HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 16-00452
Date: 3/22/16
Commission Meeting Date: 4/14 /16
Requesting Department: Public Works
District Impacted: ALL
Type: /f Resolution n Ordinance I l Emergency Ordinance n Discussion Item
n Other
Law Department
Matter ID No.
Subject: A Resolution approving the first option to renew SFM Services, Inc for one (1) year period in an annual
amount not exceed $318,668.00 for the project entitled "Dr. Martin Luther King Jr. (MLK) and Traffic Circles
Maintenance, M-0109.
Purpose of Item:
A Resolution approving the first option to renew SFM Services Inc., for a one (1) year period in an annual
amount not to exceed $318, 668.00 for the project entitled "Dr. Martin Luther King Jr. (MLK) and Traffic
Circles Maintenance, M-0109," subject to the availability of funding and contractor's performance. The
exercising of this option will provide for the continued citywide maintenance of traffic circles and associated
traffic separators and allow, at the discretion of the Public Works Department, for maintenance along the MLK
Boulevard corridor as identified in the Contract Documents.
Background Information:
On October 14, 2014, the Office of the City Clerk received formal bid #13-14-0109 for the project entitled "Dr. Martin
Luther King Jr. (MLK) and Traffic Circles Maintenance, M-0109;" This contract is intended to provide landscape
services for MLK Boulevard, Butterfly Gardens, 62'd Street embankments of I-95, Traffic Circles citywide, and associated
triangle medians. A total of five (5) prospective bidders picked up specifications and two (2) contractors submitted bids.
SFM Services, Inc. submitted the lowest responsive and responsible bid in the amount of $318, 668.00. The project has up
to four (4) additional one (1) year options to renew, in an annual amount not to exceed $318,668.00 subject to the
availability of funding and contractor's performance. In order to provide education and training; involve local area youth;
provide them with employment experience and thereby benefit the community, on 12/10/15, the City Commission
awarded the Greater Miami Service Corps maintenance responsibility for MLK Boulevard, Butterfly Gardens, and 62nd
Street embankments of 1-95, in addition to other areas along the MLK corridor. The Public Works Department will
authorize SFM Services Inc. work on MLK, only if needed. Therefore, the exercising of the present option on M-0109
will serve only to provide redundancy and ensure that there are no lapses in service for MLK Boulevard, should
unforeseen conditions arise.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No: 20-650003
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP N/A
If using or receivingpapital funds
Grants
$ 318,668 FY 2016-17
Final Approvals
SIGN AND DATE
Purchasing
Chief
Risk Manageme
Dept. Directo
4� 4(I So City Manager
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