HomeMy WebLinkAboutMemo - Sole Source FindingCITY OF MIAMI, FLORIDA
INTEROFFICE MEMORANDUM
TO :
Daniel J. Alfonso
City Manager
Thru: Annie Perez, CPPO
FROM: Chief Procurement Officer
Yadissa Calderon, CPPB
Procurement Contracting Manager
DATE:
SUBJECT:
REFERENCES:
ENCLOSURES:
March 16, 2016
FILE :
Evidence.com Unlimited. Licenses and
Taser Assurance Plan
An investigation was conducted to determine whether Taser. International, Inc., located at 17800 N. 85t1' Street,
Scottsdale, AZ 85255, is the sole source manufacturer and provider of the Axon Flex Body Video Camera
("Camera"), which is only compatible to with the Evidence.com data storage system.
Previously, the Police Department purchased fifty (50) Axon Flex Body Video Cameras, accessories and related
equipment, under the Chief Procurement Officer's threshold of $25,000. On October 18, 2015, via Resolution
No. 15-0445, the Risk Management Department purchased an additional fifty (50) cameras on behalf of the
Police Department. The Police Department is now seeking to purchase Evidence.Com unlimited licenses and
Taser Assurance Plan which includes software storage, on an as needed basis, to continue equipping its police
personnel in an effort to reduce injuries to officers and subjects.
The body cameras have unique features that include, but are not limited to: (1) Video playback on mobile
devices in the field via Bluetooth pairing; (2) audio tones to alert user of usage; and (3) the need for a computer
is not- necessary to securely upload data -to-evidence:com. Taser International, Inc., is the sole source
manufacturer and sole source distributor of the patented Axon Flex Body Video Camera, accessories and
related equipment, and its products are registered trademarks of Taser International, Inc., therefore, the cameras
are only compatible with the Evidence.Com data storage system.
Accordingly, pursuant to Section 18-92 (a) (1) of the Code of the City of Miami, it is recommended that the
requirements for competitive bidding be waived, and these findings be approved: Taser International, Inc.,
located at 17800 North 85tt' Street, Scottsdale, AZ 85255, is the sole source manufacturer and distributor of the
of Evidence.Com unlimited licenses and Taser Assurance plan which includes software storage, for the
Department of Police, and approving the purchase of Evidence.Com unlimited licenses and Taser Assurance
Plan which includes software storage from Taser International, Inc., for the Department of Police, in an amount
of $88,920.00: allocating funds from the Police Department's General Fund, Account Code No.
50001.301001.545012.0000.00000, for the initial purchase.
r
APPROVED BY:
Annie Perez, CPPO
Chief Procurement I is er
APPROVED BY:
Dafnt T. Al
City Man .4 e
PR16112
City of Miami
Text File Report
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File ID: 15-01165
Enactment #: R-15-0445
Version: 1
Type: Resolution
Introduced: 9/1/15
Status: Passed
Enactment Date: 10/8/15
Controlling Body: Office of the City
Clerk
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A
FOUR -FIFTHS (4/STHS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92 OF THE CODE
OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, AFTER AN ADVERTISED PUBLIC
HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF
A SOLE SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING
PROCEDURES AND APPROVING THE PURCHASE OF FIFTY (50) AXON FLEX BODY VIDEO
CAMERAS, ACCESSORIES AND RELATED EQUIPMENT, FROM TASER INTERNATIONAL,
INC., FOR THE DEPARTMENT OF POLICE, ON AN AS NEEDED CONTRACTUAL BASIS FOR A
PERIOD OF ONE (1) YEAR, RENEWABLE ANNUALLY, SUBJECT TO AN ANNUAL FINDING
OF SOLE SOURCE BY THE CHIEF PROCUREMENT OFFICER AND APPROVED BY THE CITY
MANAGER, _FOR AN INITIAL PURCHASE AMOUNT OF $49,511,09; ALLOCATING FUNDS
FROM THE RISK MANAGEMENT DEPARTMENTS INTERNAL SERVICE FUND, ACCOUNT
CODE NO. 50001.301001.545012.0000.00000; WITH FUTURE PURCHASES TO BE ALLOCATED
FROM THE VARIOUS SOURCES OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS
AND BUDGETARY APPROVAL AT THE TIME OF NEED.
WHEREAS, the Department of Risk Management on behalf of the Police Department ("Department") will be purchasing fifty
(50) Axon Flex Body Video Cameras, accessories and related equipment to continue equipping police personnel; and
WHEREAS, said equipment is necessary to continue the Department's effort in reducing injuries to officers and subjects;
and
WHEREAS, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended, the Chief Procurement Officer
has made a written determination that Taser International, Inc., is the sole source provider of the Axon Flex Body Video
Cameras, accessories and related equipment; and
WHEREAS, the findings of the Chief Procurement Officer have been approved and adopted as the findings of the City
Manager; and
WHEREAS, the City Manager and the Chief Procurement Officer recommend that the requirements for competitive formal
sealed bids be waived and the purchase of fifty (50) Axon Flex Body Video Cameras, accessories and related equipment, as
the sole source, be approved;
City of Miami Page 1 Printed on 10/20/2015