HomeMy WebLinkAboutMemo - DepartmentalCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
To: Annie Perez, Director
Procurement Department
From: Jeovanny Rodriguez, P.E., Director
Capital Improvements and
Transportation Program G_
Date: August 23, 2016
Subject: Contract Capacity and Duration
Increase — CH2M HILL
Constructors, Inc.
Reference: B-50643: Wagner
Creek & Seybold Canal
Dredging Project
By this memorandum, the Office of Capital Improvements and Transportation Program ("CITP") seeks
to increase the award value and duration of the Agreement for Engineering Support Services for the
Wagner Creek and Seybold Canal Waterway Restoration Project ("Project"), executed by and between
the City of Miami ("City") and CH2M HILL Constructors, Inc. ("CH2M"), dated February 22, 2008, (the
"Agreement ") and entered into pursuant to Resolution No. R-07-0482, es amended by Resolution No.
R-14-0257.
This contract capacity and duration increase request is necessary for the following reasons:
1. Increased effort to secure the zero interest State Revolving Loan Fund and supported the
applications and extension requests for State Appropriations and Florida Inland Navigational
District Grants;
2. Unanticipated need to extend permits from the Miami -Dade County Department of
Environmental Resources Management, Florida Department of Environmental Protection and
the United States Army Corps of Engineers;
3. Increased level of effort to prepare the initial Request for Proposal (RFP) package;
4. Increased level of technical support during the proposal evaluation period including responding
to technical questions that were address via addenda and performance of due diligence that
resulted in all proposers being determined either to be non -responsive or non -responsible;
5. The desire of the City to continue to rely on the technical expertise of CH2M during the re -
solicitation of the RFP and subsequent proposal evaluation process;
6. Due to the unanticipated delays, it is expected that the project period will be extended by
twenty-one (21) months; and
7. The proposed contract capacity increase and timeline for completion is presented below in
Table 1.
Table 1: Proposed Contract Capacity Increase and Timeline for Completion
Task
Increased Funding
Allocation'
Increased Timeframe
For Completion
1. Project Planning and Support (entire
project)
2. Design Criteria Package Preparation
and Proposal Evaluation (RFP period)
$25,000
$65,000
21 months
3 months
3. Services During Construction (construction
period)
No Change
18 months
TOTAL
$90,000
21 months
CITP is satisfied with the performance of CH2M and has determined that funds are available to
facilitate this capacity and time increase request. Therefore, CITP requests that the Procurement
Department commence the process to increase the contract capacity and extend the term of
the CH2M Agreement accordingly.
Thank you.
c: Hector Badia, Assistant Director, CITP
Lydia Osborne, Assistant Director, Procurement Department
Jose Lego, P.E., CFM, Project Manager, CITP
Maria Carballeira, Procurement Administrator, Procurement Department
Lai -Wan McGinnis, Capital Budget/Financial Administrator, Office of Management and
Budget