HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 16-00484
Date: 03/28/2016
Commission Meeting Date: 5/12/2016
Requesting Department: Procurement
District Impacted: ALL
Type: M Resolution n Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: A Resolution approving Amendment No. 1 for Request for Qualifications (RFQ) 489328 for
Lot Clearing Services Providers Citywide, for not to exceed pricing per square foot.
Law Department
Matter ID No.
Purpose of Item:
The nature of this item is to establish a resolution authorizing the City Manager to execute
Amendment No. 1 to Contract No. RFP 489328 for Lot Clearing Services Providers, on a Citywide,
as needed basis, between the City of Miami and various pre -qualified vendors, pursuant to
Resolution No. R-15-0290, for the provision of lot clearing services, to incorporate not -to -exceed
pricing per square foot, add Consumer Price Index, for future increases/decreases, and amend the
method of award. Further authorizing the City Manager to execute any Amendments, extensions,
and modifications, after consultation with the City Attorney.
Background Information:
See attached for background information.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.152000.531000
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: N/A
Final Approvals
(SIGN AND DATE)
CIP N/A Budget
If using or receiving capital funds
Grants N/A
Risk Management N/AY.5'
Procurement Dept. Director 4.
Chief
City Manager
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BACKGROUND INFORMATION
On July 9, 2015, the City Commission adopted Resolution No. R-15-0290. Pursuant to Request for
Qualifications (RFQ) No. 489328, approving the establishment of a pre -qualification list comprised of
four (4) qualified proposers, to provide lot clearing services for the Department of Code Compliance
(Code Compliance), on an as -needed basis, for an initial period of two (2) years, with automatic annual
renewals, until such time as it is deemed in the best interest of the City to issue a new solicitation.
Code Compliance has a need for these services on an ongoing basis. Section 2.9, of the solicitation titled
"Procedures for Obtaining Invitation for Quotation", is being amended to incorporate not -to -exceed
pricing per square foot for Category A Services, Vegetative Debris and Minor Non -Vegetative Debris,
and Category B Services, Major Non -Vegetative Debris. Incorporating not to exceed pricing, will
prohibit the qualified vendor from bidding higher than the not -to -exceed price per square foot for the
applicable categories. Also, due to the fluctuating price of fuel, Section 2.33, titled "Consumer Price
Index (CPI)", is hereby added to the contract to allow for the ability to increase/decrease the not -to -
exceed prices pursuant to the current Consumer Price Index. In addition, Section 2.8, titled "Method of
Award", is hereby amended as pre -qualified vendors will now be contacted by Code Compliance to
participate in an Invitation for Quotation (IFQ) process when services are needed; work will be
requested through IFQ's- specifying the project scopes.
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