HomeMy WebLinkAboutSummary FormFILE ID:
Date: 12/2/2015
Commission Meeting Date: 01/14/2016
AGENDA ITEM SUMMARY FORM
15-0159%
Requesting Department: Solid Waste
District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Authorizing the piggyback of GSA Schedule 70 General Purpose Commercial Information Technology
Equipment, Software, and Services, for DriveCam Systems and Services
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to establish a resolution authorizing the piggyback of Federal GSA Contract
GS-35F-0623S, available through Federal GSA Schedule 70, for DriveCam Systems and Services
from Lytx, Inc., subject to any extensions and/or replacement contracts by Federal GSA. The
contract is effective through September 7, 2016. The City will allocate funds from various sources of
funds from the user departments and agencies, subject to the availability of funds and budgetary
approval at the time of need. Further authorizing the use of all awarded contracts available through
Federal GSA Schedule 70 as set forth in Exhibit "A," attached and incorporated, for the purchase of
goods and services as needed by the City's departments, subject to the availability of funds and
budgetary approval.
Background Information:
See page 2.
Budget Impact Analysis
NO *Pa Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Operating Supplies Account No: 04001.213000.552000.0000.00000
Other Contractual Services Account No: 04001.213000.534000.0000.00000
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: $181,015.56 (year one)
Maintenance Cost: $62,855.84 (years two through five annually)
Total Fiscal Impact: $432,438.92 (aggregate amount)
Final Approvals
(SIGN AND DATE)
CITP N/A Budget
If using or receiving capital furnds
Grants N/A Risk Management
Procurement Dept. Director
Chief / Z l l5' City Manager =�=
Pon. 1 ..f')
Background Information:
This resolution will authorize the use of Federal GSA Contract GS-35F-06235, available through
Federal GSA Schedule 70, for the procurement of DriveCam Systems and Services. The adoption of
this Resolution will enable all City Departments to purchase goods and services, on an as -needed
contractual basis, utilizing all awarded contracts available through Federal GSA Schedule 70, as set
forth in Exhibit "A", attached and incorporated, subject to the availability of funds and budgetary
approval at the time of need.
Pursuant to Resolution R14-0436, the Solid Waste Department (Solid Waste) completed the approved
one hundred and eighty (180) day trial period of the DriveCam Systems installed by Lytx, Inc. on
December 31, 2015. Lytx, Inc. has extended the initial trial period by an additional month, at no cost to
the City, to allow for the approval of this item, and to ensure continuity of service. The DriveCam units
were installed in one hundred and forty-two (142) Solid Waste vehicles in an effort to reduce injuries,
and collisions. Due to the unique features of the DriveCam System, Solid Waste has been able to: 1)
capture real time vehicle status information; 2) track vehicles and their locations through the Global
Positioning System vehicle tracking; 3) monitor driver safety; and 4) monitor driver behavior, including
hard breakings, near collision events, and certain traffic violations. As demonstrated during the trial
period, the City experienced a one percent (1 %) improvement in severity of risk. During the months of
August and September the report card shows that: a) collisions have decreased by forty-six percent
(46%); b) seatbelt violations have improved by sixteen percent (16%); and c) cell phone use violations
have improved five percent (5%). Thirteen of Solid Waste's riskiest drivers represented 60% of the total
risk to the City in September, however, eleven (11) of those drivers have improved eighty percent
(80%) on average in the last four months. This reduces the overall risk profile and leads to direct costs
savings for the City.
The Lytx DriveCam product is not available via any other vendors other than from Lytx, Inc. Solid
Waste has expressed its satisfaction with the DriveCam System and therefore wishes to purchase the
equipment with a five (5) year licensing subscription. The old GPS contract with Verizon would be
eliminated, thus offsetting the overall five year cost $158,615.
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