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Home My WebLink AboutBack-Up DocumentsFalcon, Eduardo From: Santana, Yunior Sent: Tuesday, January 26, 2016 4:18 PM To: Falcon, Eduardo Subject: Invoice Confirmation As per our conversation I'm confirming the total for the three invoices is $28,142.00 The work should be finish this week. I'll keep you posted. Sineerely, - cli,VMEREMIZZELICAMECC- 10174413 Yunior Santana Theater Manager Manuel Artime Performing Arts and Community Center Direct Line: 305-960-4686 Fax: 305-400-5258 900 SW 1st Street Miami, FL 33130 Directions Unless iioredip:11004i§ropogiz.g. email systern are considered public recorc aI gbilOirede6r0i4Vall#IiikkKI-A500, OPO401PW mrvapmmatsnwsmfgammommotrei etilA ser1t and received through the City of orida Public Records Act (FP11:\ ) requiret tiie Cityto make- ;00 copies upon request. Please govern yourself This message including all attachments is privileged and confidential, intended only for the named recIplent(s) and may contain information that is privileged or exempt from disclosure under applicable law. If you are not the intended recipient(s), you are notified that dissemination, distribution or copying of this message is strictly prohibited. If you receive this message in error, or are not the named recipient(s), please notify the sender at either the address or telephone number listed. Yunior Santana Auditorium Manager Manuel Artirne Community Center & Theater 900 SW 1 Street, Miami, FL 33130 Mr. Daniel J. Alfonso City Manager 444 SW land Ave. 10th Floor. Miami, FL 33130 Greetings Mr. Alfonso; I'll try to explain the emergency we had regarding the HVAC, as well as the time table of the issues. The Theater currently operates under two separated units, the current units are still the original parts dated to 1958, (Exhibit A). On Sunday October 18th, 2015 the compressor of one of the units stopped working. Our current HVAC Contractor Southern Comfort Solutions, Inc, as well as GSA confirmed that the issue was the compressor. I requested from our current HVAC Contractor to provide a quote, and his response was as it was in the pass, that he could not give me a quote due to the fact he will be bidding against himself. (Exhibit IB). After contacting 5 companies the only one that sent a representative was DevonAir. They advised that due to the fact that the unit was so old, would take at least 2 weeks to get a compressor. (Exhibit C) November and December (Exhibit D & E) are the busiest months in the year, mostly dedicated to school recitals kids ranging from Pre-K to 8th Grade. A rental unit was procured to supplement the only functional unit in the theater (Exhibit F). During the period of this rental unit we received several complaints regarding the noise level created by the temporary units. Although my staff was instructed to turn the outside units 2 hours before the event and they had to be turned off by 11:00pm, the complains didn't stop until we removed the units. On Tuesday December 8th, 2015 the compressor was installed, but when the unit was turned on, the motor shorted out, my knowledge of HVAC units is very limited, and the only thing I can attest to is the strong smell of burned cables. They showed me some pieces that were broken from the motor and explained that the compressor had also damaged the motor when it broke. A motor was requested (Exhibit G). On Friday December 11th, 2015 the new Motor arrived to our facilities, although a perfect mechanical match, it was not an electronic match due to the way the system was built in 1958. DevonAir called several suppliers (I was present) and none had the identical configuration as it was on 1958. After speaking for a long time with the original motor supplier, they figure out an electrical solution to the problem, DevonAir had a crew working all Saturday until 9:0Opm to resolve the issue. Time was of an essence due to the fact that Monday December 14th, 2015 we had at 9:00am in the morning Lincoln Marti School Recitals, were they will have a full capacity theater. My options Friday night were as follows: 1- Wait 2 additional weeks for our current motor to be fixed at an undisclosed cost, since DevonAir didn't know the fully extend of the damage. a. Additional Issues with that decision. i. Having to rent again a portable unit that will create all the noise complains we had before, besides the additional $9,000.00 that will cost to rent. ii. The cost of fixing the current motor could be higher that replacing it with a new one due to the age of the equipment. 2- Cancel all shows for the next 2 weeks or more. a. Additional issues with that decision. i. Loss of revenue on the amount of $12,523.44. ii. Loss of future events due to irate costumers. 3- Cancel the work order with Devonair, and look for another vendor a. Additional issues with that decision i. Having to rent again a portable unit that will create all the noise complains we had before, besides the additional $9,000.00 that will cost to rent. ii. Or Cancel the shows for an undisclosed amount of time which will create a Toss of revenue and customers. 4- Allowed DevonAir to get the parts needed that was not in the scope to make the motor work plus additional overtime for an additional $2,000 - $3,000 for parts and labor. Faced with my limited options to keep the facility running and hoping to make the best decision for the city I used my independent judgment to authorized DevonAir to complete the assignment. This decision increase the already approved invoice with $2,660.00 breaching the $25,000 stipulated before going to the commission. (Exhibit H). If you have any questions, please do not hesitate to contact me. Yunior Santana — Auditorium Manger (Manuel Artime Community Center & Theater) 12/15/2015 From To Cc Subject Re: LEAK REPAIR ESTIMATE -900 BLDG- Enterprise Vault Archived Item Ricky Monzon Santana, Yunior Serrano, Lilia; Bustamante, Aldo. Re: LEAK REPAIR ESTIMATE -900 BLDG Date 7/25/2015, 11:44:31 PM Dimage001.onq (225 B HTML) imagle002.jpq (3 KB HTML ) Rsoutherncomfortsolutionsinc mechanical 1238582 g.gif (8 KB HTML ) Hi Yunior, All is well, thanks for asking. I was actually on vacation till last night and I am catching up on emails. I apologize for not getting you quotes. The way it normally happened was that Chuck (whom I know already retired) would go by and make up a scope of work so it could be submitted to purchasing to set up an open bid for all. I would not give a price on any of these large jobs as I would be bidding publically myself. Does the City have a replacement for Chuck? The scope of work would take quite some time to come up with and thus someone from the City normally does this. Once the scope is given, a formal bid can be placed. Let me know how we should proceed with this. On Jul 22, 2015, at 10:24 AM, Santana, Yunior <YsantanaOmiamigov.com> wrote: Good morning Ricky, how is everything? Rick I'm a little disappointed with the customer service, since May 1st, 2015 we have been trying to get a quote regarding the coil replacement. After various failed attempts, We have not received anything as of today. I will need that quote as soon as possible. Additionally we are trying to get some grants for improvements, I will also need an estimate for replacing the whole A/C system in the 900 and 970 building (Itemized) . I will also need this estimate as soon as possible, due to the time frame for applying for those grants. I would love to hear from you soon. Thank You. Sincerely, Yunior Santana Theater_ Manager Manuel Artime Performing Arts and Community Center Direct Line: 305-960-4686 900 SW 1st Street Miami, FL 33130 directions http://vaultl/EnterpriseVault/ViewMessage.asp?Vaultld=1A1381631 BDAEEF41979DB7AF22445C 171110000EVSITE&Savesetid=201509222907693-201507260... 1/3 12/15/2015 Re: LEAK REPAIR ESTIMATE -900 BLDG- Enterprise Vault Archived Item Unless noted as "Florida Statute:119 Exempt", All emails sent and received through the City of Miami's email system are considered public record. The Florida Public Records Act (FPRA) requires the City to make all public records available for inspection and to provide copies upon request. Please govern yourself accordingly. This message including all attachments is privileged and confidential, intended only for the named recipient(s) and may contain information that is privileged or exempt from disclosure under applicable law. If you are not the intended recipient(s), you are notified that dissemination, distribution or copying of this message is strictly prohibited. If you receive this message in error, or are not the named recipient(s), please notify the sender at either the address or telephone number listed. From: Ricky Monzon [mailto:ricky(&scsacinc.com] Sent: Friday, June 26, 2015 1:30 PM To: Serrano, Lilia Cc: Santana, Yunior Subject: Re: LEAK REPAIR ESTIMATE -900 BLDG I will be stopping by on Monday to see everything so 1 can give you the quotes. Have a great weekend! Thank You Ricky Monzon - President / Qualifier Southern Comfort Solutions, Inc. P.O. Box 961482 Miami, FI 33296-1482 Office: (305) 233-3192 Fax: (305) 386-5146 CeII: (786) 387-6322 On Jun 26, 2015, at 1:16 PM, Serrano, Lilia <LSerrano(a)miamigov.com> wrote: Ricky: Please provide a repair estimate for the a/c leak (900 building) at your earliest convenience. Thank you, Lilia Serrano City of Miami Manuel Artime C.C. 305-960-4685 http://vaultl/Enterpri seVaultNiewM essage.asp?Vaultld=1A1381631 BDAEEF41979D B7AF22445C 171110000EVSITE&Savesetld=201509222907693-201507260... 2/3 12/15/2015 Re: LEAK REPAIR ESTIMATE-900 BLDG- Enterprise Vault Archived Item Thank You Ricky Monzon - President/ Qualifier Southern Comfort Solutions, Inc. P.O. BOX 961482 Miami, FL 33296-1482 Office: (305) 233-3192 Fax: (305) 386-5146 Cell (786) 387-6322 E-Mail: rickyascsacinc.com Website: scsacinc.com http://vaultl/EnterpriseVaultNi ewM essage,asp?Vaultld=1A1381631 BDAEEF41979D B7AF22445C 171110000EVSITE&Savesetld=201509222907693-201507260... 3/3 c M ECH A NIC AL Proposal 39532E Owner — Purchaser: Manuel Artime Theatre Address: 900 SW 1 St Miami, FL 33130 Date: November 2, 2015 Location: Same as billing Attn: Yunior Santana Phone: 305-960-4686 Email: YSantana@miamigov.com The undersigned hereby authorizes and directs DebonAir Mechanical to furnish the following described labor and materials for: Replacement of the compressor in the Trane unit, M#L9076o7COM6371 this includes the following. • Shut down tag and lockout electrical service • Recover refrigerant and dispose of as per EPA guidelines • Disconnect and remove (1) defective compressor • Furnish and install (1) new OEM Trane ton compressor • Install a new contactor of the same specifications • Reconnect electrical and piping • Secure with existing fasteners • Furnish and install (2) new liquid line driers • Install acid away solution • Welding supplies • Evacuate • Recharge system with recovered refrigerant • Prior service call is not included. Code changes or upgrades not included in this proposal. • Also includes necessary labor during normal working hours, hauling, supervision, clean up, and start up to complete all work inclusive of this agreement. Proposal does not include refrigerant, to be billed on a per pound basis if needed. Exception: Any other components of system, unseen due to in operation of unit, dirty heat exchangers. WARRANTY: Manufacturer to provide (1) year on compressor, Debonair to provide a (9o) days labor service during normal working hours. WE PROPOSE HEREBY TO FURNISH MATERIAL AND LABOR -COMPLETE IN ACCORDANCE WITH THESE SPECIFICATIONS FOR THE SUM OF: Sixteen Thousand Eight Hundred Fifty Seven Dollars $16, 857.00 Terms: Net 30 Days yMG14 4gi'/l rl November 2, 2015 Authorized DebonAir Agent Date Note: This proposal nsay be withdrawn by us if not accepted within (30) days — — — — Acceptance of Proposal: The prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified Payment will be made as outlined above. In the event DebonAir Mechanical, Inc, employs an attorney to enforce this agreement or to collect any delinquent payments, customer agrees to pay all costs of court and reasonable attorney fees incurred or expended by DebonAir Mechanical, Inc., including appeals. Owner- Purchase Date DebonAir Mechanical, Inc 2649 W 81 St.* Hialeah, Fl. 33016*Dade (305) 826-2240*Toll Free 1-800-447-1562* Fax (305) 826-2966 CM C051447 November 2015 November 2015 December 2015 Su Mo Tu We Th Fr Sa Su Nlo Tu, We Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 5 8 9 10 '11 42 13 14 6 7 8 9 10 11 12 15 16 17 18 19 20 21 13 14 15 16 17 18 19 22 23 24 25 26 :.27 28 20 21 . 22 23 24 25 26 29 30 - 27 28 29 30 31 N 0 z co 0 z u, 0 z CO CV N 0 z Nov 29 - Dec 5 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Nov 1 2 3 4 5 6 7 :m CLEANING B:ri.ada,_ CLEANING (°REHEARS, 16 Antonio Linares,,..,...; _ Habyb_Yarull.._,._ Carlos Chica 8 9 CLEANING FL Opera_ Prima Humsa. Productions 10 Marten's Birthday 11 II VETERANS DAY - HOLI 12 8:00pm11 00pi i',Marti Productions 13 F'LORIDAOPE 14 15 16 CLEANING 17 18 19 I_ Saber College 20 Productions Associacion Hondure CLEANING 1 LeZUniba __._ 21 Carlos Rodriguez__,., Casas Productions CLEANING Cancelled 2-:OOpm 1"2:00am Valderas TV Prod utions: 22 23 24 25 26 27 28 uctronst I CLEANING (Cleaning); CLEANING .30arn 5 '0prn South. MiarniIC8(All;ofthe', Magaets)' CLEANING 5 0 m. 00pm Consuelo Lopez' I Create the cleaning scll HOLIDAY - THAN KSGI] `s`s HOLIDAY - DAY AFTEF CLEANING (Rehearsalji 29 30 Dec 1 2 3 4 5 CLEANING 5.00pm 9O0prn MAgic. Dance Studio Santana, Yunior 1 12/15/2015 8:31 AM December 2015 December 2015 a Tu We Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 January, 2016 Su MMo Tu We Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 , 28 29 30 Nov 29 - Dec 5 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Nov 29 30 Dec 1 2 3 4 5 li CLEANING (Rehearsal) Coppelia Ballet:' . Cleaning (Rehearsal) 2( 9:30am 130pm Doral Academy 6:00pn1 10:00pm lrrfinity Dance CLEANING (Rehearsal); L zt Alfonso Ballet IL CLEANING iami Dancity_Studios 1 _Circulo LLC _ 1 Centro Evangelistico:L 10:00am 1200am Arte Vivo 1,2:00j 0 6 7 8 9 10 11 12 CLEANING David Fernando lninity Dance" CLEANING 9:00am 3„00ppm Lincoln Marti II CLEANING(Rehearsa1 10:00an 2 00pm La Prima; Casa 1Oopm; `i CLEANING 8:30arn 1.00pm Prima Casa CLEANING Hispanic Flamenco-Bal 6:00pm,,10 00prn Creativo Dance Studr I I -CLEANING (Rehearsal] I" Pineview Preschools Miami_Dancit , Studios 13 14 15 16 17 18 19 David Fernando 6:00pm< 10:00pm The- Dream, Dance" Studro, 5::00pm 9:O0prts,: Ballet`rc(tte cadetnyy,Eas 4:00pn7 8:00pm Evolution Dance 4:00pm:8:00pm: Miriam Fernandezalonso: EvolutioniDance &Pe_ Juan;lbarrafMnam Fe 20 21 22 23 24 25 26 David Fernando 6:OOpm 10:OOpm Vida. Arts Acaderrry 8:00am 12:00pm Vue Church Setup [l CHRISTMAS-HOLIDAY r Create the cleaning sd 27 28 29 30 31 Jan 1,16 2 Santana, Yunior 1 12/15/2015 8:32 AM E` .HiriT F INVOICE REPRINT coolers PORTABLE AIR CONDITIONING AND HEATING INVOICE NO: INVOICE DATE: DUE DATE: PAYMENT TERMS: CUSTOMER NO: DEPOT NO: FED TAX ID: DUNS 001518111 Nov 24, 2015 Nov 25, 2015 NO CREDIT TERMS SC18260 126 06-1480259 786523709 CUSTOMER SHIP TO REMIT TO CITY OF MIAMI 444 SW 2ND AVE 6TH FLOOR MIAMI FL 33130-1910 MANUEL ARTIME COMMUNITY CENTER 900 SW 1ST STREET MIAMI FL 33130-1156 SPOT COOLERS 29749 NETWORK PLACE CHICAGO IL 60673-1297 800-367-8675 888-750-5082 AGREEMENT: C453610 PO NO: 1600816 DESCRIPTION ID CHARGE TYPE INV PERIOD QTY DUR U/M PRICE TOTAL AIR-COOLED PORTABLE (R) AIR-COOLED PORTABLE (R) LABOR-1 SETUP-ST LABOR-1 OVERTIME/WAITTIME FREIGHT - ROUNDTRIP FREIGHT - ROUNDTRIP RA#: 121066 30T 11/19 95KW 11/19 RENTAL CHARGE 110615 — 120515 RENTAL CHARGE 110615 — 120515 LABOR LABOR FREIGHT FREIGHT NOTES 1 1 1 1 1 1 1 1.0 1.0 1 Periodic 4,370.00 4,370.00 1 Periodic 3,500.00 3,500.00 600.00 600.00 600.00 600.00 1 300.00 300.00 1 350.00 350.00 1 Sales 0.00 0.00 RENTAL SALES LABOR DEL/FRT OTHER TAX AMOUNT DUE 9,720.00 CURRENCY USD DUE DATE Nov 25, 2015 7,870.00 0.00 1,200.00 650.00 0.00 0.00 Invoice not paid within terms may be subject to finance charge A Division of Carrier Corporation, a United Technologies Company Page: 1 of 1 EXHI ��it C� MECHANICAL Proposal 39765S Owner — Purchaser: Manuel Artime Theatre Address: 900 SW 1 St Miami, FL 33130 Date: December 8, 2015 Location: Same as billing Attn: Yunior Santana Phone: 305-960-4686 Email: YSantana@miamigov.com The undersigned hereby authorizes and directs DebonAir Mechanical to furnish the following described labor and materials for: Replacement of the shorted go HP motor on the Trane unit, M#L9C176o7COM6371 this includes the following. • Shut down power to motor, lock and tag out service disconnect • Set up all necessary rigging to pull and install motor • Remove fan shroud and grating • Pull faulty motor and dispose of • Install a new 50 HP motor of the same specification • Breakdown all rigging the was used to pull and install motor • Align the motor to manufacturers specs • Startup cooling tower fan and verify proper operation and rotation • Torques all bolts to manufacturer's specs, Loctite to be applied to all hardware • Start the unit, verify proper amps and voltage, verify overall performance. • Prior service calls, code changes or upgrades not included in this proposal • Also includes necessary labor during normal working hours, hauling, supervision, cleanup, and startup to complete all work inclusive of this agreement. WARRANTY: Manufacturer to provide a limited warranty of one (1) year on parts, DebonAir to provide a 3o day labor service during normal hours. WE PROPOSE HEREBY TO FURNISH MATERIAL AND LABOR -COMPLETE IN ACCORDANCE WITH THESE SPECIFICATIONS FOR THE SUM OF: Seven Thousand Four Hundred Forty Two Dollars .......... $7,442.00 Terms: Net 30 Days iavGi'`G a`!v'l December 8, 2015 Authorized DebonAir Agent Date Note: This proposal may be withdrawn by us if not accepted within (30) days Acceptance of Proposal: The prices, specifications and conditions' are satisfaclay and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above, In the event DebonAir Mechanical, Inc. employs an attorney to enforce this agreement or to collect any delinquent payments, customer agrees to pay all costs of court and reasonable attorney fees incurred or expended by DebonAir Mechanical, Inc., including appeals. Owner- Purchase Date DebonAir Mechanical, Inc 2649 W 81 St.* Hialeah, FI. 33016*Dade (305) 826-2240*Toll Free 1-800-447-1562* Fax (305) 826-2966 CM C051447 H i & }-1 MECHANIC AL Proposal 39765SChange order 1 Date: December 15, 2015 To: Manuel Artime Theatre Location: Same as billing 900 SW 1st St Miami, FL 33130 Attention: Yunior Santana Phone: 305-960-4686 Email: YSantana@miamigov.com This change order is for the additional work that was done and not included in the scope of work. We had to machine the hub to make it fit in the new motor shaft, we installed oil pressure switch, new fuses in the compressor. And to cover some of the overtime hours to get the unit operational. • Shut down power to motor, lock and tag out service disconnect • Set up all necessary rigging to pull and install motor • Remove fan shroud and grating • Pull faulty motor and dispose of • Install a new 50 HP motor of the same specification • Breakdown all rigging the was used to pull and install motor • Align the motor to manufacturers specs • Startup cooling tower fan and verify proper operation and rotation • Torques all bolts to manufacturer's specs, Loctite to be applied to all hardware • Start the unit, verify proper amps and voltage, verify overall performance. • Prior service calls, code changes or upgrades not included in this proposal • Also includes necessary labor during normal working hours, hauling, supervision, cleanup, and startup to complete all work inclusive of this agreement. WARRANTY: Manufacturer to provide a limited warranty of one (1) year on parts, DebonAir to provide a 30 day labor service during normal hours. PREVENTIVE MAINTENANCE EXCLUDED. WE PROPOSE HEREBY TO FURNISH MATERIAL AND LABOR -COMPLETE IN ACCORDANCE WITH THESE SPECIFICATIONS, FOR THE SUM OF: Add Two Thousand Six Hundred Sixty...... $2,660.00 from initial amount of $7,442.00 New amount of proposal is $10,102.00 Terms: Net 30 days /� Authorized Signature: . 7MI/, �' 4G'!PP Date: December 15, 2015 Note: This proposal may be withdrawn by us if not accepted within (30) days. Proposal also subject to price increase after (30) days. Acceptance of Proposal: The prices, specifications andconditionsare satisfactory and are hereby accepted, You are authorized to do the work as specified. Payment will be made as outlined above. In the event DEBONAIR MECHANICAL, INC. employs an attorney to enforce this agreement or to collect any delinquent payments, customer agrees to pay all costs of court and reasonable attorney fees incurred or expended by DEBONAIR MECHANICAL, INC., including appeals. Approval Signature: Date: DebonAir Mechanical, Inc. 2649 W 81 St. * Hialeah, Fl. 33016 * Dade (305) 826-2240 * Toll Free 1-800-447-1562 * Fax (305) 826-2966 CM C051447