HomeMy WebLinkAboutSummary FormDate: 8/01/2016
AGENDA ITEM SUMMARY FORM
FILE Ill: 16-01156
Requesting Department: Miami Police Department
Commission Meeting Date: 9/22/2016 District Impacted: ALL
Type: X Resolution n Ordinance n Emergency Ordinance n Discussion Item
Other
Law Department
Matter ID No.
Subject: Ratification of emergency purchase for the Miami Police Department's (MPD) Headquarter
Building Chiller Plant Upgrade Project.
Purpose of Item:
The nature of this item is to respectfully recommended that the Miami City Commission, adopt the
attached resolution, by a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-90, as amended,
of the Code of the City of Miami, Florida, as amended, ratifying, approving, and confirming the City
Manager's finding of an emergency; waiving the requirements for a competitive sealed bidding
procedures and retroactively approving the selection of Trane US, Inc. for MPD's Headquarter Building
Chiller Plant Upgrade Project, for a total expenditure amount not to exceed $469,386.00; allocating
funds from Capital Project No. B-70145.
Background Information:
Please see attached.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: N/A
Special Revenue Account No: N/A
CITP Project No.: B-70145
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: $469,386.00
CITP
Final Approvals
(SIGN AND DATE)
If using or receiving capital funds
Grants
Procurement
Chief
Budget
Risk Mangement
Dept. Director
City Manager
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N/A
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Background Information
The existing chillers and their operating system at the MDP Headquarter Building are responsible for
cooling the entire building. The equipment is over twenty (20) years old, and has been malfunctioning for
approximately five (5) years. It is very difficult to find the necessary parts and accessories needed for
regular maintenance, as they are obsolete. Lengthy down time of equipment has caused condensation in
the air handling unit and air ducts. This has created poor indoor air quality within the building, resulting
in over ninety-five (95) complaints filed with the City's Risk Management Department. A temporary
portable chiller was brought in to maintain a comfortable temperature in the building. However, the
temporary chiller's pipes are resting on areas of the building's roof that need to be replaced. Until such
time the chiller plant upgrade project is completed, the temporary chiller pipes are removed, and areas of
the building's roof are replaced, water intrusion continues to occur, further adding to the unhealthy, and
possibly unsafe conditions to which both employees and visitors may be regularly exposed to. MPD has
found it operationally necessary to declare an emergency for authority to immediately proceed with the
chiller plant upgrade project. The City Manager has approved such emergency, authorizing the waiver of
a competitive bid process for an amount not to exceed $469,386.00. This emergency procurement was
critical, as failure to secure the chiller plant upgrade may result in compromised MPD services, an
unhealthy work environment, and related public safety issues.
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