HomeMy WebLinkAboutSummary FormDate: 10/22/2015
AGENDA ITEM SUMMARY FORM
FILE ID: 15-0'1442
Requesting Department: Public Works
Commission Meeting Date: 12/10/2015 District Impacted: ALL
Type: VI Resolution n Ordinance ❑ Emergency Ordinance ['Discussion Item
❑ Other
Subject: Cast Iron Manhole Covers, Tops and Tree Grates, Citywide Invitation for Bid (IFB) 513380
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to establish a term contract pursuant to Invitation for Bid (IFB) No. 513380,
with Ferguson Enterprises, Inc., the sole responsive and responsible bidder, for the provision of cast
iron manhole covers, tops and tree grates, citywide, on an as needed basis, for an initial contract
period of four (4) years, with the option to renew for three (3) additional one (1) year periods;
allocating funds from the various sources of funds from the end user department, subject to
availability of funds and budgetary approval at time of need; authorizing additional suppliers to the
contract as deemed in the best interest of the City.
Background Information:
The City of Miami (City) has a need to procure cast iron manhole covers, tops and tree grates. On
September 18, 2015, the Department of Procurement (Procurement) issued Invitation for Bid (IFB)
No. 513380 for the procurement of cast iron manhole covers, tops and tree grates, citywide. As
required by the Procurement Code, the IFB was advertised in the newspaper of general circulation and
issued on-line. On October 13, 2015, at the bid opening, one (1) bid was submitted and has been
tabulated. Procurement is recommending award to Ferguson Enterprises, Inc., the sole responsive and
responsible bidder. The estimated annual spend for the provision of cast iron manhole covers, tops
and tree grates, citywide, is approximately $8,206.48. The total fiscal impact for the term of the
contract, including option to renew years is $57,445.36.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.207000.534000
Special Revenue Account No: N/A
CIP Project No:: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: $57,445.36 (Approximately $8,206.48 per year for seven (7) years).
Final Approvals
.(SIGN AND DATE
CIP a N/A Budget
if using or receiving capital funds
Grants N/A Risk Managemen
Procurement Dept. Director
Chief. 1i/41 lj City Manager�it
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