HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 1 6-00390
Date: 03/14/2016
Commission Meeting Date: 04/28/2016
Requesting Department: Procurement
District Impacted: All
Type: Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Invitation for Bid (IFB) No. 546382: Automotive Oils, Lubricants, and Greases
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to authorize a resolution of the City of Miami Commission accepting the
bids received February 4, 2016, pursuant to IFB No. 546382, from Flamingo Oil Corporation dba
Flamingo Oil Company, Genuine Parts Company, and U.S. Essential Supply and Services LLC, the
responsive and responsible bidders to provide automotive oils, lubricants, and greases for the
Southeast Florida Governmental Purchasing Cooperative Group for a contract term of three (3) years
with the option to renew for two (2) additional one (1) year periods, allocating funds from various
sources of funds and from the user departments and agencies, subject to the availability of funds and
budgetary approval at the time of need. Further authorizing additional suppliers to be added the
contract as deemed in the best interest of the City of Miami.
The City of Miami is the lead agency in procuring automotive oils, lubricants, and greases for the
Southeast Florida Governmental Purchasing Cooperative Group. On January 19, 2016, the
Procurement Department (Procurement) issued IFB No. 546382. As required by the Procurement
Code, the IFB was advertised and issued online. On February 4, 2016, at the bid closing, four (4)
bids were submitted; three (3) were tabulated, and one (1) was deemed nonresponsive for not
meeting documentation requirements. Procurement is recommending award to Flamingo Oil
Corporation dba Flamingo Oil Company, Genuine Parts Company, and U.S. Essential Supply and
Services LLC the responsive and responsible bidders per bid specifications. The estimated annual
contract amount $115,000.00. The estimated contract amount over the five (5) year term is
$575,000.00.
Background Information:
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify fundingsource below.
General Account No:
Special Revenue Account No: N/A
CITP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: $575,000.00 (estimated over 5 Years)
Final Approvals
(SIGN AND DATE)
Budget
Risk Management
Procurement Dept.Director
Chief City Manage
CITP N/A
Grants
If using of receiving capital funds N/A
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