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Home My WebLink Aboutpowerpoint-1Legistar System ` 1, • INCD R{ 9IIIT[D A comprehensive, integrated (egi4ative document management system. History 11/ 16/ 1999 — R-99-905 introduced by Commissioner Teele directing City Clerk to research potentiality of Legistar. 6/8/2000 — R-00-490 authorized City Manager to enter negotiations for a comprehensive system to support the legislative process. 5/ 10/ 2001— Arthur Andersen Strategic Plan completed and presented to City Commission. 6/ 14/ 2001 — R-01-595 authorized purchase of Legistar. 11/ 19/ 2001 — Completed contract review and approval. 2/ 20/ 2003 — Completed requirements analysis, customizations, implementation, and system testing. • 3/7/2003 — Completed training core group. • 7/ 29/ 2003 — Completed parallel functional testing. 10/9/2003 — Go -Live Commission meeting. ■ 1 Implementation Team a City Clerk City Manager / Agenda Office City Attorney Hearing Boards CRA Purchasing Management & Budget • Fire Rescue Police Community Development ITD a Benefits Management of legislative files and documentNM s "' SPLIT 14� Over-all efficiency gains Draft agenda and packets available for review before the five clay rule Single repository for all information about commission items Time savings Generates meeting agenda, minutes and other reports Faster preparation of minutes and agenda Possible reduction in discussion time during commission meeting since items and back up materials could be available in advance through system •'• Search and retrieval of information made easy for research by City staff and general public Search for items using application and web Citizens would be able to use Legistar web module to get information regarding the commission meetings or items. Increases productivity; reduces staff time spent on citizen's inquiries for items Back-up materials available through application and on the web File Ids for items assists in identification and cross referencing 4 Changes New agenda item numbering for easy identification of item/matter type File -ID replaces Law Department `J' Numbers All agenda pages will be white Clerk's Report will be merged with Marked Agenda New format for Verbatim Minutes New format for Legislation PZ items will show the actual Legislation title on the agenda 5 Index / Contents Section Page PR. Presentations and Proclamations SS. Specially Scheduled Items MV. Mayoral Vetoes PH. Public Hearing Items AM. Approving the Minutes EM. Ordinances - Emergency CA. Consent Agenda SR. Ordinances - Second Reading PA. Personal Appearances FR. Ordinances - First Reading M. Mayor's Items RE. Resolutions D1. District 1 Items BC. Boards and Committees D2. District 2 Items DI. Discussion Items D3. District 3 Items SI. Supplemental Items D4. District 4 Items PZ. Planning and Zoning Items D5. District 5 Items NA. Non -Agenda Items a Sample Agenda Page CA.1 03-0011 RESOLUTION A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE PURCHASE OF A ONE -WHEEL LOADER (3.30 CU. YD., 170 HP), FROM RINGHAVER EQUIPMENT COMPANY FOR THE DEPARTMENT OF SOLID WASTE, AWARDED UNDER EXISTING STATE OF FLORIDA BID NO. 760-001-03-1, EFFECTIVE THROUGH MAY 31, 2004, SUBJECT TO FURTHER EXTENSIONS OR REPLACEMENT CONTRACTS BY THE STATE OF FLORIDA, IN AN AMOUNT NOT TO EXCEED $148,218; ALLOCATING FUNDS FROM CAPITAL IMPROVEMENTS PROJECT NO. 53010.329402.6.840. SR.1 03-0036 ORDINANCE SECOND READING AN ORDINANCE OF THE MIAMI CITY COMMISSION AMENDING CHAPTER 54/ARTICLE V/SECTION 54-190 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ENTITLED "STREETS AND SIDEWALKS/BASE BUILDING LINES/NONSTANDARD STREET WIDTHS," TO REDUCE THE STREET WIDTH FROM 70 TO 50 FEET AT NORTHWEST 3RD STREET BETWEEN NORTHWEST 17TH AND 22ND AVENUES, MIAMI, FLORIDA TO RETURN THE RIGHT-OF-WAY AT SAID LOCATION TO THE STANDARD PLATTED 50 FEET; CONTAINING A REPEALER PROVISION , A SEVERABILITY CLAUSE, PROVIDING FOR AN EFFECTIVE DATE. DATE: SEPTEMBER 25, 2003 MOVER: COMMISSIONER SANCHEZ SECONDER: COMMISSIONER GONZALEZ VOTE: AYES: 4 - COMMISSIONER GONZALEZ, REGALADO, SANCHEZ AND WINTON ABSENT: 1 - COMMISSIONER TEELE ACTION: PASSED ON FIRST READING „AN Oj Sample Agenda Page (PZ Items) PZ.1 03-0070 ORDINANCE FIRST READING AN ORDINANCE OF THE MIAMI CITY COMMISSION AMENDING ORDINANCE NO. 10544, AS AMENDED, THE FUTURE LAND USE MAP OF THE MIAMI COMPREHENSIVE NEIGHBORHOOD PLAN BY CHANGING THE LAND USE DESIGNATION OF THE PROPERTY LOCATED AT APPROXIMATELY 940 SOUTHWEST 29TH COURT, MIAMI, FLORIDA, FROM "DUPLEX RESIDENTIAL" TO "MULTIFAMILY MEDIUM DENSITY RESIDENTIAL;" MAKING FINDINGS; DIRECTING TRANSMITTALS TO AFFECTED AGENCIES; CONTAINING A REPEALER PROVISION AND A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. REQUEST: To Amend Ordinance No. 10544, from "Duplex Residential" to "Multifamily Medium Density Residential" to Change the Future Land Use Designation of the Miami Comprehensive Neighborhood Plan LOCATION: Approximately 940 SW 29th Court APPLICANT(S): Miami -Dade County Housing Agency APPLICANT(S) AGENT: Rene Rodriguez, Director FINDINGS: PLANNING AND ZONING DEPARTMENT: Recommended approval. PLANNING ADVISORY BOARD: Recommended approval on June 18, 2003 to the City Commission by a vote of 7-0. ZONING BOARD: See companion File ID 03-0071. PURPOSE: This will allow a unified commercial development site. Sample Legislation r•t) 1•,. City of Miami Legislation Ordinance: 1'2424 Ft, Hall &ICI Pak AO flea' G rrw L1 k7 a 1, F L 33133 A- C: UriLoriI.11.I¢ File r am: 3- 13 5 Find AdianDate: le/LYRIC AN ORDINANCE OF THE MIAMI CITY COMMISSION AMENDING CHAPTER 54/ARTI LE VISECTION 54-19O OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ENTITLED "STREETS AND SIDE AL SIBAEE BUILDING LINESINONSTANDARD STREET WIDTHS," TO REDUCE THE STREET WIDTH FROM 70 TO 50 FEET AT NORTHWEST 3RD STREET BETWEEN NORTHWEST 17TH AND 22ND AVENUES, MIAMI, FLORIDA TO RETURN THE RIGHT-OF-WAY AT SAID LOCATION TO THE STANDARD PLATTED 50 FEET; CONTAINING A REPEALER PROVISION, A SEVERAEIILITI' CLAUSE, PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE COMMISSION OF THE CITY. OF MIAMI, FLORIDA: Section 1. Chapter 54/Article V/Section 54-190 of the Code of the City of Miami, Florida, as amended, entitled "Streets and Sidewalks/Base Building Lines/Nonstandard Street Widths," is amended in the following particulars: {1) Reps. Sample Marked Agenda/Clerk's Report Page SR.1 03-0036 ORDINANCE SECOND READING AN ORDINANCE OF THE MIAMI CITY COMMISSION AMENDING CHAPTER 54/ARTICLE V/SECTION 54-190 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ENTITLED "STREETS AND SIDEWALKS/BASE BUILDING LINES/NONSTANDARD STREET WIDTHS," TO REDUCE THE STREET WIDTH FROM 70 TO 50 FEET AT NORTHWEST 3RD STREET BETWEEN NORTHWEST 17TH AND 22ND AVENUES, MIAMI, FLORIDA TO RETURN THE RIGHT-OF-WAY AT SAID LOCATION TO THE STANDARD PLATTED 50 FEET; CONTAINING A REPEALER PROVISION, A SEVERABILITY CLAUSE, PROVIDING FOR AN EFFECTIVE DATE. Final Packet.pdf 12424 MOVED: Joe Sanchez SECONDED: Angel Gonzalez UNANIMOUS Motion that this matter be Adopted PASSED by the following vote AYES: Commissioner Gonzalez, Regalado, Sanchez, Teele and Winton Future ':'Web/Online access (Projected: 12/2003) • Matter Screen Query Module • Legislative Calendar Module • Boards & Commissions Module ❖Review & Implementation of Maximus process engineering recommendations ❖CRA / Other boards ❖Approval subsystem Projected enhancements will automate the approval process and improve efficiency oN ( L. jrr ` IMCOAPP.OH _- J -17 ThankTou 12