writing,
music, web, video
and film.
Role: Career Pathway
Creative Design Film
Training
Paid
MC3 Consulting
Consulting firm
offering a range of
assessment,
planning, training,
evaluation,
leadership
development and
grant reviewing
services
Role: External Evaluator
Activities: Program
Evaluation, data
collection and analysis,
lead community based
research project with
interns as part of the
community service
project
Paid
Miami Dade College
North Campus
Miami Dade College
is a state public
college. Miami
Dade was created
with the idea that
anyone with a
desire to get a
college degree
should be given
that opportunity
Role: Academic Partner,
Conference/Expo
Facility, CEU course;
Dual Enrollment
Certification
Credit/Non-Credit
Course
In -Kind
Conference/Expo
Facility; A/V Equipment
for 2-Days
$15,000
Miami Dade County
Public Schools, Office of
Community Engagement
MDCPS, Office of
Community
Engagement
oversees the
summer internship
program and
provision of course
credits
Role: Academic Partner
Activities: Interns
qualifying under MDCPS
summer internship
program will be able to
earn up to 3 high school
credits
In -Kind
Overtown Children &
Youth Coalition
Community
coalition lead by
anchoring
community based
organizations in
Overtown
comprised of 20
member
stakeholder
organizations
dedicated to
creating collective
impact to empower
Overtown children
Role: Social Service
Support Network
Activities: Identification
of mutually reinforcing
activities to support and
leverage members'
network of services and
resources to create
additional opportunities
to improve the positive
outcomes for the
children and youth of
Overtown
In -Kind
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Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
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5.6.a
to reach their full
potential
Network for Teaching
Entrepreneurship
(NFTE)
NFTE works with
students in low-
income communities
across the country
and around the
world, which are
often plagued by
crime, violence and
high dropout
rates. In the United
States, we target
communities in
which at least 50% of
students are eligible
for free or reduced
price lunch.
Role: Career Pathway
Entrepreneurship Training
In -Kind
TechLaunch@FVI
South Florida's
leading community
focused career
oriented coding and
cybersecurity
bootcamp
Role: Career Pathway
Technology Career
Training
Paid/In-Kind
Photo Bella Images
Photo Bella Images
provide professional
photography and
product placement
for corporate and
industry events.
They are the premier
fashion and
entertainment
photographers for
film production and
photo -booth rentals.
Role: Creative Pathway
Creative Design
Photography Training
Paid
Total Value of In -Kind Contributions: $18,250
Recruitment and Enrollment:*
Recruitment & Enrollment: Proven outreach and education strategies will be used to recruit and enroll
youth in the program. The top three proven methods utilized include targeted outreach, community
education and use of media. The activities that will be performed under each method are listed in Table
3. Outreach and Education Activities.
Table 3- Outreach and Education Activities
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Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
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5.6.a
Method
Activities
Results
-1-
Targeted
Outreach
• Inform past program participants it is time to re -apply
for the program
• Inform area school administrators, teachers and
support staff of the program and how youth can enroll
• Utilize community coalition members in Overtown,
Miami Dade Economic Advocacy Trust- Teen Court,
Miami Dade Juvenile Services Division and Career
Source S.FL to disseminate program enrollment
information
• Conduct class presentations in career academy classes
at the local high school
• Hold open info sessions at various key community
locations at times where parents can also attend to
learn more about the program
Outreach and
Education
-2-
Community
Education
• Update information on 211/Switchboard Miami
resource listing
• In person presentations at events organized by other
groups,
• Use public gatherings and community events to
distribute program flyers
• Staff an information table at local events planned by
others, i.e. back to school events, TCT Expo, etc.
Outreach &
Education
-3-
Media
• Develop marketing materials which highlight benefits
to participation, i.e. flyers, palm cards and program fact
sheet for distribution
• Utilize agency email distribution list, Facebook and
twitter to inform current followers of program offerings
and enrollment processes
• Submit press releases to community news and
mainstream radio, print and TV media outlets to inform
of program offerings and open enrollment
• Provide program information on dedicated page of
website with access to enrollment application
Outreach &
Education
Program Demand: The FACE Program has been operating for the previous five summers (2012-2017)
and has a demonstrated track record of being in demand and utilized by the target population within
the South East Overtown Park West Community Redevelopment District in Miami. The demand for the
program is high as each year, based on funding, the program has served between 50-135 youth and has
maintained a wait list each year for the past four years. If the program is funded for the summer of
2018, Urgent anticipates an increased demand due to previous positive outcomes.
Staffing Plan:'
Urgent, Inc. has the resources, experience and established network of partners to successfully
implement the proposed program. Urgent has established a solid management plan to ensure that the
stated goal, objectives and outcomes of the project are met and that there are sufficient staff with
experience to implement the program. The management of the FACE program will continue to be
Page 8 of 11
Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
Packet Pg. 83
5.6.a
managed by the Project Director (PT), Program Coordinator (FT) and Intern Payroll Manager (PT). The
Project Director will lead community engagement efforts, develop partnerships with industry
organizations, and monitor and support the Program Coordinator in implementing the grant program in
compliance with contract deliverables. The Program Coordinator will supervise all staff, facilitate bi-
weekly staff meetings, and implement quality assurance processes to improve overall program quality.
The Finance Manger will educate interns about hiring protocols, time keeping policies and procedures,
banking and tax related information. The Finance Manager will also coordinate and execute staff and
intern payroll, account for program expenses and prepare finance packages for the granting agency.
Staff to be hired and trained will include a 2 PT Project Assistants, 2 PT Job Coaches, 1 PT IT Analyst and
5 Industry professionals to cover each occupational area of Film, Arts & Culture, Coding and
Entrepreneurship. In addition, Urgent will work strategically with community partners to address
participant needs that fall outside the program's scope of service.
Staffing Table
Position
FT/P
T
Qualifications
Duties
Project
Director
PT
Education:
>Masters in
Education + 5 yrs
experience
Other:
>Leadership skills
>Excellent
organizational and
communication
skills
Administers Project operations, develops resources
to support goals and plans for project sustainability.
Responsible for program oversight, planning,
development, implementation, budget
management, program efficiency and effectiveness,
contract compliance; builds community partnerships
in order to enhance program; monitors service
delivery for continuous quality improvement,
attends community partnership meetings, provides
active leadership and facilitates youth leadership
council meetings.
Program
Coordinator
FT
Education:
>BA/BS required + 4
years' experience
>Childcare Center
Directors Credential
Other:
>Excellent
communication
skills
>Ability to Schedule,
manage and work
without direct
supervision
>Good organization
skills
The Program Coordinator oversees the day to day
implementation of program activities, manages,
develops and provides training and technical
assistance to project staff; monitors contract
deliverables, including participant progress and
retention in the program; performs data entry into
SAMIS to produce accurate project reports in a
timely manner, serves as the liaison to occupational
training providers and project partners, facilitates
classroom instruction as needed, plans and
chaperones field trips, performs other duties as
assigned by the Director.
Intern Payroll
Manager
PT
Bachelor's Degree
from an accredited
college or university
in
The Intern Payroll Manager (Manager) will set-up all
payroll, review timesheets and approve pay.
Manager will coordinate payroll schedule with
funder. As Interns' pay is a main driver of this
Page 9 of 11
Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
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5.6.a
Finance/Accounting
/Business or closely
related field, plus 5
years related work
experience
program the Manager will ensure participants &
staff will be paid accurately and on time. The Intern
Payroll manager will also manage and maintain the
financial accounts for the grant program in the
accounting system including recognition of grant
receivables & expenditures. 50% of time will be
dedicated to this project. Qualifications: Minimum
Bachelor's Degree and 5 years related experience
Job
Coach/Progr
am
Assistants
PT
(2)
High School
Diploma; Bachelor's
Degree Preferred
from an accredited
college or university
in Social Work,
Human Resources,
or closely related
field, plus 2 years
related employment
or volunteer
experience.
The Job Coach is primarily responsible for
performing general intake of eligible candidates into
the program, assists participants with identifying
barriers and establishing personal goals to success.
Duties include maintaining case files with detailed
hard copy case notes, introduce community
resources, and coordinate pathways to other
educational and employment opportunities for the
participants. The Case Manager is also responsible
for providing on -going support, advocacy and
guidance for participants to assist them in dealing
with the personal, legal and social needs that are
barriers to their success in developing a career/job
path. With participant cooperation, the case
Manager will complete an Individual Success
Strategy for each participant.
Industry
Training
Supervisors
PT
Industry
professional with
demonstrated track
record of success in
Film, Arts & Culture,
Coding or
Entrepreneurship
Occupational trainers develop work -based learning
projects that lead interns to demonstrate the
knowledge they have gained and provide
opportunities to build 21st Century skills, and expand
their awareness of high growth industry career
options.
College
Interns/FACE
Alumni
PT
College students
pursuing related
program
coursework or
volunteer
experience
Performs work under the direction of the
coordinator and industry professionals. Essential
duties include outreach, recruitment, peer to peer
support and co -facilitation of lesson plans.
Performance Measurement
The program uses the Continuous Improvement Model (CIP) to measure whether services are being
delivered well and to ensure the collection of ongoing data. The CIP model consists of three core focus
areas 1) Continuing and targeted professional development and training, 2) Coaching and monitoring to
ensure successful implementation on site and 3) Data collection and analysis to document program
strengths, weaknesses and student progress. An external evaluator will be contracted to monitor and
assess these efforts. In addition, interns will be assessed at the beginning and end of the program.
Outcome measures and tools will include:
1) Outcome: (85%) of youth improve 215t Century Work Skills
Page 10 of 11
Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
Packet Pg. 85
Indicators:
5.6.a
• Youth development communication skills
• Youth work effectively in groups
• Youth develop critical thinking and decision -making skills
• Youth are aware of their interests and abilities
• Youth develop knowledge about occupations
Data Source: Casey Life Skills Assessment, Sub scales- Work & Study; Life & Career Education
Planning; Work Portfolio
2) Outcome: (85%) of youth improve work readiness/employability skills
Indicators:
• Youth develop positive work habits
Data Source: Casey Life Skills Assessment, Sub scales- Work & Study; Life & Career Education
Planning; Work Portfolio
Page 11 of 11
Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
Packet Pg. 86
5.6.a
URGENT, INC.
Film I Arts & Culture I Coding I Entrepreneurship I (FACE)
2018 Summer Employment Training Program
A- Youth Employment & Training
B- Project Operations
C- Program Expenditures
D- Retainer
E- Contingency
Sub -Total $72,932
Sub -Total $68,787
Sub -Total $67,781
Sub -Total $10,000
Sub -Total $500
Grand Total $220,000
33%
33%
31%
5%
0%
100%
Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
Packet Pg. 87
Budget Narrative
5.6.a
URGENT, INC.
Film I Arts & Culture I Coding I Entrepreneurship I (FACE)
2018 Summer Employment Training Program
A- Youth Employment & Training
1- College Level Interns & Program Alumni
College Student Interns and FACE Alumni will assist staff teams in all activities. Specific duties include preparation of program materials, social
media updates, correspondence, copying, filing and working with all program partners on specialized assignments within each industry related
learning lab. Qualifications: Undergraduate/Graduate or recent graduate student in related field, volunteer experience required & select High
School Students that have been in this program in prior years.
Hours/Week
Salary Rate
Duration/
Weeks
25
$ 12.00
7
Position
Total
$ 2,100.00
10
$ 21,000.00
2- High School/Out of School Interns
High School/Out of School Interns will be under the direct management of Industry Professional Training/Supervisors. Responsibilities will
include producing a professional grade product ready to showcase for the Expo. *80% of positions prioritized for Overtown Residents.
Hours/Week
Salary Rate
Duration/
Weeks
25
$ 9.00
7
25
$ 9.00
7
MATCH
Position
Total
20
I $ 1,575.00
5- Fringe Benefits
- FICA, Unemployment, Workers Comp, Payroll Proce sing.
30
$ 47,250.00
Fica
Unemploy
ment
Workers
Comp
Payroll
Processing
Fee
Total
Fringe
Cost
0
0
0.0286
0.04
$ 4,681.95
Sub -Total
$ 72,931.95
Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
1
Packet Pg. 88
Budget Narrative
5.6.a
B- Project Operations
6- Project Director (PT)
Role: The Project Director will manage the grant program to ensure that implementation and prescribed activities are carried out in
accordance with the grant contract; 50% of time will be dedicated to this project. Qualifications: Minimum Bachelor's Degree and 5 years
related experience. Note:
Hours/Week
Salary Rate
Duration/
Weeks
20
$29
14
Position
Total
$ 8,120.00
1
$ 8,120.00
6- Intern Payroll Manager (PT)
Role: The Intern Payroll Manager (Manager) will set-up all payroll, review timesheets and approve pay . Manager will coordinte payroll
schedule with funder. As Interns' pay is a main driver of this program the Manager will ensure participants & staff will be paid accurately and
on time. The Intern Payroll manager will also manage and maintain the financial accounts for the grant program in the accounting system
including recognition of grant receivables & expenditures. 50% of time will be dedicated to this project. Qualifications: Minimum Bachelor's
Degree and 5 years related experience.
Hours/Week
Salary Rate
Duration/
Weeks
20
$28
13
Position
Total
I $ 7,280.00
1
$ 7,280.00
7- Project Coordinator (FT)
Project Coordinator (FT)
Role: The Project Coordinator will be to implement, evaluate, promote and oversee the program. He will also ensure program compliance with
contract requirements, maintain documentation and submit program reports. 100% of time will be dedicated to this project. Qualifications:
Minimum Bachelor's Degree.
Hours/Week
Salary Rate
Duration/
Weeks
20
$22
12
Position
Total
$ 5,280.00
1
$ 5,280.00
4- (5) Industry Professional Trainers
The Institute Trainers/Facilitators will be responsible for placement, training and monitoring for student progress. They will implement and
document program services, and prepare data for program reporting. 100% of time will be dedicated to this grant program. Qualifications: 3
years minimum related professional work experience. Training rates will vary per industry trainer.
2
Hours/Week
Salary Rate
Duration/
Weeks
28
$ 25.00
7
Position
Total
I $ 4,900.00
4
$ 19,600.00
9- (2) Program Assistants & (2 ) Job Coach
The Program Assistants screen and assess youth for participation. He/She will also provide additional support and encouragement to
especially high -risk youth participating in this project. Job Coach will provide resource and referral to other community services as necessary,
perform crisis intervention, and hold small group and/or one-on-one counseling and perform session monitoring and support trainers to
promote youth healthy functioning and successful completion of program activities. Additionally, the Program Assistants will maintain all case
files and client database. 100% of time will be dedicated to the grant program. 100% of time will be dedicated to this project. Qualifications:
BSW or 2 yrs related experience.
Hours/Week
Salary Rate
Duration/
Weeks
40
$17
8
30
$15
8
Positions
Total
4
$ 18,080.00
$ 5,440.00
2
$ 10,880.00
$ 3,600.00
2
$ 7,200.00
10- Information Technology Ana yst
The Technical Analyst will oversee computer systems management. He will maintain database youth for participation, provide ongoign
technical support and maintain all computer equipment and computer labe utilized by interns and project staff.
Hours/Week
Salary Rate
Duration/
Weeks
10
$20
8
Position
Total
I $ 1,600.00
11- Fringe Benefits
- FICA, Unemployment, Workers Comp, Payroll Processing.
1
$ 1,600.00
Fica
Unemploy
ment
Workers
Comp
Payroll
Processing
Fee
Position
Total
Personnel
Cost
0.0765
0.0403
0.0286
0.04
$ 8,827.30
Amount
Sub -Total $ 68,787.30
31%
Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
2
Packet Pg. 89
Budget Narrative
5.6.a
C- Program Expenditures
10- Expenses
Orientation & Work Preparedness
$ 1,000.00
Participant Workbooks, Software licenses, Resource Books, Curriculum Tablets, Wifi
$ 4,000.00
Industry Lab Materials, Supplies, Equipment Leasing/Rental, Photography, Video,
Film, Script & Production Fees, Coding Materials & App. Registration
$ 13,000.00
Intern Travel: Off -Site Learning 10 buses x 10 trips x $275/each; Daily Bus Passes for
select interns $5/daily pass x 300 trips; Off -Site Learning Fees $400 x 10
$ 8,250.00
Participant Meals & Snacks: ($5 lunch x 65 participants x 7 weeks (Fridays only) + $5
lunch x 65 participants x 10 Trip Days + film institute shoots ($5 * 20 participants * 5
days) + ($5 x 65 youth x 2 training days) + EXPO meals 2 days x 65 x $12
$ 8,235.00
Facilities Rental: Daily Intern meeting spaces for seven weeks $7000; Conference
Sponsorship $10,000
$ 17,000.00
Program T-Shirts $18 x 85 (2 shirts per 60 participants , 15 staff/trainers, 10 surplus)
$ 3,060.00
Expo/Conference Event; Guest Speakers, Lodging, Honorarium, travel
($10/person x 500 attendees)
$ 5,000.00
Project External Evaluator- Perform and independent evaluation of the program to
include the design, implementation, improvement and outcomes of a program.
Qualifications: PhD with 2-3 years of research and evaluation experience.
$ 4,000.00
Printing/Office Supplies
$ 2,736.00
Travel Allowance for 5 employees / Trainer @ $160 each
$ 800.00
Background Checks ($100/each x staff (4) & trainers (3)
$ 700.00
D- Retainer
E- Contingency
Sub -Total
$ 10,000.00
$ 500.00
Sub -Total
Grand Total
$67,781
5%
$10,500
31%
5%
$220,000 100%
Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
3
Packet Pg. 90
Summer 2017
FACE Program Evaluation
The Children's Trust & CRA Participants
FILM I ARTS & CULTURE I CODING I ENTREPRENEURSHIP
Evaluation Methods
Utilizing a mixed method
design incorporating both
quantitative and qualitative
data points to demonstrate
program impact our
external consultant Dr.
McGhee of Mc3 Consulting
Inc. led the evaluation effort
and prepared this report.
The report includes analysis
of formal and informal data.
Measures
The following measures are
collected to ensure
participant progress, to
provide quality improvement
information and to measure
the outcomes and impact of
the programs.
✓ Participant
Demographics
✓ Casey Life Skills
✓ Workforce
✓ Developmental Assets
✓ Intern Performance
Review
✓ Focus Group
U iG =NT
INC
Urgent, Inc.'s Film Arts & Culture Coding Entrepreneurship (FACE)
program is a summer youth employment, work preparedness and
leadership enrichment program designed to fuel the Creative Design,
Tourism & Hospitality and Information Technology growth industries over
7 weeks for an identified 69 youth residing in Miami Dade County. Youth
receive academic support and gain real world work experience that
supports the development of 21 st Century life/social skills.
Program Goals
1) Reduce risk for juvenile crime and delinquency during the summer months
2) Keep kids safe and engaged with meaningful paid work
3) Build 21" Century work skills in order to improve future employment and/or
educational outcomes for participants
4) Excite youth about continuing their education and career development past
high school.
PROGRAM COMPONENTS - Summer 2017 (5daysaweek)
Job Placement activities give youth the opportunity to participate
in paid internships and/or apprenticeships for an in-depth
exploration of career interests and pathways.
➢ Youth receive work experience to help the meeting their
employment/educational goals,
➢ Improve social and emotional skills and
➢ Connect to educational and employment resources
. College Readiness activities will prepare youth to successfully
➢ Apply for college and financial aid
➢ Complete credit -bearing college coursework or industry
certification without remediation
1
➢ Support the academic skills and self -motivation necessary to
persist and progress in postsecondary education, and/or
➢ Identify career goals and the necessary steps to achieve them
. EXPO Event - Participate in the Youth Economic Development
Conference - bring together youth leaders between the ages of 14-
24 from across Miami Dade County in order to interact with some
of the country's leading educators, trainers, entrepreneurs and
industry professionals.
Packet Pg. 91
5.6.a
Participant Demographics
2017 Summer Cohort
Combined TCT & CRA
Greater percentage female (54%)
youth participants.
Race — A majority (85%)
identified as Black/African
American, White/Caucasian
(9%), Other (3%)
Fifty-three percent identified
with none of the ethnicities
provided as answer choices,
while 22% identified as
Hispanic, 13% as Haitian, and
11 % Other.
Total Youth participants
4c215 (3-non responsive) Chat
Gender
ttflit
Female-54% Male-46%
22%
13%
53%
2%
Race
• Black/Afncan Amencan
• White/Caucasian
Multiracial
Other
Prefer Not to Answer
Ethnicity
11%
Hispanic Haitian Nonc Prefer Not to Answer Other
14
Age
15
16
17
18 3
19 - 4
20 ■ 3
21
3
3
Household Income
20
• Below S15, 930
S23,896-39,828
• $15,931-523,895
• $39,829-S60.27C
560.270+
Held a Job Before
YCS 33
Volunteer
Experience '1
Only
No •'9
GPA
• 2.00-2.499
2.5-2.99
• 3.0 or above
N/A
Notable characteristics of the youth participants indicating the great need for this program are:
• The largest percentages were 16 years old, followed by 15 and 17 years old;
• More than half of youth (56%) had a GPA of 3.0 or higher
• About 50% of the youth held a job before.
• Youth who had not held a job before (30%) were encouraged through FACE programming and
internship experiences to seek, obtain, and maintain a job/internship during the program.
• A majority of participants (55%) reported coming from households with income below the
poverty rate $15,930.
Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
Packet Pg. 92
5.6.a
Casey Life Skills
Goal: 85% of youth
improve 21st
Century Work Skills
Indicators:
• Communication skills
• Working effectively in
groups
• Critical thinking and
decision -making skills
• Awareness of
interests and abilities
• Knowledge about
occupations
OVERALL CLS I -
16 of the 19 questions
met the goal of 85%
youth showing
improvement from
pre to post-test
scores.
The most significant
change from pre to post
CLS I was knowledge
increase in the areas of
employment pay, payroll,
and benefits.
The Casey Life Skills (CLS) self -assessment tool "assesses the behaviors
and competencies youth need to achieve their long-term goals." It aims
to set youth on their way toward developing healthy, productive lives"
(www.casey.org). CLS "Work" components related to job training
provided by Urgent Inc. staff allows for easily identifiable and
observable student behaviors, directly relating to and indicating
specific program outcomes associated with program implementation.
On the CLS Part I, improvement occurred from pre to post and 6
questions showed at least a .15 point increase.
Workshops
Work Readiness workshops
related to results:
❖ Resume development
❖ Application and interview
preparedness
❖ Employment pay, payroll,
and benefits
Post Test Results
r 60 Responses
Some meaningful improvement
seen in the following responses:
• I know how to develop a
resume +.20
• I know how to fill out a job
application +.15 ; I know how
to prepare for a job interview
+.1 9
• I know what the information on a
pay stub means ; I can fill out a
W-4 payroll exemption form when I
get a job ; I know what
employee benefits are
I know how to develop a Mr
resume.
I know how to fill out a job
application.
1 know how to prepare for a
job interview.
I know what the information
on a pay stub means.
I can fill out a W-4 payroll
exemption form when I get a
I know what employee
benefits are.
0.00 1.00 2.00 3.00 4.00 5.00
Pre
Post
Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
Packet Pg. 93
5.6.a
Goal: 85% of youth
improve work readiness/
employability skills
Indicators:
• Positive work habits
• Knowledge of jobs, career
development, information
• Relationship improvement
OVERALL CLS II -
4 of the 9 of the
question
responses met the
goal of 85% of
youth improving
work readiness/
employability
skills from pre to
post-test scores.
CLS Part II, minor improvement occurred from pre to post as only 4
questions demonstrated responses at 85% and higher. Most
significantly, responses like "1 know an adult who will help me apply for
training or education after high school" (91 %) and "I can explain the
benefits of doing volunteer work" (90%). [68 respondents]
I can explain the benefits of doing
volunteer work.
I know what type (college, trade
school) education I need for the
work I want to do.
I have talked about my education
plans with an adult who cares about
me.
I know an adult who will help me
apply for training or education after
high school.
82% 84% 86% 88% 90% 92°o
Urgent Inc. President & Founder Henry Crespo, Sr. sharing
encouraging words with summer FACE program youth.
Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
Packet Pg. 94
5.6.a
Developmental Assets
The Developmental Assets
framework is a research -based
approach for understanding the
strengths and supports that
young people need in their lives
to prepare for a positive,
productive future. Extensive
research has shown that having
these assets in their lives helps
young people make positive life
choices, affecting their growth
as they move through childhood
and adolescence and into
adulthood.
Post Assessment Data
At the end of the 2017 summer, fifty-five FACE youth responded to
the post Developmental Assets Survey. The survey focused on
understanding the strengths and supports (or "Developmental
Assets") that young people experience in their lives. The following
figure and analysis refers to assets gained by participating in the
FACE summer program.
team to cooperate with others
Encouraged to work hard at school
Given chances to be Char Area
Learn how to solve problems
Learn skills that you can use in a future job
Developing good relationships with kids your age
Learn skills like teamwork, leadership, or how to resolve conflicts
peacefully
Developing good relationships with adults
4.25 4.3 4.35 4.4 4.45 4.5 4 SS
111111111110.
Youth rated this response the highest (M=4.67)
In response to "When you spend time in this program how often do you..."
"Learn Skills that you can use in a future job"
4.69
Participants responded with the highest mean scores for "learn skills that you can use in a future
job"(M=4.67), as FACE staff focused on helping youth obtain 21st Century job readiness
skills. Youth participants also responded favorably to social and life skills
development program components specifically in "learning skills like teamwork, leadership, or
how to resolve conflicts peacefully' (M=4.65); "how to cooperate with others" (M=4.64);
"developing relationships with adults" (M=4.6) and "developing good relationships with kids your
age" (M=4.51) as all had means scores of 4.5 or above. The Developmental Assets survey
provides insights on where FACE programming is successful in providing core activities that
assist in youth's developmental assets.
Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
Packet Pg. 95
5.6.a
Workforce Skills
A sample of 60 youth responded to a pre/post workforce survey on the appropriate ways to search,
secure, and maintain employment.
Eye Contact
Eye Contact is not important
when speaking to a supervisor,
co-workers and clients.
73% Pre 83% Post
Workforce Skills Achieved Pre to Post
Effective Listening
Expressing Anger Work Challenges
1
fis
Turning away from the speaker is When angry the best thing to do
not good for demonstrating is count to ten while taking deep
effective listening. breaths,
63% Pre 83% Post 85% Pre 93 % Post
If you are having problems
work, you should normally
speak to your immediate be
37% Pre 87% Po<_
The results demonstrate that between the pre and post-test youth were able to increase their
knowledge and understanding of the appropriate response to workforce questions. For example,
youth are able to differentiate from pre (37%) to post (87%) that "If you are having a problem at
work, you should normally go speak to"; "Supervisor" is the appropriate response. Another area
with positive change was "Which of the following are not good for demonstrating effective listening?"
(highlighted chart above) from pre (65%) to post (83%) of youth knew "Turning away from the
speaker..." is the applicable answer. Youth receiving transformational job training skills are as a
result of exposure to FACE's curriculum and intern experiences.
Youth interns opportunity in front of
the green screen.
Stop wring
Looking at the persc^ wh le they
speak
turning away frcrn the speaker
-c cc^ti^ue your assayed duties
Nodding your head to alert the
speaker you understand
096 2096 40% 60% 8095 10u:'.
t>.e
Post
Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
Packet Pg. 96
5.6.a
Intern Performance Review
Instructor Final Performance Review - a sample of 6 youth were chosen for mid point and final
performance reviews. Although each youth were assessed individually on general intern knowledge
and their attainment of 21 st Century Skills during the FACE program the data is presented in the
aggregate as not to single out any one intern.
General questions included:
• How dependable was the intern concerning his/her work schedule?
• How much initiative did the intern show (asking for and /or finding work)?
• What kind of attitude did the intern exhibit toward his/her work?
• What kind of attitude did the intern exhibit toward supervision?
• How would you rate the intern's appearance?
• How would you rate the quality of the work this intern produces?
• How would you rate the level of the questioning for depth of understanding? (Inquisitiveness)
• Overall, how would you assess this intern?
2 area
1
proves rrom rria to post
Mid Post Change
V Interns exhibited improvement in their attitude from 3.93 3.97
mid to post in their attitudes toward supervision
V Interns demonstrated improvement in their quality of 3.90 3.95
work produced
* Minor change detected as majority of interns were rated excellent, good or satisfactory at mid point.
215t Century Skills
Evaluated
• Communication &
Collaboration
• Creativity & Innovation
• Research & Information
Fluency
• Critical Thinking & Problem
Solving
• Technology Operation &
Problem Solving
• Leadership & Citizenship
• Planning & Organization
• Adaptability & Diversity
• Ability & Willingness to Learn
21 St Century Skills
Almost 70% youth were rated as having excellent or good
abilities to:
• Operate in different social and cultural settings;
• Understand personal strengths;
• Assess skills needed for improvement
Over 65% youth were rated with excellent or good skills in:
• Effective listening;
• Articulate thoughts and ideas;
• Working with others;
• Working towards team success;
• Foundational oral communication
and written communication skills
• Being a knowledge -hungry learner
• Brainstorming; developing new
ideas;
• Demonstrating creative
thinking;
• Generating workable solutions
• Eager to meet challenge
• Enthusiasm
"We are currently preparing students for jobs and technologies thatmom
don't yet exist... in order to solve problems that we don't even know are
•
problems vet." "Did you know", widely circulated YouTube posting
Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
Packet Pg. 97
5.6.a
Program Accomplishments
Continuing Education & Learning
✓ Intern Portfolios: resume, cover letter, business correspondence,
work product example
✓ Education & Career coaching
✓ Customer Service & Professional Etiquette Training
Film
✓ Completed the filmmaking process from start to finish
✓ Showcase of films and scripts during the Miami 4 Social Change
Youth Film Festival
✓ Interns' film (Prodigal Son) was selected for an Audience Award
Arts & Culture
✓ Interns learned Adobe Premier
✓ Developed skills to do market research
✓ Developed showcase media products for their work in their
E-Portfolio
Entrepreneurship
• ueveloped business plans and product development
✓ Presented products at the Youth Economic Development
Conference
✓ All interns showed 100% proficiency on the NFTE knowledge
based Entrepreneurship
✓ Interns created and delivered retail ready products
Focus Group Data
FACE Youth participated in a focus group on July 12, 2017. The following summary provides
insight on their feedback:
■ When asked, "What did you enjoy about the program?" youth responded
➢ "Learning how to interview for a job, and the best jobs to get"
➢ "Getting a job that l like"
➢ "The instructors"
➢ "Learning about different careers, that I didn't know about before"
■ When asked, "What would you tell others about the program?" youth shared
➢ "You get paid for learning"
➢ "The teachers care about what you learn and do in the program"
➢ "Urgent Inc. is the best program to be in if you want to learn a career"
■ When asked, "What if anything would you change about the program?" several youth
said
➢ "1 would like to be able to choose what I get to do"
➢ "Transportation to the work site"
➢ "We would like to start work earlier"
Other statements included:
-"The program is excellent!" - "I am learning more new things than I expected"
-"The field trips are helping me to learn about different careers" - "I would do this program again"
Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
Packet Pg. 98
i 5.6.a
FACE
Evaluation Report
Thank You Our Funding Partners
Children'sTrust
Mc3 Consulting Inc., Evaluator Dr. Tisa McGhee
Mc3 Consulting Inc. is a national organizational development, consulting firm
whose mission is to improve an organization's effectiveness using assessment,
planning and training. Mc3 Consulting Inc. has extensive experience working with
community -based organizations that serve inner city populations and provide
prevention and intervention services for youth. Mc3 works with individual
nonprofits, community agencies, for -profit organizations and funders in support of
communities throughout the nation.
www.mc3consultinginc.com.(305) 396-4623. tisamcghee@mc3consultinginc.com
URGENT,INC.
Report Completed By
CONSULTING INC.
www.mc3consultinginc.com
URGENT, Inc. is a 501 (c) (3) Miami, FL based youth and community
development organization dedicated to empowering young minds to transform
their communities. Guided by the principles of innovation, growth and
transformation URGENT sees young people as the drivers of change and works
to provide empowering opportunities to create the next generation of social
change agents.
Connect With Us!
(786) 581-7821 I office@urgentinc.org
www.urgentinc.org
CURGENT
INC
Attachment: File # 3895 Backup (3895: Resolution Authorizing a Grant to Urgent, Inc. for the 2018 Summer Youth Training Institute.)
Packet Pg. 99
5.7
SEOPW Board of Commissioners Meeting
March 29, 2018
SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY
INTER -OFFICE MEMORANDUM
To: Board Chair Keon Hardemon Date: March 22, 2018
and Members of the CRA Board
From: Cornelius Shiver
Executive Director
File: 3896
Subject: Resolution Authorizing Grant to
Human Resources of Miami, Inc. for
the "Overtown Beautification Team
Enclosures: File # 3896 Backup
BACKGROUND:
The attached Resolution of the Board of Commissioners of the Southeast Overtown/Park West
Community Redevelopment Agency ("CRA") authorizes a grant, in an amount not to exceed $320,000.00,
to Human Resources of Miami, Inc. ("HRM"), to underwrite costs associated with the continued operation
of the Overtown Beautification Team for 2018.
Since 2011, HRM has overseen the Overtown Beautification Team, which provides on-the-job training
and employment opportunities to residents from the Redevelopment Area who are interested in
landscaping maintenance. This is a second chance job creation program designed to give Overtown
residents and opportunity work in Overtown.
The requested grant of $320,000.00 is the same amount awarded to Human Resources of Miami, Inc., in
the 2017 fiscal year.
JUSTIFICATION:
Under Section 163.340(9), Florida Statutes "'community redevelopment' means projects of a ...
community redevelopment agency in a community redevelopment area for the elimination and prevention
of the development or spread of slum and blight."
Section 2, Goals 4 and 6, at page 11, of the Southeast Overtown/Park West Community Redevelopment
Agency Plan ("Plan") lists the "creati[on of] jobs within the community," and "improving the quality of life
for residents" as stated redevelopment goals. Section 2, Principle 6, at page 15, of the Plan further lists
the promotion of "local cultural events, institutions, and businesses," as a stated redevelopment principle.
Principle 6, at page 15 also provides that in order to "address and improve the neighborhood economy
and expand economic opportunities of present and future residents and businesses[,] ... [it is necessary
to] support and enhance existing businesses and ... attract new businesses that provide needed services
and economic opportunities ..."
Human Resources of Miami, Inc. not only provides job opportunities for local residents and low-income
families, the program assists in beautifying the community and allowing for the clean-up of
neighborhoods.
FUNDING:
Packet Pg. 100
5.7
$320,000.00 allocated from SEOPW Tax Increment Fund, entitled "Other Grants and Aids" Account No.
10050.920101.883000.0000.00000.
Page 2 of 5
Packet Pg. 101
5.7
AGENDA ITEM
FINANCIAL INFORMATION FORM
SEOPW CRA
CRA Board Meeting Date: March 29, 2018
CRA Section:
Brief description of CRA Agenda Item:
Authorizing a grant, in an amount not to exceed $320,000, to Human Resources of
Miami, Inc. with the continued operation of the Overtown Beautification Team.
Project Number (if applicable):
YES, there are sufficient funds in Line Item:
Account Code: 10050.920101.883000.0000.00000 Amount: $ 32 0, 0 0 0.0 0
NO (Complete the following source of funds information):
Amount budgeted in the line item: $
Balance in the line item: $
Amount needed in the line item: $
Sufficient funds will be transferred from the following line items:
ACTION
ACCOUNT NUMBER
TOTAL
Project No./Index/Minot Object
From
$
To
$
From
$
To
$
Comments:
Approved by:
comePltisTShiver, Executive Director 3/22/2018
Approval:
[�r
I )
Mig el A Valbntiri, riance OPfic83/22/2018
Page 3 of 5
Packet Pg. 102
5.7
Southeast Overtown/Park West
Community Redevelopment Agency
File Type: CRA Resolution
Enactment Number:
File Number: 3896 Final Action Date:
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
AUTHORIZING A GRANT, IN AN AMOUNT NOT TO EXCEED $320,000.00, TO
HUMAN RESOURCES OF MIAMI, INC. TO UNDERWRITE COSTS ASSOCIATED
WITH THE CONTINUED OPERATION OF THE OVERTOWN BEAUTIFICATION TEAM
FOR 2018; AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL
DOCUMENTS NECESSARY FOR SAID PURPOSE; FURTHER AUTHORIZING THE
EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT HIS DISCRETION, ON A
REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON PRESENTATION
OF INVOICES AND SATISFACTORY DOCUMENTATION; FUNDS TO BE
ALLOCATED FROM SEOPW TAX INCREMENT FUND, ENTITLED "OTHER GRANTS
AND AIDS," ACCOUNT CODE NO. 10050.920101.883000.0000.00000.
WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency
("CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida
Statutes, and is responsible for carrying out community redevelopment activities and projects
within its Redevelopment Area in accordance with the 2009 Southeast Overtown/Park West
Redevelopment Plan ("Plan"); and
WHEREAS, this is a second chance job creation program designed to give Overtown
residents and opportunity work in Overtown, and;
WHEREAS, under Section 163.340(9), Florida Statutes "'community redevelopment'
means projects of a ... community redevelopment agency in a community redevelopment area
for the elimination and prevention of the development or spread of slum and blight"; and
WHEREAS, Section 2, Goal 4, at page 11, of the Plan lists the "creati[on of] jobs within
the community," as a stated redevelopment goal; and
WHEREAS, Section 2, Goal 6, at page 11, of the Plan lists "improving the quality of life
for residents," as a stated redevelopment goal; and
WHEREAS, Section 2, Principle 10, at page 16, of the Plan also lists "[m]aintenance of
public streets and spaces has to occur" as a stated redevelopment principle; and
WHEREAS, Section 2, Principle 4, at page 14, of the Plan provides "that employment
opportunities be made available to existing residents ...," as a stated redevelopment principle;
and
Page 4 of 5
Packet Pg. 103
5.7
WHEREAS, since 2011, Human Resources of Miami, Inc. ("HRM"), has overseen the
Overtown Beautification Team, which provides on-the-job training and employment
opportunities to residents from the Redevelopment Area who are interested in landscaping
maintenance; and
WHEREAS, given HRM's success with residents, HRM has requested support to
continue its operation of the Overtown Beautification Team for 2018; and
WHEREAS, the Board of Commissioners wish to authorize a grant, in an amount not to
exceed $320,000.00 to HRM to underwrite costs associated with the continued operation of the
Overtown Beautification Team for 2018; and
WHEREAS, the Board of Commissioners finds that such a grant would further the
aforementioned redevelopment goals and objectives;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. The Board of Commissioners hereby authorizes a grant, in an amount not
to exceed to $320,000.00, to Human Resources of Miami, Inc. to underwrite costs associated
with the continued operation of the Overtown Beautification Team for 2018.
Section 3. The Executive Director is authorized to execute all documents necessary
for the purposes set forth above.
Section 4. The Executive Director is authorized to disburse funds, at his discretion,
on a reimbursement basis or directly to vendors, upon presentation of invoices and satisfactory
documentation.
Section 5. Funds are to be allocated from SEOPW Tax Increment Fund, entitled
"Other Grants and Aids," Account Code No. 10050.920101.883000.0000.00000.
Section 6. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
iver, E-cutive Director 3/22/2018
Page 5 of 5
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Human Resources of Miami, Inc.
March 15, 2018
Mr. Cornelius Shiver, Executive Director
The Board of Commissioners
Southeast Overtown/Park West Community Redevelopment Agency
1490 N.W. 3rd Avenue
Miami, Florida 33136
Dear Mr. Shiver,
I, Marcia Carty, President and Contract Grantee of Human Resources of Miami, Inc., am
requesting level funding of $320,000 (no change), with the same amount of crew members —
eleven (11) and administrative support, and hours of operation (7:30am to 3:00pm). For the past
year, HRM have attained the following achievements:
• we have hired 33 persons, of which 19 were placed in employment, in various industries,
including security, warehouse, janitorial, and something.
• A total of 30 certificates have been awarded in the topics of CPR, OSHA, and
Landscaping.
• Picked up and moved a massive amount of trash from the streets, Human Resources have
performed at least 700 dumps of trash this past year,
Some of the success stories are the following:
1. Mr. Tito Miller has been placed with Black Archives as a janitor. His past included being
homeless and selling on the streets for at least a year and half.
2. Stevie Johnson has now been placed with the Overtown
Performing Arts Center in a maintenance position; before coming to Human Resources,
he was unemployed for 2 years.
3. Tarshmarnique Cannon was never employed before becoming a crew member with
Human Resources of Miami, she is now placed with Dream Clean, performing office
cleaning services.
4. Marcus Carter will be starting with Brightline on March 26, 2018 — previously was at
homeless shelter with his daughter.
5. Brenda Kale started a fulltime position with Dak Security Company on March 15, 2018;
before starting with Human Resources, she was unemployed for nine months.
915 NW 1st Avenue Bay 3A *Miami FL 33136
5.7.a
Attachment: File # 3896 Backup (3896: Resolution Authorizing Grant to Human Resources of Miami, Inc. for the "Overtown Beautification
Packet Pg. 105
Human Resources of Miami, Inc.
Again, thank you for allowing Human Resources of Miami the opportunity to serve the CRA and
the human -building initiative in the Overtown community. We look forward to our continued
relationship.
Sinc rely,
Ms. Marcia Carty, Contract Grantee
Cc: Mr. Nathaniel Joseph, Contract Liaison
Ms. Shaneetha Omoaka, Crew Manager
915 NW 1st Avenue Bay 3A *Miami FL 33136
5.7.a
Attachment: File # 3896 Backup (3896: Resolution Authorizing Grant to Human Resources of Miami, Inc. for the "Overtown Beautification
Packet Pg. 106
5.7.a
TECHNICAL PROPOSAL FOR THE OPERATION
OF
OVERTOWN ENHANCEMENT TEAM SERVICES
PILOT PROGRAM
RFP 11-005
Continuation of Program 2018/2019
Submitted by HUMAN RESOURCES OF MIAMI, INC.
915 N.W. 1st Avenue
Miami, Florida 33136
Telephone: (305) 907-9564
Fax: (305) 377-1621
1
Attachment: File # 3896 Backup (3896: Resolution Authorizing Grant to Human Resources of Miami, Inc. for the "Overtown Beautification
Packet Pg. 107
5.7.a
SECTION A TECHNICAL PROPOSAL
Narrative of Human Resources of Miami, Inc.
Human Resources of Miami, Inc. is the most qualified and the best choice for this project, mainly
because we are located in the Southeast Overtown/Park West area, and have been here for many
years. We did not move to the area to take advantage of any governmental benefits, we are here
solely to serve the community. Originally, in 1999, we helped this area by registering more than 300
women who wanted to work, but could not find employment nor possessed the skills to interview.
Human Resource Staffing assisted the young ladies with training and placement with entities that
needed massive numbers of employees or waitress, custodians for hotels, and landscaping.
We are a part of the community through our cooperation with several faith -based organizations, and
visited apartments and local stores, going door to door, offering assistance to the dwellers, both
spiritually and with counseling.
Through our relationship with McDonald's Playworld Community Development, Inc., a community -
based corporation, we have walked the streets, been in and out of One Stop/Workforce, distributing
flyers and enrolling teenagers in school, placing them in daycares for "free care" for the children of
the teenagers, and we have provided counseling to pregnant women in the shelters located in the
Overtown area, as well. We can be relied upon to provide services to this area, because we have,
and often without reimbursement or financial resources from anyone.
Another reason why Human Resources of Miami, Inc. is uniquely qualified to provide street cleaning
and maintenance services to the Overtown area, is because both the management and leadership of
the company, were bom in Miami, Florida, and lived in this community during some stage of their
lives — they either attended school, attended church, rode the bus, walked through the streets, and
survived, not overcome by the challenges of this uniquely burdened community. Again, we are a
part of this community.
During the years of2005 thru 2010, most of Human Resources of Miami, Inc.'s efforts were directed
towards developing a product that the union workers of Miami Dade County School Board would be
able to provide at a low cost, to cover both health and other risks that this level of employee faces.
After many attempts, this effort was not completed, since the primary person (my husband) involved,
contracted cancer and died in 2010. Thus, as we regrouped in 2010, we focused more on our original
mission of assisting the low-income, deficiently skilled worker, with finding employment in a highly
competitive and complex society, such as Miami, Florida.
Since 2010, this contract, Overtown Enhancement Team Services Pilot Program, is consistent with
our game plan of self -empowerment by the community. By hiring eleven (11) employees from the
Overtown community, there will be a ripple effect experienced throughout the community, not to
mention, the increased level of self-esteem, pride, confidence, and ability to contribute to each
individual family's household. Human Resources of Miami, Inc. would like to be a part of this
endeavor.
2
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5.7.a
The leaders of this proposed contract, retained by Human Resources of Miami, Inc., have leadership
skills, as evidenced by their training, education, and experience, and will be able to manage and
operate the shift, starting from 8:00 am until 3:00 pm.
Human Resources of Miami, Inc. is fully aware that this project started as a one year pilot
program, and is in the process of seeking more funding from other organizations to continue the
program beyond the pilot period that CRA is funding.
The primary highlights for the year of 2017-2018 (our sixth year) were:
• Trained 31 individuals through our anti -litter and beautification program
• Job placement of 28 trainees
• Our trainees attended 6 job fairs
• Placing into employment, college and vocational training, hospitality training 11 rainees
• Conducted 26 soft skill training classes
• Completed anti -litter and construction clean up courses and received certificates
• Completed landscaping course
• Complied with all budgetary and contractual constraints
• Maintained the expanded geographical area to include the swamp area
• 993 trips to the dump per year
• 2500 needles collected per year
• Developed, expanded, and maintained relationships with:
o Career Source of South Florida Workforce
o Transitions, Inc.
o University of Miami Environmental Services Division
o City of Miami Overtown Net Office
o Camillus House
o Williams Park (City of Miami)
o Culmer Center
o City of Miami Sanitation Department
o New Horizon's Mental Health Clinic
o Goodwill
The primary highlights for the year of 2016-2017 (our fifth year) were:
3
Attachment: File # 3896 Backup (3896: Resolution Authorizing Grant to Human Resources of Miami, Inc. for the "Overtown Beautification
Packet Pg. 109
5.7.a
• Trained 31 individuals through our anti -litter and beautification program
• Our trainees attended 6 job fairs
• Placing into employment, college and vocational training, hospitality training 13 rainees
• Conducted 26 soft skill training classes
• Completed anti -litter and construction clean up courses and received certificates
• Completed landscaping course
• Complied with all budgetary and contractual constraints
• Maintained the expanded geographical area to include the swamp area
• Developed, expanded, and maintained relationships with:
o Career Source of South Florida Workforce
o Transitions, Inc.
o University of Miami Environmental Services Division
o City of Miami Overtown Net Office
o Camillus House
o Williams Park (City of Miami)
o Culmer Center
o City of Miami Sanitation Department
o New Horizon's Mental Health Clinic
The primary highlights for the year of 2015-2016 (our fourth year) were:
• Trained 30 individuals through our anti -litter and beautification program
• Our trainees attended 8 job fairs
• Placing into employment, college and vocational training, hospitality training 21 trainees
• Conducted 26 soft skill training classes
• Complied with all budgetary and contractual constraints
• Maintained the expanded geographical area to include the swamp area
• Developed, expanded, and maintained relationships with:
o Career Source of South Florida Workforce
o Transitions, Inc.
o University of Miami Environmental Services Division
o City of Miami Overtown Net Office
4
Attachment: File # 3896 Backup (3896: Resolution Authorizing Grant to Human Resources of Miami, Inc. for the "Overtown Beautification
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5.7.a
o Camillus House
o Williams Park (City of Miami)
o Culmer Center
o City of Miami Sanitation Department
o New Horizon 's Mental Health Clinic
Some of our highlights from 2013 2014(expanded to March, 3015 - our third year) were:
• Trained 42 individuals through our anti -litter and beautification program
• Placed into employment, college and vocational training, hospitality training 36 trainees
• Conducted 26 soft skill training classes
• Complied with all budgetary and contractual constraints
• Expanded geographical area to include the swamp area
• Developed, expanded, and maintained relationships with:
o South Florida Workforce
o Transitions, Inc.
o University of Miami Environmental Services Division
o Roots in the City
o City of Miami Overtown Net Office
o Camillus House
Some of our highlights from 2012 -2013 (our second year) were:
• Trained 40 individuals through our anti -litter and beautification program
• Placed into employment, college and vocational training, hospitality training 36 trainees
• Conducted 26 soft skill training classes
• Complied with all budgetary and contractual constraints
• Expanded geographical area to include the swamp area
• Developed and expanded relationships with:
o South Florida Workforce
o Transitions, Inc.
o University of Miami Environmental Services Division
o Roots in the City
o City of Miami Overtown Net Office
o Camillus House
5
Attachment: File # 3896 Backup (3896: Resolution Authorizing Grant to Human Resources of Miami, Inc. for the "Overtown Beautification
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5.7.a
Human Resources of Miami, Inc. is not just committed to being a viable and profitable organization,
we are more committed to social responsibility— the new and innovative way to run a company, and
stay in business at the same time. We concur with Secretary of State (Mrs.) Clinton — it does take a
"Village to Raise a Child" — the
Staffing of Miami, Inc. are an
Overtown village. Scope of the
employees of Human
integral part of the
Project
1. Oversee the marketing and '1 _ 'm' recruitment of
participants to serve as trainees in ��" the Program.
There will be eleven (1 crew leader a . and 10 crew members)
positions. There will also be u . -
two on -call crew members to assistw with time requested off,
•
no shows, and unexpected 1
absences. Each training period will - '`` last for twelve (12)
months, for combined classroom and paid
work experience training. During the term of the contract, there will be twenty-six (26)
life -skills and direct -skills training sessions.
2. Conduct pre -registration and registration services consisting of drug testing, professional
development guidance, and evaluation sessions for all program participants ("Trainees").
3. Provide counseling services for the trainees — career, life-style and general — at least 5
times, annually.
4. Prepare and administer a certified on-the-job training curriculum, consisting of classroom
training hours and paid work experience. Curriculum will include training in custodial
services, landscaping, property maintenance and development of employability skills.
5. Provide job referral and job placement services for Trainees and for those program
participants that have graduated from the training program ("Graduates").
6. Coordinate referral services for continued training in the field of landscaping.
7. Conduct, evaluate and provide statistical reports on post -graduation evaluation sessions.
8. Coordinate and manage professional development training and job referrals for Trainees and for
those program participants that have graduated from the training program ("Graduates").
9. Manage operations and maintenance of equipment and tools funded under the Program.
10. Document ongoing training process with photos and requisite paperwork
11. Document clean-up of the designated areas within the Redevelopment Area.
12 Document attendance and participation of all Trainees.
Our Enhancements or Changes to Scope of the Project for the FYE 2018/2019
Our changes and enhancement to the Overtown Beautification Project will be the following:
1. Expand the function of the Crew Manager, to include more community outreach, counseling, job
fairs, extemships, internships, and job placement 50% of the time employed. Empower the position
of Crew Leader/Field Supervisor with the skills, ability and authority to manage the crew, as we
nurture a second position to have supervisory responsibilities, serving as the Assistant
Supervisor/Truck Driver.
2. Increase hands on exposure to landscaping, environmental, and construction skills for the entire
6
Attachment: File # 3896 Backup (3896 : Resolution Authorizing Grant to Human Resources of Miami, Inc. for the "Overtown Beautification
Packet Pg. 112
5.7.a
team, by providing externships with Human Resources of Miami's Landscaping Division and other
entities, in the Overtown community, organized and supervised by the Crew Manager.
3. Expand the support services to the team, which will include one (1) hour daily training, such as
budgeting, credit counseling, drug -testing, life -skills counseling, and parenting skills, so that all
trainees can transition from this part-time job to a more permanent, full-time employment within
other parts of the community The crew will also have one (1) hour per month scheduled for
community services, to assist with developing within them a desire to help the community and
themselves, as we are training them to be leaders, supervised by the Crew Manager.
4. Applicants not hired will be maintained as a separate pool of individuals, whom we will counsel
and perform assessments of their career options and their unmet needs socially, such as housing,
medical, drug and alcohol dependency, educational deficiencies, to name a few. These persons will
be referred to the appropriate community services for assistance. They will also serve as the "on
call" data base for daily placement during the duration of the contract, if the originally hired
individuals leave, quit, or are terminated. We estimate 70 (seventy) persons will be helped.
5. After completion of the one year program, all crew members should transition to external
positions, preferably, full-time, and/or educational and vocational options, so that a new crew can
become a part of the CRA Overtown Beautification team. Our goal is to train/hire, at a minimum,
annually, fourteen (14) persons, eleven (11) per the contract and three (3) substitutes for the
daily project needs.
CONCLUSION
Human Resources ofMiami/Overtown Beautification Team is requesting $320,000,
which will allow us to maintain the activity level of 30 hours per employee. We will
employ 11 persons with 3 alternates, for a total of 14 individuals. This amounts to a
total of 330 hours weekly and 17,160 hours per the contract term. We will also assist
50 other persons with community referral. The cost per participant for the entire
cost of $320,000, therefore, is $18.65 per participant hour for the eleven (11) persons
hired. Because of helping 50 more individuals, for a total of 64 persons being
transformed, the cost per participant is only $5,000.
The $18.65 per hour cost incurred in order to perform the contract is much less than
the contribution to the community and residents, enhancing first, the environment,
the employee (self-respect and self-worth), the economic input to the immediate
Overtown environment, allowing the employee/trainees to spend cash to spend in the
community with their families at the grocery stores, rental expenses, and general
shopping. The trainees will be receiving a fully -loaded hourly rate of $15.08 per
hour, which include their direct cost and fringe benefits.
7
Attachment: File # 3896 Backup (3896: Resolution Authorizing Grant to Human Resources of Miami, Inc. for the "Overtown Beautification
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5.7.a
Per CRA goals and objectives, Human
Resources of Miami, Inc. will maintain 30
hours per employee/trainee, and will
develop responsible citizens to live and
work in Overtown community!!
Crew Manager
Crew Supervisor
Employees/Trainees
PRICE PROPOSAL
$24,750
$19,500
$166,050
Total Direct Cost $210,300
Fringe Benefits &
Administrative $24,525
Workers' Compensation $15,475
Sub -total $250,300 78.2%
Trainee Enrollment Costs
Trainee Support/Development $1,500
Uniforms $3,000
Sub -total $4,500 1.4%
Total Personnel Costs
Operational Expenses
Storage $2,400
Supplies $5,200
Equipment & Small Truck $1,200
Repair & Maintenance $1,200
Gas & Parking $7,500
Total Operational Expenses
Program Administration
8
$254,800 79.6%
$17,500 5.5%
Attachment: File # 3896 Backup (3896: Resolution Authorizing Grant to Human Resources of Miami, Inc. for the "Overtown Beautification
Packet Pg. 114
5.7.a
Administration/Management $45,200
Auditing $2,500
Total Administration/Management
$47,700 14.9%
TOTAL PROGRAM COST $320,000
100.0
a,0
PRICE PROPOSAL BUDGET NARRATIVE
PERSONNEL/TRAINEES ($254,800) — All trainees are hired pursuant to the term of the contract
awarded by Miami Community Redevelopment Agency. Human Resources of Miami, Inc.— All
trainees are hired pursuant to the term of the contract awarded by Miami Community Redevelopment
Agency (at this point, one year pilot). Human Resources ofMiami, Inc. will hire staff appropriate to
the requirements discussed earlier, namely, custodial, landscaping, and Human Resources ofMiami,
Inc. will hire staff appropriate to the requirements discussed earlier, namely, custodial, landscaping,
and maintenance, in general. Trainees will be evaluated during the probation period and during the
year. The following positions will be filled:
1. Crew Manager ($24,750) — This position will be responsible for the overall administration
and day -to day operations of the Overtown Enhancement Team Services Program. This
position will ensure that communications between the daily outside activities and the needs
of CRA are met, operating as the primary liaison between Human Resource of Miami and
CRA. This person will perform community outreach and job placement services, as well.
The position will report directly to the Program Administrator, and will be responsible for
ensuring compliance with all operational requirements. The pay rate will be $16.50 per hour,
for 30 hours per week.
2. Crew Supervisor ($19,500) — This position will be responsible for the direct supervision of
the line crew, driving the truck, provision of water to staff and taking the trash to the
dumping facility. This person reports directly to the Crew Manager, and augments
management in the field. The pay rate is $13 per hour for 30 hours weekly.
3. Crew Trainees ($166,050) — This position will perform the daily needs, including picking
up litter, removing graffiti, landscape maintenance and installation services, street sweeping
and clean-up, sidewalk pressure washing, and general paint maintenance, including traffic
enclosures, poles, and street lights. The pay rate will be $12.30 per hour, 30 hours per week
per training for nine (9) crew members, scheduled 30 hours per week.
FRINGE BENEFITS ($40,000) — Fringe benefits will be paid according to policies established by
Human Resources of Miami, Inc., approximating 17 5% of total wages, consisting of the following
breakdown of currently approved benefits:
FICA is based on 7.65% of total salary. FUTA/SUTA is .062 per employee.
Workers' compensation, which is approximately $1,410 per employee.
9
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5.7.a
TRAINEE ENROLLMENT COSTS ($4,500)
Trainee Support & Development ($1,500) - Human Resources of Miami, Inc. will provide
counseling, referral and placement services to our crew from the prior and current years, in order to
comply with the goals and objectives provided by CRA. Each trainee will earn a certificate in
landscaping and other training, such as on the job training, hospitality, construction cleaning; and the
new staff will be provided online training which will provide certification to the employees, ensuring
that the basics of landscaping and anti -litter skills, management, and administration are obtained.
Counseling and drug testing is mandatory to assist in the transformation of the crew. Support
services are provided to all sixty-four (64) individuals, which includes the counseling, assessment,
and referrals.
Uniforms ($3,000) — Human Resources of Miami, Inc. will purchase uniforms for the crew, which
will consist of two (2) caps, two (2) safety goggles, two (2) polo shirts, brightly embroidered with
CRA Overtown Enhancement Team, two (2) flat front work shorts, two(2) flat front work (long)
pants, one (1) belt, and two (2) solid -colored work boots.
TOTAL TRAINEE/PERSONNEL COST ($254,800)
OPERATIONAL EXPENSES - Costs in a business are traditionally divided into operating and
administrative categories. Both are necessary for the company, but operating costs are closely tied to
specific products and services whereas administrative costs are incurred on behalf of the enterprise as
a whole.
1. Storage ($2,400) — The space required to store the supplies and equipment should need
approximately 20 x 20 square feet in space, and the cost will not exceed $200 per month.
2. Supplies ($5,200) — Human Resources of Miami, Inc. will spend an average of $450 per
month, to maintain at a minimum the following: Landscaping supplies (grass, plants, soil,
fertilizer), safety zone disposable textured latex gloves, work gloves (tree cutting), painting
supplies (scrapers, tape, rags), paint thinner, brushes, roller, primer, mask, basic paint colors
(antique white and black, rakes, brooms (sweep and push), dust pans, funnels, trash bags,
safety glasses, gas cans, weed eater, shovels, hoes, rakes, pole diggers, general tools,
hammers, screwdrivers, etc. Cameras and camcorders will be purchased to ensure that the
before and after photos are taken.
3. Equipment ($1,200) — Human Resources of Miami, Inc. will purchase equipment needed to
comply with the demands of the project, which will be used to move supplies from one site
to another, transport team members, and move trash and debris. Other equipment which will
be purchased will include pressure cleaners, generators, washers, blowers, lawn mowers,
chain saws, tree trimmers, etc.
4. Gas & Parking ($7,500) — Parking permits in the CRA Overtown area is $70 per month per
vehicle or $2,520 annually, and gas costs will be incurred both for the truck and equipment,
not to exceed $5,000 for the year, an average weekly amount of $100.
5. Repair & maintenance ($1,200) — The repairs required to maintain the equipment and truck
10
Attachment: File # 3896 Backup (3896: Resolution Authorizing Grant to Human Resources of Miami, Inc. for the "Overtown Beautification
Packet Pg. 116
5.7.a
should not exceed $100 per month, or on an as needed basis, including auto maintenance and
repairs.
TOTAL OPERATIONAL EXPENSES ($17,500)
PROGRAM ADMINISTRATION — This is the cost for ensuring that the program is successfully
operated, and expands from the documentation to the needs of the daily crew, community acceptance
and enhancement itself. Human Resources of Miami, Inc. will retain local skills and supplies
whenever possible, and will select the lowest priced equipment, supplies, and services, when
expending on behalf of this program.
ADMINISTRATIVE/MANAGEMENT ($45,200)
1. Administration ($16,500) — all secretarial, clerical, and bookkeeping services will be
completed daily as needed. Daily and weekly reports, including payroll is processed by this
position. The financial statements will be provided, detailing the amounts billed to CRA,
monies expended, and balances in the related bank account. 30 hours per week will be
allocated to the Overtown Enhancement Team Services project, including referrals of the
crew members to various social agencies, as needed.
2. Management ($13,200) — Since the contract has been implemented, management, averages
ten (10) hours per week,- for signing, reviewing, training, etc., and the general contract
oversight, including working with CRA management, attending meetings with CRA and
other related agencies of the contract. This function ensures compliance with all regulations
and performance measures, providing the reports to CRA, etc.
3. Office Rental ($6,000) — The office is located at 915 NW 1st Avenue, Miami, Florida. We
lease approximately 600 square footage for Human Resources of Miami, Inc., to operate the
Overtown Enhancement Team Services project. This includes waiting area, training area,
file room, and administrative area.
4. Insurance ($8,000) — This will cover liability while the crew members are in the outside
environment, addressing the risk of tourism, crime, and general. This is insurance for the
vehicle as well.
5. Office supplies ($1,500) — Consumable supplies to operate the office, such as copy machine
paper, staples, calendars, pens, batteries, toner cartridges, drums, fax machines and computer
printer, copier, computer, calculators, letterhead, and other miscellaneous office supplies..
AUDITING ($2,500) — At year end, there will be an audit conducted to confirm that monies were
expended in compliance with all regulatory requirements, even though it is not mandatory, since the
threshold of $500,000 is not met with this grant. A certified public accounting firm will conduct this
audit.
11
Attachment: File # 3896 Backup (3896: Resolution Authorizing Grant to Human Resources of Miami, Inc. for the "Overtown Beautification
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5.7.a
TOTAL PROGRAM ADMINISTRATION ($47,700)
TOTAL PROGRAM BUDGET $320,000
l2.
Attachment: File # 3896 Backup (3896: Resolution Authorizing Grant to Human Resources of Miami, Inc. for the "Overtown Beautification
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5.7.a
Attachment: File # 3896 Backup (3896: Resolution Authorizing Grant to Human Resources of Miami, Inc. for the "Overtown Beautification
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5.8
SEOPW Board of Commissioners Meeting
March 29, 2018
SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY
INTER -OFFICE MEMORANDUM
To: Board Chair Keon Hardemon Date: March 22, 2018 File: 3898
and Members of the CRA Board
Subject: Resolution Authorizing Grant to
Neighbors and Neighbors Association,
Inc. for the Business Incubator
From: Cornelius Shiver
Executive Director
Enclosures: File # 3898 Backup
BACKGROUND:
The attached Resolution of the Board of Commissioners of the Southeast Overtown/Park West
Community Redevelopment Agency ("CRA") authorizes a grant, in an amount not to exceed $200,000.00,
to Neighbors and Neighbors Association, Inc. ("NANA") to underwrite costs associated with the continued
operation of the Business Incubator and Development Program ("Program").
NANA is a non-profit corporation established in 1995 to assist small businesses throughout Miami -Dade
County, and has been retained by Miami -Dade County to provide technical assistance for its Mom and
Pop Small Business Grant Program and its Micro Loan Program. In recognition of NANA's success with
small businesses and job creation, the CRA has authorized grants to NANA in the past to ensure that
specialized technical assistance tailored to the needs of the Redevelopment Area are available to
compliment and further the CRA's economic development efforts.
The requested grant of $200,000.00 is the same amount awarded to Neighbors and Neighbors
Association, Inc., in the 2017 fiscal year.
JUSTIFICATION:
Section 2, Goals 4 and 6, at page 11, of the Southeast Overtown/Park West Community Redevelopment
Agency Plan ("Plan") lists the "creati[on of] jobs within the community," and "improving the quality of life
for residents" as stated redevelopment goals. Section 2, Principle 6, at page 15, of the Plan further lists
the promotion of "local cultural events, institutions, and businesses," as a stated redevelopment principle.
Principle 6, at page 15 also provides that in order to "address and improve the neighborhood economy
and expand economic opportunities of present and future residents and businesses[,] ... [it is necessary
to] support and enhance existing businesses and ... attract new businesses that provide needed services
and economic opportunities ..."
NANA now seeks assistance from the CRA to continue the administration of the Program. The Program
has served a number of local businesses by enabling access to, among other things, technical
assistance, workshops and training, office services, assistance with identifying capital funding sources,
and a business mentoring partnership. Additionally, the Program continues to include the Community
Workforce Training Program ("CWTP"), which aims to ensure that local residents have necessary skills
and certifications that will increase their job readiness. CWTP provides employment screening,
placement, and referrals of local residents seeking to obtain gainful employment.
Packet Pg. 120
5.8
FUNDING:
$200,000.00 allocated from SEOPW Tax Increment Fund, entitled "Other Grants and Aids" Account No.
10050.920101.883000.0000.00000.
Page 2 of 6
Packet Pg. 121
5.8
AGENDA ITEM
FINANCIAL INFORMATION FORM
SEOPW CRA
CRA Board Meeting Date: March 29, 2018
CRA Section:
Brief description of CRA Agenda Item:
Authorizing a grant in an amount not to exceed $200,000.00 Neighbors and Neighbors
Association, to underwrite costs associated with the continued operation of the
Business Incubator and Development Program.
Project Number (if applicable):
YES, there are sufficient funds in Line Item:
Account Code: 10050.920101.883000.0000.00000 Amount: $ 2 0 0, 0 0 0.0 0
NO (Complete the following source of funds information):
Amount budgeted in the line item: $
Balance in the line item: $
Amount needed in the line item: $
Sufficient funds will be transferred from the following line items:
ACTION
ACCOUNT NUMBER
TOTAL
Project No./Index/Minot Object
From
$
To
$
From
$
To
$
Comments:
Page 3 of 6
Packet Pg. 122
5.8
Approved by:
Cef fiver, E cutive Director 3/22/2018
Approval:
Miguel A Valontirl, f iriarice Ot# C LFL 3/22/2018
Page 4 of 6
Packet Pg. 123
5.8
Southeast Overtown/Park West
Community Redevelopment Agency
File Type: CRA Resolution
Enactment Number:
File Number: 3898 Final Action Date:
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY,
AUTHORIZING A GRANT, IN AN AMOUNT NOT TO EXCEED $200,000.00, TO
NEIGHBORS AND NEIGHBORS ASSOCIATION, INC., TO UNDERWRITE COSTS
ASSOCIATED WITH THE CONTINUED OPERATION OF THE BUSINESS
INCUBATOR AND DEVELOPMENT PROGRAM ("PROGRAM"); FURTHER
AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS
NECESSARY FOR SAID PURPOSE; AUTHORIZING THE EXECUTIVE DIRECTOR
TO DISBURSE FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR
DIRECTLY TO VENDORS, UPON PRESENTATION OF INVOICES AND
SATISFACTORY DOCUMENTATION; ALLOCATING FUNDS FROM SEOPW,
"OTHER GRANTS AND AIDS," ACCOUNT CODE NO.
10050.920101.883000.0000.00000.
WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency
("CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida
Statutes, and is responsible for carrying out community redevelopment activities and projects
within its Redevelopment Area in accordance with the 2009 Southeast Overtown/Park West
Redevelopment Plan ("Plan"); and
WHEREAS, Section 2, Goals 4 and 6, at page 11, of the Plan lists the "creati[on of] jobs
within the community," and "improving the quality of life for residents" as stated redevelopment
goals; and
WHEREAS, Section 2, Principle 6, at page 15, of the Plan lists the promotion of "local
cultural events, institutions, and businesses," as a stated redevelopment principle; and
WHEREAS, Section 2, Principle 6, at page 15, of the Plan provides that in order to
"address and improve the neighborhood economy and expand economic opportunities of
present and future residents and businesses[,] ... [it is necessary to] support and enhance
existing businesses and ... attract new businesses that provide needed services and economic
opportunities ...;" and
WHEREAS, Neighbors and Neighbors Association, Inc. ("NANA") is a non-profit
corporation established in 1995 to assist small businesses throughout Miami -Dade County, and
has been retained by Miami -Dade County to provide technical assistance for its Mom and Pop
Small Business Grant Program and its Micro Loan Program; and
WHEREAS, in recognition of NANA's success with small businesses and job creation,
the CRA has authorized grants to NANA in the past to ensure that specialized technical
Page 5 of 6
Packet Pg. 124
5.8
assistance tailored to the needs of the Redevelopment Area are available to compliment and
further the CRA's economic development efforts; and
WHEREAS, NANA now seeks assistance from the CRA to continue the administration of
the Program; and
WHEREAS, the Program has served a number of local businesses by enabling access
to, among other things, technical assistance, workshops and training, office services, assistance
with identifying capital funding sources, and a business mentoring partnership; and
WHEREAS, the Board of Commissioners wish to authorize a grant, in an amount not to
exceed $200,000.00, to NANA to underwrite costs associated with the continued operation of
the Business Incubator and Development Program; and
WHEREAS, the Board of Commissioners finds that such a grant to NANA would further
the above mentioned redevelopment goals and objectives;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. The Board of Commissioners hereby authorizes a grant in an amount not
to exceed $200,000.00, to Neighbors and Neighbors Association, Inc. to underwrite costs
associated with the continued operation of the Business Incubator and Development Program.
Section 3. The Executive Director is authorized to execute all documents necessary
for said purpose.
Section 4. The Executive Director is authorized to disburse funds, at his discretion,
on a reimbursement basis or directly to vendors, upon presentation of invoices and satisfactory
documentation.
Section 5. Funds to be allocated from SEOPW Tax Increment Fund, entitled "Other
Grants and Aids," Account Code No. 10050.920101.883000.0000.00000.
Section 6. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
iver, E -cutive Director 3/22/2018
Page 6 of 6
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5.8.a
N.AINIA.Neighbors And Neighbors Associafion Inc.
March 15, 2018
Mr. Nathaniel Joseph
Business Development/Job Coordinator
Southeast Overtown /Park West
Community Redevelopment Agency
819 NW 2nd Avenue, 3rd Floor
Miami Florida, 33136
Overtown Business Resource Center Summary Report
Summary: Overtown Business Resource Center is funded by Southeast Overtown/Parkwest CRA
in the amount of $200,000.00 and is requesting the same. OBRC was established by Leroy Jones,
Executive Director of Neighbors And Neighbors Association, Inc. in 2013 to stimulate the
economic growth and development of the community to provide a foundation of support for local
small businesses in the Historic Overtown.
Although there has been a lot of changes made within this program since the beginning in 2013,
with funding from CRA, OBRC is able to assist at least 28 businesses with office space. In
February 2017, OBRC relocated from approx.975 Sq. Ft to approx.3300 Sq. Ft, increased office
space from 8 Tenants to 18 Tenants.
OBRC thanks CRA for continued assistance to help our Businesses to grow and be a part of the
Historic Overtown Community. A special Thank You to Mr. Nathaniel Joseph for the extra time,
attention and corrections offered to better our process towards becoming successful.
PY 2017-2018 OBRC
Served approx.:
➢ 1,300 Visitors
➢ 220 Businesses
➢ Provided 18 Workshops
➢ OBRC provides live recording on "Live from OBRC" on a platform providing
exposure/marketing for businesses in the Incubator as well as businesses in the
community and at large.
➢ There are 10 Businesses on the waiting list
These are some of the highlights for the past fiscal year:
1. Milton Services employed 3 Office Assistants (2 Overtown residents) and 6 Laborers -all
Overtown Residents.
2. Muforgo Productions, hired 2 Assistants, secured 5 Musical Debut contracts in Coconut
Grove, Stephen P Clark Event, Latin Flavor Cafe' Art Basel and a Kwanza event as well.
3. You Dirty it, We Clean It employed 6 Overtown Residents and secured a cleaning contract
with Empire Staffing and Overtown Perfonning Art Center (OPAC).
Attachment: File # 3898 Backup (3898: Resolution Authorizing Grant to Neighbors and Neighbors Association, Inc. for the Business Incubator)
5120 NW 24' Ave Miami, Florida 33142 Phone (305) 756-0605 Fax (305) 756-6008
Packet Pg. 126
5.8.a
N.AINIA.
Neighbors And Neighbors Association Inc.
March 15, 2018
Overtown Business Resource Center Summary Report
Cont'd.
4. Bea Lara, LLC, DBA The Cranky Coach, was connected with Human Resource via CRA and
secured a contract (Blue Shirts) as a Stress Reduction Coach. These courses are held twice
per week in the Conference Room.
5. Da'Munchies hired 4 employees for his Mobile Food Carts. He also secured 3 contracts with
CRA and 2 with the NET Office as a Food Vendor for various Overtown Activities.
6. V-Records employed 2 Office Assistants and secured contracts with Four X Trading,
Kryptonite Consultants along with several other various contracts as a Marketing Consultant.
7. ABRS employed 4 Assistance via CareerSource South Florida, 3 Overtown Residents.
Secured an agreement with the purchase of an Overtown Townhouse
8. Ultimate Guard Protection Services secured several contracts in the past fiscal year/currently
such as: Lyric Theatre Events, Josephine Hotel, The Miami World Center, The Lotus House,
St. John Construction, Town Park Cond., OPAC, Art Basel, Northside Shopping Plaza and
several others. UGPS is also currently operating a Security D License Course as well. The
classes are held on Wednesday and Friday in his assigned classroom space. UGPS has hired
more than 100 Security Officers & Assistances and now have 26 employees on payroll.
9. Community Work Training Program secured a contract with CRA and has
Since hired 7 employees, served 682 Visitors, registered 202 for employment, referred 276
and placed 65 in employment. CWTP also hosted a Job Fair for NV2A Contractor for Lyric
Point Project and hosted a Community Love Fest for the 50 families in December, giving
toys, food baskets, prizes with a 7 course hot meal. CWTP has recently secured a contract
with Concept Attendants to fill all open positions for the next year.
10. Also Goalnews our Magazine editor, hired an Editor, a Writer and a Social Media Manager,
via CareerSource South Florida.
Again thank you CRA for the opportunity.
If you have any questions, please do not hesitate to call 305.756.0605
Sincerely,
Leroy Jones,
NANA
Executive Director
Attachment: File # 3898 Backup (3898: Resolution Authorizing Grant to Neighbors and Neighbors Association, Inc. for the Business Incubator)
5120 NW 24' Ave Miami, Florida 33142 Phone (305) 756-0605 Fax (305) 756-6008
Packet Pg. 127
5.8.a
NEIGHBORS AND NEIGHBORS ASSOCIATION, INC. ("NANA")
Overtown Business and Employment Resource Center
For the Southeast Overtown/Park West Redevelopment Area
I. ORGANIZATIONAI, EXPERIENCE,
NANA has been funded by the Southeast Overtown/Park West Community Redevelopment Agency
("CRA") since 2008. NANA has a wealth of experience in assisting small businesses to realize economic
success. NANA' s technical assistance includes, but is not limited to, assisting businesses with technical
support by offering business training, negotiating with government agencies, permits, license, code
compliance, completing loan and grant applications, landlord/tenant disputes, 40-year building
recertification, on -site visits and referrals. NANA's goal to help small businesses and to support
economic development initiatives are clearly evident from the nature of the numerous programs
administered by NANA.
A. MIAMI-DADECOUNTY "MOMAND POP"SMALL BUSINESS
GRANT PROGRAM
Examples of the aforementioned can be seen in NANA's administration of Miami -Dade County's "Mom
and Pop Small Business Grant Program," in which NANA has created an avenue to access dedicated
funding through Miami -Dade County. The "Mom and Pop Small Business Grant Program" was created
to provide financial and technical assistance to qualified small businesses that are approved for funding.
In turn, small businesses have been afforded the opportunity to interact with local government under
favorable conditions and this relationship has ultimately worked towards bridging the gap between the
small business community and local governmental entities. Funding from the "Mom and Pop Small
Business Grant Program" can be used to purchase equipment, supplies, advertising/marketing inventory,
building liability insurance, security systems and to make minor renovations.
NANA helped to develop the grant process for the "Mom and Pop Small Business Grant Program" in
order to ensure that funding reach those eligible businesses in need. Participants in the "Mom and Pop
Small Business Grant Program" are afforded technical assistance to help create better working and
business environments, promote economic development opportunities, and educate small businesses on
the various programs and projects that benefit small businesses, As a result, financial assistance has been
made available to over 6,000 small businesses throughout Miami -Dade County.
B. MIAMI-DADE COUNTY "MICRO LOAN PROGRAM"
As with the "Mom and Pop Small Business Program," NANA, through Tools for Change, Inc. also
administers Miami -Dade County's Micro Loan Program, which provides direct technical assistance to a
minimum of 300 small businesses throughout Miami -Dade County in order to assist said businesses in
becoming efficient and profitable. Additionally, small businesses are able to access funding through a
loan process that considers the economic circumstances of these small businesses.
C. CITY OF MIAMI "MICRO ENTERPRISE BUSINESS ASSISTANCE
PROGRAM"
NANA administers the City of Miami's Micro Enterprise Business Program, which provides funding, up
to $10,000 to low to moderate income business owners located in the City of Miami's District 5.
D. SMALL BUSINESS FORMATION WORKSHOP
1
Attachment: File # 3898 Backup (3898: Resolution Authorizing Grant to Neighbors and Neighbors Association, Inc. for the Business Incubator)
Packet Pg. 128
5.8.a
The Small Business Formation Workshop provided by NANA offers a thorough overview of all the
considerations and components of starting a business. Participants in the workshop learn how to
incorporate as a corporate business entity, and what type of corporation status their particular business
needs, as well as the various legal entities involved in incorporating. The workshop also offers
participants a corporate kit filling.
D. Miami- Dade County Employ Miami- Dade Training Program
NANA administers the Miami -Dade County Employ Miami -Dade Training Program, which
provides vocational and work readiness training classes low income, unemployed, underemployed hard to
employ residence who reside within one of the eighteen (18) disadvantages communities throughout
Miami Dade County. Participants enrolled in classes who successful complete are eligible to receive a
stipends up to $ 1,325.
II. BUSINESS INCUBATOR AND DEVELOPMENT PROGRAM: OVERTOWN
J MPI,OYMENT TRAINING AND REFERRAL, PROGRAM: TECHNICAL
ASSISTANCE / PROCUREMENT TRAINING PROGRAM
A. REQUEST
NANA seeks to continue the provision of assistance to small businesses and to expand its efforts to reach
individual residents to help develop job opportunities for said residents. To achieve this, NANA hopes to
continue its administration of the Business Incubator and Development Program at the Overtown
Business Resource Center, and the Overtown Employment Training and Referral Program. In addition,
NANA is seeking to develop and administer the Technical Assistance / Procurement Training Program,
which will further enhance the impact of NANA' s efforts in Overtown.
The Business Incubator and Development Program will continue to provide office space and
direct technical assistance to small businesses with the hope of creating job opportunities for
residents. Participants in the Business Incubator and Development Program will benefit from
various training exercises and exposure to successful business owners who can act as mentors.
The Technical Assistance / Procurement Training Program will help prepare Overtown businesses to
effectively compete for governmental contracting opportunities. Participants will be given technical
assistance on how to respond to formal solicitations, develop unsolicited proposals, and how to apply for
grant and/or loan programs offered by local governments.
The Overtown Employment Training and Referral Program will continue to help to prepare residents
throughout the Redevelopment Area to enter into stable, gainful employment by identifying their level of
job readiness and providing them with the skills necessary to enter into the workforce.
NANA is interested in continuing its administration of Business Incubator and Development Program and
implementing the Technical Assistance / Procurement Training Program because the services offered
through said Programs complement our organizational goals and objectives of offering direct assistance to
small businesses, while also serving to support economic development in the Redevelopment Area.
For the Community Workplace Training Program, NANA's long term mission is will be met because
NANA is looking to expand beyond providing technical assistance to small businesses and include
assisting individuals that reside within the communities we serve. The continuance of this program will
enable NANA to provide direct assistance to the participating residents in order to ensure that they have
an opportunity to participate in the broader revitalization of the Redevelopment Area.
7
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Packet Pg. 129
5.8.a
B. DESCRIPTION AND SCOPE
1. BUSINESS INCUBATOR AND DEVELOPMENT PROGRAM
The Business Incubator and Development Program provide incubator space each month to a minimum of
five (5) businesses owned within the Redevelopment Area. Services provided through this program
include:
• Access to various business related workshops and training
• Computer use and Wi-Fi access
• Access to site visits of successful business enterprises and participation in a business
mentoring partnership
• Office services, including copies, telephone and facsimile use, and notary services
• Access to conference space
• Business referrals
• Link business to City/County websites (advertising)
In an effort to ensure that participating businesses are fully realizing the benefits offered, NANA will
monitor businesses that receive incubator space by evaluating the following:
• Program participation/completion
• Attainment of required licenses/permits
• Workshop/training session attendance
• Sales/Gross receipts
Additionally, invited guest speakers will be participating and offering business insights and opportunities
in their respective fields (i.e., Department of Treasury/IRS, Barry University Entrepreneurial Institute,
City of Miami Purchasing Department, CareerSource South Florida, Accion USA, Partners for Self -
Employment, Service Corp. of Retired Executives (SCORE), Florida Women's Center, Miami -Dade
County Department of Procurement Management, etc.)
Business participants are generally small businesses located in low to very low income areas and their
customer base also falls into the low to very low income category, and whose census tracts with the L/M
population is fifty-one percent or more.
NANA also intends to leverage benefits afforded to participating businesses under the Incubator and
Development Program with the other programs administered by NANA on behalf of the City of Miami
and Miami -Dade County.
2. TECHNICAL ASSISTANCE / PROCUREMENT TRAINING PROGRAM
The Technical Assistance / Procurement Training Program will offer assistance and training to Incubator
Residents and other Overtown businesses in the following areas:
• Business Plan Preparation
• Strategic Planning
• Understanding & Satisfying Regulatory Requirements (City, County, State, Professional,
etc.)
• Identification of Capital Funding Sources
• Customer Service
• Business Development Planning
• Marketing/Advertising/Public Relations
• Doing Business with Government
• Responding to Formal Procurement Solicitations:
3
Attachment: File # 3898 Backup (3898: Resolution Authorizing Grant to Neighbors and Neighbors Association, Inc. for the Business Incubator)
Packet Pg. 130
5.8.a
o Bids
o RFP's/RFA's
o RFLI's
• Applying for Grants/Loans
• Preparation and Submission of Unsolicited Proposals
This Technical Assistance will be provided either through workshops conducted by subject matter experts
or through one-on-one counseling with program staff.
Technical Assistance related to formal procurement solicitations will be offered to individuals/businesses
that meet the minimum qualifications for the solicitation(s) they are seeking to respond to and have
readily available all required documentation.
Technical Assistance related to grants, loans and unsolicited proposals will focus upon assisting business
owners to take advantage of the types of programs offered by local governments to assist small businesses
(i.e. Micro -Enterprise, Mom & Pop, Micro -Loan, etc.). Business owners will be trained on how to
complete applications for such programs and the types of documentation they will need in order to be
considered for funding opportunities. They will also receive training on how to prepare and submit
unsolicited proposals in order to take advantage of contracting opportunities offered through informal
processes.
C. BUDGET; REPORTING
In order to continue the administration of the Business Incubator and Development Program and the Work
Readiness Training Program, and commence administration of the Technical Assistance / Procurement
Training Program, NANA requests a grant award of Two Hundred Thousand Dollars ($200,000.00) to
be disbursed on a monthly basis over the course of one (1) year. NANA will seek disbursement of the
grant funds on a monthly basis, and provide the CRA with status reports of progress made under each
of the aforementioned programs. Specifically, said reports will detail the following data:
Business Incubator and Development Program:
• Participating Businesses (Number, Business Name, Type of Business, Phone Number, Email
Address)
• Services provided to each business
• Term of Occupancy of Incubator Space for each business
• Workshops attended
• Referrals to Other Programs/Opportunities for funding
Technical Assistance:
• Evaluation of Participating Business to Assess Current Capacity and Goals
• Type of Assistance Provided to Each Business
• Results of Technical Assistance Provided
o Grants/Loans Received by Program Participants
o Contracts Awarded to Program Participants
o Progress Toward Stated Goals
Evaluation:
In addition to the monthly reports submitted with invoices, NANA will perform pre and post -program
assessments that will track the progress of all businesses and individuals that participate within the
Project. These assessments will be submitted to CRA with the final invoice for payment.
4
Attachment: File # 3898 Backup (3898: Resolution Authorizing Grant to Neighbors and Neighbors Association, Inc. for the Business Incubator)
Packet Pg. 131
5.8.a
OBRC 18-19 Proposed Budget
Description
Expenses
%
DIRECT COSTS
1
Business Incubator and Development Program
Training Instructors (Workshops)
$44,290.00
Business Development Counselors
$38,110.00
Receptionist
$28,000.00
Employer Consultant
$30,000.00
Sub Total
$140,400.00
67%
2
Center Operations
Staff
$15,000.00
Office Supplies
$3,100.00
Insurance (Liability/ Auto)
$4,500.00
Communications
$2,000.00
Permit License Fees
$1,000.00
Janitorial Services
$14,000.00
Sub Total
$39,600.00
19%
INDIRECT COSTS
3
Program Administration
Administration/ Management
$30,000.00
Sub Total
$30,000.00
14%
TOTAL PROGRAM COST
$ 210,000.00
Attachment: File # 3898 Backup (3898: Resolution Authorizing Grant to Neighbors and Neighbors Association, Inc. for the Business Incubator)
Packet Pg. 132
5.8.a
Attachment: File # 3898 Backup (3898: Resolution Authorizing Grant to Neighbors and Neighbors Association, Inc. for the Business Incubator)
Packet Pg. 133
5.9
SEOPW Board of Commissioners Meeting
March 29, 2018
SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY
INTER -OFFICE MEMORANDUM
To: Board Chair Keon Hardemon Date: March 22, 2018
and Members of the CRA Board
From: Cornelius Shiver
Executive Director
File: 3900
Subject: Resolution Authorizing Additional
Funding Josephine and Dunn Hotel
Rehabilitation.
Enclosures: File # 3900 Backup
File # 3900 Backup
BACKGROUND:
The attached Resolution of the Board of Commissioners of the Southeast Overtown/Park West
Community Redevelopment Agency ("CRA") authorizes a grant, in an amount not to exceed $215,800.00,
to J.E.J. Properties, Inc. to underwrite costs associated with unforeseen construction costs and permitting
delays for the rehabilitation of the Josephine and Dunn Hotel located at 1028 NW 3rd Avenue, Miami,
Florida 33136 ("Property").
The Property consists of two (2) buildings built in 1938 and 1947, respectively. On March 31, 2014, the
Board of Commissioners, by Resolution No. CRA-R-14-0030 authorized the issuance of a grant, in an
amount not to exceed $850,000 for renovation and rehabilitation of the Property. Once renovated, the
Property will operate as a "bed and breakfast" establishment.
During permitting and construction several issues arose which contributed to an increase in the overall
project cost from $850,000.00 to $1,065,000.00. Upon initial limited demolition, it became evident that
the building's structure was in very poor condition and required a complete gut demolition. Furthermore,
to ensure the structural integrity of the remaining structure, there was a need to install additional steel
beams and columns which were not included in the original scope. It was also determined that to utilize
the full capacity of the building, implement quality/durable materials, and enhance the building's facade to
the standards of other new projects along the NW 3rd Ave corridor, additional funds were required to
improve the design criteria
Additionally to obtain the permit, it was required by the City of Miami's Building Department to install a fire
protection system in at Property.
It is recommended that the Board of Commissioners approve this Resolution to ensure completion of the
project, which will allow Overtown to have pits first "bed and breakfast" establishment.
JUSTIFICATION:
Section 2, Goal 1, at page 11, of the 2009 Southeast Overtown/Park West Community Redevelopment
Plan ("Plan") lists the "preserv[ation] of historic buildings and community heritage" as a stated
redevelopment goal.
Packet Pg. 134
5.9
Principle 8, at page 15, of the Plan provides for the restoration of older buildings that embody the area's
cultural past. Further, Section I, subsection 6, at page 93 of the Plan, encourages the promotion of the
area as a tourist destination by increasing the number of commercial and cultural attractions, restaurants
and hotel accommodations, and historical sites.
FUNDING:
$215,800.00 allocated from SEOPW Tax Increment Fund, entitled "Other Grants and Aids" Account No.
10050.920101.883000.0000.00000.
Page 2 of 5
Packet Pg. 135
5.9
AGENDA ITEM
FINANCIAL INFORMATION FORM
SEOPW CRA
CRA Board Meeting Date: March 29, 2018
CRA Section:
Brief description of CRA Agenda Item:
Ratifying an expenditure of funds in an amount not to exceed $215,800.00 fo rthe
Josephine & Dunn Hotel renovation project.
Project Number (if applicable):
YES, there are sufficient funds in Line Item:
Account Code: 10050.920101.883000.0000.00000 Amount: $ 21 5 , 8 0 0.0 0
NO (Complete the following source of funds information):
Amount budgeted in the line item: $
Balance in the line item: $
Amount needed in the line item: $
Sufficient funds will be transferred from the following line items:
ACTION
ACCOUNT NUMBER
TOTAL
Project No./Index/Minot Object
From
$
To
$
From
$
To
$
Comments:
Approved by:
comePltisTShiver, Executive Director 3/22/2018
Approval:
[�r
I )
Mig el A Valbntiri, riance OPfic83/22/2018
Page 3 of 5
Packet Pg. 136
5.9
Southeast Overtown/Park West
Community Redevelopment Agency
File Type: CRA Resolution
Enactment Number:
File Number: 3900 Final Action Date:
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY,
AUTHORIZING A GRANT, IN AN AMOUNT NOT TO EXCEED $215,800.00, TO J.E.J.
PROPERTIES, INC., TO UNDERWRITE COSTS ASSOCIATED WITH UNFORESEEN
CONSTRUCTION COSTS FOR THE REHABILITATION OF ; AUTHORIZING THE
EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID
PURPOSE; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE
FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO
VENDORS, UPON PRESENTATION OF INVOICES AND SATISFACTORY
DOCUMENTATION; ALLOCATING FUNDS FROM SEOPW, "OTHER GRANTS AND
AIDS," ACCOUNT CODE NO. 10050.920101.883000.0000.00000.
WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency
("CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida
Statutes, and is responsible for carrying out community redevelopment activities and projects
within its Redevelopment Area in accordance with the 2009 Southeast Overtown/Park West
Redevelopment Plan ("Plan"); and
WHEREAS, Section 2, Goals 4 and 6, at page 11, of the Plan lists the "creati[on of] jobs
within the community," and "improving the quality of life for residents" as a stated redevelopment
goals; and
WHEREAS, Section 2, Principle 4, at page 14, of the Plan provides that "employment
opportunities be made available to existing residents..." as stated redevelopment principle; and
WHEREAS, Section 2, Principle 6, at page 15, of the Plan provides that in order to
"address and improve the neighborhood economy and expand economic opportunities of
present and future residents and businesses[,] ... [it is necessary to] support and enhance
existing businesses and ... attract new businesses that provide needed services and economic
opportunities ...;" and
WHEREAS, on March 31, 2014, the Board of Commissioners, by Resolution No. CRA-
R-14-0030, authorized the issuance of a grant, in an amount not to exceed $215,800.00, to
J.E.J. Properties, Inc. ("Grantee") to underwrite costs associated with the rehabilitation of
Josephine and Dunn Hotel located at 1028 NW 3rd Avenue, Miami, Florida 33136 ("Project");
and
WHEREAS, Grantee now seeks additional grant funds from the CRA to complete the
Project due to unforeseen construction costs and permitting delays; and
Page 4 of 5
Packet Pg. 137
5.9
WHEREAS, the Board of Commissioners wish to authorize a grant in an amount not to
exceed $215,800.00 to Grantee to underwrite costs associated with unforeseen construction
costs and permitting delays for the rehabilitation of Josephine and Dunn Hotel; and
WHEREAS, the Board of Commissioners finds that authorizing this Resolution would
further the above mentioned redevelopment goals and objectives;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. The Board of Commissioners hereby authorizes a grant in an amount not
to exceed $215,800.00, to J.E.J. Properties, Inc.to underwrite costs associated with unforeseen
construction costs and permitting delays for the rehabilitation of Josephine and Dunn Hotel.
Section 3. The Executive Director is authorized to execute all documents necessary
for said purpose.
Section 4. The Executive Director is authorized to disburse funds, at his discretion,
on a reimbursement basis or directly to vendors, upon presentation of invoices and satisfactory
documentation.
Section 5. Funds to be allocated from SEOPW Tax Increment Fund, entitled "Other
Grants and Aids," Account Code No. 10050.920101.883000.0000.00000.
Section 6. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
C;rrrs s fiver, Ecutive Director 3/22/2018
Page 5 of 5
Packet Pg. 138
5.9.b
JEJ Properties, Inc.
March 21, 2018
Mr. Neil Shiver
Executive Director
Southeast Overtown/Parkwest CRA
Miami, Florida 33136
Re: Dunns/Josephine Hotel Rehabilitation
Mr. Shriver,
Pursuant to our previous meetings relative to the above noted project, at your request, we are submitting
a revised Schedule of Values showing the adjusted budget line items which also includes line items for
additional work caused by factors beyond the original scope of the project. As discussed in our meetings,
and previously noted in communications to your office, these factors where never a part of the original
scope of work and require the project budget to be adjusted accordingly. The revision is to adjust the
budget by $245,800. In addition, we recommend that a 10% contingency be allocated and used only upon
the CRA's authorization. The justification of the revision is as follows:
1. Unforeseen Conditions: The original scope of work was to remove the partition walls and create
rooms with individual toilets, showers, and air-conditioning as per the original criteria sketch
provided by your office. Also, the roof was to be repaired at a location that leaked. During the
demolition of the partition walls of the rooms, it was discovered that the floor elevations of each
room were not level. After exploratory demolition of the subfloor, it was observed that the wood
flooring had rot beyond repair on both floors of each building. This necessitated a complete gut
demolition of the first and second wood flooring and base. The gut demolition was not part of the
original scope of work. Like the wood sub -floor, during the repair of the roof, it was discovered
that the roof sub -straight and membrane was deteriorated in several locations, beyond repair.
This necessitated the replacement of the roofs on each building.
2. Structural Reinforcements: Upon completion of the gut demolition it was observed that the
structural integrity of the walls required reinforcement due to the failure of the original building
materials and age of the building. Steel beams, columns, and reinforcements were installed to
ensure the structural stability of the buildings.
3. Design Criteria Improvements: Certain criteria improvements were agreed to be implemented
since they added needed value to the project.
a. The original scope of work specified the relocation of the existing windows; however, it
was agreed to change the windows to impact resistant windows.
b. The two buildings were at different elevations. To tie both buildings together and
facilitate a smooth transition from one building to the other, it was agreed to demolish
the stairs in the lower outdoor corridor between the two buildings and raise the area to
create a level courtyard.
c. The original scope of work did not include the improvement of the space previously used
as a kitchen/take out restaurant. It was agreed that this space will be improved and be
used as a conforming space of the facility.
d. Other elements include fagade improvements and finish material improvements. The
facade improvements will enhance the building's facade to the level of other
950 NW 3"r Avenue
Alranrr, FL 33136
Attachment: File # 3900 Backup (3900 : Resolution Authorizing Additional Funding Josephine and Dunn Hotel Rehabilitation.)
Packet Pg. 140
5.9.b
JEJ Properties, Inc.
developments along the main corridor of NW 3rd Ave. The finish material improvements
will be in alignment with the use of the facility.
4. Building Department Request: The City of Miami fire review required the installation of a fire
suppression system. The original scope of work did not include this requested system.
5. Security: Given the fact that the buildings are getting ever close to completion, as we install more
equipment, electrical and finishes, the buildings are more vulnerable to theft and vandalism. It is
important that an element of security is added to safe guard the investment that has been applied
to the project.
As you are aware, most of the aforementioned work has been installed in order not to further delay the
project. The funds in the budget revision will not only replenish the funds that have been used but will
also complete other items such as the fire protection system design and installation which is currently
underway.
We look forward to the noted revisions. Should you have any questions, please do not hesitate to contact
US.
Sincerely,
Ayesha Ingraham, Director of Administration and Property Management
JEJ Properties, Inc.
CC: Brian Zeltsman, Director of Architecture and Development
950 NW 3"' Avenue
Miami. FL 33136
Attachment: File # 3900 Backup (3900 : Resolution Authorizing Additional Funding Josephine and Dunn Hotel Rehabilitation.)
Packet Pg. 141
5.9.b
JEJ Properties, Inc.
Description Of Work
Value
1
General Conditions
$ 50,000.00
2
Bond
$ 20,000.00
3
Mobilization
$ 45,000.00
4
Demolition
$ 65,000.00
5
A/E Design Services
$ 45,000.00
6
Concrete / Masonry
$ 57,000.00
7
Carpentry
$ 20,000.00
8
Stucco / Plaster
$ 25,000.00
9
Windows (Relocation)
$ 10,000.00
10
Doors
$ 27,000.00
11
Drywall (including wall framing)
$ 70,000.00
12
Paint / Waterproofing
$ 25,000.00
13
Flooring
$ 34,000.00
14
HVAC
$ 50,000.00
15
Plumbing
$ 40,000.00
16
Electrical
$ 90,000.00
17
Roofing
$ 38,000.00
18
Metals
$ 30,000.00
19
OH/P
$ 79,000.00
Total
$ 820,000.00
BUDGET ADJUSTMENTS
20
21
22
23
Fire Protection/Alarm (including
engineering)
*Unforeseen Conditions
*Structural Reinforcement
*Design Criteria Improvements/
Security
$ 81,000.00
$ 23,000.00
$ 18,000.00
$ 123,800.00
Budget Increase
$ 245,800.00
Revised Total
$1,065,800.00
*Funds were drawn from various line items in original
contract to install work pending budget adjustment ratification.
950 NW 3'1 Avenue
Afiami, Fi, 33/36
Attachment: File # 3900 Backup (3900 : Resolution Authorizing Additional Funding Josephine and Dunn Hotel Rehabilitation.)
Packet Pg. 142
5.10
SEOPW Board of Commissioners Meeting
March 29, 2018
SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY
INTER -OFFICE MEMORANDUM
To: Board Chair Keon Hardemon Date: March 22, 2018
and Members of the CRA Board
From: Cornelius Shiver
Executive Director
File: 3901
Subject: Resolution Authorizing Additional
Funding "People's BBQ"
Rehabilitation.
Enclosures: File # 3901 Backup
File # 3901 Backup
File # 3901 Backup
BACKGROUND:
The attached Resolution of the Board of Commissioners of the Southeast Overtown/Park West
Community Redevelopment Agency ("CRA") authorizes a grant, in an amount not to exceed $ ,000.00,
to underwrite costs associated with unforeseen construction costs and delays for the rehabilitation of
"People's Bar-B-Que" a full service bar-b-que restaurant located at 360 N.W. 8th Street, Miami, Florida
33136 ("Property").
On December 29, 2014, the Board of Commissioners, by Resolution No. CRA-R-14-0075, authorized the
issuance of a grant, in an amount not to exceed $1,000,000, to Gloria B. Lewis ("Grantee"), to underwrite
costs associated with the rehabilitation of People's Bar-B-Que ("Project").
Upon completion of the design phase of the Project, final pricing was obtained indicating that additional
funding for the Project would be required. The Grantee, CRA staff, Project architect, and general
contractor attempted to reduce the scope of the Project, however, it was determined that a reduction in
the scope would be detrimental to the success of the business. People's Bar-B-Que has been a staple in
the Overtown community since 1961. Its preservation is vital to maintaining a long standing business in
the community during a time of significant development in Overtown.
It is recommended that the Board of Commissioners approve this Resolution to ensure completion of the
Project.
JUSTIFICATION:
Section 2, Goals 4 and 6, at page 11, of the Southeast Overtown/Park West Community Redevelopment
Agency Plan ("Plan") lists the "creati[on of] jobs within the community" and "improving quality of life for
residents" as stated redevelopment goals.
Section 2, Principle 4, at page 14, of the Plan provides that "employment opportunities be made available
to existing residents ...". Further, Section 2, Principle 6, at page 15 provides that in order to "address and
improve the neighborhood economy and expand economic opportunities of present and future residents
and businesses[,] ... [it is necessary to] support and enhance existing businesses and ... attract new
businesses that provide needed services and economic opportunities ...."
Packet Pg. 143
5.10
FUNDING:
$ 375,000.00 allocated from SEOPW Tax Increment Fund, entitled "Other Grants and Aids" Account No.
10050.920101.883000.0000.00000.
Page 2 of 5
Packet Pg. 144
5.10
AGENDA ITEM
FINANCIAL INFORMATION FORM
SEOPW CRA
CRA Board Meeting Date: March 29, 2018
CRA Section:
Brief description of CRA Agenda Item:
Ratifying an expenditure of funds in an amount not to exceed $375,000.00 for the
People's BBQ renovation project.
Project Number (if applicable):
YES, there are sufficient funds in Line Item:
Account Code: 10050.920101.883000.0000.00000 Amount: $ 3 7 5, 0 0 0.0 0
NO (Complete the following source of funds information):
Amount budgeted in the line item: $
Balance in the line item: $
Amount needed in the line item: $
Sufficient funds will be transferred from the following line items:
ACTION
ACCOUNT NUMBER
TOTAL
Project No./Index/Minot Object
From
$
To
$
From
$
To
$
Comments:
Approved by:
comePltisTShiver, Executive Director 3/22/2018
Approval:
[�r
I )
Mig el A Valbntiri, riance OPfic83/22/2018
Page 3 of 5
Packet Pg. 145
5.10
Southeast Overtown/Park West
Community Redevelopment Agency
File Type: CRA Resolution
Enactment Number:
File Number: 3901 Final Action Date:
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY,
AUTHORIZING A GRANT IN AN AMOUNT NOT TO EXCEED $375,000.00, TO
GLORIA B. LEWIS, TO UNDERWRITE COSTS ASSOCIATED WITH UNFORESEEN
CONSTRUCTION COSTS FOR THE REHABILITATION OF "PEOPLE'S BAR-B-QUE",
A FULL SERVICE BAR-B-QUE RESTAURANT IN THE REDEVELOPMENT AREA,
LOCATED AT 360 N.W. 8TH STREET, MIAMI, FLORIDA 33136; AUTHORIZING THE
EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID
PURPOSE; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE
FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO
VENDORS, UPON PRESENTATION OF INVOICES AND SATISFACTORY
DOCUMENTATION; ALLOCATING FUNDS FROM SEOPW, "OTHER GRANTS AND
AIDS," ACCOUNT CODE NO. 10050.920101.883000.0000.00000.
WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency
("CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida
Statutes, and is responsible for carrying out community redevelopment activities and projects
within its Redevelopment Area in accordance with the 2009 Southeast Overtown/Park West
Redevelopment Plan ("Plan"); and
WHEREAS, Section 2, Goals 4 and 6, at page 11, of the Plan lists the "creati[on of] jobs
within the community," and "improving the quality of life for residents" as a stated redevelopment
goals; and
WHEREAS, Section 2, Principle 4, at page 14, of the Plan provides that "employment
opportunities be made available to existing residents..." as stated redevelopment principle; and
WHEREAS, Section 2, Principle 6, at page 15, of the Plan provides that in order to
"address and improve the neighborhood economy and expand economic opportunities of
present and future residents and businesses[,] ... [it is necessary to] support and enhance
existing businesses and ... attract new businesses that provide needed services and economic
opportunities ...;" and
WHEREAS, on December 29, 2014, the Board of Commissioners, by Resolution No.
CRA-R-14-0075, authorized the issuance of a grant, in an amount not to exceed $1,000,000, to
Gloria B. Lewis ("Grantee") to underwrite costs associated with the rehabilitation of People's
Bar-B-Que located at 360 N.W. 8th Street, Miami, Florida ("Project"); and
WHEREAS, upon completion of the design phase of the Project, final pricing was
obtained indicating that additional funding for the Project would be required. The Grantee, CRA
Page 4 of 5
Packet Pg. 146
5.10
staff, Project architect, and general contractor attempted to reduce the scope of the Project,
however, it was determined that a reduction in the scope would be detrimental to the success of
the business; and
WHEREAS, the Board of Commissioners wish to authorize a grant in an amount not to
exceed $375,000.00 to Grantee to underwrite costs associated with completing the Project; and
WHEREAS, the Board of Commissioners finds that authorizing this Resolution would
further the above mentioned redevelopment goals and objectives;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. The Board of Commissioners hereby authorizes a grant in an amount not
to exceed $375,000.00 to Gloria B. Lewis to underwrite costs associated with completing the
rehabilitation of People's Bar-B-Que located at 360 N.W. 8th Street, Miami, Florida.
Section 3. The Executive Director is authorized to execute all documents necessary
for said purpose.
Section 4. The Executive Director is authorized to disburse funds, at his discretion,
on a reimbursement basis or directly to vendors, upon presentation of invoices and satisfactory
documentation.
Section 5. Funds to be allocated from SEOPW Tax Increment Fund, entitled "Other
Grants and Aids," Account Code No. 10050.920101.883000.0000.00000.
Section 6. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
iver, E cutive Director 3/22/2018
Page 5 of 5
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5.10.a
Packet Pg. 148
5.10.a
Packet Pg. 149
5.10.b
: Resolution Authorizing Additional Funding "People's BBQ" Rehabilitation.)
Attachment: File # 3901 Backup (3901
Packet Pg. 150
5.10.c
People's BBQ Rehabilitation - Total Project Costs
Preconstruction/Grant soft costs
Architecture/Engineering
Construction Costs
Foster contract Phase 1
Foster contract Phase 2
Foster contract Phase 3
CRA Direct payments to vendors
BBQ Pit reconstruction
Furniture & signage
WASD street/water main upgrade
Dumpster enclosure
Total Project Costs
$103,163
$89,050
$64,831
$708,766
$280,279
$43,319
$36,800
$23,000 (estimated)
$15,000 (estimated)
$5,000 (estimated)
$1,369,208
Packet Pg. 151