HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 16-00244
Law
Denartm e
Date: 2/10/2016 Requesting Department: Procurement
Commission Meeting Date: 4/14/2016
District Impacted: All
Type: // Resolution I Ordinance n Emergency Ordinance H Discussion Item n Other
Subject: Invitation for Bid (IFB) 568384, Transportation Services
Purpose of Item:
The nature of this item is to authorize a resolution of the City of Miami Commission accepting the
bids received January 25, 2016, pursuant to Invitation for Bid (IFB) No. 568384, from Maranata
School Bus Service Corp. (Primary), Carlos & Susana School Bus Service (Secondary), and Air B
School Bus Transportation, Inc. (Tertiary) to provide Category 1, School Bus Transportation Service
and Safeguard America d/b/a Americas Transportation (Primary) and International Limo of South
Florida LLC (Secondary) to provide Category 2, Passenger Van and Bus Service, for the Department
of Parks and Recreation and various other City departments on an as needed basis, for an initial
contract period of three (3) years, with the option to renew for two (2) additional one (1) year periods;
allocating funds from the various sources of funds of the user departments, subject to the availability
of funds and budgetary approval at time of need.
Background Information:
SEE ATTACHED.
Budget Impact Analysis
NO Is this item related to revenue?
NO Is this item an expenditure? If so, please identify funding source below.
General Account No: N/A
Special Revenue Account No: N/A
CITP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: $1,075,000 estimate for all five (5) years in the aggregate.
Final Approvals
jSIGN AND DATI
CITP N/A Bud
Grants N/A Risk Management
Procurement
Chief
1 i_'11{l6
Dept. Director
City Manager
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AGENDA ITEM SUMMARY FORM (CONTINUED,..)
Subject: Invitation for Bid (IFB) 568384, Transportation Services
Background Information:
The Procurement Department (Procurement) and Parks and Recreation identified a need to re -solicit for
the citywide Transportation Services to meet the City's needs, better serve the clients, and acquire better
pricing. On December 28, 2015, Procurement issued IFB No. 568384. As required by the Procurement
Code, the IFB was advertised and issued online. The services are divided into two (2) categories:
Category 1, School Buses, and Category 2, Passenger Van and Bus Service. The services were further
awarded by Primary, Secondary, and Tertiary for Category 1, and Primary and Secondary for Category
2. On January 25, 2016, at the bid opening, six (6) bidders responded, and the bids have been tabulated.
The lowest responsive and responsible bidders per specifications for Category 1 are: 1) Maranata School
Bus Service Corp. (Primary), 2) Carlos & Susana School Bus Service (Secondary), and 3) Air.B School
Bus Transportation, Inc. (Tertiary), and are therefore recommended for award. For Category 2, the
lowest responsive and responsible bidders per specifications are: 1) Service and Safeguard America
d/b/a Americas Transportation (Primary), and 2) International Limo of South Florida LLC (Secondary),
and are therefore recommended for award. The total estimated annual Amount for this contract is
approximately $215,000.00.
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