HomeMy WebLinkAboutSummary FormDate: 3/08/2016
AGENDA ITEM SUMMARY FORM
FILE ID: 16-00378
Requesting Department: Miami Police Department
Commission Meeting Date: 04/28/2016 District Impacted:
Type: X Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
(1 Other
Law Department
Matter ID No.
Subject: A Resolution ratifying, confirming and approving the City Manager's written finding of an emergency,
waiving competitive sealed bidding procedures, and retroactively approving the selection of Southern
Comfort Solutions, Inc., for the procurement of a rental portable A/C chiller for the Miami Police
Department.
Purpose of Item:
It is respectfully recommended that the Miami City Commission adopt the attached resolution, by a
four -fifths (4/5ths) affirmative vote, ratifying, confirming and approving the City Manager's written
finding of an emergency, waiving competitive sealed bidding procedures and retroactively approving
the selection of Southern Comfort Solutions, Inc., for the procurement of a rental portable air
conditioning (A/C) chiller for the Miami Police Department for an amount of $9,500.00 per month for
an estimated nine (9) months, at a total of $85,500.00.
Background Information:
Please Bee attached.
Budget Impact Analysis
s this item related to revenue?
Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.191501.544000.0000.00000
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: $85,500.00 (estimated over a period of nine (9) Months)
Final Approvals
(SIGN AND DATE)
CITP N/A Budget
if using or r•eceiving capital fund;;
Grams
Procurement
,47
Risk Management N/A
Dept. Director
City Manager
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Background Information
The City of Miami Police Department Headquarters (Police Headquarters) has two (2) A/C chillers responsible
for cooling the entire Police Headquarters. On September 9, 2015, A/C chiller#2 broke down; therefore,
leaving A/C chiller #1 only operating at 50% capacity. The Police Headquarters requires both A/C chillers to
be operational and working at a full capacity in order to maintain a comfortable working environment for its
employees.
The Procurement Director approved the first month rental of the portable A/C, totaling $16,000.00, which
included the delivery and crane service to the Police Headquarters.
The City Manager subsequently approved this emergency, in order to repair A/C chiller #2 at the Police
Headquarters in a timely manner to mitigate the disruption of service to patrons. The amount of this emergency
for the rental of the portable A/C chiller is an estimated $85,500.00 over the period of nine (9) months.
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