HomeMy WebLinkAboutChange Memo-First Budget MeetingCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
RECEIVED
2016 SEP -6 AM Ii: 29
Li OF THE CITY CIrERfi
CITY OF MIAMI
TO: Honorable Members of the
City Commission
FROM Daniel J. Alfons
City Manager
DATE: August 31, 2016
SUBJECT: Information for the First Budget
Hearing — FY 2016-17 Proposed Budget
The preparation of the FY 2016-17 Operating and Capital Budget for the City of Miami continues
to be a dynamic process that involves changes in information and policy, both of which ultimately
affect the final adopted budget. This memorandum is prepared to provide the Commission with
the most up-to-date information, to offer proposed changes for consideration of both revenues
and expenditures between the July 7, 2016 Proposed Budget and the current date, and to present
attachments that reflect these changes, and to provide updates to the Proposed Capital Plan.
General Fund Revenues Recommended Changes
The FY 2016-17 Proposed Budget for the General Fund revenue as of July 7, 2016 was $643.27
million. Some assumptions have changed since the budget was prepared, resulting in a new
recommended Proposed Budget of $669.7 million. The adjustments of ($-649,700) is outlined
below (See Table 1):
TABLE 1
General Fund Revenue
Proposed Budget FY 2016-17
Changes to
preliminary Budget
July 7th, 2016
Proposed Budget
Property Taxes
$303,610,200
$303,610,200
Franchise Fees and Other Taxes
$106,297,000
206,600
$106,503,600
Interest
$1,700,000
$1,700,000
Transfers -IN
$7,978,900
(710,000)
$7,268,900
Fines and Forfeitures
$13,443,900
$13,443,900
Intergovernmental Revenue
$66,083,200
(146,300)
$65,936,900
Licenses and Permits
$56,947,100
$56,947,100
Other Revenues
$3,800,200
$3,800,200
Charges for Services
$110,487,800
$110,487,800
Total Revenues
$670,348,300 r
(649,700)
669,698,600
(o- 01 203- CV\7049ce_ (119-mo -"-(2s-V- &4P3A fk2241
Honorable Mayor and
Members of the City Commission
Page 2 of 3
The 'Franchise Fees and Other Taxes' revenue category increased by $206,000 due to the latest
available information from the State of Florida Department of Revenue's Office of Tax Research.
The adjustments are primarily in line item Communication Services Taxes ($169,500) and in line
item Local Options Fuel Taxes ($37,100).
The 'Intergovernmental revenue' category (line item Municipal Revenue Sharing), decreased by
$146,300 due to information from the State of Florida Department of Revenue's Office of Tax
Research.
The 'Transfers -IN' category decreased by $710,000 due to a budget revision by the Omni
Midtown CRA that does not fund six Police Officers.
General Fund Departmental Changes (Summary values in Attachment A)
Fire -Rescue
The FY 2016-17 Proposed Budget as of July 7th, 2016 is $125.45 million. It is recommended that
the budget be revised to $125.58 million to increase the salary and attrition line -items by
$127,800 to fund three Firefighter positions no longer funded by the Urban Search and Rescue
(USAR) Grant.
Communications
The FY 2016-17 Proposed Budget as of July 7th, 2016 is $1.08 million. It is recommended that
the budget be revised to $1.17 million to fund salary adjustments due to promotional increases
($66,000). Additionally, it is recommended that the line item "Other Contractual Services" be
increased by $10,400 using Comcast in order to have closed captioning and maintaining a live
television presence City-wide on Channel 77.
Non -Departmental (NDA)
The FY 2016-17 Proposed Budget as of July 7th, 2016 is $46.66 million. It is recommended that
the budget be revised to $45.93 million to reflect the following:
• Reduction of election cost line -item due to a revised estimate associated with the non -
issuance of the GOB bond ($110,600)
• Reducing the EORT ($542,000)
• Increased Reserve for Uncollectable ($542,000)
• Decreased reserve for uncollectable to accommodate the recommendation noted above
($768,100)
Honorable Mayor and
Members of the City Commission
Page 3 of 3
Special Revenue (Summary Values in Attachment B)
Fire -Rescue Services
The FY 2016-17 Proposed Budget as of July 7th, 2016 is $1.94 million. It is recommended that
the budget be revised to $1.81 million to reduce the salary line -item by $127,800 due to the
transfer of three Firefighter positions to the General Fund.
UASI Fire -Rescue
The FY 2016-17 Proposed Budget as of July 7th, 2016 is $5.53 million. It is recommended that
the budget be revised to $5.49 million to reduce the salary line -item by $46,200 due to the
elimination of one long term vacant grant -funded position.
Parks and Recreation Services
The FY 2016-17 Proposed Budget as of July 7th, 2016 is $1.24 million. It is recommended that the
budget be revised to $1.27 million to include a budget adjustment of $30,000 for the Fit2Play
grant.
Revised Position Counts
The change noted above in UASI Fire -Rescue caused the position count in the Fire -Rescue
Department to change from 847 to 846 positions.
Proposed Capital Plan
The FY 2016-17 Proposed Capital Plan as of July 7th, 2016 has been subsequently updated to
properly reflect current statuses, completion dates of projects, as well as minor aesthetic
changes. Those updates will have changed the overall funded amount and projects reflected in
the Proposed Capital Plan due to the completion of projects. However, it is important to note
that no changes were made to funded amounts of active projects.
Attachments:
Attachment A
GENERAL FUND
Proposed Budget
FY 2016-17
Change
Memo
Preliminary
Budget FY
2016-17
Departments, Boards & Offices:
Mayor
$ 1,128,000
$ 1,128,000
Commissioners
3,231,000
3,231,000
City Manager
3,578,400
3,578,400
Agenda Coordination
356,200
356,200
Independent Auditor General
1,282,700
1,282,700
Capital Improvements
2,824,600
2,824,600
City Attorney
8,164,800
8,164,800
City Clerk
1,697,400
1,697,400
Civil Service Boards
453,400
453,400
Code Compliance
5,816,000
5,816,000
Communications (Change of Department Name)
1,084,300
76,400
1,160,700
Equal Opportunity and Diversity Programs
396,800
396,800
Film and Entertainment
422,700
422,700
Finance
9,170,200
9,170,200
Grants Administration
1,566,000
1,566,000
Human Resources
4,416,800
4,416,800
Information Technology
9,102,000
9,102,000
Management and Budget
2,535,600
2,535,600
Neighborhood Enhancement Teams
5,707,100
5,707,100
Resilience and Sustainability (New Department)
139,800
139,800
Procurement
2,364,800
2,364,800
Building
10,242,600
10,242,600
Planning and Zoning
6,111,300
6,111,300
General Service Administration
22,526,000
22,526,000
Public Works
21,765,200
21,765,200
Transportation Management (New Department)
0
-
Solid Waste
31,484,800
31,484,800
Fire -Rescue
125,451,500
-
125,451,500
Police
231,534,900
231,534,900
Real Estate and Asset Management
12,391,400
12,391,400
Parks and Recreation
41,653,700
41,653,700
Risk Management
3,098,000
3,098,000
Community and Economic Development
3,482,500
3,482,500
Non -Departmental Accounts
46,658,900
(726,100)
45,932,800
Transfers - OUT
48,508,900
-
48,508,900
TOTAL GENERAL FUND
$ 670,348,300
$ (649,700)
$ 669,698,600
Attachment B
SPECIAL REVENUE FUNDS
Proposed Budget
FY 2016-17
Change Memo
Preliminary Budget
FY 2016-17
City Clerk Services
$ 788,800
$ 788,800
Community Development
51,307,500
51,307,500
Real Estate and Asset Management Services
5,537,400
5,537,400
Departmental Improvement Initiative
12,412,600
12,412,600
Economic Development (SR)
188,000
188,000
Emergency Funds
100,000
100,000
Fire -Rescue Services
1,942,700
(127,800)
1,814,900
General Special Revenue
835,800
835,800
Homeless Program
2,923,200
2,923,200
Law Enforcement Trust Fund
2,225,000
2,225,000
Miami Ballpark Parking Facilities
6,598,400
6,598,400
Parks and Recreation Services
1,241,500
30,000
1,271,500
Planning Services
13,613,500
13,613,500
Police Services
9,063,600
9,063,600
Public Works Services
7,358,000
7,358,000
Solid Waste Recycling Educational Trust Fund
179,400
179,400
Transportation and Transit
23,330,300
23,330,300
Tree Trust Fund
3,939,900
3,939,900
UASI-Fire-Rescue
5,531,500
(46,200)
5,485,300
TOTAL SPECIAL REVENUE FUNDS
$ 149,117,100
$ (144,000)
$ 148,973,100