HomeMy WebLinkAboutMemo - Manager's ApprovalCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Daniel J. Alfonso DATE:
City Manager
FROM: Annie Perez, CPP
Director
Procurement Department
SUBJECT:
February 17, 2016
Approval of finding to waive
competitive sealed bidding methods
for Commercial Card Services (P-Card)
REFERENCES:
ENCLOSURES:
The Procurement Department ("Procurement") submits this memorandum on your behalf.
Procurement has determined that it is not practical and advantageous to the City to adhere to
competitive sealed bidding methods for the provision of Commercial Card Services (P-Card)
performed by JPMorgan Chase Bank, N.A., ("JPMorgan") and therefore seeks a waiver of such
requirements for a period of twelve (12) months.
When the Miami City Commission approved Resolution No. 15-00188, it authorized the City
Manager to execute the First Amendment to the Participation Agreement with JPMorgan for a
period of twelve (12) months (April 1, 2015 — March 31, 2016) to allow for continuity of services
while re -procurement functions were completed. During the approved time period, it was the
City's intent to issue a solicitation under full and open competition for the P-card and Banking
Services. In consultation with the Finance Department it was determined that it is not in the
City's best interest to procure both services under one solicitation. This waiver of the
competitive process is recommended to allow sufficient time to finalize the re -procurement of
the P-Card services and allow for a seamless implementation and transition. Through this
waiver of the requirement for competitive sealed bids, a Second Amendment to the Participation
Agreement would be executed for an additional twelve (12) month period (April 1, 2016 — March
31, 2017) with JPMorgan to allow for the unobstructed continuity of services while the City
completes the re -procurement of services through its full and open competitive solicitation
process, in addition to effectuating a seamless implementation and transition period with the
new financial provider, if necessary.
In support of the City's operational best interests at the present time, this request is being
presented to waive the competitive process for the provision of P-Card services to JPMorgan
Chase Bank, N.A. The estimated rebate to the City for the twelve (12) month period is $27,000
based on the volume of purchases made with the P-card.
Pursuant to Section 18-85, as amended, it is respectfully recommended that you, as the City
Manager, waive competitive sealed bidding methods via this written finding and reasons herein.
Said waiver shall need to ratified, confirmed, and approved by the Miami City Commission by a
four -fifths (4/5ths) affirmative vote during an advertised public hearing.
Your signature below confirms your approval of waiving competitive sealed bidding methods for
the provision of P-Card services.
Approved.
Daniel J. Alfon.o, C7Manaif
Date:
c: Fernando Casamayor, Chief Financial Officer/Assistant City Manager
Lydia Osborne, Procurement Assistant Director
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