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HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM FILE ID: 16-01660 Date: 12 / 16 / 2015 Requesting Department: General Services Administration Commission Meeting Date: a/ 1 / 2016 District Impacted: All Type: 171 Resolution n Ordinance n Emergency Ordinance E Discussion Item Other Subject: IFB No. 505378 for Purchase of Vehicle Tires Purpose of Item: Law Department Matter ID No. The nature of this itemis to establish a term contract for the purchase of vehicle tires, on an as needed contractual basis, with Earl W. Colvard, Inc. d/b/a Boulevard Tire Center, and Roadway Tire and Parts, Inc., the two (2) responsive and responsible bidders. The initial term of the contract shall be for a period of two (2) years with the option to renew for two (2) additional two (2) year periods, allocating funds from the various sources of funds from the user department and agencies, subject to the availability of funds and budgetary approval at the time of need. Further, authorizing additional suppliers to be added to the contract as deemed in the best interest of the City of Miami. Background Information: The City of Miami has a need for the purchase of vehicle tires. On October 13, 2015, the Procurement Department issued an Invitation for Bid (IFB No. 505378). As required by the Procurement Code, the IFB was advertised and issued online. On October 29, 2015, at the bid opening, two (2) bids were submitted to the Office of the City Clerk, and one (1) bid was submitted late and to the wrong location, and it was deemed non responsive. Two (2) bids were tabulated. The Procurement Department is recommending award to Earl W. Colvard, Inc. d/b/a Boulevard Tire Center, and Roadway Tire and Parts, Inc., the two (2) responsive and responsible bidders. The estimated annual contract amount is $250,000.00. Budget Impact Analysis NO Is this item related to revenue? YES Is this item an expenditure? If so, please identify funding source below. General Account No: As required by Department Special Revenue Account No: N/A CIP Project No: N/A NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds? Start Up Capital Cost: Maintenance Cost: Total Fiscal Impact: CIP N/A If using or receiving capital funds Grants >riie t, Procure ent, Chief N/A N/A $1,500,000.00 in the aggregate for six (6) Final Approvals (SIGN AND DATE) Budget Risk Management _. Dept. Director City Mana Page 1 of 1