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Legislation
Resolution No.: R-16-0233
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 16-00442 Final Action Date: 5/12/2016
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH
ATTACHMENT(S), AMENDING APPROPRIATIONS RELATING TO THE
GENERAL FUND, SPECIAL REVENUE FUND, AND DEBT SERVICE
FUND FOR THE FISCAL YEAR 2015-2016, PURSUANT TO
RESOLUTION NO.15-0416, ADOPTED SEPTEMBER 24, 2015, FOR
THE FISCAL YEAR ENDING SEPTEMBER 30, 2016; RATIFYING,
APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS
BY THE CITY MANAGER AND DESIGNATED DEPARTMENTS IN
ORDER TO UPDATE THE RELEVANT FINANCIAL CONTROLS AND
COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR
GRANTS IN PROGRESS; AND PROVIDING FOR APPLICABLE
EFFECTIVE DATES.
WHEREAS, on September 24, 2015, pursuant to Resolution No. 15-0416, the
City of Miami ("City") adopted the General Fund Budget for Fiscal Year 2015-16 in the
amount of $643,268,900 and the total Budget for all funds in the amount of
$942,586,500 ("Adopted Budget"); and
WHEREAS, the major source of revenue for the General Fund is derived from
the category identified as "Property Taxes" in the amount of $268,768,800; and
WHEREAS, the General Fund appropriation is being changed from the Adopted
Budget of $643,268,900 to $645,744,200; and
WHEREAS, the Special Revenue Fund appropriation is being changed from the
Adopted Budget of $156,567,700 to $172,414,000; and
WHEREAS, the Debt Service Fund appropriation is being changed from the
Adopted Budget of $62,265,200 to $64,613,600; and
WHEREAS, the Internal Service Fund appropriation remains $80,484,700; and
WHEREAS, the total Adopted Budget for all funds is being changed from
$942,586,500 to $963,256,500; and
WHEREAS, additionally, it is in the best interests of the City to authorize the City
Manager to make any necessary corresponding changes to adjust, amend, and
appropriate for the City's Operating Budget, the Five -Year Financial Plan, and the
Strategic Plan resulting from this amendatory Resolution; and
City of Miami
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WHEREAS, today on the floor the City Commission authorized amendments
hereto to (1) transfer out from the District 2 Parks, Streets, and Lighting Improvements
Capital Project the amount of $100,000 to the District 2 Discretionary Account, and (2)
transfer out from the District 5 Parks, Streets, and Lighting Improvements Capital Project
the amount of $100,000 to the District 5 Discretionary Account, both of which resulted in
no net change in the Transfers Out line item in the General Fund, as indicated in
Substituted Attachment "B," attached and incorporated; and
WHEREAS, by separate Resolution No. R-16-0234, adopted May 12, 2016, the
City is also amending its Multi -Year Capital Plan ("Amended Multi -Year Capital Plan") for
changes corresponding with this Resolution; and
WHEREAS, it is also in the best interests of the City to ratify, approve, and
confirm certain necessary actions of the City Manager and designated City Departments
in order to update the relevant financial controls, project close-outs, accounting entries,
and computer systems in connection herewith and for grants in progress;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The following appropriations are made for the municipal operations of
the General Fund for Fiscal Year commencing October 1, 2015 and ending September
30, 2016:
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GENERAL FUND AMENDED BUDGET
Mayor $ 1,075,000
Commissioners 2,658,400
City Manager 3,264,600
Office of Agenda Coordination 361,800
Auditor General 1,200,900
Capital Improvements and Transportation
Program 5,455, 200
City Attorney 7,615,100
City Clerk 1,624,700
Civil Service 443,000
Code Compliance 5,584,500
Office of Communications and Protocol 1,079,400
Equal Opportunity and Diversity Programs 369,900
Office of Film and Entertainment 381,100
Finance 8,506,800
Grants Administration 1,265,500
Human Resources 4,114,000
Information Technology 8,821,700
Management & Budget 2,135,400
Neighborhood Enhancement Team (NET) 4,878,400
Procurement 2,162, 200
Building Department 10,361,800
Planning & Zoning 6,829,100
General Services Administration 22,395,700
Public Works Department 20,803,000
Solid Waste 30,598,900
Fire -Rescue 119,530,100
Police 208, 542, 700
Dept. of Real Estate and Asset Management 8,479,200
Parks & Recreation 36,485,300
Risk Management 2,924,900
Community and Economic Development 2,252,700
Non -Departmental Accounts (NDA) 28,909,500
(Transfers -Out) 84, 633, 700
$ 645, 744, 200
Reserves Based on Financial Integrity Principles:
(Included in General Fund - NDA)
Contingency Reserves $ 5,000,000
Undesignated Reserves -
TOTAL RESERVES $ 5,000,000
Section 3. The above appropriations for the General Fund are made based on
the following sources of revenues for Fiscal Year ending September 30, 2016:
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GENERAL FUND REVENUES
Property Taxes $ 268,768,800
Franchise Fees and Other Taxes 104,403,200
Interest 2,126,300
Transfers -In 4,481,100
Fines and Forfeitures 11,572,900
Intergovernmental Revenues 63,742,800
Licenses and Permits 58,502,300
Other Revenues 35,720,900
Charges for Services 96,425,900
TOTAL GENERAL FUND $ 645,744,200
Section 4. The following appropriations are made for the municipal operations of
Debt Service Funds for Fiscal Year ending September 30, 2016:
DEBT SERVICE FUNDS AMENDED BUDGET
Special Obligation Bonds, Loans, Other Debt $ 38,510,100
General Obligation Bonds 26,103,500
TOTAL DEBT SERVICE FUNDS $ 64,613,600
Section 5. The above appropriations for Debt Service Funds are made based on
the following sources of revenues for Fiscal Year ending September 30, 2016:
DEBT SERVICE FUNDS REVENUES
Property Taxes $ 26,103,500
Transfers -In an Other Revenues 38,510,100
TOTAL DEBT SERVICE FUNDS $ 64,613,600
Section 6. The following appropriations are made for the municipal operations of
Special Revenue Funds for Fiscal Year ending September 30, 2016:
SPECIAL REVENUE FUNDS
AMENDED BUDGET
City Clerk Services
$ 927,300
Community Development
60,253,200
Department of Real Estate and Asset
Management
7,753,000
City of Miami
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Departmental Improvement Initiative
11,599,700
Economic Development (SR)
196,300
Emergency Funds
100,000
Fire Rescue Services
5,381,300
General Special Revenue
1,452,000
Homeless Program
2,860,400
Law Enforcement Trust Fund
2,163,600
Miami Ballpark Parking Facilities
6,598,400
Parks & Recreation Services
2,381,000
Planning Services
13,783,100
Police Services
14,322,000
Public Works Services
8,365,900
Solid Waste Recycling Educational Trust Fund
1,175,900
Transportation and Transit
24,812,400
Tree Trust Fund
3,545,900
UASI-Fire Rescue
4,742,600
TOTAL SPECIAL REVENUE FUNDS
$ 172,414,000
Section 7. The above appropriations for Special Revenue Funds are made
based on the following sources of revenues for Fiscal Year ending September 30, 2016:
SPECIAL REVENUE FUNDS
REVENUES
All Sources
$ 172,414,000
TOTAL SPECIAL REVENUE FUNDS
$ 172,414,000
Section 8. The following appropriations are made for the municipal operations of
Internal Service Funds for Fiscal Year ending September 30, 2016:
INTERNAL SERVICE FUND
Life and Health Insurance
Workers' Compensation
Others
AMENDED BUDGET
42,845,900
17,015,000
20,623,800
TOTAL INTERNAL SERVICE FUND $ 80,484,700
Section 9. The above appropriations for Internal Service Funds are made based
on the following sources of revenues for Fiscal Year ending September 30, 2016:
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INTERNAL SERVICE FUND REVENUES
All Sources
TOTAL INTERNAL SERVICE FUND
$ 80,484, 700
$ 80,484, 700
Section 10. (a) This Resolution is a resolution of precedent and all other
resolutions in conflict with it are held null and void insofar as they pertain to these
appropriations; however, no provision contained in this Resolution shall be construed to
violate the Anti -Deficiency Act, as set forth in Sections 18-500 through 18-503 of the
Code of the City of Miami, Florida, as amended ("City Code"). The appropriations are
the anticipated expenditure requirements for the City but are not mandatory should
efficient administration of City Departments and Boards or altered economic conditions
indicate that a curtailment in certain expenditures is necessary or desirable for the
general welfare of the City. The City Manager is specifically authorized{1} to transfer
funds between accounts and withhold any of these appropriated funds from
encumbrance or expenditure should such action appear advantageous to the economic
and efficient operation of the City. The City Manager is also authorized{1} to transfer
any excess unrestricted moneys from other funds to the General Fund provided that
those are appropriated moneys which are no longer needed to implement the original
purpose of the appropriation, which are legally available at the time of such transfer, and
whose expenditure is not limited to use for any other specified purpose.
(b) The City Manager is further authorized{1} to adjust, amend,
and appropriate for the Operating Budget, the Five -Year Financial Plan, the Strategic
Plan, and the Amended Multi -Year Capital Plan, with the transfers in and/or out, as
necessary and applicable, of legally available funds and (2) to designate projects,
services, components, values, amounts, and uses, as necessary and applicable, for the
particular purposes stated and adopted by the City Commission on September 24, 2015
as amended by this Resolution.
Section 11. All departments and the number of employees designated therein
provided for in this budget either by position summary or by the organizational chart are
deemed approved by the City Commission. Any permanent change regarding same
shall require City Commission approval.
Section 12. The City Manager is authorized{1} to administer the executive pay
plan and benefit package and to disburse the funds appropriated herein for said purpose
in a manner he deems appropriate. The City Manager is also authorized{1} to
administer and disburse the City Commission benefit package. With the exception of
those positions in which the salary is established by City Commission action, the City
Manager is further authorized{1} to establish the salaries of those employees in
executive and staff positions in accordance with the executive and staff pay plan. These
employees may receive any salary increases given in Section 13.
Section 13. The City Manager is authorized{1} to disburse any funds that may be
designated by the City Commission as cost -of -living or other pay adjustments to Civil
Service, executive, and staff employees as may be approved by the City Manager.
Section 14. Nothing contained in this Resolution shall be construed as to prohibit
or prevent the City Manager, the administrative head of the City who is responsible for
the efficient administration of all Departments, from exercising the power granted to and
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imposed upon him in the City Charter to fix, adjust, raise, or lower salaries and to create,
abolish, fill, or hold vacant, temporary or permanent positions whenever it has been
determined by the City Manager to be in the best interest of efficient and economical
administration of the City and all its Departments. The authority contained in this
Section shall also be applicable whenever the City Manager shall cause a Department to
reorganize itself to perform its services more efficiently. Such reorganization may
include reduction of budgeted positions, reclassification of positions, and alteration of the
number of budgeted positions in any given classification.
Section 15. (a) (1) The transfer of funds between the detailed accounts
comprising any separate amount appropriated by the above sections hereof is approved
and authorized{1} when such transfer shall have been made at the request of the City
Manager and when such transfer shall have been made of any part of an unencumbered
balance of an appropriation to or for a purpose or object for which the appropriation for
the herein fiscal year has proved insufficient.
(2) The transfer of funds between the detailed accounts
comprising any separate amount appropriated by the above sections hereof is approved
and authorized{1} when such transfer of funds is made at the request of the City
Manager and when such transfer is to be made between the detailed accounts
appropriated to the same office, department, or division.
(b) (1) To effect salary adjustments, the City Manager is
further authorized{1} to make departmental and other transfers from any reserve
accounts established in the General Fund and is authorized{1} to approve transfers for
any unforeseen requirements of all appropriated funds as may be required so long as
such transfer is consistent with the provisions contained in Chapter 18, Article IX of the
City Code.
(2) To facilitate effective budgetary control and sound
fiscal management, the City Manager is further authorized{1} to transfer funds from
departmental budget reserve accounts to the Emergency Account of Non -Departmental
Accounts to other Funds and to departmental budget reserve accounts from the
Emergency Account of Non -Departmental Accounts to other Funds.
(3) The Emergency Account is declared to be
appropriated to meet emergency expenses and is subject to expenditure by the City
Manager for any emergency purpose.
(c) Except as herein provided, transfers between items
appropriated shall be authorized by resolution amendatory hereto, except that transfers
from the Non -Departmental Accounts may be made by resolution.
Section 16. (a) The City Manager is authorized{1} to invite or advertise for
bids for the purchase of any material, equipment, physical improvement, or service
provided by the aforementioned appropriations or which may be provided for in
accordance with the authority of Section 18 for which formal bidding is required. Such
bids are to be returnable to the City Commission or City Manager in accordance with
City Charter or City Code provisions.
(b) Further, expenditure of the herein appropriated funds is
authorized{1} in the procurement of goods and services by award or contract for the
same by the City Commission following the use, if applicable, of competitive negotiations
unless the award of such contract by the City Manager is expressly allowed under City
Code provisions.
City of Miami
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Section 17. Certain necessary actions by the City Manager and the designated
Departments in order to update the relevant financial controls, project close-outs,
accounting entries, and computer systems in connection herewith and for grants in
progress are hereby ratified, approved, and confirmed.
Section 18. This Resolution shall become effective immediately upon its
adoption and signature of the Mayor.{2}
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that
may be imposed by the City Attorney, including but not limited to, those prescribed by
applicable City Charter and City Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of the
ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes
this Resolution, it shall become effective immediately upon override of the veto by the
City Commission.
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