HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 15-01 373
Date: 10 / 14 / 2015 Requesting Department: Procurement
Commission Meeting Date: 12 / 10 / 2015 District Impacted: All
Type: Z Resolution ❑ Ordinance n Emergency Ordinance Discussion Item
❑ Other
Subject: Southeast Florida Governmental Purchasing Cooperative to Supply Liquid Petroleum Gas
(LPG)
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to establish a term contract for the Southeast Florida Governmental Purchasing
Cooperative to supply Liquid Petroleum Gas (LPG), on a citywide, as needed contractual basis, with
Suburban Propane, Limited Partnership, the lowest responsive and responsible bidder. The initial term
of the contract shall be for a period of four (4) years with the option to renew for four (4) additional one
(1) year periods, allocating funds from the various sources of funds from the user department and
agencies, subject to the availability of funds and budgetary approval at the time of need. Further,
additional suppliers may be added to the contract as deemed in the best interest of the City of Miami.
Background Information:
The City of Miami has a need for the Southeast Florida Governmental Purchasing Cooperative to supply
LPG. On September 1, 2015, the Procurement Department issued an Invitation for Bid (IFB No.
501332). As required by the Procurement Code, the IFB was advertised and issued online. On
September 21, 2015, at the bid opening, one (1) bid was submitted to the Office of the City Clerk, and
three (3) bids were submitted on line via the Oracle/iSupplier System. One (1) bidder was found non-
responsive for not being in business for a minimum of five (5) years per Section 2.11, Bidders Minimum
Qualifications, of the solicitation. The other three (3) bids were tabulated. The Procurement Department
is recommending award to Suburban Propane, Limited Partnership, the lowest responsive and
responsible bidder. The estimated annual contract amount is $20,000.00.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: As required by Department
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: $160,000.00 in the aggregate for eight (8) years
Final Approvals
(SIGN AND DATE)
CIP N/A Budget
If using or receiving capital funds
Grants N/A
Procurement
Chief
Risk Management N/A
Dept. Dire or
anager )/�Qk
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