HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 1 5-01638
Date: 12/9/ 2015
Commission Meeting Date: 01/28/ 2015
Requesting Department: GSA
District Impacted: All
Type: Z Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Purchase of Variable Air Boxes (VAV) for the Metasys Building Management System at the MRC
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to authorize a resolution of the Miami City Commission, with attachment(s), by a four -
fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended,
after an advertised public hearing, ratifying, approving and confirming the City Manager's finding of a sole source;
waiving the requirements for competitive sealed bidding procedures and approving the expenditure of a sum not to
exceed $236,000.00 for the replacement of Variable Air Volume (`VAV") boxes and confirming that they are within
the sole source determination made relative to the Metasys Building Management System set forth in Resolution
No. 95-803; further authorizing the City Manager to administratively approve any maintenance repairs including
replacement of equipment for the Metasys Building Management System at the Miami Riverside Center (MRC) and
to execute any applicable amendments to the contract; with future purchases to be allocated from the various sources
of funds from the user department subject to the availability of funds and budgetary approval at the time of need.
Background Information:
Th,e Gen ;a1 Services Administration (GSA) Department is seeking to purchase 250 VAV boxes for the Metasys
Biiitdin ,,Management System at the Miami Riverside Center (MRC). The City of Miami purchased the building
located at 444 SW 2 Avenue, Miami, FL 33130, at the time of purchase the building contained a Johnson Controls
(stile maliufacturer) Metasys Building Management System which monitors fire alarms, security and the heating,
qntilatwn, and air conditioning (HVAC) System, which the Commission approved as a Sole Source via
Resolution 95-803 in 1995. Due to wear and tear the VAV boxes need to be replaced. It is in the best interest of
the City to obtain said equipment from Johnson Controls in order to 1) ensure the equipment is compatible to
tii,at of* system 2) ensure the current system is operational at all times and 3) to protect the system's warranty.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No: N/A
CIP Project No:
.3)000., 141 cx:xD,, C00coo 1R o € c + 240 `B
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: $236,000.00
CIP N/A
1f using oeceivitlg capital funds '
Grants N/A Risk lagement`
Procurement Dept. Director
Chief City Manager
Page 1 of 1
Final Approvals
(SIGN AND DATE) �-
3pdget,1