HomeMy WebLinkAboutMemo - Manager's ApprovalCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Daniel J. Alfonso April 4, 2016
TO' City Manager DATE: FILE:
sUBJECT; Emergency Procurement
Rental of Vehicles Citywide
Annie Perez, CPPO
FROM : Director, Procurement REFERENCES :
ENCLOSURES:
On March 18, 2016, Enterprise Leasing Company of Florida, LLC ("Enterprise"), notified the City
in writing that Enterprise was withdrawing their bid, submitted in response to Invitation for Bid No.
522382, dated October 5, 2015. The current contract extension with Enterprise will expire April
30, 2016. As a result, the City needs to procure rental car services as an emergency procurement
in order to ensure that all City rental vehicles from Enterprise are transitioned to a new vendor
prior to April 30, 2016.
The Procurement Department ("Procurement") will prepare an item to City Commission for the
June 9, 2016 meeting, to access the competitively procured Miami -Dade County ("County")
Contract No. 8809-0/19 for Vehicle Rental Services. Royal Rent A Car Systems of Florida, Inc.
("Royal"), the Primary vendor under the County's contract, has been selected for the emergency
procurement in order to facilitate a bridge contract and ensure a seamless transition when the
item is approved by the City Commission.
Procurement requested that Royal, honor the same Option 2 insurance terms and prices, under
the County's Contract. Royal accepted the City's request (see attached copy).
Procurement is requesting, per emergency procurement procedures as defined in Sec 18-90 of
the City Code, authorization to waive a competitive bid process in order to secure a replacement
vendor for the rental of vehicles citywide, for a period not to exceed ninety (90) days. The approval
of this emergency bid waiver, will allow for continuous services until the aforementioned contract
is accessed. Although these services are for citywide use by the City's Parks, Police and Fire
departments, the primary user agency is the Police Department. Failure to secure a new vendor
immediately will result in undercover police work being comprised, as well as the undercover
officers.
Upon your approval, and pursuant to Section 18-90 of the City Code, Procurement will prepare
all item for ratification of this emergency for the next available Commission meeting.
Approved:,
Daniel .}' dfonsq', City Manager
CC: Fernando Casamayor, Chief Financial Officer and Assistant City Attorney
Rod•olfo Llanes, Chief of Police
Rafael Suarez -Rivas, Senior Assistant City Attorney
Pablo R. Velez, Assistant City Attorney
Lydia Osborne, Assistant Director, Procurement
PR16126