HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 16-01155
Date: 07/19/2016 Requesting Department: Police Dept
Commission Meeting Date: 09/22/2016 District Impacted: All
Type: El Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Invitation for Bid (IFB) No. 615389 for Police Horse Feed / Supplements and Dog Food
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to establish term contracts for Police Horse Feed / Supplements and Dog
Food, with Robbie's Feed & Supply, Inc., and Royal Canin U.S.A., Inc., the two (2) responsive and
responsible bidders under IFB No, 615389, on an as needed contractual basis, for a period of two (2)
years, with the option to renew for two (2) additional, two (2) year periods. Allocating funds from the
Police Department, subject to the availability of funds and budgetary approval, at the time of need.
Authorizing additional suppliers to be added to the contract, and further authorizing the City Manager
to negotiate and execute all other documents, including any amendments and modifications to the
contract, in a form acceptable to the City Attorney, as may be necessary for said purpose.
Background Information:
The Police Department has a need for police horse feed / supplements and dog food. On May 10,
2016, the Procurement Department (Procurement) issued IFB No. 615389. As required by the
Procurement Code, the IFB was advertised and issued online. On June 1, 2016, at the bid closing,
two (2) bids were submitted and were tabulated. Procurement is recommending award to the two (2)
responsive and responsible bidders, on a group by group basis, per bid specifications (Group A:
Robbie's Feed & Supply, Inc.; Group B: Royal Canin U.S.A., Inc.). The estimated annual contract
amount is $50,000.00 with $300,000.00 in the aggregate, for all six (6) years, including the option to
renew periods.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CITP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: $50,000.00 annually ($300,000.00 is the aggregate over six (6) years,
including the option to renew periods)
Final Approvals
(SIGN AND DATE)
CITP I Budge
If using or receiving cap i nds
Grants Risk Management
Procurement Dept.Director
Chief `'1!f City Manag
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