HomeMy WebLinkAboutExhibit - AgreementLOCALLY FUNDED AGREEMENT
THIS LOCALLY FUNDED AGREEMENT (hereinafter `Agreement') is made and entered into this
_ day of , 20, between the CITY OF MIAIIMI, a municipal corporation of the
State of Florida, hereinafter referred to as the `CITY', and the STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION a cornponent agency of the State of Florida, hereinafter
referred to as the `DEPARTMENT' o
RECITALS:
WHEREAS, the DEPARTMENT has jurisdiction overand maintains State Road (SR.)
968/SW 1' Street corridor within the corporate limits of the CITY; and
'WHEREAS, the CITY has requested the DEPARTME
o:.install or cause.te be installed
nineteen (19) decorative light poles along S.R. 968/SW is Street from Flagler Street to SW 17th
Avenue; and
WHEREAS, the DEPARTMENT has ab eed to'inistall;or cause to be installed nineteen (19)
decorative light poles along
968/SW lst Streetttfrom Flagler`'Street to SW 17th Avenue, subject to
the terms and conditions -detailed in this Agreement; an
WHEREAS, the CITY shall fund the'rncreased costs under financial project number 414633-
2-52-02 associated with "theiustallatroz of the nineteen (19) decorative light poles along S.R. 968/SW
1st Street from Flagler Street to SW 17th Avenue, hereinafter collectively called the `PROJECT', and
as detailed in the attached Exhibit "A", "Scope of Services", which is herein incorporated by reference;
and
WHEREAS, the parties are authorized to enter into this Agreement pursuant to Sections
334.044(7) and 339.12 (2006), Florida Statutes, and authorize its officers to do so.
Page 1 of 20
Locally Funded Agreement between the City of Miami
and the Florida Department of Transportation, Financial Project Number 414633-2-52-02
NOW, THEREFORE, in consideration of the premises, the mutual covenants.. and other
valuable considerations contained herein, the receipt and sufficiency of which are hereby
acknowledged, the parties agree as follows:
1. Recitals. The Recitals to this Agreement are true and correct and are incorporated herein -
by reference and rnade a part hereof.
?. General Requirements
(a) A true and correct copy of the Resolution of the'CITY Commission approving this
Agreement is attached hereto as Exhibit "C", `CITY OF MIAMI RESOLUTION', and
is incorporated herein by reference.
(b) E-Verify:
The CITY/ Contractors or Vendors shall:
•
i. Utrhze: the U.S. Departrn:eit of Homeland Security's E-Verify system to
.verify the employment `eligibility of all new employees hired by the
Vendor/Contractor, during thetetin of the Agreement; and
wire any subcontractors performing work or providing services
pursuant to the state contract to likewise utilize the U.S. Department of
Homeland Security's E-Verify system to verify the employment eligibility
:all new employees hired by the subcontractor during the contract term.
The CITY shall insert the above clause into any contract entered into by the CITY with
vendors or contractors hired by the CITY for purposes of performing its duties under
this Agreement.
Page 2 of 20
Locally Funded Agreement between the City of Miami
and the Florida Department of Transportation, Financial Project Number 414633-2-52-02
(c) .The DEPARTMENT will administer and construct the PROJECT in accordance with
the 'signed and sealed PROJECT plans and as detailed in the attached "A",
`Scope of Services'. The DEPARTMENT will complete the PROJECT utilizing the
funds provided by the CITY.
((:1) The CITY will provide funding to the DEPARTMENT. nr the aggregate amount of
:ONE HUNDRED THIRTY THREE THOUSAND DOLLARS (S133,000.00), for the
PROJECT, subject further to the provisions in Section 3 of this Agreement and as
outlined in the attachment Exhibit "B "Financial Summary'', ;which is herein
Incorporated. by reference.
(e) The DEPARTMENT Contractor will not commence work on the PROJECT until CITY
funding for the PROJECT is on deposit with the DEPARTMENT.
(f)
Upon the receipt, authorization' and encumbrance of funding received from. the CITY as
a result of thus
PROJEC_r
3. Financial Provisions-`
g eeinent, the DEPARTMENT Contractor will commence work on the
at it will; no later than thirty (30) calendar days after the
DEPARTMENT:'s execution of this Agreement, furnish the DEPARTMENT an
Vance depositn the amount of ONE HUNDRED THIRTY THREE THOUSAND
DOLLARS
S1 3,000.00) for full payment of the estimated PROJECT cost for Locally
Funded pioject number 414633-2-52-02. The advance deposit shall be the total
estimated PROJECT cost plus allowances. The DEPARTMENT shall utilize this
deposit for payment of the costs of the PROJECT.
Page 3 of 20
Locally Funded Agreement between the City of Miami
and the Florida Department of Transportation, Financial Project Number 414633-2-52-02
(b) If the accepted bid amount plus allowances is in excess of the advance deposit amount,
the CITY will provide an additional deposit within fourteen (14) calendar days of
notification from the DEPARTMENT or prior to posting, of the accepted bid, whichever
is earlier, so that the total deposit is equal to the bid amount plus allowances. The
DEPARTMENT will notify the CITY as soon as it becomes apparent the accepted bid
amount, plus allowances, is in excess of the advance deposit amount. However, failure
of the DEPARTMENT to so notify the CITY shall not relieve the CITY from its
°
obligation to pay for its full participation on final accounting as provided herein below,
If the CITY cannot provide the additional
deposit ti thin fourteen (14).'days, a letter
must be submitted to and approved by the DEPARTMENT's project manager indicating
when the deposit will be mac
he. CITY understands the request and approval of the
additional time could delay thePROJECT and additional costs may be incurred due to
a delay of the',P;ROJECT.
(c) If acceptedbid amount plus allowances is less than the advance deposit amount, the
P .TMENT will refund `t1ie aiiiount that the advance deposit exceeds the bid
amount plus alowances,f such refund is requested by the CITY in writing.
ould PROJECT modifications or changes to bid items occur that increase the CITY's
share ofr total PROJECT costs, the CITY will be notified by the DEPARTMENT
accordin
Y. The CITY agrees to provide, without delay, in advance of additional work
being performed, adequate funds to ensure that cash on deposit with the
DEPARTMENT is sufficient to fully fund its share of the PROJECT. The
DEPARTMENT shall notify the CITY as soon as it becomes apparent the actual costs
will overrun the award amount. However, failure of the DEPARTMENT to so notify
Page 4 of 20
Locally Funded Agreement between the City of Miami
and the Florida Department of Transportation, Financial Project Nia nber 414633-2-52-02
(e)
(f)
the CITY shall not relieve the CITY from its obligation to pay for its full participation
during the PROJECT and on final accounting as provided herein below. Funds due
from the CITY during the PROJECT not paid within forty (40) calendar days from the
date of the invoice are subject to an interest charge at a rate established pursuant to
Section 55.03, Florida Statutes (F.S.).
•
The DEPARTMENT intends to have its final anirconipl*, accounting of all costs
incurred m cormection with the work perfoi:ined.hereunder n three hundred and
sixty (360) days of final payment to theontractor:,The DEPARTMENT.ponsiders the
:
..;
PROJECT complete when final payment has end to the ContractOr, not when the
construction work is compietlll. PROJECT cost records and accounts shall be subject
to audit conducted within Midnii'-Thade,ounty by ai'6.t6Sentative of the CITY for a
period of three (3) years
notified ofihe fin-31'6'6st
..„
after final PROJECT. The CITY will be
Both parties agree that in the event final accounting of total
PROJECT; edsts pursuant to the telins.6fthis agreement is less than the total deposit to
date, a
refund of the excess wie made by the DEPARTMENT to the CITY as soon
as practied <If the firialliaccounting is not performed within three hundred and sixty
360) days, the:C-ITY is lig; relieved from its obligation to pay.
In ilie,eyetit the fina1 accounting of total PROJECT costs is greater than the total deposits
to date, the'CITY will pay the additional amount within forty (40) calendar days from
the date of the "proper invoice", as such teiui is defined by the Prompt Payment Act,
from the DEPARTMENT. The CITY agrees to pay interest at a rate as established
pursuant to Section 55.03, F.S., on any invoice not paid within forty (40) calendar days
until the invoice is paid.
Page 5 of 20
Locally Funded Agreement between the City of Miami
and the Florida Department of Transportation, Financial Project Number 414633-2-52-02
(g)
The payment of funds under this Locally Funded Agreement will be made directly to
the DEPARTMENT for deposit and as provided in the attached Three Party Escrow
Agreement between the CITY, Department and the State of Florida, Department of
Financial Services, Division of Treasury.
(h) Nothing in this Agreement shall be construed to violate the provisions of Section
339.135(6)(a), Florida Statutes, which provides as follow
"The Department, during any fiscal year, shall not'expend money, incur any liability, or
enter into any contract which, by its terms; involves the expenditure of money in excess
of the amounts budgeted as available for expenditure during such fiscal year, Any
contract, verbal or written, made lnviolation of this subsection is null and void, and no
money may be paid on such. contract The Department:°shall require a statement from
the Comptroller, of the Department that such funds` are available prior to entering into
any such contract or other binding commitment of funds. Nothing herein contained shall
prevent the ma
contracts for periods exceeding one year, but any contract so
a shall be executory only for the value of the services to be rendered or agreed to
be paid for insucceedin fiscal years; and this paragraph shall be incorporated verbatim
rrz all contracts ofthe Department which are for an amount in excess of TWENTY FIVE
THOUSAND DOLLARS ($25,000.00) and which have a term for a period of more than
4. Effective Date of this Agreement. This Agreement shall become effective upon execution
by the CITY and the DEPARTMENT and as of the date set forth on page one (1) hereof,
Page 6 of 20
Locally Funded Ageenent between the City of Miami
and the Florida Department of Transportation, Financial Project Number 414633-2-52-02
5. Provisions Separable. The provisions of this Agreement are independent of and separable
from each other, and no provision shall be affected or rendered invalid or unenforceable by
virtue of the fact that for any reason any other or others of them may be invalid or unenforceable
in whole or in part.
6. Amendment of Agreement. This Agreement may only be arnendedby mutual agreement of
•
the DEPARTMENT and the CITY, expressed in writing, and executed and delivered by each.
7. Notices. All notices,' requests, demands and other communications required or permitted under
this Agreement shall be in writing and shall be deemed to have been duly given, Made and
received when delivered (personally, by courier -service such as Federal Express, or by other
messenger) against receipt or upon actual receipt of registered or certified mail, postage prepaid,
return receipt requested, addressed as etyforth below:
(a) If to the CITY:
(b)
If to the DEPARTMENT:.
arty may alter the,_address
City of Miami;
444 SW:2nd:Avenue, 8thFloor
Miami, Florida 33130
AttentionJuvenal Santana, Assistant Public Works ]Director
Florida Depariinent of Transportation
00,NW 1;1'1 Avenue, Room 6202B
rainy, Florida 33172
Attention: Pablo Valin, Senior Contract Analyst
o' which communications or copies are to be sent by giving
notice of such change of address in confoiunty with the provisions of this paragraph for the
giving of notice
8. Entire Agreement. This Agreement, including its attached Exhibits, contain the sole and
entire Agreement between the parties with respect to such subject matter and supersede any and
all other prior written or oral agreements between them with respect to such subject matter.
Page 7 of 20
Locally Funded Agreement between the City of Miami
and the Florida Department of Transportation, Financial Project Number 414633-2-52-02
9. Binding Effect. This Agreement shall be binding upon the parties and their respective
representatives, successors and assigns.
10. Waiver. Waiver by either party of any breach of any provision of this Agreement shall not be
considered as or constitute a continuing waiver or a waiver of any other breach of the same or
any other provision of this Agreement.
11. Captions. The 'captions contained in this Agreement are inserted only as a matter of
convenience or reference and in no way define, limit, extend -or describe. -the scope -of this
Agreeinerlt or the intent of any of its provisions.,.
12. Absence of Third Party Beneficiaries. Nothing'`n this Agreement, express or implied, is
intended to (a) confer upon any entity or person of
successors and assigns any rights or remedies under or by reason of this Agreement as a third
party beneficiary or otherwise excepts,as speci
authorize anyone not a
this. Agreement'.
13. Other Documents.
whrcl may be reasonably necessary to carry out the purposes of this Agreement, whether or not
specifically provided -or in this Aieement; provided that the parties further acknowledge that
certain additional actions by the CITY may require approval by the CITY Commission, and, to
an the parties and their permitted
cally provided in this Agreement; or (b)
the extent silo;
y to this Agreement to maintain -an action pursuant to or based upon
all;.take::all such actions and execute all such documents
royal is required by applicable law, obtaining such approval shall be a
condition to the_;obligations of the CITY under this Section.
14. Governing Law. This Agreement and the interpretation of its tenns shall be governed by the
laws of the State of Florida, without application of conflicts of law principles. Venue for any
Page 8 of 20
Locally Funded Agreement between the City of Miami
and the Florida Department of Transportation, Financial Project Number 414633-2-52-02
judicial, administrative or other action to enforce or construe any teiin-of this Agreement or
arising from or relating to this Agreement shall lie exclusively in Miami -Dade County, Florida. -
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Page 9 of 20
Locally Funded Agreement between the City of Miami
and the Florida Department of Transportation, Financial Project A%um:ber 414633-2-52-02
EN WITNESS WHEREOF, the parties hereto have made and executed this Agr ement on the day
and year first above written, the CITY, signing by and through its CITY Manager, and the STATE
OF FLORIDA DEPARTMENT OF TRANSPORTATION, siding by and through its District
Secretary, each duly authorized to execute same.
CITY OF MIAMI:
BY:
CITY MANAGER
ATTEST:
(SEAL) CITY CLERK
STATE OF FLORIDA,
DEPARTMENT OtTRANSPORTATION:
--,,pisTRicT,SECRETARY
CUTIVE SECRETARY
LEGAL REVIEW:
DISTRICT CHIEF COUNSEL
Page 10 of 20
Locally Funded Agreement between the City of Miami
and the Florida Department of Transportation, Financial Project Number 414633-2-52-02
EXHIBIT 'A'
SCOPE OF SERVICES
The PROJECT work consists of the installation of nineteen (19) decorative light poles along S,R.
968/SW 1st Street from Flagler Street to SW 17th Avenue in the CITY, The PROJECT is further
defined in Exhibit "Al ", PROJECT plans (incorporated herein by reference). The CITY has
requested that the decorative light poles be of certain style and the DEPARTMENT will install there
with the current project along S.R. 968/SW 1' Street from Flagler Street`fo SW` 17th Avenue,
PROJECT LIMITS: S.R. 968/SW lst Street from Flagler Street SW 1'7th Avenue
DEPARTMENT Financial Project Number: 414633-2-52-O'
COUNTY: Miami -Dade
DEPARTMENT Project Manager: Adriana Manzanares, 3O5:.470-5283
CITY Project Manager: Juvenal Santana, P.E.; 305-416-1218
Page 11 of 20
Locally Funded Agreement between the City of Miami
and the Florida Department of Transportation, Financial Project Number 414633-2-52-02
EXHIBIT "A'
PROJECT PLANS
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EXHIBIT ' B
FINANCIAL SUMMARY
The DEPARTMENT's Work Program allocates the following funding, progammed under Financial
Project Number 414633-2-52-02, for PROJECT completion:
Fiscal Year:
2015/2016
Amount:
$133,000 00 : Local Fuuds (LF)
CITY OF MIAMI FINANCIAL RESPONSIBILITY:
S 133.000.00
Page 19of20
Locally Funded Agreement between the City of Miami
and the Florida Department of Transportation, Financial Project Number 414633-2-52-02
EXHIBIT 6C'
CITY OF MIAMI RESOLUTION
To be attached hereto and incorporated herein once ratified by the CITY Commission.
Page 20 of 20
Locally Funded, Agreement behveen the City of Miami
and th.e Florida Department of Transportation, Financial Project 1\htmber 414633-2-52-02