HomeMy WebLinkAboutMemo - Manager's ApprovalCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Daniel J. Alfonso,
City Manager
FROM :
Annie Perez, CPPO, Director
Procurement
DATE : March 15, 2016 FILE :
SUBJECT: Recommendation for Approval to
Award Bids for Automotive Oils,
Lubricants, and Greases
REFERENCES : (Cooperative Bid)
ENCLOSURES: Invitation for Bid (IFB) No. 546382
RECOMMENDATION:
Based on the findings below, the Procurement Department (Procurement) hereby recommends
approval of the award, pursuant to Invitation for Bid (IFB) No. 546382, for automotive oils,
lubricants, and greases to multiple responsive and responsible bidders; the impact of this item is
citywide in nature. Additional vendors may be added to the contract as deemed in the best interest
of the City of Miami.
Contract Number/Title: IFB No. 546382, Invitation for Bid for Automotive Oils, Lubricants,
and Greases (Cooperative Bid)
Contract Amount:
Approximately $115,000.00 annually, depending the City's needs.
Estimated to be $575,000.00 over the five (5) year term of the
contract
Contract Term: Initial term for a period of three (3) years, with the option to renew
for two (2) additional one (1) year periods
Recommended Vendors: Multiple vendors were awarded by line item based on qualifications
outlined in the IFB. The responsive and responsible bidders
recommended for award are: Flamingo Oil Corporation dba
Flamingo Oil Company, Genuine Parts Company, and U.S.
Essential Supply and Services LLC
BACKGROUND:
On January 19, 2016, Procurement issued IFB No. 546382, under full and open competition to
obtain bids from qualified vendors. As required by the Procurement Code, the IFB was advertised
and issued online. On February 4, 2016, four (4) bids were received; three (3) were tabulated
following the guidelines published in the IFB. One (1) bid was deemed non -responsive due to
failure to provide requested doumentation.
Approved:
Date: .3".0"/_/b
cc: Fernando Casamayor, Assistant City Manager, Chief Financial Officer
Dr. Lydia Osborne, CPPB, CPPO, Assistant Director, Procurement
Eduardo Falcon, Procurement Contracting Manager
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