HomeMy WebLinkAboutSummary FormDate: 07/19/2016
AGENDA ITEM SUMMARY FORM
FILE ID: 16-01166
Requesting Department: Procurement
Commission Meeting Date: 09/22/2016 District Impacted: ALL
Type: /1 Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: A/C Repair and Maintenance Services, Invitation for Bid (IFB) 609394
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to authorize a resolution of the Miami City Commission accepting the bid
received on July 13, 2016 pursuant to Invitation for Bid (IFB) No. 609394, from Temptrol Air
Conditioning, Inc., for the A/C Repair and Maintenance Services, Citywide, on an as needed basis,
for an initial contract period of three (3) years, with the option to renew for two (2) additional one (1)
year periods; allocating funds from the various sources of funds from the end user department, subject
to availability of funds and budgetary approval at time of need; and authorizing the City Manager to
negotiate and execute all other documents including any amendments, and negotiations to the
contract, in a form acceptable to the City Attorney, as may be necessary for said purpose.
Background Information:
The City of Miami (City) has identified a need for A/C repair and maintenance services. On June 16,
2016, the Department of Procurement (Procurement) issued IFB No. 609394 for A/C repair and
maintenance services. As required by the Procurement Code, the IFB was advertised in three (3)
newspapers of general circulation and issued on-line. On July 13, 2016, at the bid opening, one (1) bid
was received. Procurement is recommending award to Temptrol Air Conditioning, Inc., the sole
responsive and responsible Bidder. The estimated annual spend for the A/C repair and maintenance
services, is approximately $150,576. The total fiscal impact for the term of the contract, including
option to renew years is $752,880.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No: N/A
CITP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: $752,880 (Approximately $150,576 per year for five (5) years).
Final Approvals
(SIGN AND DATE)
CITP N/A
If using or receiving capital funds
Grants N/A Risk Management N/A
Procurement Dept. Director
B
Chief _ City Manage
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