HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 16-01660
Date: 12 / 16 / 2015 Requesting Department:
General Services Administration
Commission Meeting Date: a/ 1 / 2016 District Impacted: All
Type: 171 Resolution n Ordinance n Emergency Ordinance E Discussion Item
Other
Subject: IFB No. 505378 for Purchase of Vehicle Tires
Purpose of Item:
Law Department
Matter ID No.
The nature of this itemis to establish a term contract for the purchase of vehicle tires, on an as needed
contractual basis, with Earl W. Colvard, Inc. d/b/a Boulevard Tire Center, and Roadway Tire and Parts,
Inc., the two (2) responsive and responsible bidders. The initial term of the contract shall be for a period
of two (2) years with the option to renew for two (2) additional two (2) year periods, allocating funds
from the various sources of funds from the user department and agencies, subject to the availability of
funds and budgetary approval at the time of need. Further, authorizing additional suppliers to be added
to the contract as deemed in the best interest of the City of Miami.
Background Information:
The City of Miami has a need for the purchase of vehicle tires. On October 13, 2015, the Procurement
Department issued an Invitation for Bid (IFB No. 505378). As required by the Procurement Code, the
IFB was advertised and issued online. On October 29, 2015, at the bid opening, two (2) bids were
submitted to the Office of the City Clerk, and one (1) bid was submitted late and to the wrong location,
and it was deemed non responsive. Two (2) bids were tabulated. The Procurement Department is
recommending award to Earl W. Colvard, Inc. d/b/a Boulevard Tire Center, and Roadway Tire and
Parts, Inc., the two (2) responsive and responsible bidders. The estimated annual contract amount is
$250,000.00.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: As required by Department
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP N/A
If using or receiving capital funds
Grants
>riie t,
Procure ent,
Chief
N/A
N/A
$1,500,000.00 in the aggregate for six (6)
Final Approvals
(SIGN AND DATE)
Budget
Risk Management _.
Dept. Director
City Mana
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