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HomeMy WebLinkAboutBid ResponsesQuote: 2149350 (RFQ 526381- 1) Page 1 of 4 Year Established Office Location; City of Miami, Miami -Dade County, or 1 Other Occupational lucense Number( � Occupational Lice0se Issuin A ency: Occwupatienai License Expiration Date Will Subcontractors) be used? (Yes or No) If subcontractor(s) will be utilized, provide their name,' address and the the portion of the work they will be responsible for under this contract (a copy of their license(s) must be submitted with your bid response): ' Please list and acknowledge all addendum/addenda received. List the addendum/addenda number and 1 date of receipt (Le. Addendum No. 1, 7/1/07). If no addendum/addenda was/were issued, please insert N/A.._ .................... If Bidder has a Local Office, as defined under Chap ter 18/Articlle III, Section 18-73 of the City Code, has Bidder filled out, notarized, and Included with Its bid response the "City of Miami Local Office Certification" form? YES OR NO? (The City of Miami Local Office Certification form is located In the Oracle Sourcing system("SSupplier"), under the Header/Notes and Attachments Section of this solicitation Reference No. 1: Name of Company/Agency for which bidder is currently providing the services/goods as described in this solicitation, or has provided such services goods in thg P3St —...„,.._„.,.__.„ Reference No. 1: Address, City, State, and Zip for i above reference company/ardency listed: Reference No, 1: Name of Contact Person and Sourcing Req u isition s Negotiations I nteliigence Negotiations > RFQ: 526381,1 > Quote History (RFQ 526381,1) Quote: 2149350 (RFQ 526381,1) Title Time Left Quote Style Quote Currency Contact Suppliers' Quote Number Quote Status Note to Buyer Attachments Re uirements mm IFB for Professional rnt6pretin4 and Translation Services- Cit reside 0 seconds Sealed USD Arbelaez, Marcela Active ITitie Type City of Miami Local Office Certification File Business Tax Receipt County File !Business Tax Receipt and Certificate of Use-CltyiFile :Lease Agreement 2015-2016 File Show Al Details Hide Alt Details Details Section L1 Hide General Requirements......................................................................... .............. ;Target! Requirement Value ;Quote Value Legal Name of Firm; Lingua Franca Translations Entity Type: Partnership, Sole Proprietorship, !Limited Liability Corporation (S) Corporationv etc..._...„..,,.__..„„„... _._. ,..,.,..... 2,011 „„ 1111 Brickell Avenue Suite 1140 Miami, FL 33131 ft Navigator CAt Favorites Horne Logout Preferences Help Close Date Ranking Supplier Supplier Site Quote Valid Until Purchase Order Shortlist Status Included Actions Online Discussions 25-Nov-2015 14:00:00 Price Only Lingua Franca Translations, LLC Miami DescriptionlCategory Last Updated 'From Supplier 20-Nov-2.015 'From Supplier 20 Nov 2015 'From Supplier(20Nov 2015 'From Suppller120-Nov-2015 110420 City of Miami ._„. ;Yes IEstebanRios (1111 Brickell Avenue, Suite 1140-Miami, FL 33131) (14-00290 SPA) (Spanish) Linda ;Dunlap (11030 SW 125 Street -Miami, FL 33176) (11-00173 SPA) (Spanish) Marisa Pisani (3120 !New York Street -Miami, FL 33133)(13-00268 SPA) (Spanish and Italian) Ricardo Obando (234 iPhonetia Avenue, #2-Coral Gables, FL 33134) (10-00125 SPA) (Spanish) Jean Boyer (375 NE 54th !Street, #1-Miaml, FL 33137) (13-00261 HC) (Haitian Creole and French) Chris Hoble (Romanian) Angelika Duffy (German) Joseph Weinstein (German) Maria Karra (Greek) Emlljia Ivanovska °(Serbian, Macedonian, Bosnian, and Croatian) Sada Maniscalco (Bosnian, Croatian, and Serbian) ;Michael Lurye (Russian and Polish) Katya Buhayeva (Russian) Elena Sheverdinova (Russian) Marla iLawinskl (Polish) Naoko Falcon (Japanese) Feng Xiao (Chinese) Heeson Lim (Korean) Amit Ranjan ;(Hindi) Meyer Benayoun (Hebrew) Hagit Simkovic (Hebrew) Zablan Mgonkja (SWahlll) ?Addendum #1-IFB 526381 Professional Interpreting and Translation Services Signed Usage UpdatejDelete One -Time] One -Time! One -Time One -Time Maximum Score' ;Yes 1 1Federal Reserve Bank of Atlanta 1000 Peachtree Street NE Atlanta, Georgia 30309-4470 1 !Lawrence Bond 404-498-7522 TeieRhone Number for above reference no 1„ _ ' •_„„_.,_--._„_.„._„„..- _„„_,,_-,„,,.,„„„„,,,,„„ „„, — ,„, Reference No. 1; Date of Contract or Sale for above I !October 21, 2014 reference no,1 i (, ,„„„ , Reference No. 2: Name of Company/Agency for which! Carey Rodriguez Milian Gonya bidder Is currently providing the services/goods as described in this solicitation, or has provided such services/ oodsin the ast: _ __ _ _ Reference No, 2: Address, City, State, and Zip for i 11395 Brickell Avenue #700 Miami, FL 33131 I I Score! Maximum ScorelScore:l 1 http://imap 1.riverside.cmgov.net:8003/OA_HTML/OA.j sp?OAFunc=PONRESENQ_VIE... 12/7/2015 Quote: 2149350 (RFQ 526381 11 Page 2 of 4 above reference companyie envy listed _ Reference No. 2: Name of Contact Person and Telephone Number for above reference no, 2 Reference No. 2: Date of Contract or Sale for above I reference no, 2 Reference No, 3: Name of Company/Agency for which bidder Is currently providing the services/goods as i described In this sollcitation, or has provided such serylces&goods In the past: , Reference No. 3: Address, City, State, and Zlp for above reference com an a enc listed: Reference No. 3: Name of Contact Person and Telephone Number for above refference no. 3 Reference No. 3: Date of Contract or Sale for above reference no. 3.. Contract Terms Variables !Details Section .No variables found. Deliverables !Richard Simring 305-372-7474 There is no contract in place, but services are provided on a monthly and per -quotation basis. !Taubman 11401 NV-1-2,-Set Miami FL 33172� 1Maynel Alvarez-Requejo 305-599-3000 LllThere is no contract in place, but services are provided on a monthly and per -quotation basis. Clause !Variable Description Value Indicates deliverable is overdue x Indicates responsible party failed to perform the deliverable Deliverable Name Due Date (Status No deliverables found. „., J.Ines.., «TIP All prices are in USD. Quote Total (USD) 58,260.62 'Show All Details I Hide All Details. IStart..........................................Quot.....;............,..................Estimated ....................Target Mir 5tarta Targe Quoke! i Details!Line Rani' Pricel Price Price'Unit Quantity! Release Ai Hide 1 GROUP A- Romance and Creole Languages: Oral (as per Section 3.2, Professional Oral 4 80;Hour 7001 Interpreting for various Ci of Miami Departments) ' 11 AttributesW _— — I' Attnbute....................................................,...,....................................._............._........._ ....... .Grow p INo results found. Notes Alert Update mm Note to Buyer Telephonic interpreting also available. fLA ttachments Title No results found Descrltion la Hide I2GROUP A Other European Languages (regardless of language) Oral (as per Section 3.2, 15 Professional Oral Ihterpretingfor various Clty of Miami Departments) Attributes Attribute IQroup No results found. ......................................................_...,W......_..,,....................,...-_w.w...........,...,..�........w.-...-.....,.._..., r Notes Note to Buyer Telephonic interpreting also available. Hide 13 GROUP A -Asian, African and Other Languages: Oral (as per Section 3.2, Professional Aral 14 L JInterpretinglolyarious Ci of Miami De artments, !. Attributes IAttnbute .Groin:._,..:..,_._...,.......-- ............_}Ta... ekValue....:.:„:_...__,...,_._w,---- mm 1001Hour Usage Quote http://imapl.riverside.cmgov.net:8003/OA HTML/OA.jsp?OAFunc=PONRESENQ_VIE... 12/7/2015 Quote: 2149350 (RFQ 526381 1) Page 3 of 4 LNo results found, w € ........................................................................................... Notes•- — • —. . .... --- 1 .... Note to Buyer Telephonic interpreting also available. Attachments IlTitie (No results found. }}}Type Description ........... ..... Category le Hide 4GROUP B - Romance and Creole Languages: Written (as per Section 3.3, Translation of Written 15 ;Documents for various City of Miami Departments.).........................................._:.......................................................................,............L... 111 Attributes i`Attribute 'Word Processing System Used „ if Notes Note to Buyer Depending on the document format, we are able to use Computer Assisted Translation Software such as SDL Trados and/or MemoQ • IL Attachments Group Target Value General Last Updated Title .................... (No results found.; i 18 Hide 5GROUP B - Other European Languages: Written (as per Section 33, Translation of Written ...................... Documents for various City ofMiami Departments). ( Attributes .Attribute Word Processing System Used Notes Note Note to Buyer Depending on the document format, we are able to use Computer Assisted Translation Software such as SDL Trados and/or MemoQ r4 1. Quote Value Word processors from the Microsoft Apple and Adobe suites (;Attachments hitle €€No results found. I p Hide 16GROUP B - Asian, African and Other Languages: Written (as per Section 3.3, Translation of i4 I IWritten Documents for various CI of Miami De artments, € it Attributes €Attnbute Group Target Value Quote Value Word Processinu, ystem Used General Word processors s from the Microsoft A„ppja,„and Adobe suites it Notes Note to Buyer Depending on the document format, we are able to use Computer Assisted Translation Software such as SDL Trados and/or MemoQ 1 o.1siword 1 - quote Value Word processors from the Microsoft{ Apple and Adobe suites. Usage Attachments Title ;No results found, Description Category U Hide 17 GROUP C Emergency Interpreting for Group A Oral (as per Section 3.4, Emergency Services) 13 j Attributes Attribute IX results found. ,i.._Notes......................... II • I Note to Buyer Telephonic interpreting also available. ill Attachments "Groin !Target Value Last Updated 1D03Hour [Usage yet! http://imapl,riverside.cmgov.net:8003/OA HTML/OA.jsp?OAFunc=PONRESENQ^VIE... 12/7/20.15 Quote: 2149350 (RFQ 52638' 11 Page 4 of 4 NY - ;Title T Pe ,,,. —. Description. —. , ,,— €9te19,1Y_ mm, — w .LastUadated tT..,,...�,....wn.w.�.�mvw,mm....m,,.w...,w.n,....w.�......,.,....wn,,.....n....,......m,,....,. 1No results found, 0 Hide IS -GROUP C Emergency Translation for Group B Written (as per Section 3 4 Emergency 7s 1 .... [Servicesi,.. i... '� Attributes ,Attribute ;Group 1No results found, .............. !Target Value 0 241Worda .Quote Notes Note to suyer Word processors from the Microsoft, Apple, and Adobe suites. Depending on the document format, we are able to use Computer Assisted Translation S Attachments Title ..... .,,,, Type <No results found, Return to Quote History (RPO 526381,1) Privacy Statement Description coe„orY................_.,,,,.,.,,,..,„ ._Last Updated..,,, , .. ,_,._„.....,...,,,, Usage Requisitions Negotiations Intelligence Home Logout Preferences Help Actions ; Online Discussions Lasj Copyright (a) 2006, Oracle. All rights reaarved http://imapl..riverside.cmgov.net:8003/OA HTML/OA.jsp?OAFune=PONRESENQ_VIE... 12/7/2015 Local usmess Tax ace' l ion)! Dade County, State of Florida THIS IS NOT A SILT. - 00 NOT PAY 2 AE/LOCATION LINGUA FRANCA TRANSLATIONS ICI C 1111 BRIO ELL AVE STE 1140 MIAMI FL 33131 QWNER LINGUA FRANCA TAN$LATION 1:LC Employees) RECEIPT NO. RENEWAL 7450448 SEC, TYPE OF BUSINESS 215 EDUCATIQNAUTRAININ EXPIRES SEPTEMBER , Must fie dlupfayed et plane of business Pursuelt to County code Chapter' SA Art, E S x 1 INST This Local I3uslnoss Taxsnaeipt only confirms payment of the Lonal Bus fttess Tax. Tftu Be- permit, or a mirthn of the holder's qualifications, to do business. Holdotmttut pttttpll' or nongovernmental regutotery. laws and requirem oats which apply to the bus The RECEIPT NO. abeve must be displayed on all csmmercial vehicles —Miami-Dodo Code Sec PAYMENT necswgo litY TAX COLLECTOR. 45.00 07/ 9/ 015 CREDITCARD-15-033 15 For more .information. vie trvww:miemidadh,gs►.ylttt ;coltectar Office Agreement Regus Miami Brickell Center 0378 1111 Brickell Avenue Suite 1100 Miami, Florida 33131 Phone 305-913-4100 miami.brickell@regus.com Monthly Office LFT Off -floe Agrement :. etdres Company Name: ei+ e Lingua Franca Translations Contact Name: Marcela Arbelaez Address: 1111 Brickell Avenue Suite 1148 Address: Miami, FL 33131 Phone & Email: marcela.arbelaez@Iftranslations,com A standard retainer of 2 x the monthly fee will be due with your first months fee. Comments: Client will be automatically renewing contract on yearly basis. Occupancy for 6 people. Office rental agreement includes: 3 Conference rooms, Main conference for 15 people, two adjacent for 4 and 6 people. Kitchen and common areas included. Parking for visitors included. All utiliies and office services included. We are Regus Management Group, LLC. ("Regus") . This Agreement Incorporates our terms of business set out on attached terms and conditions which you confirm you have read and understood. We both agree to comply with those terms and our obligations as set out In them. This agreement Is binding from the agreement start date and may not be terminated once it is made, except in accordance with its terms. Note that the Agreement does not come to an end automatically. See "Bringing your Agreement to an end" . Name (minted): Diana M. Arbelaez Name (printed): Mark ano Title(printed): CEO Title (printed): General Manager Date: June 1, 2015 Date: SIGNED on your behalf (Client) SIGNED on our behalf (REGUS) Junel. 2015 We would like to keep you informed of the latest product news, special offers and other marketing Information from preferred partners. If you would like to receive this information then select this box. TERMS AND CONDITIONS 1. Product definition 1.1 Mailbox Plus: Entitles the Client to receive mall at the Regus Center specified In this Agreement ("designated Center'. The Client may use the address of the designated Center for business correspondence subject to exception In certain locations. The Client Is not permitted to use the address of the designated Center as their registered office address unless permitted by law [and by Regus] and (if relevant) by local compliance rules. 1.2 Telephone Answering: Entitles the Client to a local telephone number determined by Regus in the designated Center, personalized call answering service during normal business hours, and after business hours and weekend volcemall access. 1.3 Virtual Office and Virtual Office Plus: Includes all services detailed in sections 1.1 and 1.2. In addition the Client Is entitled to receive faxes at the designated Center, Due to postal requirements, in the United States only, the Virtual Office product provides 2 days of private office usage per month at the designated Center. Globally, the Virtual Office Plus product provides 5 days of private office usage per month at the designated Center, subject to availability. 2. This Agreement 2.1 Comply with House Rules: The Client must comply with any House Rules which Regus impose generally on users of the designated Center. Such rules are developed and/or imposed to protect Client's use of the designated Center for work. The House Rules vary from country to country and from Center to Center and these can be requested locally. 2.2 Duration: This Agreement lasts for the period stated in it and then will be extended automatically for successive periods equal to the current term but no less than 3 months (unless legal renewal term limits apply) until brought to an end by the Client or by Regus. All periods shall run to the last day of the month in which they would otherwise expire. The fees on any renewal will be at the then prevailing market rate. 2.3 Bringing this Agreement to an end; Either Regus or the Client can terminate this Agreement at the end date stated in it, or at the end of any extension or renewal period, by giving at least three months written notice to the other. However, If this Agreement, extension or renewal is for three months or less and either Regus or the Client wishes to terminate It, the notice period is two months or (If shorter) one week less than the period stated in this Agreement. 2.4. Ending this Agreement immediately: To the maximum extent permitted by applicable law, Regus may put an end to this Agreement Immediately by giving the Client notice and without need to follow any additional procedure if (a) the Client becomes Insolvent, bankrupt, goes Into liquidation or becomes unable to pay its debts as they fall due, or (b) the Client Is In breach of one of Its obligations which cannot be put right, or (c) Its conduct, or that of someone at the Center with Its permission or Invitation, is incompatible with ordinary office use which shall be determined at Regus' sole discretion, If Regus puts an end to this Agreement for any of these reasons it does not put an end to any outstanding obligations, including the payment of any additional services used as well as the monthly fee for the remainder of the period for which ills Agreement would have lasted if Regus had not ended It. 2.5 If the Center is no longer available: In the event that Regus Is no longer able to provide the services at the designated Center stated In this Agreement then this agreement will end and the Client will only have to pay monthly fees up to the date it ends and for the additional services the Client has used, Regus will try to find suitable alternative for the Client at another designated Center. 2.6 Employees: While this Agreement is In force and for a period of six months after It ends, neither Regus nor the Client may knowingly solicit or offer employment to any of the other's staff employed in the designated Center. This obligation applies to any employee employed at the designated Center up to that employee's termination of employment, and for three months thereafter. It is stipulated that the breaching party shall pay the non- breaching party the equivalent of one year's salary for any employee concerned, Nothing In this clause shall prevent either Regus or the Client from employing an individual who responds in good faith and Independently to anadvertisement which is made to the public - at large. 2.7 Client Representation of Regus Employees: Throughout the duration of this agreement, Client agrees that neither Client, nor any of Client's partners, members, officers or employees will represent, or otherwise provide legal counsel to, any of Regus' current or former employees In any dispute with, or legal proceeding against, Regus, or any of Regus' affiliates, members, officers or employees, 2.8 Notices: All formal notices must be in writing to the address first written on the front page of the Agreement. It Is the Client's responsibility to keep their address of record up to date with the designated Center at all times. 2.9 Confidentiality: The terms of this Agreement are confidential. Neither Regus nor the Client may disclose them without the other's consent unless required to do so by law or an official authority. This obligation continues after this Agreement ends. 2.10 Applicable law: This agreement is Interpreted and enforced In accordance with the law of the place where the relevant Centre 1s located. Regus and the Client both accept the exclusive jurisdiction of the courts of such jurisdiction, If any provision of these terms and conditions is held void or unenforceable under the applicable law, the other provisions shall remain In force. In the case of Japan all agreements will be Interpreted and enforced by the Tokyo District Court, and In the case of France, any dispute regarding this agreement wit be settled by the relevant courts of the Paris jurisdiction. 2.11 Enforcing this Agreement: The Client must pay any reasonable and proper costs Including legal fees that Regus incurs in enforcing this Agreement. 3. Compliance 3.1 Compliance with the law: The Client must comply with all relevant laws and regulations In the conduct of Its business, The Client must do nothing Illegal In connection with Its use of the Business Center. The Client must not do anything that may Interfere with the use of the Center by Regus or by others, cause any nuisance or annoyance, Increase the insurance premiums Regus has to pay, or cause loss or damage to Regus (Including damage to reputation) or to the owner of any interest In the building which contains the Center the Client is using, The Client acknowledges that (a) the terms of the foregoing sentence are a material Inducement In Regus' execution of thls agreement and (b) any Violation by the Client of the foregoing sentence shall constitute a material default by the Client hereunder, entitling Regus to terminate this agreement, without further notice or procedure. 3.2 Data protection: The Client's personal data may be transferred outside the European Union where Regus has a Center for the purposes of providing the services herein, Regus has adopted Internal rules to ensure data protection In accordance with European regulations. 4. Use 4.1 The Client must not carry on a business that competes with Regus' business of providing serviced office accommodations and virtual offices, 4.2 The Client's name and address: The Client may only carry on that business in Its name or some other name that Regus previously agrees. 4.3 Use of the Center Address: The Client may use the designated Center address as Its business address. Any other uses are prohibited without Regus' prior written consent. 5. Reties' Liability- - To the maximum extent permitted by applicable law, Regus will not be liable for any loss sustained as a result of Regus' failure to provide a serviceasa result of any mechanical breakdown, strike, or termination of Regus' Interest In the building containing the Center.. THE CLIENT EXPRESSLY AND SPECIFICALLY AGREES TO WAIVE, AND AGREES NOT TO MAKE, ANY CLAIM FOR DAMAGES, DIRECT, INDIRECT, PUNITIVE, SPECIAL OR CONSEQUENTIAL, INCLUDING, BUT NOT LIMITED TO, LOST BUSINESS, REVENUE, PROFITS OR DATA, FOR ANY REASON WHATSOEVER ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, ANY FAILURE TO FURNISH ANY SERVICE PROVIDED HEREUNDER, ANY ERROR OR OMISSION WITH RESPECT THERETO, FROM FAILURE OF. ANY AND ALL COURIER SERVICE TO DELIVER ON TIME OR OTHERWISE DELIVER ANY ITEMS (MAIL, PACKAGES, ETC,) OR ANY INTERRUPTION OF SERVICES. 6. Fees 6.1 Taxes and duty charges: The Client agrees to pay promptly (I) all sales, use, excise and any other taxes and license fees which the Client Is required to pay to any governmental authority (and, at Regus' request, will provide to Regus evidence of such payment) and (II) any taxes paid by Regus to any governmental authority that are attributable to the accommodation, where applicable, including, without limitation, any gross receipts, rent and occupancy taxes, tangible personal property taxes, stamp tax or other documentary taxes and fees. 6.2 Service Retainer/Deposit: The Client will be required to pay a service retainer/deposit equivalent to two months of the monthly fee (plus VAT/Tax where applicable) upon entering Into this Agreement unless a greater amount is specified on the front of this agreement, This will be held by Regus without generating Interest as security for performance of all the Client's obligations under this Agreement. The service retainer/deposit, or any balance after deducting outstanding fees, and other costs due to Regus, will be returned to the Client after the Client has settled their account with Regus and funds have cleared. Regus may require the Client to pay an increased retainer/deposit if outstanding fees exceed the service retainer/deposit held and/or the Client frequently fall to pay Regus' fees when due. 6.3 Registration Fee: The Client wit be charged a one-time registration fee. This fee Is listed in the House Rules. 6,4 Payment: Regus is continually striving to reduce Its environmental impact and supports Its clients in doing the same. Therefore Regus will send all Invoices electronically (where allowed by law) and the Client will make payments via an automated method such as Direct Debit or Credit Card, wherever local banking systems permit. 6,5 Late payment: If the Client does not pay fees when due, a fee will be charged on all overdue balances. This fee will differ by country and Is listed in the House Rules. If the Client disputes any part of an invoice the Client must pay the amount not In dispute by the due date or be subject to -late fees. Regus alsoreservesthe right to withhold services - (Including for the avoidance of doubt, denying the Client access to Its accommodation, where applicable) while there are any outstanding fees and/or Interest or the Client is in breach of this Agreement. 6,6 Insufficient Funds: The Client will pay a fee for any returned check or any other declined payments due to Insufficient funds. Thls fee will differ by country and Isisted in the House Rules. 6.7 Regus will Increase the monthly virtual office fee each and every anniversary of the start date of this agreement by a percentage amount equal to the increase In the All Items Retail Prices Index, or such other broadly equivalent index which Regus substitutes provided that If the foregoing increase Is not permitted by applicable law, then the monthly virtual office fee shall be Increased as specified in the House Rules. This will only apply to agreements that have an original start and end date constituting more than a 12 month term. Renewals will be renewed as per clause 2.2 above and only those renewals with a start and end date constituting a term of over 12 months will have the same Increase applied, 6.8 Standard services: The monthly fee and any recurring services requested by the Client are payable monthly in advance. Unless otherwise agreed In writing, these recurring services will be provided by Regus at the specified rates for the duration of this Agreement (Including any renewal). Specific due dates will differ by country and are listed in the House Rules. Where a daily rate applies, the charge for any such month will be 30 times the daily fee. For a period of less than a month the fee will be applied on a daily basis, 6,9 Pay -as -you -use and Additional Variable Services: Fees for pay -as -you -use services, plus applicable taxes, in accordance with Regus' published rates which may change from time to time, are invoiced in arrears and payable the month following the calendar month In which the additional services were provided. Specific clue dates will differ by country and are listed in the House Rules. 6.10 Discounts, Promotions and Offers: If the Client benefited from a special discount, promotion or offer, Regus may discontinue that discount, promotion or offer without notice If the Client breaches these terms and conditions or becomes past due on two or more occasions. Terms & Conditions- lan0ary 2011-Heber CITY OF MIAMI LOCAL OFFICE CERTIFICATION (City Code, Chapter 18, Article III, Section 18-73) Solicitation Type and Number: 52, 03 g i (i.e. IFQ/IFB/RFP/RFQ/RFLI No. 123456) Solicitation Title: If Pry coC'a tp \VI ( !le t GoAckli 0 A Li f FTQ1 ,C,o,. - {0,tt ,tt <I3idderfProposer)_hereby certifies compliance with the Local Office requirements stated under Chapter 18/Article III, Section 18-73, of the Code of the City of Miami, Florida, as amended, Local office means a business within the city which, meets all of the following criteria (1) Has had a staffed and fixed office or distribution point, operating within a permanent structure with a verifiable street address that is located within the corporate limits of the city, for a minimum of twelve (12) months immediately preceding the date bids or proposals were received for the purchase or contract at issue; for purposes of this section, "staffed" shall mean verifiable, full-time, on -site employment at the local office for a minimum of forty (40) hours per calendar week, whether as a duly authorized employee, officer, principal or owner of the local business; a post office box shall not be sufficient to constitute a local office within the city; (2) If the business is located in the permanent structure pursuant to a lease, such lease must be in writing, for a term of no less than twelve (12) months, been in effect for no less than the twelve (12) months immediately preceding the date bids or proposals were received, and be available for review and approval by the chief procurement officer or its designee; for recently -executed leases that have been in effect for any period less than the twelve (12) months immediately preceding the date bids or proposals were received, a prior fully -executed lease within the corporate limits of the city that documents, in writing, continuous business residence within the corporate limits of the city for a term of no less than the twelve (12) months immediately preceding the date bids or proposals were received shall be acceptable to satisfy the requirements of this section, and shall be available for review and approval by the chief procurement officer or its designee; further requiring that historical, cleared rent checks or other rent payment documentation in writing that documents local office tenancy shall be available for review and approval by the chief procurement officer or its designee; (3) Has had, for a minimum of twelve: (12) months immediately preceding the date bids or proposals were received for the purchase or contract at issue, a current business tax receipt issued by both the city and Miami- Dade County, if applicable; and (4) Has had, for a minimum of twelve (12) months immediately preceding the date bids or proposals were received for the purchase or contract at issue, any license or certificate of competency and certificate of use required by either the city or Miami -Dade County that authorizes the performance of said business operations; and (5) Has certified in writing its compliance with the foregoing at the time of submitting its bid or proposal to be eligible for consideration under this section•, provided, however, that the burden of proof to provide all supporting documentation in support of this local office certification is borne by the business applicant submitting a bid or proposal. FORM -City of Miami Local Office Certification 7/22/2013 1 tCx°`•. Scanned by CamScanner PLEASE PROVIDE THE FOLLOWING INFORMATION: Bidder/Proposer Local Office Address: !' A(? 1,1 kietwe. y csc6 I R:33 13 Does Bidder/Proposer conduct verifiable, full- time, on -site employment at the local office for a minimum of forty (40) hours per calendar week? If Bidder/Proposer's Local Office tenancy is pursuant to a lease, has Bidder/Proposer enclosed a copy of the. lease? Has Bidder/Proposer enclosed a copy of the Business Tax Receipt (BTR) issued by the City of Miami and Miami -Dade County? YES 1 NO 121/ YES C NO 12 N/A City of Miami: L'J YES C Cite Exemption:. I Exempt Miami -Dade County: Cite Exemption: NO Exempt Has Bidder/Proposer enclosed a copy of the license, certificate of competency and certificate of use that authorizes the performance of Bidder/Proposer's business _operations? YES C NO Bidder/Proposer's signature below certifies compliance with the Local Office requirements stated under Chapter 18/Article III, Section 18-73, of the Code of the City of Miami, Florida, as amended. 1-krc..eia. Qrbe c Print Name (Bidder/Proposer Authorized Representative) FORM -City of Mlarni Local Office Certification 7/22/2013 Date 2 AOUeoker t0� 2015 Scanned by CamScanner STATE OF FLORIDA COUNTY OF\D'9CN Certified to and subscribed before me this day of fCit.tvv► , 20 C 5 by Orris ebvt4 . w,, MARIA CLAVIER rik"Notary Public • stag of Florida Commission . FF 904272 s' My Comm.(NOTARY SEAL) 4 'c ' O through Nstbrwl Wary Assn. • (Name of Notary Typed, Printed, or Stamped) e Personally Known OR Produced Identification Type of Identification Produced FORM -City of Miami Local Office Certification 7/22/2013 3 Scanned by CamScanner Quote: 2151359 (RFQ 526'91,1) Page 1 of 7 Sourcing it Navigator r.;Z' Favorites Ft Requisitions NegotiationsAfrintelligence Home Logout Preferences Help Negotiations > RFQ: 526381,1 > Quote History (RFQ 526381,1) > Quote: 2151359 (RFQ 526381,1) Title Time Left Quote Style Quote Currency Contact Suppliers' Quote Number Quote Status Note to Buyer Attachments IFB for Professional Interpreting and Translation Services - Citywide 0 seconds Sealed USD Gonzalez, Julie 526381 Active Actions Online Discussions Close Date Ranking Supplier Supplier Site Quote Valid Until Purchase Order Shortlist Status Title TypeDescription ISO Certificaion Minority Business Certification Minority Certification City of Miami Local File Office Certification Renewal Show All Details I Hide All Details Details Section Maximum Score FiIe 25-Nov-2015 14:00:00 Price Only Professional Translating Services, Inc. dba Protranslating CORAL GABLES Included Last Categoty Updated Usage , Update Delete From 25-Nov- One - Supplier__ 2015 _ Time_ From 25-Nov- One- Sybpli,eL From 25-Nov One Supplier 2015 Time From 25-Nov- One- LSupplier 2015 Time e. Hide General Requirements Requirement__ Legal Name of Firm: Entity Type: Partnership, Sole Proprietorship, Corporation, etc. Year Established: Office Location: City of Miami, Miami -Dade County„or Other Target Maximum Value Quote Value Score Score Professional Translating Services, Inc. Corporation Score 0 1 974 Coral Gables http://imapl.riverside.cmgov.net:8003/0A_HTML/OA.jsp?0AFunc=PONRESENQ_VIE... 12/7/2015 Quote: 2151359 (RFQ 526'g1,1) Page 2 of 7 Occupational License Number: mm Occupational License Issuing Agency: Occupational License Expiration Date: Will Subcontractor(s) be used? (Yes or No) If subcontractor(s) will be utilized, provide their name, address and the the portion of the work they will be responsible for under this contract (a copy of their license(s) must be submitted with your bid response).,;,.,..... Please list and acknowledge all addendum/addenda received. List the addendum/addenda number and date of receipt (Le. Addendum No. 1, 7/1/07). If no addendum/addenda was/were issued, please insert N/A. IfBidderhas a Local Office, as defined under -.,,..r Chapter 18/Articlle III, Section 18-73 of the City Code, has Bidder filled out, notarized, and included with its bid response the "City of Miami Local Office Certification" form? YES OR NO? (The City of Miami Local Office Certification form is located in the Oracle Sourcing system ("iSupplier"), under the Header/Notes and - Attachments Sectionof this solicitati _ on)_ Reference No.` 1: Name of Company/Agency for 'which bidder is currently providing the services/goods as described in this solicitation, or has provided such services/goods in the past: Reference No. 1: Address, City, State, and Zip for above reference company/agency listed: Reference No. 1: Name of Contact Person and Telephone Number for above reference no. 1 Reference No. 1: Date of Contract or Sale for above reference no. 1 Reference No. 2: Name of Company/Agency for which bidder is currently providing the services/goods as described in this solicitation, or has provided such services/goods in the past: Reference No. 2:. Address, City, State, and Zip for above reference company/agency listed: Reference No. 2: Name of Contact Person and Tele hone Number for above reference Reference No. 2: Date of Contract or Sale for ,above reference Reference No. 3: Name of Company/Agency for which bidder is currently providing the services/goods as described in this solicitation, or 522723 Miami Dade County 30-Sep-2016 We do not intend to use subcontractors. We do not use subcontractors for the majority of our work. If we do use subcontractors, it would depend on the language and availability. See above ..:�....__..�.,,_�_.._ Addendum NO.1, 1 1/19/2015 Yes Citigroup 111 Wall Street, New York, NY,.10005 Heather Battaglia, 636 261- 6250 mm _ 10/20/2014 Home Depot 2455 Paces Ferry Road, Atlanta, GA 30339 Laura Rett, 770 384.2352 04/01/2008 MotionPoint http://imap 1.riverside.cmgov.net:8003/OA HTML/OA.j sp?OAFunc=PONRESENQ__VIE... 12/7/2015 Quote: 2151359 (RFQ 526�4.1,1) Page 3 of 7 has provided such services/goods in the past: Reference No. 3: Address, City, State, and Zip for above reference company/agency listed: w... . Reference No. 3: Name of Contact Person and Telephone Number for above reference no. 3:.: Reference No. 3: Date of Contract or Sale for above reference no. 3 _ .,, ..:.. W w m Total Contract Terms Variables Details Section ause No variables found. Deliverables Indicates deliverable is overdue deliverable 4661 Johnson Rd #14, Coconut Creek, FL 33073 Arcadia Andrade, 954 421- 06/01/2004 Indicates responsible party failed to perform the Deliverable Name Due Date No deliverables found Lines Qf TIP All prices are in USD. Quote Total (USD) 54,450.59 Show All Details I Hide All Details Start Details Line Rank Price 19 Hide 1 GROUP A — Romance and Creole Languages: Oral (as per Section 3.2, Professional Oral Interpreting for various City of Miami Departments) Attributes /Status Estimated Quantity 700 Target Minimum Release Alert Quote Minimum Release Amount 4 Amount Update Line Total 52,500A0 7 http://imap 1.riverside. cmgov.net: 8003/OA_HTML/OA.j sp?OAFunc=P ONRESENQ_VIE... 12/7/2015 Quote: 2151359 (RFQ 5261 ° 7,,1) Page 4 of 7 Attribute No results found. Attachments Title No results found. Group Target Value Quote Value Type rDescnption Category Last Updated Usage Update- Delete 2 GROUP A - Other European Languages (regardless of language): Oral (as per Section 3.2, Professional Oral Interpreting for various City of Miami Departments.) Attributes [Attribute rNo results found.mm`WMM Attachments Title .._..._w._. No results found. Group Target Value 800.00 i uote Value y e 'Description Categor Last Updated Usage Update Ed Hide 3 GROUP A - 3 Asian, African and Other Languages: Oral (as per Section 3.2, Professional Oral Interpreting for various City of Miami Departments.) Attributes������ Attribute ----------- No results found. Group 90 Hour Target Value 900.00 Delete uote Value http://imapl.riverside.cmgov.net:8003/OA HTML/OA.jsp?OAFunc=PONRESENQ_VIE... 12/7/2015 Quote: 2151359 (RFQ 5262Q1,1) Page 5 of 7 rAttachments e. Description Category Last mamm Updated No results found 2 Hide 4GROUP B - 5 Romance and iCreole Languages: Written (as per Section iTranslation of Written Documents for various City of Miami Departments.) Attributes Attribute ,...,.... .. Word Processing System Used Attachments Title No results found. 5 GROUP B - Other European Languages: Written (as per Section 3.3, ranslation of Written Documents for various City of Miami Departments.) .15 Word j 1,000 Group.._.... General Type _Description 'Category Attributes 0.17'Word Attribute._.... ,..... Group Word Processing System Used General Attachments m [Title-- Type Description Target Value Last Updated Usage Update uoteValue m� MemoQ .,..w,...,..., , _.. Update Delete Category Last Updated Usage i Update Delete r- http://im.apl.riverside.cmgov.net:8003/OA HTML/OA.jsp?OAFunc=PONRESENQ_VIE... 12/7/2015 Quote: 2151359 (RFQ 5262 11) Page 6 of 7 No results found. Hide B16 Asian, African and Other Languages: 0.19 Word 1 0.19 7 Written (as per Section 3.3, Translation of Written Documents for various City of Miami ,Departments.). W__.......w.�_ :� �....,_........�....:�....�..� _.,. ..�.,__..,.�.,�:,M.w.:....�,�.�.,�,�.�_... �_,,.�,,..�.m__,, �.:...�m.. ......,..�,�Q_. �..... Attributes Attribute Group Word Processint System Used miGeneral Attachments Title o results found. ( Hideµ [7 GROUP C - Emergency Interpreting for Group A: Oral (as per Section 3.4, Emergency Services) Attributes '`No results found. Attachments [Title No results found. I Hide 8GROUP C Emergency Translation for Group B: Written (as arget Value _aapt Value MemoQ _ Type Description Category Last Updated [Usage 4 Type Description Category iLast Updated 0.23 Word�m,���mm. 1� Usage Update Delete Update http://imapl.riverside.cmgov.net:8003/OA HTML/OA.jsp?OAFunc=PONRESENQ VIE... 12/7/2015 Quote: 2151359 (RFQ 526"1,1) Page 7 of 7 per Section 3.4, Emergency Services) Attributes [Attribute Group Target Value Quote -Value _ _ [No results found. Attachments Title Type Description Category Last Updated Usage Update Delete po results found. Return to Quote History (RFQ 526381,1) .Actions Online Discussions Requisitions Negotiations Intelligence Home Logout Preferences Help Privacy Statement Copyright (c) 2006, Oracle. All rights reserved. http ://imapl.riverside. cmgov.net:8003/0A_HTML/O.A.j sp?0AFunc----P ONRESENQyIE... 12/7/2015 By Royal Charter : QUALITY MANAGEMENT SYSTEM ISO 9001:2008 This is to certify that: Professional Translating Services, Inc. 2850 Douglas Road Coral Gables Florida 33134 USA Holds Certificate No: FS 502523 and operates a Quality Management System which complies with the require following scope: Translating of documentation, website, software localizatidn, and other :media,, siniultaneou and consecutive interpreting services for conferencing,aegaj, corporate, ancotier situation These services are provided for the retail, legal, tech0oIogy,eeommerce, food and beveragi hospitality, and other industries. 4, Reg Blake, VP Regulatory Afairsb Original Registration Date: 11/14/2006 Effectjve Date: 11/14/2015 Latest Revision Date: 11/06/2015 Expiry bate: 09/14/2018 .. ACCRE.D'ITE.D: MANAGEMENTSYSTEMS CERTIFICATION BODY -. This certificate remains the property of BSI and shall be returned immediately upon request. An electronic certificate can be authenticated online. Printed copies can be validated at www,bsigroup.corn/CllentDirectory To be read in conjunction with the scope above or the attached appendix, Information and Contact: BSI, Kitemark Court, Davy Avenue, Knowihiil, Milton Keynes MKS 8Pi? Tel: + 44 845 080 9000 BSI Assurance UK Limited, registered in England under number 7805321 at 389 Chiswick High Road, London W4 4AL, UK, A Member of the BSI Group of Companies, From: Auto -Receipt [mailto:norepiyc Jmail.authorize.net] Sent: Friday, October 30, 2015 10:08 AM To: Tom Carlesso <TCarlesso@protranslating.com> Subject: Transaction Receipt from SOUTHERN FLORIDA MINORITY SUPPLIER DEVELOPMENT COUNCIL, INC. for 700.00 (USD) Description: SFMSDC Recertification Billing Information Luis de la Vega Professional Translating Services, Inc. Coral Gables, FL 33134 tcarlesso@protranslating. com 3053717887 Date/Time: Transaction ID: Payment Method: Transaction Type: Auth Code: Shipping Information Luis de la Vega Professional Translating Services, Inc. Coral Gables, FL 33134 30-Oct-2015 7:08:20 PDT 7664583995 MasterCard xxxx8100 Purchase 32755K Total: 700.00 (USD) SOUTHERN FLORIDA MINORITY SUPPLIER DEVELOPMENT COUNCIL, INC. Miami, FL 33138 US lucy©sfmsdc.org From: Auto-Receipt[mailto:noreply@mail.authorize.net] Sent: Friday, October 30, 2015 10:08 AM To: Tom Carlesso <TCarlesso@protranslating.com> Subject: Transaction Receipt from SOUTHERN FLORIDA MINORITY SUPPLIER DEVELOPMENT COUNCIL, INC. for 700.00 (USD) Description: SFMSDC Recertification Billing Information Luis de la Vega Professional Translating Services, Inc. Coral Gables, FL 33134 tcarlcsso@protranslating.com 3053717887 Date/Time: Transaction ID: Payment Method: Transaction Type: Auth Code: Shipping Information Luis de la Vega Professional Translating Services, Inc. Coral Gables, FL 33134 30-Oct-2015 7:08:20 PDT 7664583995 MasterCard xxxx8100 Purchase 32755K Total: 700.00 (USD) SOUTHERN FLORIDA MINORITY SUPPLIER DEVELOPMENT COUNCIL, INC. Miami, FL 33138 US Iucv©sfmsdc.orq CITY-OFMIAMMOCAL-OFFICE CERTIFICATION (City Code, Chapter 18, Article HI, Section 18-73) Solicitation. Type and Number: ',kV 544,3v,1 (i.e, IFQ/IFB/RFP/RFQ/RFLI No. 123456) Solicitation Title: r y 214.7224'4 ,,,W4) ail/g1/0 54/041 ti_e),-c.,4,9? (Bidder/Proposer) hereby certifies compliance with the. Local Office requirements stated under Chapter 18/Artiele 11.1, Section 18-73, of the Code of the City of Miami, Florida, as amended. Local office means a business within the city which meets all of the following .criteria: (1) Has had a staffed and fixed office or distribution point, operating within a permanent structure with a verifiable street address that is located within the corporate limits of the city, for a minimum of twelve (12) months immediately preceding the date bids or proposals were received for the purchase or contract at issue; for purposes of this section, "staffed" shall Mean verifiable, full-time, on -Site eMployment at the local office for a minimum of forty (40) hours per calendar week, whether as a duly authorized employee, officer, principal or owner of the local business; a post office box shall not be sufficient to constitute a local office within the city; (2) If the business is located in the permanent structure pursuant to a lease, such lease Must be in writing, for a term of no less than twelve (12) months, been in effect for no less than the twelve (12) months immediately preceding the date bids or proposals were received, and be availablefor review and approval by the chief procurement officer or its designee; for recently -executed leases that have been in effect for any period Jess than the twelve (12) months immediately preceding the date bids or proposals were received, a prior fully-exceuted lease within the corporate limits of the city that documents, in writing, continuous business residence within the corporate limits of the city for a term °filo less than the twelve (12) months immediately preceding the date bids Or proposals were received shall be acceptable to satisfy the requirements of this section, and shall be available for review and approval by the chief procurement officer or its designee; further requiring that historical, *cleared :rent checks or other rent payment documentation in writing that documents local office tenancy shall be available for review and approval by the chief procurement officer or its designee; (3) Has had, for a ininiinum of twelve (12) months immediately preceding the date bids or proposals wore received for the purchase or contract at issue, a current business tax receipt issued by both the city and Miaini Dade County, if applicable; and (4) Has had, for a minimum of twelve (12) months immediately preceding the date bids or proposals were received for the purchase or contract at issue, any license or certificate of competency and certificate of use required by either the city or Miami -Dade County that authorizes the performance of said business operations; and (5) Has certified in writing its compliance with the foregoing at the time of sub/rutting its bid or proposal to be eligible for consideration under this section; provided, however, that the burden of proof to provide all supporting documentation in support of this local office certification is borne by the business applicant submitting a bid or proposal. 1 FORM City of Miarnt Local Office Certification 7/22/20$ PLEASE PROVIDE THE FOLLOWING INFO AT N: Bidder/Proposer Local 0fflce1 Address: Does Bickler/Proposer-wnduct vefifiableAll- time, on -site employtnent at the local office for a minimum of forty (40) hours per calendar week? J YES NO If Bidder/Proposer's Local Office tenancy is pursuant to a lease, has Bidder/Proposer enclosed a copy of the lease? — YES NO N/A Has Bidder/Proposer enclosed a copy of the Business Tax Receipt (BTR) issued by the City of Miami and Miami -Dade County? City of Miami YES NO « Exempt Cite Exemption: Miami Dade County: YES JLNO Exempt Cite Exemption: Has Bidder/Proposer enclosed a eopy of the license, certificate of competency- and certificate of use that authorizes the performance of Bidder/Proposer's business operations? / YES NO Bidder/Proposer's signature below certifies compliance with the Local Office requirements stated under Chapter 18/Article III, Section 18-73, of the Code of the City of Miami, Florida, as amended. c/co Print Name (Bidder/Proposer Authorized Representative) Signature 2 FORM -City of Miami Local Office Certification 7/22/2013 Date Y-.7/7-- STATE OF FLORIDA COUNTY OF Certified to and subscribed before me this as day of KS ),,) , 20 , by (NOTARY SEAL) Signature ofNotarvPublic-Stae of Florida A s Aotary Public - State of Florida of My Comm Expires Aug,7, 2017 Commission # Ff 21378 (Naille of Notary Typed, Printed, or Stun '1"1'‘ aonded ThrotO Platiosi IWO' Ass Personally Known OR Produced ldentifieation Type of Identification Produced FORM7City of Miami Local Office Certification 7/.2/201,3 3 A Quote: 2149355 (RFQ 526381,1) Page 1 of 7 Sourcing ft Navigator Ca Favorites Home Logout Preferences Help Requisitions Negotiations Intelligence Negotiations > RFQ: 526381,1 > Quote History (RFQ 526381,1) > Quote: 2149355 (RFQ 526381,1) Title Time Left Quote Style Quote Currency Contact Suppliers' Quote Number Quote Status Note to Buyer Attachments IFB for Professional Interpreting and Translation Services - Citywide 0 seconds Sealed USD Brown Claro, Dalia Active Title Local Business Tax Receipt Certification of Competency Certification of Com• eten CityofMiami Local Office Certification Requirements Show All Details I Hide All Details Details Section_ Q Hide General Regyirements.. Requirement Legal Name of Firm: Type File File File File Actions I Online Discussions Close Date Ranking Supplier Supplier Site Quote Valid Until Purchase Order Shortlist Status Description Dreams Innovators, Inc ATA certification State Court Certification__ m. Local Office Certification 25-Nov-2015 14:00:00 Price Only Dreams Innovators, Inc. MIAMI Included -.,.h..,�.,.,.-,.._....�.....'Last.,.,...,._-,..� Category Updated Usage From 19-Nov- �One- Supplier 2015 __time_ ime_ From 19-Nov- ,One - Supplier From Supplier 2015 Time 19-Nov- One 2015 , ime_w From 19-Nov- One - Supplier 2015 Time Entity Type: Partnership, Sole Proprietorship, Corporation, etc. Year Established: Office Location: City of Miami, Miami -Dade Coun or Other..,..w...__,. , ..M. Target Value Maximum Score Maximum Quote Value ,ScoreScore DREAMS INNOVATORS, INC. S CORPORATION Score 0 006 1186 NW 128 PLACE MIAMI _FL 33182�_.... http://imapl.riverside.cmgov.net:8003/OA HTML/OA.jsp?OAFunc=PONRESENQ_VIE... 12/7/2015 Quote: 2149355 (RFQ 5263R1,1) Page 2 of 7 Occupational License Number: Occupational License Issuing Agency: Occupational License Expiration Date Will Subcontractors be used? Yes or No If subcontractor(s) will be utilized, provide their name, address and the the portion of the work they will -be -responsible for under this contract (a copy of their license(s) must be submitted with your bid response): Please list and acknowledge all addendum/addenda received. List the addendum/addenda number and date of receipt (i.e. Addendum No. 1, 7/1/07). If no addendum/addenda was/were issued, please insert N/A. If Bidder has a Local Office, as defined under Chapter 18/Articlle III, Section 18-73 of the City Code, has Bidder filled out, notarized, and included with its bid response the "City of Miami Local Office Certification" form? YES OR NO? (The City of Miami Local Office Certification form is located in the Oracle Sourcing system ("iSupplier"), under the Header/Notes and Attachments Section of this solicitation) Reference No. 1: Name of Company/Agency for which bidder is currently providing the services/goods as described in this solicitation, or has provided such services/goods in the past Reference No. 1: Address, City, State, and Zip for above reference company/agency listed: Reference No. 1: Name of Contact Person and Telephone Number for above reference no. 1 Reference No. 1: Date of Contract or Sale for above reference no. 1 Reference No. 2: Name of Company/Agency for which bidder is currently providing the services/goods as described in this solicitation, or hasJrovided such services/foods in the.past Reference No. 2: Address, City, State, and Zip for above reference company/agency listed: Reference No. 2: Name of Contact Person and Telephone Number for above reference no. 2 Reference No. 2: Date of Contract or Sale for above reference no. 2 Reference No. 3: Name of Company/Agency for which bidder is currently providing the services/goods as described in this solicitation, or 6275416 MIAMI-DADE COUNTY 30-Sep-2016 NO N/A YES UNIVERSITY OF MIAMI Medical Purchasing Department 1400 NW 310th Avenue, Suite 205A Miami, FL 33136 Ignacio Calle, Senior Buyer Claudia Laurindo, Buyer 305-243-2177 October 9th,` 2014- present Miami -Dade County Communications Department Stephen Clark Center 111 NW 1ST Street MIAMI, FL 33128 Maria Julia Castano, Spanish Translator 305- 375-2704 Fabie Bodek, Hatian Creole Translator 305-375-3929 May 2009- present Redline Media Group http://imapl .riverside.cmgov.net:8003/OA HTML/OA.jsp?OAFunc=PONRESENQ®VIE... 12/7/2015 Quote: 2149355 (RFQ 5263Q1,1) Page 3 of 7 has provided such services/goods in the past: 1Reference No. 3: Address, City, State, and Zip -for 1951 Tigertail above reference company/agency listed: Boulevard Dania Beach, Reference No. 3 Name of Contact Person and iTelephone Number for above reference no. 3 ,Reference No. 3: Date of Contract or Sale for above !reference no. 3 Contract Terms Variables rDetails Section :...:........„._....,,, No variables found. Deliverables 1Indicates deliverable is overdue deliverable FL 33004 Gay Georgevich 954- 989-5600 July_20f1-present Total Clause im Variable tpeltverable Name No deliverables found. Lines 0 0 Description IValue X Indicates responsible party failed to perform the ue Date ;Status Alert Update 4''TIP All prices are in USD. Quote Total (USD) 58,450.72 Hide All Details Details Line 1-11de 1 GROUP A — Romance and Creole Languages: Oral (as per Section 3.2, Professional Oral Interpreting for various City of Miami Departments.) Attributes Start Target Quote Estimated Rank Price Price PriceA.Init Quantity Target Quote Minimum Minimum Release Release Line Active Amount Amount 'Total Quotes 56,000.00,7 http://imap 1.riverside.cmgov.net:8003/OA HTML/OA.j sp?OAFunc=PONRESENQ_VIE... 12/7/2015 Quote: 2149355 (RFQ 5263R1,1) Page 4 of 7 Attribute No results found. Attach ments� Title No results found. Type Hide 2 GROUP A — Other European Languages (regardless of language): Oral (as per Section 3.2, Professional Oral Interpreting for various City of Miami Departments.) Attributes [Attribute No results found. Attachments Title. 1No results found.------- laHide 3GROUP A — Asian, African and Other Languages: Oral (as per Section 3.2, Professional Oral Interpreting for various City of Miami Departments.) Attributes Attribute ._..._,... No results found. Group Description 100 Group Target Value Target Value Descri Lion 'Category , 1201Hour uote Value Updated Usage Update I Delete Group Target Value 1,000.00 uote Value date . Delete 1,200.00 7 uote Value http://imap 1.riverside.cnlgov.net:8003/OA HTML/OA.j sp?OAFunc=PONRESENQ_VIE... 12/7/2015 Quote: 2149355 (RFQ 5263R1,1) Page 5 of 7 [Attachments___ Title��Wrn�.� No results found. Hide 4GROUPB- Romance and Creole Languages: Written (as per Section 3.3, Translation of Written Documents for various City of Miami Departments. ___ _..m. Attributes Type Description Catego ast Updated Word 1,000 Usage Group__Tar et Value �uote Value Word Processing System Used General �We will use Microsoft Word Delete 150.00 7 fAttribute Attachments TitleType No results found. 5GROUP B - Other European Languages: Written (as per Section 3.3, ranslation of Written Documents for various City of Miami Departments.) Attributes Descriptionµ Last Updated Usage 0.24 Word`m..,,..m. AttributeCroupTarget Value Word Processing System Used [General Attachments Title Type Description Category uote Value Update Delete 0.24 re will use Microsoft Word Last Updated Usage Delete http://imap 1.riverside.cmgov.net:8003/OA_HTML/OA.j sp?OAFunc=PONRESENQ_VIE... 12/7/201.5 Quote: 2149355 (RFQ 5263R191) Page 6 of 7 No results found. 9 Hide 6 GROUP B - 7 Asian, African and Other Languages: Written (as per Section 3.3, ranslation of Written Documents for various City of Miami Departments.)mm Attributes Attribute Word Process!n.9wSystem Attachments Titleµ No results found. 1 Hide 7 GROUP C Emergency Interpreting for Group A: Oral (as per Section 3.4, Emergency __.m..,._., Services)* Attributes Attribute No results found. Attachments [Title i No results found. 9 Hide '8 GROUP C - Emergency Translation for Group B: Written (as 0.27 Wordl Group !General arget Value note Value We will use Microsoft Word .,,. Type lDescripton Category TLast Updated Group...._... Type Description Target Value Ca ego Last Updated Update 100.00 Update Delete 1 Delete http://imapl.riverside.cmgov.net:8003/OA HTML/OA.jsp?OAFunc—PONRESENQYVIE... 12/7/2015 Quote: 2149355 (RFQ 526381,1) Page 7 of 7 per Section 3.4, Emergency Services) Attributes [Attribute Group Target Value No results found. Attachments Quote Value Title Type Description 'Category Last Updated Usage Update Delete _ . No results found. Return to Quote History (RFQ 526381,1) Actions ; Online Discussions Requisitions Negotiations Intelligence Horne Logout Preferences Help Privacy Statement Go Copyright (c) 2006, Oracle. All rights reserved. littp://imapl .riverside.cmgov.net: 8003/OAJITML/OA.jsp?0AFunc---PONRESENQVIE... 12/7/2015 MM usinessit #eoeipt fjrnIs payniorteoh , usinestlex, The iteebills hot a h es< Roe, rti ofica ,cifthe hodr fualafatoi b s Hoiden -tplibiook Wow govelihtentol, mento 'gtIlAtot la' JkufremenswJo the bus h - CelPpj O. above nit be alloohatercaI vethOlos' 01111° $ c'$4-278' FI:kotto_oot wiation, viijkiniww,midluidadeopYik4keoiroct P,„4,YIVIENT ECENEp BY TAX COLLVCTak 14‘''' .00 oPirmil5 •ECK2115-125,0,84 ttpx r cou s having fulfilled the requirements of the Florida Rules for Certification and: Regulation of Spoken Language Court.Interpreters 14.2:05:is hereby designated as a CERTIFIED SPANISH COURT INTERPRETER from 09/29/2015 to 09/29/2017 in all judicial circuits of the state Hon. 5: Kevin Abdoney, Chair Certification No 15 -0035.7 SPA Code,: Chapter '18, Arliele ITT, echo 1 Solicitation. Type and Number: RFQ 5,26381 (i.e.I Q BfRFT'li2 QI1 INo, 123456) "trlcitation. Title: Professional Interpreting and Translation Services Citywide DREAMS 1NNO►VAT RS, iNC (Bidder/Proposer) hereby certifies cornplianee with, the Local requirements 'stated `ceder Chapter 8/Ar cle.111, Section .18-73, of the Code of the City of Miami, Florida, as amended Local o means va,bnsrness tl in the city wl ,c11 xxreet-s an of tie.followi g criteria:: (1 Has had a 'staffed as d fixed office ordistribution point, operating wit a peuaanetat structure with a verifiable, street address that rs located within the 'corporate limits of the city; for= .a ninitim n of twelve: `(12) Months . inttuediately precedingthe date bids Or proposals Were received t'or the, purchase or contract at .issue; for purposes of this :section., "staffed" shall Mean verifiable, inflame, on -site ,employment: at the local office, for a nipauiri or forty (40) hoots' ptx calendar Week, Whether as a duly authorized employee, of cer, principal :ar. owner of the local a post offieo box shall net be sufficient: 'Le constitute; a local office within the city, 0) If he busiress fs loca,red r i the pe 41 anent structure pursuant to a lease, such lease must lac in writing, for a term of' no less than. helve (1.2) rnot ths, been. in effect for no less than the :twelve (12) months• immediately preceding the date bads or. proposals: were ;received, and be available for review and approval by the chief procurement officer or its designed; for recently executed leases that"have'been in effect for any period less than. the twelve (12) meta§ ininiediately,.preceding the::da;te bids •or proposals were recev,ed, a prior fully -executed lease within the corporate limits of the city that documents, in writing,, continuous business residence: within the corporate limits ofthe city for a terraa. of "no less than the twelve (1.2) months immediately preceding the date :bads or proposals were received shall be acceptable to satisfy the°:rcgnirements', ifthis section.,'and. shall -be :Available for. review and.spproval by file chief procurement o ecr or its designee, further,req firm fat historical, cleared rent hocks or other rept payment docurlaentation in writing that docur eats local o ce to aney'shall be avaa141e for 'aid approval by`'the chrefprgeurernert office °'or its designee, (3) Has had, for a rnrnmiu of twelve, (12)' :months immediately preceding; the date received for ihe: purchase. or contract at issue, a current business tax receipt i st ed by'bo Dade Count, if applicable; and ids or proposals were lr, the city and. lxarnir (4) Has had, for a. minim n, of twelve (1,2).months immediately.preceding the date, bids or proposals' were, received for the purchase or contract at issue,, any license or certificate of competency and certificate of rise' required by either the city .or Miami -Dade County that authorizes the .performance e f said business operations and (5) Has certified: in wariting its compliance with the foregoing at the time' of submitting its bid' or proposal to be eligible, for consideration under this section; provided., however, that the burden of proof to provide all supporting documentation ix. supportof this local office certification is borne by the business applicant submitting a bid ot•` proposal, FORM City of Mu ll l c i Office Cerkjfigat ort 7/2420I3 • .PL :AS P . .X. TJT + 1.., 0 ..ING XNF(1 MATIO ' 1186 Bidde oposer Loc. Ofie s ess: ACE MIAM FL 33• 82 Does Bidder/Proposer OondL et verifiable, doll- lime, en,gte e p1oy ent at tie-lo 1. rake for a. 1x 144 of Tory (40) 40tgs, per calendar, ;week? If Bid .er/f'ropc ser's Local. Office: ez�ai cy ,pursuant- to lease, has Bidder/Proposer enclosed . copy cfthe, lease? His ,Bidder zoposet e aclosed a cagy of Business 'lay. Receipt (BTR) issued£by the City oflVliat i and Miami -Dade County? Piss $�4d-O /Proposer e11cIo ed. a copy of the Iicense, certificate c ' co?.petency certi.catie' off'; use that autlxotizes_r. performance of 'Bidder/Proposer'? business. ..operations? City of Miami. Cite E eniption: YES Pt [lams -Dade County: Cite Exemption: NO apt 3Y{� drur/P'ropaser' sign ttuWe bek c irti ies complianm ce nth tla+ local i(7f c requ seen s sited iricler lip to r 3 . p $/�4. e e XIS, $option 1 -b oaf ill co* o '01. C t o MiaPx1 k.110 4 as 43n. d. DALIA BROWN l?i t Name id r/Propoj Authorized Re res ntative) Signa a e Date: FARM -city of Miami Lbcat Office Certification 7/22/2013 Certified to and subscribed before .ine t: ANIEL 010i4E: Notary Auille - 5tste n' tocld • Gommissfon * FF 22;8726„ arrttn£ Expires May 10, 20A9 (Name of Notary Typed, Printed. Ot Stamped) OR Produced Ide Ltificatio Type of Identification Produeec figRNl i+iiy of Miami Local Office certification 7/22/201S Quote: 2151354 (RFQ 5263P 1) Page 1 of 5 Sourcing Navtau igator C4i Favorites Home Logout Preferences Help ` Requisitionsl Negotiation Intelligence Negotiations> RFQ:-526381-1> Quote History (RFQ 526381,1)> Quote: 2151364 (RFQ 526381,1) Title Time Left Quote Style Quote Currency Contact Suppliers' Quote Number Quote Status Note to Buyer Attachments IFB for Professional Interpreting and Translation Services -Citywide 0 seconds Sealed USD Reed, Dina Active Lips Title CompletedFile TB Requirements Show All Details 1 Hide All Details DetaHs Section f HideGenera Requirements Requirement Legal Name of Firm: Actions ;Online Discussions Close Date Ranking Supplier Supplier Site Quote Valid Until Purchase Order Shortlist Status Description Completed and signed IFB document 'Entity Type: Partnership, Sole Proprietorship, Corporations etc. Year Established: kOffice Location City of Miami, Miami Dade County, or Other 1Occupationai License Number 'Occupational License Issuing Agency: :Occupational License Expiration Date: Will Subcontractor(s) be used? (Yes or No) 'If subcontractor(s) will be utilized, provide their name, address and the N/A the portion of the work they will be responsible for under this contract (a 1copy of their license(s) must be submitted with your bid response): Please list and acknowledge all addendum/addenda received. List the j Addendum 1, !addendum/addenda number and date of receipt (Le. Addendum No. 1, November 19, 2015 7/1/07) If no addendum/addenda was/were issued, please insert N/A. If Bidder has a Local Office, as defined under Chapter 18/Articlle III, !Section 18-73 of the City Code, has Bidder filled out, notarized, and 'included with its bid response the "City of Miami Local Office ;Certification" form? YES OR NO? (The City of Miami Local Office 'Certification form is located in the Oracle Sourcing system ("iSupplier"), 'under the Header/Notes and Attachments Section of this solicitation) 'Reference No. 1: Name of Company/Agency for which bidder is currently ,providing the services/goods as described in this solicitation, or has ! 25-Nov-2015 14:00:00 Price Only Fox Translation Services Included Last catec9oryUpdated _ Usage From 25-Nov-2015 One Supplier Time Target 'Value Quote Value Fox Medical Case Management, PC, dba Fox Translation Services _..LC ........................... ___.....,....._. .2,011 Hummelstown, PA N/A 25-Nov-2015 Commonwealth of Pennsylvania, Maximum Score Score http://imapl.riverside.cmgov.net:8003/OA HTML/OA.jsp?OAFunc=PONRESENQ_VIE... 12/7/2015 Quote: 2151354 (RFQ 5263,P 1 1) Page 2 of 5 ;provided such services/goods in the past: !Reference No. 1: Address, City, State, and Zip company/agency listed: 'Reference No. 1: Name of Contact Person and !above reference no, 1 ;Reference No. 1: Date of -Contract or Sale for above reference no. 1 'Reference No. 2: Name of Company/Agency for which bidder is currently providing the services/goods as described in this solicitation, or has provided such services/goods in the past: ;Reference No. 2: Address, City, State, and Zip for above reference company/agency listed .,..._ i 'Reference No. 2: Name of Contact Person and Telephone Number for }above reference no. 2 'Reference No 2 Date of Contract or Sale for above reference no. 2 Reference No. 3: Name of Company/Agency for which bidder is currently ;providing the services/goods as described in this solicitation, or has 'provided such services/goods in the past:_ 'Reference No. 3: Address, City, State, and Zip for above reference company/agency listed: Reference No. 3: Name of Contact Person and Telephone Number for ;above reference no. 3 !Reference No. 3: Date of Contract or Sale for above reference no. 3 Contract Terms Variables Details Section No variables found. Deliverables Total hi Indicates deliverable is overdue Clause Variable Department of Human Services for above reference 2330 Varian Way 2nd Floor; Harrisburg, PA 17110 Telephone Number for William Orner, Division Manager, 717-772- 2662 8-1-2014 to Present Harford Mutual ._...,._._ (Insurance 200 N Main Street; Bel Air, MD 21014 Carrie Schoeb, Claims Manager, 443-640- 2365 July 2012 to Present Zauner & Mtimet, PA Once Charles Center 100 N Charles Street Ste 1700; Baltimore, MD 21201 (Frank Lipschultz, Attorney, 410-962- 0500 January 2013 to Present Description Indicates responsible party failed to perform the deliverable Deliverable Name Due Date Status No deliverables found. Lines 'TIP All prices are in USD. Quote Total (USD) 721,610.48 Show All Details wl Hide All Details Details Line 8 Hide 1 GROUP A — Romance and Creole Languages: Rank Start` Target PricPrice Quote; Estimated Price!Unit' Quantity 1,0001Hour 700 Alert Target Quotel Minimum Minimu m! Release Release! Amount Amount LineTotal 700,000.00 Value Update Active Quotes 7 http://imapl.riverside.crngov.net:8003/OA HTML/OA.jsp?OAFunc=PONRESENQ VIE... 12/7/2015 Quote: 2151354 (RFQ 52.63P' 1) Page 3 of 5 Oral (as per Section 3.2, Professional Oral Interpreting for various City of Miami D artments•) «._.«..... .......................... Attributes Attribute No results found. Notes Group Target Value uote Value Note to Buyer We are not intending to bid on interpreting services, but a "no bid" value is not permitted. Attachments ritle Type Description Category o results found. 0 Hide 2 GROUP A - Other European Languages (regardless of language): Oral (as per Section 3.2, Professional Oral Interpreting for various City of Miami Departments.) Attributes 7 10 Update Delete 10,000.007 Attribute Group Target ValueQuote Value m l: No results found. Notes Note to Buyer We are not intending to bid on interpreting services, but a "no bid" value is not permitted. Attachments �TiUe w No results found. Type ;Description 'Category Last Updated iUsage Update B Hide 3 GROUP A - Asian, African and Other Languages: Oral (as per Section 3.2, Professional 'Oral Interpreting for arious City of Miami Departments.) Attributes Attribute.«�-_W.�..�.W.. A. No results found. «._. Notesµ-,.-.. 7 Group 1,0001Hour arget Value Delete 10,000.00` uote Value http://imapl.riverside.cmgov.net:8003/OA__HTML/OA.jsp?OAFunc=PONRESENQ VIE... 12/7/2015 Quote: 2151354 (RFQ 5263R1 l) Note to Buyer We are not intending to bid on interpreting services, but a "no bid" value is not permitted. Attachments Title Type 'Description 1Category No results found. Last Updated Page 4 of 5 ;Usage j Update j Delete L.B. Hide 4GROUP B - Romance 1 and Creole Languages: Written (as per Section 3,3, Translation of Written Documents for various City of Miami Departments).,.. Attributes Attribute Word Processing System Used Attachments 0.111Word 1,000 Group Targget Value 'Quote Value General Microsoft Office Suite, including Microsoft Word 110.007 ET' No results found. Type Description SCate ory Last Updated UUsage i Update Delete 3_....„,. �._._ _.�_...... ter. ...._,,..._,_, L—J Hide 5GROUP B - Other 1i European Languages: Written (as per Section 3.3, Translation of Written Documents for various City of Miami Departments.) Attributes lAttribute Group Target Value Quote Value Word Processing System Used General Microsoft Office Suite, including Microsoft Word Attachments Title Type .Description 1Category jLast Updated Usage No results found. 6GROUP B - Asian, African and Other Languages: Written (as per Section 3.3, Translation of Written Documents for various City of Miami Departments.) Attribute Group Target Value Quote Value Word Processing System Used jGeneral jvlicrosoft Office Suite, including Microsoft Word Update Delete ................. 0.14 7 http://imap l .riverside.cmgov.net: 8003/OA_HTML/OA.j sp?OAFunc=PONRESENQ_VIE... 12/7/2015 Quote: 2151354 (RFQ 5263 P 1 1) Page 5 of 5 Attachments Title_ No results found. Type Description i Catec oryy Last Updated 7 GROUP C - Emergency Interpreting for Group A: Oral (as per -Section 14, Emergency Services)_ _. Attributes Attributes INo results found. Notes Group Target Value �mVf Usage-1—Update Delete. uote Value Note to Buyer We are not intending to bid on interpreting services, but a "no bid" value is not permitted. Attachments Title Type ,Description 'Category Last Updated 'Usage ,No results found. „}.,.,_..,_M.,.�.�.-���� 3 Hide '8GROUP C - Emergency 2 Translation for Group B: Written (as per Section 13.4, Emergency Serviced Attributes Attribute_ .w No results found. 1 Group Target Value Update Quote Value Attachments Title Type Description ;Category .Last Updated 'Usage l Update Delete No results found. ................................................. Return to Quote History (RFQ 526381,1) Privacy Statement Actions Online Discussions Requisitions Negotiations Intelligence Home Logout Preferences Help Copyright (c) 2006, Oracle, All rights reserved. http://imapl.riverside.cmgov.net:8003/OA HTML/OA.jsp?OAFunc=PONRESENQ_VIE... 12/7/2015 Certification Statement Please quote on this form, if applicable, net prices for the item(s) listed. Return signed original and retain a copy for yew Ales. Prices should include all costs, including transportation to destination. The City reserves the right to accept or reject all or any part of thissubmission. Prices should be firm for a minimum of 180 days following the time set for closing of the submissions. In the event of errors in extension of totals; the unit prices shall govern in determining the qnoted prices*. We (1) certify that we have read your solicitation, completed the necessary documents, and propose to furnish and 'deliver, P.O.S. DIESTXNATION, the items or services specifi,ed herein. The undersigned hereby certifies that neither the contractual party nor any of its principal owners or Personnel .have been. convicted of any of the violations, or debarred or suspended as Set in section 18-107 or Ordinance No, 1.2'271, All exceptions to this submission have been documented in the section below (refer to paragraph and section). .EXCEPTIONS: We (I) certify that any and all information contained in this submission is true; and we (I) further certify that this submission is made without prior understanding; ageement, or connection with any corporation, firm, or person submitting a submission for the same materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. We (I) agree to abide by all terms and conditions of this solicitation and certify thatl am authorized to sign this submission for the submitter, Please print the following and sign your name: supptIER NAmE: Fox Translation Services LIE ADDREss. 1152 Mae Street, Suite122; Hummelstown, PA 17036 PHONE: 866-F04646 FAx. 866-764-13898 EMAIL: cina@foXCassM' anagen'leht.cogr' )BEEPER: SIGNED 4/?-- TITLE: Chief Administrative Officer DATE. November 24, 2015 FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM SIIALL DISQUALIFY THIS RID. Page 2 of 37 Certifications Legal Name of Firm: Fox Medical Case Management, PC, dba Fox Translation Services Entity Type• Partnership, Sole Proprietorship, CorRoratiou, etc. LLC Year Established: 2011 Office Location: City of Miami, Miami -Dade County, or Other Hummelstown, PA Occupational License Number: N/A Occupational License Issuing Agency:. N/A Occupational License Expiration Date: N/A Will Subcontractor(s) be used? (Yes or No) No If subcontractor(s) will be utilized, provide their name, address and the the portion of the work they will be responsible for under this contract (a copy of their license(s) must be submitted with your bid response): N/A Please list and acknowledge all addendum/addenda received. List the addendum/addenda number and date of receipt (i.e. Addendum No. 1, 7/1/07). If no addendum/addenda was/were issued, please insert N/A. Addendum 1, November 19, 2015 If Bidder has a Local Office, as defined under Chapter 18/Articlle III, Section 18-73 of the City Code, has Bidder filled out, notarized, and included with its bid response the "City of Miami Local Office Certification" form? YES OR NO? (The City of Miami Local Office Certification form is located in the Oracle Sourcing system ("iSupplier"), under the Header/Notes and Attachments Section of this solicitation) N/A Reference No. 1: Name of Company/Agency for which bidder is currently providing the services/goods Page 3 of 37 as described in this solicitation, or has provided such services/goods in the past: Commonwealth of Pennsylvania, Department of Human Services Reference No. 1: Address, City, State, and Zip for above reference company/agency listed: 2330 Vartan Way 2nd Floor; Harrisburg, PA 17110 Reference No. 1: Name of Contact Person and Telephone Number for above reference no. 1 William Orner, Division Manager, 717-772-2662 Reference No. 1: Date of Contract or Sale for above reference no. 1 8/1/2014 to Present Reference No. 2: Name of Company/Agency for which bidder is currently providing the services/goods as described in this solicitation, or has provided such services/goods in the past: Harford Mutual Insurance Reference No. 2: Address, City, State, and Zip for above reference company/agency listed: 200 N Main Street; Bel Air, MD 21014 Reference No. 2: Name of Contact Person and Telephone Number for above reference no. 2 Carrie Schoeb, Claims Manager, 443-640-2365 Reference No. 2: Date of Contract or Sale for above reference no. 2 July 2012 to Present Reference No. 3: Name of Company/Agency for which bidder is currently providing the services/goods as described in this solicitation, or has provided such services/goods in the past: Zauner & Mtimet, PA Reference No. 3: Address, City, State, and Zip for above reference company/agency listed: Once Charles Center 100 N Charles Street Ste 1700; Baltimore, MD 21201 Reference No. 3: Name of Contact Person and Telephone Number for above reference no. 3 Frank Lipschultz, Attorney, 410-962-0500 Reference No. 3: Date of Contract or Sale for above reference no. 3 January 2013 to Present Page 4 of 37 Line: 1 Description: GROUP A - Romance and Creole Languages: Oral (as per Section 3.2, Professional Oral Interpreting for various City of Miami Departments.) Category: 96175-00 Unit of Measure: Hour Unit Price: $ N/A Line: 2 Number of Units: 700 Total: $ Description: GROUP A — Other European Languages (regardless of language): Oral (as per Section 3.2, Professional Oral Interpreting for various City of Miami Departments.) Category: 96175-00 Unit of Measure: Hour Unit Price: $ N/A Line: 3 Number of Units: 10 Total: $ Description: GROUP A — Asian, African and Other Languages: Oral (as per Section 3.2, Professional Oral Interpreting for various City of Miami Departments.) Category: 96175-00 Unit of Measure: Hour Unit Price: $ N/A Line: 4 Number of Units: 10 Total: $ Description: GROUP B Romance and Creole Languages: Written (as per Section 3.3, Translation of Written Documents for various City of Miami Departments.) Category: 96175-00 Unit of Measure: Word Unit Price: $ 0.11 Number of Units: 1,000 Total: $ $110.00 Word Processing System Used Page 5 of 37 Line: 5 Description: GROUP B - Other European Languages: Written (as per Section 3.3, Translation of Written Documents for various City of Miami Departments.) Category: 96175-00 Unit of Measure: Word Unit Price: $ 0.13 Number of Units: 1 Total: $ Word Processing System Used Line: 6 Description: GROUP B - Asian, African and Other Languages: Written (as per Section 3.3, Translation of Written Documents for various City of Miami Departments.) Category: 96175-00 Unit of Measure: Word Unit Price: $ 0.14 Number of Units: 1 Total: $ Word Processing System Used Line: 7 Description: GROUP C - Emergency Interpreting for Group A: Oral (as per Section 3.4, Emergency Services) Category: 96175-00 Unit of Measure: Hour Unit Price: $ Line: 8 Number of Units: 1 Total: $ Description: GROUP C Emergency Translation for Group B: Written (as per Section 3.4, Emergency Services) Page 6 of 37 Category: 96175-00 Unit of Measure: Word Unit Price: $ Number of Units: 1 Total: $ Page 7 of 37 Quote: 2152354 (RFQ 526/91,1) Page 1 of 7 Sourcing ft Navigator '} Favorites Requisitions Negotiations Intelligence Negotiations > RFQ: 526381,1 > Quote History (RFQ 526381,1) > Quote: 2152354 (RFQ 526381,1) Title Time Left Quote Style Quote Currency Contact Suppliers' Quote Number Quote Status Note to Buyer iTitle Type Attachments hNo results found. Requirementsµ. IFB for Professional Interpreting and Translation Services - Citywide 0 seconds Sealed USD Morales, Sabrina Active Show Al Details I Hide All Details Details Section l3 Hide General Requirements Home Logout Preferences Help Actions Online Discussions Close Date Ranking Supplier Supplier Site Quote Valid Until Purchase Order Shortlist Status DescriptionTCategory Requirement Legal Name of Firm:_.�._.�o...��..,.,�.��..w.._�...�.�,..._.�. ��..e.�......_,�,�..�,..� Entity Type: Partnership, Sole Proprietorship, Corporation, etc. Year Established: Office Location: City of Miami, Miami -Dade County, or Other Occupational License Number: Occupational License Issuing Agency: Occupational License Expiration Date: w^µ ^ uM Will Subcontractor(s) be used? (Yes or No If subcontractor(s) will be utilized, provide their name, address and the the portion of the work they will be 25-Nov-2015 14:00:00 Price Only Linguistica International Included Last UpdatedUsage Update Delete] Maximum Score] 0 Target Value Score 0 Score Maximum uote Value Score Linguistica International Inc. Corporation 5866913-0142 State of Utah - Division of Corporations and Commercial Code 30-Jun-2016 N/A http://imap l .riverside.cmgov.net:8003/OA_HTML/OA.j sp?OAFunc=PONRESENQ_VIE... 12/7/2015 Quote: 2152354 (RFQ 526?"'1,1) Page 2 of 7 responsible for under this contract (a copy of their license (s) must be submitted with your bid response): Please list and acknowledge all addendum/addenda received. List the addendum/addenda number and date of receipt (Le. Addendum No. 1, 7/1/07). If no addendum/addendawas/were issued, please insert N/A. If Bidder has a Local Office, as defined under Chapter 18/Articlle III, Section 18-73 of the City Code, has Bidder filled out, notarized, and included with its bid response the "City of Miami Local Office Certification" form? YES OR NO? (The City of Miami Local Office Certification form is located in the Oracle Sourcing system ("iSupplier"), under the Header/Notes and Attachments Section of this solicitation) Reference No. 1: Name of Company/Agency for which bidder is currently providing the services/goods as described in this solicitation, or has provided such services/goods in the past; Reference No. 1: Address, City, State, and Zip for above reference company/agency listed: Reference No. 1: Name of Contact Person and Telephone Number for above reference no. 1 Reference No. 1: Date of Contract or Sale for above reference no. 1 Reference No. 2: Name of Company/Agency for which bidder is currently providing the services/goods as described in this solicitation, or has provided such services/goods in the past: Reference No. 2: Address, City, State, and Zip for above reference company/agency listed: Reference No. 2: Name of Contact Person and Telephone Number for above reference no. 2 Reference No. 2: Date of Contractor Sale for above reference no. 2 Reference No. 3: Name of Company/Agency for which bidder is currently providing the services/goods as described in this solicitation, or has provided such services/goods in the past; Reference No. 3: Address, City, State, and Zip for above reference company/agency listed: Reference No. 3: Name of Contact Person and Telephone Number for above reference no. 3 Reference No. 3: Date of Contract or Sale for above reference no. 3 Contract Terms Addendum 1 Yale New Haven Hospitals - Yale University Connecticut_ 20 York Street, New Haven, CT 06510 Angela Frentress (203) 688-7523 03/15/2012 Present County of San Bernardino Department of Housing AuthorityM . 7715E Brier Drive, San Bernardino, CA 92408 Angie Lardapide - (909) 332-6340 08/15/2013 - Present State of Utah Medicaid / Department of Health,_..,. P.O. Box 141010, Salt Lake City, UT 84114-1010 Nancy Thompson - (801) 538-9463 02/01/2001 - Present Total 0 I_. http://imap 1.riverside.cmgov.net:8003/OA HTML/OA.j sp?OAFunc=PONRESENQ_VIE... 12/7/2015 Quote: 2152354 (RFQ 526391,,1) Page 3 of 7 Variables Details Sectionm. No variables found. Deliverables 61, Indicates deliverable is overdue deliverable Deliverable Name No deliverables found. Lines p - TIP All prices are in USD. Quote Total (USD) 61,445.50 Show All Details I Hide All Details Clause Variable Description Value Indicates responsible party failed to perform the Details Line . Hide 1 GROUP A - 5 Romance and Creole Languages: Oral (as per Section 3.2, Professional Oral Interpreting for various City of Miami Departments.) Attributes Start Rank Price Attribute No results found. Attachments Title Type No results found._w tLl Hide 2 GROUP A - Other European Target Price Group Quote? 'Estimated Price;Unit i Quantity 851Hour 700 Target Value Target Quote, Minimum;Minimum' Release; Release Amount; Amount Line Active _Total Quotes 59,500 00 I7 _...w_.,_. uote Value Description Category Last UpdatedUsage Update 850.00 Delete 7 http://imapl.riverside.cmgov.net:8003/OA HTML/OA.jsp?OAFunc=PONRESENQ_VIE... 12/7/201.5 Quote: 2152354 (RFQ 526391„1) Page 4 of 7 Languages (regardless of language): Oral (as per Section 3.2, Professional Oral Interpreting for various City of Miami Departmnt,) Attributes Attribute No results found. Attachments No results found. iGroup Target Value quote Value Type Description 3GROUP A— 2 Asian, African and Other Languages: Oral (as per Section 3.2, Professional Oral Interpreting for various City of Miami Departments.) Attributes 'Attribute No results found. Attachments Title m No results found. Hide 4GROUP B- Romance and Creole Languages: Written (as per Section Grou Category !Last Updated Hour 10 Target Value Npe £!IPionjcatE9oY}s.astuPdated M. Usage 0.14'Word 1,000 Update 7 Delete 850.00 7 140.00 7 http://imap 1,riverside.cmgov.net:8003/OA HTML/OA.j sp?OAFunc=PONRESENQ_VIE... 12/7/2015 Quote: 2152354 (RFQ 5263 °1.,1) Page 5 of 7 3.3, Translation of Written Documents for various City of Miami Departments.) Attributes Attribute Group _ Taret Value Word„ Processing_ stem Used_ ,.., General [-Attachments, Title_._.~µ.._..... No results found. Hide 5 GROUP B - 2 Other European Languages: IWritten (as per Section 3.3, ranslation of Written Documents for various City of Miami Departments.) Attributes Attribute Word Processing System Used Quote All Formats are Accepted Description Category Last Updated Usage Attachments Title Type Description No results found.µ�A�M��M`�� Group [Target Value General Hide 6GROUP B- Asian, African and Other Languages: Written (as per Section 3.3, Translation of Written edate Delete 0.147 Quote Value All Formats are Accepted Category Last Updated iUsage .14lWord 0.14 7 http://imapl .riverside.cmgov.net:8003/OA HTML/OA jsp?OAFunc=PONRESENQ_VIE... 12/7/2015 Quote: 2152354 (RFQ 52639' ,1) Page 6 of 7 Documents for various City of Miami Departments.) Attributes Attribute ....._.. ..m .. _...__m Word Processing System Used Attachments Title No results found. Hide 7 GROUP C - Emergency Interpreting for Group A: Oral (as per Section 3.4, Emergency jServices)_ Attri butes Attribute 1No results found. Attachments Title No results found. Hide °8 GROUP C - Emergency `Translation for Group B: Written (as per Section 3.4, Emergency Services) Attributes Attribute No results found. Attachments Group 1Target Value iGeneral e Description Category !Last Updated Usage Update Quote Value All Formats are Accepted ype Description ,Group Cate o 0.221Ward Value Last Updated Target Value 0.22 7 Quote Value Update , Delete uote Value http://imap l .riverside.cmgov.net:8003/OA HTML/OA.j sp?OAFunc=PONRESENQ_VIE... 12/7/2015 Quote: 2152354 (RFQ 52639,1) Page 7 of 7 Title No results found, Type Description Category Last Updated Usage Return to Quote History (RFQ 52638141 Update Actions i Online Discussions Delete ah, 00, Requisitions Negotiations Intelligence Home Logout Preferences Help Privacy Statement Copyright (c) 2006, Oracle. All rights reserved. http://imapl.riverside.cmgov.net:8003/0A_HTML/OA.jsp?0AFunc—PONRESENQ_VIE... 12/7/2015 Professional Interpreting and Translation Services -Citywide IFB No 526361 City of Miami Anthony Hansen Purchasing Department City of Miami — City Clerk 3500 Pan American Drive Miami FL 33133 E-mail: amhansenPmiamigov.com Linguistica International 8819 South Redwood Road Suite D West Jordan, Utah 84088 ingaistica R N A T a 0 N A i E+-U AINABLt LANHALFAOR E78 :V1GGE3 November 22, 2015 Dear. Anthony Hansen & Bid Selection Committee, Linguistica International is pleased to submit this Response for the Invitation for Bid Number. 526381 to offer Professional Interpreting and Translation Services Citywide for the City of Miami. We are extremely grateful for the opportunity to present our proposal and be able to share with you our company's strengths; including our ability to successfully implement similar contracts throughout the United States. In fact, our company was previously awarded a contract with Dade County providing similar services in the past. We understand that the purpose of this IFB is to receive the lowest responsive and responsible bid while maintaining and exceeding the quality, professionalism and availability of services. Linguistica International has been providing Language Translation Services for the past 12 years, we are a full service language provider offering telephone based, onsite interpreting services and document translation services nationwide 24/7 365 days per year. We are a Minority Woman Owned Small Businessl registered as an. S-Corporation and located in Salt Lake City, Utah. We are a certified 8a firm with the Small Business Administration, our founder Sabrina Morales is well known within the government sector for high quality, professional US based linguists at highly competitive rates. We are confident that in our proposal, you will find we meet and exceed all of your requirements and welcome the opportunity to demonstrate our qualifications. This response as well as the pricing offered will be valid for 180 days. We are honored to be considered to once again provide services to the City of Miami andwelcome any questions regarding our services. You may reach us at your convenience by calling our main number (801) 262-4550 or t.11 free number (866) 908-5744. We look forward to doing business with the Language Trans l.: on Se es to the Gwinnett County and welcome any questions regarding our services Morales, CEO Linguistica International Legally authorized to bind Linguistica International to the terms and conditions contained in this quote and to comply with the information and representations submitted in the proposal. 1 NAICS 541930 Translation and Interpretation Services Small Business Size Standard $7.5 million of dollars. Linguistica International — City of Miami 2 Professional Interpreting and Translation Services -Citywide IFB No 526361 Cite of Miami Proposal Response Table of Contents I NTERNATIONAL U3Y'AINAPEI.0 t.ANOLJA.(3t 1.13$14 Vi GL9t1 COVER LETTER 2 EXCECUTIVE SUMMARY 4 SERVICES OFFERED 5 LIST OF LANGUAGES 8 INTERPRETER CERTIFICATION 10 CITY OF MIAMI - FORMS 11 CERTIFICATION STATEMENTS REFERENCES PRICING Linguistica International — City of Miami 3 Professional Interpreting and. Translation Services -Citywide IFB No 526361 City of Miami Executive Summary Lin 'LAlea NTE R NATIONAL eus'VA P A 3f.r,. a.ar t3tiAr m SCRVIllati Linguistica International is a perfect solution to meet the needs of the City of Miami. Not only are we confident that our On -Site Interpretation Services and Document Translation teams can proficiently and professionally interpret the types of requests handled by the City of Miami, but also our infrastructure is set up to meet all requirements as stated in the IFB provided. We are confident that if given the opportunity we can meet and exceed the expectations set forth in section 3.1 labeled as Specifications and Scope of Work. After over a decade of providing identical services to similar agencies across North America, we trust that Linguistica International will provide the best program to support the City of Miami Interpreting contract. Linguistica International is a full service language provider offering telephone based and onsite interpreting services as well document translation services nationwide 24/7 365 days per year. We are a Minority Woman Owned Small Business2 registered as an S-Corporation and are a certified 8a firm with the Small Business Administration. Our headquarters are based in Salt Lake City, Utah and we operate three regional offices one in New Haven, Connecticut, the second in San Diego, California and the third in Olympia Washington. Linguistica International was founded in 2001 and since our inception we have specialized in serving two types of clients: government agencies and healthcare organizations. In terms of government agencies we are the main vendor for a multitude of states and serve as the primary language services company for numerous large state cooperative contracts. In terms of healthcare we serve large hospitals and medical facilities throughout the United States. All of our services are specifically targeted to serving these two types of clients allowing us in-depth knowledge of how they operate and how language services support their daily operations. Linguistica International has been providing telephone based interpreting services in 250+ different languages to hundreds of State agencies and local municipalities. On a daily basis we serve housing authorities, public schools, local health departments, human service agencies, departments of motor vehicles, correctional facilities, workforce service agencies, courts among others. We currently handle over 15,000 On -site interpreting encounters annually our current capacity and infrastructure will guarantee consistency and reliability no matter the volume spikes or the diversity in the language requests. Since our inception our growth has been steady year over year; we have internally invested in building a nation-wide team capable of meeting the demands of high volume clients in all kinds of settings including Legal, Social Service, Healthcare and other industries. We currently rely with a team of over 6,500 on -site interpreters that work as independent contractors with Linguistica International. While our current maximum client volume does not require a team of this size, our mission to serve clients regardless of their volume spikes has been a significant driver ensuring high levels of client satisfaction in an industry with unpredictable trends. As stated above Linguistica International will comply with the requirements stated in the IFB and will expand further upon awarded as necessary. We are currently capable of handling large volume of on -site appointments across the US interpreting contracts. We currently have in place an effective scheduling process that utilizes our unique methodology and industry experience. Over the years we have developed an effective proprietary system that allows us to track, schedule and monitors all daily appointments to ensure total customer satisfaction. 2 NAICS 541930 Translation and Interpretation Services Small Business Size Standard $7.5 million of dollars. Linguistica International — City of Miami 4 Professional Interpreting and Translation Services -Citywide IFB No 526361 City of Miami Services Offered i aistica 1 NrCnrtATIoNAL 'J Uk31'AINAf1LE 6: ANL)UA(& Cf R:l9 VICE;tI Linguistica International has been providing interpreting services nationwide for over a decade. We focus on providing a full range of language services including: • On -site interpreting • Document Translation All of our services are provided in over 250+ different languages 24/7 365 days a year. We currently provide services to hundreds of healthcare organizations and government agencies such as benefit eligibility centers, police departments, court systems, health organizations, and teaching hospitals, all levels of large trauma centers, independent school districts, and institutions of higher education among others. On -Site Interpretation We have extensive experience in providing on -site interpreting services. We currently work with over 7,000 linguists and can guarantee our service any time day or night. Our services are accessible quickly and efficiently by one of the below methods: 1. Appointments can be scheduled on-line using our proprietary system "MyLinguistica". This system allows clients to access a secure and encrypted system to request andschedule service. Clients have the ability to monitor each appointment from beginning to end. 2. Appointments can be scheduled by simply calling out main Call Center via a Toll Freenumber and providing key information to schedule each appointment. We measure and track all activity daily and directly through our proprietary system. The City of Miami will be able to connect to our system at any time to track all activity, view and print reports for every department based on access authorization. The City of Miami will determine how to establish it's account to include departments and sub -departments as if necessary. Our HR team is responsible for recruiting, evaluating, training and maintaining active on -site interpreters. This ensures that all of our interpreters are certified, trained and comply with internal and external requirements including: terminology, speed of delivery, privacy and client specific rules and regulations. Below please find our Interpreter Requirements: On -Site Training / Education Standards: 1. Minimum 40 hours training for Legal and Medical interpreting. 2. Certifications are required by each account and program. 3. Minimum high school diploma or GED 4. Minimum 1 year experience 5. Language Proficiency Linguistica International — City of Miami 5 Professional Interpreting and Translation Services -Citywide IFB No 526361 City of Miami NTisnraAT►rsNAL. `3 Uf3TAINAt34G 1. ANGLIAGE ,81?1,1V11.1€1 Oral proficiency in English One of the following: • Bachelor, Masters, PhD, or any other degree from any US institution of higher education. • Graduation from any High School from an English language country or from an American School abroad. • One of the following tests (subject to change) • TOEFL (Test of English as a Foreign Language): 570+ on paper; 230+ on computer version; 90+ on iBT. o ELPT (English Language Proficiency Test): 950+ o MELAB (Michigan English Language Assessment Battery) 80+ o ECPE (Examination for the Certificate of Proficiency in English): PASS o FCE (First Certificate in English, Level 3): A o CAE (Certificate in Advanced English, Level 4): B o CPE (Certificate of Proficiency in English, Level 5): B o IELTS (International English Language Testing System) 7.0+ Oral proficiency in the target language(s) "L2" One of the following: • Bachelor, Masters, PhD, or any other degree from aninstitution of higher education where L2 is spoken • Graduation from a high school of the country where L2 is spoken • ACTFL Oral Exams (American Council on the Teaching of Foreign Languages): 3.5 + /Advanced Mid Level (see www.actfl.org) • ACTFL comparable evaluation Pre -Employment Screenings/Requirements 1. As necessary specific facility Orientation 2. lD Badge 3. IT Access 4. Drug Screening, at minimum: 9 panel standard urinalysis (marijuana, cocaine, PCP, amphetamines, opiate metabolites, barbiturates, benzodiazepines, methadone, and propoxyphene) plus MDMA (ecstasy), Oxycodone and hydrocodone. Pre -employment National Background Check includes: • National sex offender registry check. • Social Security trace: identifying the area(s) in which the new hire has established credit. • County level criminal history check: reviewing the previous seven years of all court controlled activities including both felonies and misdemeanors (check includes all counties nation-wide in which the new hire has established credit). • Healthcare sanction check: identifying fraud or other professional misconduct reported by licensing agencies. • Prohibited parties check: reviewing 9 government "terrorist watch" lists. Linguistica International — City of Miami 6 Professional Interpreting and Translation Services -Citywide IFB No 526361 City of Miami ingaistica TE N ATeoNAt TAINAt3LC 6.ANC3lfA(.il? Hfi{R VIGE6+ On any given month we interpret in over 6,300 government agency encounters in over 250+ different languages. We understand the unique challenges faced by interpreters working. in government and social service settings and the skill set needed to successfully meet those challenges. As a result, our training program includes specific healthcare modules including specialty terminology and understanding of National Standards of Practice for Interpreting in Healthcare and the National Code of Ethics for Interpreters in Healthcare. At Linguistica International we recognize that interpreting in healthcare settings requires the ability to use multiple interpreting approaches including 1st person, narrative, descriptive, simultaneous, consecutive, and working with a professional health provider or team. Our interpreters are trained to incorporate all methods and techniques to ensure the most accurate delivery of interpreting services. All Linguistica International medical interpreters have passed our rigorous interpreter assessment standards. Our quality control process begins during the recruitment process. Once applicants have been assessed, tested and hired they are trained by one of our experienced interpreter trainers. The main areas of training include: • Confidentiality • Speed of Delivery • Terminology • Cultural Sensitivity • Customer Service • National Code of Ethics for Healthcare Interpreters • National Standards on Interpreting in Healthcare • Legal Requirements for Healthcare Interpreters including HIPAA Each interpreter is required to successfully pass a comprehensive test that includes medical procedures, diagnostic procedures, testing, pathology and treatment, cultural competency as well as several supervised quality control reviews. Linguistica International — City of Miami 7 Professional Interpreting and Translation Services -Citywide IFl3 No 526361 City of Miami List of Languages linguist ca NTERNATIONAL •EJ TAtN4 HR LANUAJAt VIL)Ci ) Linguistica International currently works with over 7,000 linguist across North America covering over 250+ different languages, 24/7 365 days a year. Our infrastructure as well as our tracking ability via our proprietary system will serve as the foundation to ensure we meet contracted timeframes immediately. Linguistica International will support all Languages as specified in the Scope of Work. In addition, other languages will be available in the event that the City of Miami shall needother languages outside those specified. Acholi(Sudan-Uganda) Afghan Afrikaans Akan Albanian Amharic (Ethiopia) Arabic Armenian Ashanti Assyrian Azerbaijani Bambara Belorussian Bengali Bosnian Brazil -Portuguese Bulgarian Burmese Cakchiquel Cambodian Cantonese Cape Verdean Catalan Cebuano Chaldean Chin Chinese Chuukese Hausa Hawaiian Hebrew Hindi Hmong Hokkien Hunanese Hungarian Ibo Icelandic Ilocano Ilonggo Indonesian Italian Jamaican English Creole(Patois) Japanese Jula Kachchi Kanjobal Kannada Karen Karenni/Kayah Kazakh Khmer Kikuyu Kinyarwanda Kirundi Korean Neopolitan Nepali Nigerian English Pidgin Norwegian Nuer (Sudan) Oromo (Ethiopia) Pangasinan Pashto (Afghanistan) Persian Polish Portuguese Portuguese Creole Punjabi Quiche Romanian Rohingya Russian Samoan Sarahuleh/Soninke Serbian Serbo-Croatian Shanghainese Sichuan/Szechuan Sicilian Sindi Sinhalese Slovak Slovakian Linguistica International — City of Miami 8 Professional Interpreting and Translation Services -Citywide 1FB No 526361 City of 1lianii Crioulo Croatian Czech Danish Dari (Afghanistan) Dinka (Sudan) Dutch Ebon Edo Estonian Ethiopian Ewe Fatsi Fijian Finnish Flemish Foochow French French Cajun French Canadian French Creole Fukienese Fulani Fuzhou Ga Georgian German Grebo Greek Gujarati Haitian Creole Hakka Krahn Krio Kunama Kurdish Kurmanji Lanvhou Lao Latvian Lingala Lithuanian Luganda Luo Maay Somali Macedonian Malay Malayalam Malinke Mam Mandarin Mandingo Mandinka Marathi Marshallese Mien Mirpuri Mixteco Moldovan Mongolian Montenegrin Moroccan Arabic Navajo Ndebele Other languages and dialects available. Ling-aistica Somali Soninke Sorani Spanish Sudanese Arabic Susu/Soso Swahili Swedish. Sylheti Taechew Tagalog Taiwanese Tamil Telegu Thai Tibetan Tigrigna (Eritrea) Toisan Toishanese Tongan Trukese/Chuukese Turkish Twi Ukrainian Urdu Uzbek Vietnamese Visayan Wolof Yiddish Yoruba Yugoslavian Zande N T1!RN ATtotitAL TnfMnCl 6. tt LAN4)14,400 41eRVIC150- Linguistica International — City of Miami 9 Professional Interpreting and Translation Services -Citywide IFB No 526361 City of Miami Interpreter Certification Linguistica i NITS RNA'TtoNAL SLUT A1f,14.0..1,.F i.ANO1.1Af3 p H't; l4 ulC, t?Ei Linguistica International works with over 7,000 linguists (interpreters and translators) across the US. As indicated in section 3.6 of the IFB, court interpreter certifications by the State of Florida will be required for Spanish and Creole. Consequently, and as indicated in section 3.6, below we are providing with evidence for verification by the selection committee that Linguistica International will comply with this requirement. Verification of certification for the below interpreters can be done via web by accessing www.interpreters@flcourts.org. Since no actual volume of work has been provided in the IFB, Linguistica International is not able to determine at this time with the number of interpreters that will be available to support this contract. Nevertheless, we are listing some of the interpreters that will be initially assigned to support activity coming from this contract. Linguistica International will add additional interpreters as needed and will provide evidence of certification for these languages. Interpreter Name Interpreter Certification Number Language Renewal Date Alfredo Babler 10-00126 SPA Spanish 05/05/2016 Karen B. Borgenheimer 12-00218 SPA Spanish 11/21/2016 Edgar Chacon 14-00288 SPA Spanish 07/16/2016 Patricia Dau 08-00026 SPA Spanish 08/20/2016 Cecilia Defrancesco 14-00272 SPA Spanish 01/31/2016 Vicente De La Vega 08-00001 SPA Spanish 08/20/2016 Maria Dillman 08-00046 SPA Spanish 08/20/2016 Octavio D. Gomez 14-00287 SPA Spanish 07/16/2016 Mariana Harari Froent 08-00048 SPA Spanish 08/20/2016 Maria Elena Juncosa 12-00217 SPA Spanish 11/21/2016 Abner Ramirez -Canto 08-00015 SPA Spanish 08/20/2016 Esteban O. Rios M. 14-00290 SPA Spanish 07/16/2016 Maria Cristina Velarde 08-00024 SPA Spanish 08/20/2016 Claude Y. Boisson 12-00195 HC Hatian Creole 08/23/2016 Joe1 J. Chery 14-00273 HC Hatian Creole 03/14/2016 Joelle Haspil 08-00033 HC Hatian Creole 08/20/2016 Ernst Thervil 12-00203 HC Hatian Creole 09/27/2016 Marilyn Leroy 09-00102 HC Hatian Creole 09/03/2016 Evens Latortue 09-00087 HC Hatian Creole 02/17/2016 Linguistica International — City of Miami 10 Professional Interpreting and Translation Services -Citywide IFB No 526361 City. of Miami CITY OF MIAMI — IFB FORMS CERTIFICATION STATEMENTS REFERENCES PRICING Lingaistica i T! t N A T I 0 NI A 1. JUUTAINABI.n i.ANIQUAGEi 8'fi ti UI CI..S Linguistica International — City of Miami 11 Certification Statement Please quote on this form, if applicable, net prices for the item(s) listed. Return signed original and retain a copy for your files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or reject all or any part of this submission. Prices should be firm for a minimum of 180 days following the time set for closing of the submissions. In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices. We (I) certify that we have read your solicitation, completed the necessary documents, and propose to furnish and deliver, F.O.B. DESTINATION, the items or services specified herein. The undersigned hereby certifies that neither the contractual party nor any of its principal owners or personnel have been convicted of any of the violations, or debarred or suspended as set in section 18-107 or Ordinance No. 12271. All exceptions to this submission have been documented in the section below (refer to paragraph and section). EXCEPTIONS: We (I) certify that any and all information contained in this submission is true; and we (I) further certify that this submission is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a submission for the same materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. We (I) agree to abide by all terms and conditions of this solicitation and certify that I am authorized to sign this submission for the submitter. Please print the following and sign your name: SUPPLIER NAME. Linguistics International Inc. ADDRESS 8819 S. Redwood Rd. Suite D West Jordan. UT 84088 PHONE' (801) 262-4550 FAX. (801) 262-4622 EMAIL: admin anlina ca ternationaLcom BEEPER. Not Applicable SIGNED BY* TITLE' CFO DATE: November 19 2015 FAILURE TO COMPLETE. SIGN. AND RETURN TIIIS-FORM SHALL DISQUALIFY THIS BID. Page 2 of 37 Certifications Legal Name of Firm: Linguistica International-. Inc. Entity Type: Partnership, Sole Proprietorship, Corporation, etc. Corporation Year Established: 2005 Office Location: City of Miami, Miami -Dade County, or Other West Jordan, UT Occupational. License. Number: 5866913-0142 Occupational License Issuing Agency: State of Utah - Division of Corporations and Commercial Code Occupational License Expiration Date: 06/30/2016 Will Subcontractor(s) be used? (Yes or No) No If subcontractor(s)- will be -utilized, provide their naive, address and the the portion of the- work they will be responsible for under this contract (a copy of their license(s) must be submitted with your bid response): Not Applicable Please list and acknowledge all addendum/addenda received. List the addendum/addenda number and date of receipt (i.e. Addendum No. 1, 7/1/07). If no addendur/addenda was/were issued, please insert N/A. Addendum 1 If Bidder has a Local Office, as defined under Chapter 18/Articlle III, Section 18-73 of the City Code, has Bidder filled out, notarized, and included with its bid response the "City of Miami. Local Office Certification" form? YES OR NO? (The City of Miami Local Office Certification form is located in the Oracle Sourcing system ("iSupplier"), under the Header/Notes and Attachments Section of this solicitation) No, I inguistica International headquaters is in West Jordan. UT Reference No. 1: Name of Company/Agency for which bidder is currently providing the services/goods Page 3 of 37 as described in this solicitation, or has provided such services/goods in the past: Yale New Haven Hospitals - Yale University Connecticut Reference No. 1: Address, City, State, and Zip for above reference company/agency listed: 20 York Street, New Haven, CT 06510 Reference No. 1: Name of Contact Person and Telephone Number for above reference no. 1 Angela Frentress - (203) 688-7523 Reference No. 1: Date of Contract or Sale for above reference no. 1 03/15/2012 - Present Time (on -going) Reference No. 2: Name of Company/Agency for which bidder is currently providing the services/goods as described in this solicitation, or has provided such services/goods in the past: County of San Bernardino - Department of Housing Authority Reference No. 2: Address, City, State, and Zip for above reference company/agency listed: 715 E. Brier Drive, San Bernardino, CA 92408 Reference No. 2: Name of Contact Person and Telephone Number for above reference no. 2 Angie Lardapide - (909) 332-6340 Reference No. 2: Date of Contract or Sale for above reference no. 2 08/15/2013 - Present (on -going) Reference No. 3: Name of Company/Agency for which bidder is currently providing the services/goods as described in this solicitation, or has provided such services/goods in the past: State of Utah - Medicaid / Department of Health Reference No. 3: Address, City, State, and Zip for above reference company/agency listed: P.O. Box 141010, Salt Lake City, UT 84114-1010 Reference No. 3: Name of Contact Person and Telephone Number for above reference no. 3 Nancy Thompson - (801) 538-9463 Reference No. 3; Date of Contract or Sale for above reference no, 3 02/01/2001 - Present (on -going) Page 4-of 37 Line: 1 Description: GROUP A — Romance and Creole Languages: Oral (as per Section 3.2, Professional Oral Interpreting for various City of Miami Departments.) Category: 96175-00 Unit of Measure: Hour Unit Price: $ 85.00 Line: 2 (One Hour minimum Charge) Number of Units: 700 Total: $ 59,500.00 Description: GROUP A Other European Languages (regardless of language): Oral (as per Section 3.2, Professional Oral Interpreting for various City of Miami Departments.) Category: 96175-00 Unit of Measure: Hour Unit Price: $ 85.00 Line: 3 (One Hour minimum Charge) Number of Units: 10 Total: $ 850.00 Description: GROUP A — Asian, African and Other Languages: Oral (as per Section 3.2, Professional Oral Interpreting for various City of Miami Departments.) Category: 96175-00 Unit of Measure: Hour Unit Price: $ 85.00 Line: 4 (One Hour minimum Charge) Number of Units: 10 Total: $ 850.00 Description: GROUP B - Romance and Creole Languages: Written (as per Section 3.3, Translation of Written Documents for various City of Miami Departments.) Category: 96175-00 Unit of Measure: Word ($30.00 minimum charge per job) Unit Price: $ 0.14 Number of Units: 1,000 Word Processing System Used All formats are accepted Total: $ 140.00 Page 5 of 37 Line: 5 Description: GROUP B - Other European Languages: Written (as per Section. 3.3, Translation of Written Documents for various City of Miami Departments.) Category: 96175-00 Unit of Measure: Word Unit Price: $ 0.14 ($30.00 minimum charge per job) Word Processing System Used Line: 6 Number of Units: 1 All formats are accepted Total: $ 0.14 Description: GROUP B - Asian, African and Other Languages: Written (as per Section 3.3, Translation of Written Documents for various City of Miami Departments.) Category: 96175-00 Unit of Measure: Word Unit Price: $ 0.14 ($30.00 minimum charge per job) Word Processing System Used Line: 7 Number of Units: 1 All formats are accepted Total: $ 0,14 Description: GROUP C - Emergency Interpreting for Group A: Oral (as per Section 3.4, Emergency Services) Category: 96175-00 Unit of Measure: Hour (One hour Minimum Charge) Unit Price: $ 105.00 Line: 8 Number of Units: 1 Total: $ 105.00 Description: GROUP C - Emergency Translation for Group B: Written (as per Section 3.4, Emergency Services) Page 6 of 37 Category: 96175-00 Unit of Measure: Word ($30.00 minimum charge) Unit Price: $ 0.22 Number of Units: 1 Total: $ 0.22 Page 7 of 37 Quote: 2150350 (RFQ 526381,1) Page 1 of 7 Sourcing fe Navigator L Favorites Home Logout Preferences Help Requisitions Negotiations InteIIigencel Negotiations > Simple Search > Quote History (RFQ 526381,1) > Quote: 2150350 (RFQ 526381,1) Title Time Left Quote Style Quote Currency Contact Suppliers' Quote Number Quote Status Note to Buyer Attachments [Requ rements Title lytespreters ' Unlimited - IFB for Professional Interpreting and Translation Services Citywide 0 seconds Sealed USD Sayed, Shamus Active Type Description File1All Certifications land Pricing Actions Online Discussions Close Date Ranking Supplier Supplier Site Quote Valid Until Purchase Order Shortlist Status 1Final 'included in ISubriAssjon , „ packet 11/25/2015 14:0000 Price Only IU, LLC Included Last Categmy Updated UsaRelypadateDeletel 1From 111/23/2015 One - iSupplier Time ..., Show All Details I Hide All Details I !!‘r Details Section i Maximum Scorel Score! oi8 Hide General 1 0 Requirements 1 'Target ! Maximum! !Requirement !Value Quote Value ! ScoreiScorell 'Legal Name of Firm: I „ Interpreters ' Unlimited, Inc. 10650 Treena Street, Suite 308 San Diego, CA 92131 'Entity Type: Partnership, Sole Proprietorship, Corporation, S Corporation !etc. iYear Established: 1,970 Office Location: City of Miami, Miami -Dade County, or ISan Diego, CA -- 0ther !Other Occupational License Number: IN/A http://imapl.riverside.cmgov.net:8003/0A_FITML/0Ajsp?0AFune—PONRESENQ_VIE... 2/26/2016 Quote: 2150350 (RFQ 526381,1) Page 2 of 7 Occupational License Issuing Agency: tN/A Occupational License Expiration Date: 11/01/2015 Will Subcontractor(s) be used? (Yes or No) N/A If subcontractor(s) will be utilized, provide their name, [N/A address and the the portion of the work they will be responsible for under this contract (a copy of their license (s) must be submitted with your bid response): ;Please list and acknowledge all addendum/addenda Addendum No. 1, ;received. List the addendum/addenda number and date of 11/19/2015 ;receipt (Le. Addendum No. 1, 7/1/07). If no addendum/addenda was/were issued, please insert N/A. !If Bidder has a Local Office, as defined under Chapter 18/Articlle III, Section 18-73 of the City Code, has Bidder filled out, notarized, and included with its bid response the "City of Miami Local Office Certification" form? YES OR NO? (The City of Miami Local Office Certification form is located in the Oracle Sourcing system ("iSupplier"), under the Header/Notes and Attachments Section of this ;solicitation) !Reference No. 1: Name of Company/Agency for which bidder is currently providing the services/goods as described in this solicitation, or has provided such !services/goods in the past: :Reference No. 1: Address, City, State, and Zip for above reference company/agency listed: `Reference No. 1: Name of Contact Person and Telephone Number for above reference no. 1 'Reference No. 1: Date of Contract or Sale for above [reference no. 1 :Reference No. 2: Name of Company/Agency for which ;bidder is currently providing the services/goods as !described in this solicitation, or has provided such ;services/goods in the past: 'Reference No. 2: Address, City, State, and Zip for above ;reference company/agency listed: !Reference No. 2: Name of Contact Person and Telephone !Number for above reference no. 2 Reference No. 2: Date of Contract or Sale for above reference no. 2 ;Reference No. 3: Name of Company/Agency for which !bidder is currently providing the services/goods as !described in this solicitation, or has provided such ;services/goods in the past: Reference No. 3: Address, City, State, and Zip for above reference company/agency listed: Reference No. 3: Name of Contact Person and Telephone Miami Dade County Public Schools Division of Exceptional Student Education 1 1450 NE 2nd Ave Miami, FL 33132 iSascha Ramsay- , Etienne (305) 984- 5395 2007 State of Virginia 801 E. Main Street, 14th Floor Richmond, VA 23219 Dana Parent (804) 786-3854 State of Georgia 178 Sams Street Decatur, GA 30030 Jacqueline http ://imap 1.riverside.cmgov.net:8003/OA_-ITML/OA.j sp?OAFunc=PONRESENQ_VIE... 2/26/2016 Quote: 2150350 (RFQ 526381,1) Page 3 of 7 INumber for above reference no. 3 FReference No. 3: Date of Contract or Sale for above Ireference no. 3 Blackmon (404) 867-2132 Ongoing since 2011 .„. Total] 0 1 O a Contract Terms „., Variables [Details Section , Clause IVariable Description Ivalue No variables found. Deliverables /-6 Indicates deliverable is overdue x Indicates responsible party failed to perform the deliverable befivera biersl— a Me !Due Date « Status I Alert I Update No deliverables found. LLines (,,Y"TIP All prices are in USD. Quote Total (USD) 50,070.66 Show All Details I Hide All Details Start Target Quote , I IDetailsiLine Rank!Price Priced Price t: Ei Hide 1 GROUP A — 1 69 Romance and Creole 1Languages: Oral (as per Section 3.2, Professional Oral Interpreting for various City of Miami Departments.) Attributes I I I , Target Quote! I I MinimumMinimum, Estimated Release' Release', LineActive Unit Quantity Amount Amount; TotalQuotes 700 1 148,300.0017 1 Hour IrAttribute Group 1Target Value iQuote Value Thlo results found. http://imapl.riverside.cmgov.net:8003/0A_HTML/OA.jsp?0AFunc=PONRESENQ_VIE... 2/26/2016 Quote: 2150350 (RFQ 526381,1) Page 5 of 7 [No results found. Hide I4GROUP B - 2 Romance and Creole Languages: Written (as per Section 3.3, Translation of Written Documents for various City of Miami Departments.), ...,..._.... Attributes it ttribute Word Processing System Used Attachments Title [Type JNo results found. Hide 15 GROUP B - Other !European Languages: Written (as iper Section 13.3, Translation of Written Documents for various City of Miami !Departments.; Attributes 0.141Wordi 1,000 140.0017 Group Target Value General uote Value MS Word Description Category Last Updated [Usage Upda 11 Word Processing System Used Attachments Title 1No results found. 10 191Word; Group ;General scrition ;Category Target Value ,e Delete r 0.1917 i uote Value {MS Word Last Updated 'Usage_ Update Delete http://imap I .riverside.cmgov.net: 8003/OA_HTML/OA.j sp?OAFunc=PONRESENQ_VIE... 2/26/2016 Quote: 2150350 (RFQ 526381,1) Page 6 of 7 i Hide 6 GROUP B - '6 Asian, African and Other Languages: Written (as per Section 3.3, Translation of Written Documents for various City of Miami Departments 1 Attributes Attribute Word Processing System Used Attachments dTitle IType No results found,w 7GROUP C - Emergency Interpreting for Group A: Oral (as per Section 3.4, Emergency Services) Attributes IiAttribute No results found. Attachments !Title �w. v.w....,.b No results found. 8 Hide '8 GROUP C - !Emergency Translation for Group B: Written (as per Section 3.4, !Emergency 0.221Word Group General ;Target Value 0.2217 uote Value TMS Word Description Icategory ,Last Updated Usage Group ;Target Value Description category Update Delete 80 007 Last Updated iUsage UpdaUpdate Delete 0.2517 http://imap 1.riverside.cmgov.net:8003/OA_HTML/OA.j sp?OAFunc=PONRESENQ_VIE... 2/26/2016 Quote: 2150350 (RFQ 526381,1) Page 7 of 7 iServices) Attributes Attribute Group 1Target Value [No results found. Atiachments Quote Value [Title 'Type . DescriptionIICategory iLast Updated Usage ! Update Lpelete iNo results found. , Return to Quote History (RFQ526381d) Actions !Online Discussions Requisitions Negotiations Intelligence Home Logout Preferences Help Privacy Statement Copyright (c) 2006, Oracle. All rights reserved, http ://imap 1 .riverside.cmgov.net: 8003/0A_HTML/OA.j sp?0AFunc=P ONRESENQYIE... 2/26/2016 City of Miami Professional Interpreting and Translation Services IFB# 526381,1 erpretation making connections nationwide ransiation ransportation sign language making connections nationwide Anthony Hansen City of Miami — City Clerk 3500 Pan American Drive Miami, FL 33133 November 23, 2015 Dear Mr. Hansen, Thank you for the opportunity to submit a bid in response to the solicitation for Professional Interpreting and Translation Services for the City of Miami. As a business focused on ensuring that all individuals, including children and families in limited English proficiency communities, have equal access to citywide services and programs, IU Group brings experience and reliability to all our language services. Our mission is to provide quality interpretation services for situations in which language creates a barrier to communication. At IU, it's not enough to earn your business; we want to earn your trust. And with 45 years in business and as the fastest growing language company for the last three years running, Interpreters Unlimited is dedicated to providing the City of Miami with reliable and exemplary language services. As the second-largest on -site language provider in the industry, we believe that our wide range of clientele has chosen to work with Interpreters Unlimited because of what separates us from our competitors: • A live person to speak with when calling our offices or tech support, along with a dedicated management staff accessible 24 hours a day, seven days a week. • A national network of 9,000+ skilled interpreters and translators • A 45-year track record of providing exceptional customer service, fulfilling language services, and conforming to contract specifications • An easy to use Portal to Portal interface • Performance Guarantees for all of our services • A 99% Fill Rate If you have any questions or concerns, please do not hesitate to contact me. We look forward to the chance to provide language interpretation services for the City of Miami. Respectfully, Shamus Sayed, V.P. of Sales & Marketing (858) 866-1130 shamus.sayed@iugroup.com nterpretation translation ra nsporta tion sign language orreno Valley Road, Suite 203 San Diego, CA 92121 / Phone 800,726,9891 / Fax 800.726,98:22 Certification Statement Please quote on this form, if applicable, net prices for the item(s) listed. Return signed original and retain a copy for your files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or reject all or any part of this submission. Prices should be firm for a minimum of 180 days following the time set for closing of the submissions. In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices. We (I) certify that we have read your solicitation, completed the necessary documents, and propose to furnish and deliver, F.O.B. DESTINATION, the items or services specified herein. The undersigned hereby certifies that neither the contractual party nor any of its principal owners or personnel have been convicted of any of the violations, or debarred or suspended as set in section 18-107 or Ordinance No. 12271. All exceptions to this submission have been documented in the section below (refer to paragraph and section). EXCEPTIONS: We (I) certify that any and all information contained in this submission is true; and we (I) further certify that this submission is made without prior understanding, agreement, or connection with any corporation, firm., or person submitting a submission for the same materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. We (I) agree to abide by all terms and conditions of this solicitation and certify that I am authorized to sign this submission for the submitter. Please print the following and sign your name: SUPPLIER NAME: Interpreters Unlimited, Inc. ADDRESS. 10650 Treena Street, Suite 308 San Diego, CA 92131 PHONE: (800) 726-9891 EMAIL: bids@iugroup.com SIGNED BY: Shamus Sayed FAX• (800) 726-9822 BEEPER. N/A TITLE: Vice President of Sales & Marketing DATE• November 23, 2015 FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM SHALL DISQUALIFY THIS BID. Page 2 of 37 Certifications Legal Name of Firm: Interpreters Unlimited, Inc. Entity Type: Partnership, Sole Proprietorship, Corporation, etc. S Corporation Year Established: 1970 Office Location: City of Miami, Miami -Dade County, or Other Other - San Diego, CA Occupational License Number: N/A Occupational License Issuing Agency: N/A Occupational License Expiration Date: N/A Will Subcontractor(s) be used? (Yes or No) N/A If subcontractor(s) will be utilized, provide their name, address and the the portion of the work they will be responsible for under this contract (a copy of their license(s) must be submitted with your bid response): N/A Please list and acknowledge all addendum/addenda received. List the addendum/addenda number and date of receipt (i.e. Addendum No. 1, 7/1/07). If no addendum/addenda was/were issued, please insert N/A. Addendum No. 1, 11/19/2015 If Bidder has a Local Office, as defined under Chapter 18/Articlle III, Section 18-73 of the City Code, has Bidder filled out, notarized, and included with its bid response the "City of Miami Local Office Certification" form? YES OR NO? (The City of Miami Local Office Certification form is located in the Oracle Sourcing system ("iSupplier"), under the Header/Notes and Attachments Section of this solicitation) N/A no local office Reference Noe 1: Name of Company/Agency for which bidder is currently providing the services/goods Page 3 of. 37 as described in this solicitation, or has provided such services/:goods in the past: Miami Dade County Public Schools Reference No. 1: Address, City, State, and Zip for above reference company/agency listed: Division of Exceptional Student Education, 1450 NE 2nd Ave Miami, FL 33132 Reference No. 1: Name of Contact Person and Telephone Number for above reference no. 1 Sascha Ramsay -Etienne, Deaf and Hard of Hearing Chairperson, (305) 984-5395 Reference No. 1: Date of Contract or Sale for above reference no. 1 Reference No. 2: Name of Company/Agency for which bidder is currently providing the services/goods as described in this solicitation, or has provided such services/goods in the past: State of Virginia Reference No. 2: Address, City, State, and Zip for above reference company/agency listed: 801 E. Main Street, 14th Floor Richmond, VA 23219 Reference No. 2: Name of Contact Person and Telephone Number for above reference no. 2 Dana Parent (804) 786-3854 Reference No. 2: Date of Contract or Sale for above reference no. 2 Ongoing since July 2013 Reference No. 3: Name of Cornpany/Agency for which bidder is currently providing the services/goods as described in this solicitation, or has provided such services/goods in the past: State of Georgia Reference No. 3: Address, City, State, and Zip for above reference company/agency listed: 178 Sams Street Decatur, GA 30030 Reference No. 3: Name of Contact Person and Telephone Number for above reference no. 3 Jacqueline Blackmon (404) 867-2132 Reference No. 3: Date of Contract or Sale for above reference no. 3 Ongoing since 2011 Page 4 of 37 Line: 1 Description: GROUP A — Romance and Creole Languages: Oral (as per Section 3.2, Professional Oral Interpreting for various City of Miami Departments.) Category: 96175-00 Unit of Measure: Hour Unit Price: $ 69.00 Line: 2 Number of Units: 700 Total: $ 48, 300.00 Description: GROUP A .® Other European Languages (regardless of language): Oral (as per Section 3.2, Professional: Oral. Interpreting for various City of Miami Departments.) Category: 96175-00 Unit of Measure: Hour Unit Price: $ 75.00 Line: 3 Number of Units: 10 Total: $ 750,00 Description: GROUP A — Asian, African and Other Languages: Oral (as per Section 3.2, Professional Oral Interpreting for various City of Miami Departments.) Category: 96175-00 Unit of Measure: Hour Unit Price: $ 80.00 Line: 4 Number of Units: 10 Total: $ 800.00 Description: GROUP B - Romance and Creole Languages: Written (as per Section. 3.3, Translation of Written Documents for various City of Miami Departments.) Category: 96175-00 Unit of Measure: Word Unit Price: $ 0.14 Number of Units: 1,000 Total: $140.00 Word Processing System Used MS Word Page 5 of 37 Line: 5 Description: GROUP B Other European Languages: Written (as per Section 3.3, Translation of Written Documents for various City of Miami Departments.) Category: 96175-00 Unit of Measure: Word Unit Price: $ 0.19 Word Processing System. Used Line: 6 Number of Units: 1 Total: $ 0.19 MS Word Description: GROUP B - Asian, African and Other Languages: Written (as per Section 3.3, Translation of Written Documents for various City of Miami Departments.) Category: 96175-00 Unit of Measure: Word Unit Price: $ 0.22 Word Processing System Used Line: 7 Number of Units: 1 Total: $ 0.22 MS Word Description: GROUP C - Emergency Interpreting for Group A: Oral (as per Section 3.4, Emergency Services) Category: 96175-00 Unit of Measure: Hour Unit Price: $ 80.00 Line: 8 Number of Units: 1 Total: $ 80.00 Description: GROUP C - Emergency Translation for Group B: Written (as per Section 3.4, Emergency Services) Page 6 of 37 Category: 96175-00 Unit of Measure: Word Unit Price: $ 0.25 Number of Units: 1 Total: $ 0.25 Page 7 of 37 Annie Perez, CPPO DANIELJ. ALFONSO Procurement Director December 16, 2015 Shamus Sayed Interpreters Unlimited, Inc. 11199 Sorrento Valley Road, Suite 203 San Diego, CA 92121 City Manager SENT VIA EMAIL: shamus.sayed@iugroup.com RE: Request for Clarification — IFB 526381, Professional Interpreting and Translation Services - Citywide Dear Mr, Sayed: The City of Miami Procurement Department is currently evaluating the bid response submitted by Interpreters Unlimited, Inc. to IFB 526381 for Professional Interpreting and Translation Services - Citywide. Our initial review has revealed that additional clarification is needed in order to determine if the bid is responsive to the requirements of the Invitation For Bid (IFB). This IFB required bidders to "submit evidence of certification, as required, for each translator providing services, along with bid package." There were no attachments to your bid providing certificates. At this time we would like to confirm your bid is complete by receiving the required certificates. Please return this letter signed along with the requested certificates no later than 18 December 2015 at 5:00 p.m. Failure to respond within the allotted time will deem your bid to be non -responsive. Please sign below to certify your response above. Shamus Sayed Print Name Vice President of Sales & Marketing Title Date Signature December 16, 2015 A response to this request for clarification must be submitted to the attention of Mr. Anthony Hansen, via email: amhansen@miamigov.com or fax: 305-400-5237, no later than Friday, December 18, 2015.at 5:00 PM. Failure to respond by the stipulated date and time may deem your bid non -responsive. Thank you for your cooperation. Sincerely, Anthony Hansen Procurement Contracting Officer .. . ons nationwide has completed the Interpreters Unlimited Interpreter Training Program. Sayed Ali, President of Interpreters Unlimited anspartation has completedthe Interpreters Unlimited Interpreter Training Program: Sayed Ali; President of Interpreters Unlimited ransportation competed the Interpreters Unlimited 'Interpreter 'Trdining Program. Sayed Ali, President of Interpreters Unlimited interpretation rerpretatan Saved Ali, President of Interpreters Unlimited ranspor a ion has completed the 'Interpreters Unlimited Interpreter Training Program SaYed Ali, President of Interpreters Unlimited translation P tansportati©n sign language making connections nationwide Josue A Ceballos has completed the Interpreters Unlimited Interpreter Training Program Date interpretation translation Sayed Ali, President of Interpreters Unlimited sign language has completed the Interpreters Unlimited Interpreter Training Program. Sayed AU, President of Interpreters Unlimited transiation has completed the Interpreters Unlimited InterpreterTraining Program. March 9, 2012 Date interpretation translation . .. Sayed President of Interpreters Unlimited ransportation I.signiahguage has completed the Interpreters Unlimited Interpreter Training Program.' Sayed Ali, President of Interpreters Unlimited has completed the Interpreters Unlimited Interpreter Training Program. Sayed Ali, President of Interpreters Unlimited has completed the Interpreters Unlimited'' InterpreterTraining Program Sayed Ali, President of Interpreters Unlimited interpretation est: 1970 Sayed Ali, President of Interpreters Unlimited a spar a icn has completed the Interpreters UnlimitedInterpreter Training Program. has completed the Interpreters Unlimited 'Interpreter Training Program. President of Interpreters Unlimited anspo °aion has completed the Interpreters. Unlimited Interpreter Training Program. as completed the Interpreters Unlimited Interpreter Training Program. Sayed Ali; President of Interpreters Unlimited has completed the Interpreters Unlimited Interpreter Training Program. Sayed Ali, President of Interpreters Unlimited sign language has completed the Interpreters Unlimited Interpreter Training Program. translation • Sayed Ali, President of Interpreters Unlimited transportation 4. sign language has completed the Interpreters Unlimited interpreter Training Program: Sayed.Ali, President of, Interpreters Unlimited i ter ret tion,,. . has corn. pleted the Interpreters Unlimited Interpreter Training Program. Sayed AU, President of Interpreters Unlimited ANNIE PEREZ, CPPO C1iifProotwennt (Moor , City Martigor DANIEL J. ALFONSO ADDENDUM NO. i IFB No. 526381 November 19, 2015 Invitation for Bid (IFB) for Professional Interpreting and Translation Services - Citywide TO: ALL PROSPECTIVE PROPOSERS: The following changes, additions, clarifications, and deletions amend the IFB documents of the above captioned IFB, and shall become an integral part of the Contract Documents, Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Please note the contents herein and reflect same on the documents you have on hand.. The following are the City's responses to questions received from prospective bidders: Ql. Is it acceptable to bid on one service rather than all service offerings? Al. Yes. 02.Who is the incumbent for this contract and what rates were offered in the last contract period? A2. a.) The incumbent is Language Bank. b.) The following are rates offered in the last contract: 1. Group A Oral, Romance: $70.00/hr 2. Group A Oral, Other European: $80.00/hr 3. Group A Oral, Oriental, African and Arabic Languages: $90.00/hr 4. Group B — Written, Romance: $0.17/word 5. Group B — Written, Other European: $0,19/word 6. Group B Written, Oriental, African and Arabic languages: $0,21/word 7. Group C — Emergency Oral: $100.00/hr 8. Group C — Emergency Written: $0,25/word Q3. What is the anticipated annual spend per service? A3. Refer to "Line Item / Number of Units" within the Solicitation for projected annual spend per service. Q4. For written translation services, what languages are most frequently translated? A4. Spanish and Creole. Page 1 05. Written translation services can be provided by a sole translator or by a team of linguists including a translator, editor and proofreader. Which approach is requested for this bid? Would you like pricing for both options? A5. A sole translator bid is requested. Q6. The certifications available through the State of Florida Courts are certifications for interpreters not translators. The skill sets, expertise and experience for translation (written form) are quite different than those for interpretation (verbal form), As such, translation services provided by certified interpreters may be of lesser quality than those provided by a non -certified but qualified translator, or by translators certified through an alternate organization, such as the American Translators Association, is it ' acceptable to use translators who are qualified by our company assessment, or who. hold translation specific certifications rather than the Florida Court certification for interpretation? Ae.internal certification is acceptable, however, the Successful Bidder must submit documentation of certification upon award of contract for each translator. Q7, How is a "local office" defined?For example, is it sufficient to have a business license for a specific city or must we have a physical office located there? A7. "Local Office" — a business within the city which meets all of the following criteria: • Has had a staffed and fixed office or distribution point, operating within a permanent structure with a verifiable street address that is located within the corporate limits of the city, for a minimum of twelve (12) months immediately preceding the date bids •or proposals were received for the purchase or contract at issue; for purposes of this section, "staffed" shall mean verifiable, full-time, on -site employment at the local office for a minimum of forty (40) hours per calendar week, whether as a duly authorized employee, officer, principal or owner of the local business; a post office box shall not be sufficient to constitute a local office within the city; • If the business is located in the permanent structure pursuant to a lease, such lease must be in writing, for a term of no less than twelve (12) months, been in effect for no less than the twelve (12) months immediately preceding the date bids or proposals were received, and be available for review and approval by the chief procurement officer or its designee; for recently -executed leases that have been in effect for :any period less than the twelve (12) months immediately preceding the date bids or proposals were received, a prior fully - executed lease within the corporate limits of the city that documents., in writing, continuous business residence within the corporate limits of the city for a term of no less than the twelve (12) months immediately preceding the date bids,or proposals were received shall be acceptable to satisfy the requirements of this section, and shall be available for review and approval by the chief procurement officer or its designee; further requiring that historical, cleared rent checks or other rent payment documentation in writing that documents local office tenancy shall be available for review and approval by the chief procurement officer or its designee; ® Has had, for a minimum of twelve (12) months immediately preceding the date bids or proposals were received for the purchase or contract at: issue, a current business tax receipt issued by both the city and Miami -Dade County, if applicable; and • Has had, for a minimum of twelve (12) months immediately preceding the date bids or proposals were received for the purchase or contract at issue, any license or certificate of Page 2 competency and certificate of use required by either the city or Miami -Dade County that authorizes the performance of said business operations; and Has certified in writing its compliance with the foregoing at the time of submitting its bid or proposal to be eligible for consideration under this section; provided, however, that the burden of proof to provide all supporting documentation in su.ppo.rt of this local office certification is borne by the business applicant submitting a bid or proposal. Q8. Page 37 it is stated that each interpreter/translator must hold a certificate from the list (Florida court interpreters). Are you saying in order for us to bid, we must contact each interpreter/translator and ask for a copy of their certificate and include it in the bid packet's If so, this process will quickly weed out new incoming agencies, thereby, not allowing us to participate in the bidding process fairly. A8, The Successful Bidder must submit documentation of certification upon award of contract for each interpreter/translator. Q9. Is there any historical data for written translation volume? A9. No, after thorough review of historical files no written translation services provided were found. Q10. What are the typical project sizes, in number of words? A10. Less than 100 words per project on average. Q11. Does each document translated need to be notarized or only for specific assignments? A11. Each document needs to be certified, but only specific assignments need to be notarized. ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME. AP/ah Cc: IFB File D,�inie Perez, CPPO irector/Chief Procurement Officer Page 3