HomeMy WebLinkAboutEvaluation Committee ReportDaniel J. Alfonso
1Th City Manager
FROM
Atlnie Perez, CPPO
Director, Procureme
CITY OP MIAMI,.
INTER -OFFICE MEMORANDUM
June 8, 2016
DATE PILE
Report of Evaluation Committee for
SLIMOT
RFP547382, Emergency Medical
Transport Billing and Collection
Service.
rWHIENOES
ENCLOSUM:
Recommendation:
Based on the findings below, the Procurement Department (Procurement) hereby request
approval to negotiate with the highest ranked responsive and responsible firm, PST Services,
Inc., a McKesson company (McKesson), pursuant to Request for Proposals (RFP) No. 547382,
Section 2.21, Evaluation/Selection Process and Contract Award.
Background:
On April 19, 2016, Procurement issued RFP547382 under full and open competition, on behalf
of the City of Miami Fire Department (Fire), to obtain proposals from experienced and qualified
proposers for the purpose of providing Emergency Medical Transportation Billing and Collection
Services. Proposers were required to meet all of the minimum qualification requirements
established in the RFP in order to be deemed qualified to provide the services. Six proposals
were received in response to the RFP. All Proposers were deemed responsive.
The Evaluation Committee (Committee) met on June 6, 2016, and has completed the review
and evaluation of the proposals following the guidelines published in the solicitation, The final
scores and proposed prices are as follows:
Proposer
Total
Combined
Technical and
Price Score
(max. 400)
Proposed Prices
Account
Collection Fee
(Percentage of
Net Collection)
Flat Fee
(Medicaid
Related
Collections)
1
PST Services, Inc. a McKesson
company
380
4.5%
$8.50
2
Advanced Data Processing, Inc. a
subsidiary of Intermedix Corporation
345
4.5%
$6,50
3
Ambulance Medical Billing
300
4.15%
$6.00
4
Life Line Billing SystemsTLLC—d/b/a
LifeQuest Services Inc.
200
6.10/0
$7,50
5
Digitech Computer, Inc,
190
4.95%
•$7.50
6
EMS Management & Consultants
190
4.95%
$7.50
The Committee decided not to hold oral presentations.
Memo to Daniel J. Alfonso
Chairperson Report for RFP547382, Emergency Medical Transport Billing and Collection
Services
Other information:
A Committee member, Lieutenant Willie Williams, was unable to attend the meeting due to a
scheduling conflict. The alternate member; Candya Vichot-Bello, replaced him as a voting
member. Due to an unforeseen scheduling conflict on the day of the scheduled evaluation
meeting, Deputy Chief Joseph Zahralban was unable to attend. Understanding the expedited
nature of the subject project, the Committee decided to proceed without Deputy Chief
Zahralban.
Negotiations:
The Committee recommends that the City enter into negotiations with PST Services, Inc.., 'a.
McKesson company (McKesson), the highestranked responsive and responsible proposer.
Notwithstanding the foregoing, the Committee further recommends and requests approval, that
in the event the City and McKesson .are unable to reach an agreement, negotiations with
McKesson will be terminated, and the City will begin negotiations with the next highest ranked
responsive and responsible proposer, Advanced Data Processing, Inc. a subsidiary of
Intermedix Corporation. This negotiation process will continue until an agreement, acceptable to
the City, has been reached.
The following individuals will participate in the negotiations:
Pearl P. Bethel, Sr. Procurement Contracting Manager, Procurement Department
Deputy Chief Joseph Zahralban, Fire
Chief Terrence. Davis, Fire
Consensus Statement:
The Committee recommends McKesson for the following primary reasons: 1) The firm has the
relevant experience, capability, and excellent past performance in providing the requested
services; 2) The firm has the capacity to service a large volume of customers; 3) The firm's
primary business is emergency medical transportation billing and collections; 4) The firm has
the necessary equipment and personnel availabie.to provide the services; and 5) The firm's key
personnel have a successful track record of providing transportation billing and collections for
the City and other entities of similar size.
Although the firm's proposed pricing was higher for Medicaid related collections when compared
to the other firms' prices for the same services, the actual prices will be negotiated in the best
interest of the City.
Copies of the score sheets are attached for each Committee member, as well as a composite
score sheet.
Approved: - Date: 6 . /4 '/ 6-
Daniel J
AP: pb
cc: Fernando Casamayor, Assistant City Manager/Chief Financial Officer
Rafael Suarez -Rivas, Sr., Assistant City Attorney
Dr. Lydia Osborne, CPPO, Assistant Director, Procurement
Diana Arteaga, Senior Advisor to the City Manager
Page 2 of 2
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EMERGENCY MEDICAL TRANSPORT BILLING AND COLLECTION SERVICES
EVALUATION OF PROPOSALS
SELECTION PROPOSERS
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EVALUATION OF PROPOSAL
RFP547382
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EVALUATION OF 'PROPOSAL.
RFPa47382
EMERGENCY MEDICAL TRANSPORT BILLING AND COLLECTION SERVICES
Battalion Chien Ricardo Barnet (City of Miramar Fire Department}
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EVALUATION OF PROPOSAL
RFP547382
EMERGENCY MEDICAL TRANSPORT BILLING AND COLLECTION SERVICES
Division Chief Frank Betancourt (City of Miami Beach Fire Department)
SELECTION PROPOSERS
CRITERIA
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EVALUATION OF PROPOSAL
RFP547382
EMERGENCY MEDICAL TRANSPORT BILLING AND COLLECTION SERVICES
Candya Vichot-Bello (Supervisor, City of Miami Command Center Medical/Fire)
SELECTION PROPOSERS
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EVALUATION OP PROPOSAL
RFP547382
EMERGENCY MEDICAL TRANSPORT BILLING AND COLLECTION SERVICES
Chief Terrence Davis (Emergency Medical Services Support Division, Fire)
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EVALUATION OF PROPOSAL
RFP547382
EMERGENCY MEDICAL TRANSPORT BILLING AND COLLECTION SERVICES
Chief Terrence Davis (Emergency Medical Services Support Division, Fire)
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EVALUATION OF PROPOSAL
RFP547382
EMERGENCY MEDICAL TRANSPORT BILLING AND COLLECTION SERVICES
Battalion Chief Ricardo Barnet (City of Miramar Fire Department)
SELECTION PROPOSERS
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EVALUATION OF PROPOSAL
RFP547382
EMERGENCY MEDICAL TRANSPORT BILLING AND COLLECTION SERVICES
Division Chief Frank Betancourt (City of Miami Beach Fire Department)
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EVALUATION OF PROPOSAL
RFP547382
EMERGENCY MEDICAL TRANSPORT BILLING AND COLLECTION SERVICES
Candya Vichot-Bello (Supew(isor, City of Miami Command Center Medical/Fire)
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EVALUATION OF PROPOSAL
RFP547382
EMERGENCY MEDICAL TRANSPORT BILLING AND COLLECTION SERVICES
Chief Terrence Davis (Emergency Medical Services Support Division, Fire)
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RFP647382
EMERGENCY MEDICAL TRANSPORT BILLING AND COLLECTION SERVICES
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6/2(.2016
EVALUATION OF PROPOSAL
RFP547382
EMERGENCY MEDICAL TRANSPORT BILUNG AND COLLECTION SERVICES
Division Chief Frank Betancourt (City of Miami Beach Fire Department)
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RFP54782
EMERGENCY MEDICAL TRANSPORT BILLING AND COLLECTION SERVICES
Candya Vichot-Bello (Supervisor, City of Miami Command Center Medical/Fire)
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