HomeMy WebLinkAboutSummary FormDate: 04/08/2016
AGENDA ITEM SUMMARY FORM
FILE ID: 16-00648
Requesting Department: Parks Dept
Commission Meeting Date: 06/09/2016 District Impacted: All
Type: /, Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
Law Department
Matter ID_ No.
❑ Other
Subject: Invitation for Bid (IFB) No. 602384 for Pool Chemicals and Bulk Liquid Chlorine
Purpose of Item:
The nature of this item is to establish term contracts for Pool Chemicals and Bulk Liquid Chlorine,
with Commercial Energy Specialists, Inc., and Pro -Star Pool Supplies, Inc., the lowest responsive
and responsible bidders under IFB No. 602384, on an as needed contractual basis, for a period of
two (2) years, with the option to renew for two (2) additional, two (2) year periods. Allocating funds
from the Parks Department, subject to the availability of funds and budgetary approval at the time of
need. Further authorizing additional suppliers to be added to the contract as deemed in the best
interest of the City of Miami, and authorizing the City Manager to execute any amendments and
modifications to the contract, after consultation with the City Attorney.
Background Information:
The Parks Department has a need for Pool Chemicals and Bulk Liquid Chlorine. On March 21, 2016,
the Procurement Department (Procurement) issued IFB No, 602384. As required by the Procurement
Code, the IFB was advertised and issued online. On April 6, 2016, at the bid closing, three (3) bids
were submitted and were tabulated. Procurement is recommending award to the two (2) lowest
responsive and responsible bidders on a group by group basis per bid specifications (Group 1,
Commercial Energy Specialists, Inc.; Group 2, Pro -Star Pool Supplies, Inc.; Group 3, Pro -Star Pool
Supplies, Inc.). The estimated contract amount is $1,500,000in the aggregate, for all six (6) years,
including the option to renew periods.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.299001.534000 / 00001..295014.534000
Special Revenue Account No:
CITP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CITP Nf /
G rants If tisinp]crreceiving capital funds
Procurement
Chief
$1,500,000.00 is the aggregate over six (6) years, including the option to
renew periods
Final Approvals
(SIGN AND DATE)
Budget
Risk Manage
Dept.Directo
Cplanager
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