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HomeMy WebLinkAboutMemo - Manager's ApprovalCITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Daniel J. Alfonso, City Manager eird FROM: Arnie Perez, CPPO, Dirtector REFERENCES: Invitation for Bid (IFB) No. 501332 Procurement ENCLOSURES: DATE: October 27, 2015 FILE: SUBJECT: Recommendation for Approval to Award Southeast Florida Governmental Purchasing Cooperative to Supply Liquid Petroleum Gas (LPG) Approval of this recommendation to award, which is within your delegated signature authority, is requested. The awarded vendor, amount, and contract terms are shown below. The recommended vendor, Suburban Propane, Limited Partnership, the lowest responsive and responsible bidder, will supply Liquid Petroleum Gas (LPG), on a citywide, as needed contractual basis. There are currently eighteen (18) participating agencies from the Southeast Florida Governmental Purchasing Cooperative that desire usage of this contract. Additional suppliers may be added to the contract as deemed in the best interest of the City of Miami. On September 1, 2015, the Procurement Department issued an Invitation for Bid (IFB No. 501332), under full and open competition. As required by the Procurement Code, the IFB was advertised and issued online. Four bids were received. One (1) bidder, Certified Propane Gas Corp, was found non- responsive as the firm was not in business for a minimum of five (5) years, as required in Section 2.11, Bidders Minimum Qualifications, of the solicitation. The other three (3) bids were tabulated. Contract Number/Title:- IFB501332, Southeast _Florida Governmental Purchasing Cooperative to Supply Liquid Petroleum Gas. Contract Amount: $20,000 annually ($160,000 cumulative for the eight year term of contract). Funds will be allocated from the various sources of funds from the user department and agencies, subject to the availability of funds and budgetary approval at the time of need. Contract Term: Initial term for a period of four (4) years, with the option to renew for four (4) additional one (1) year periods. . Recommended Vendor: Suburban Propane, Limited Partnership 240 RT 10 West, Whippany, NY 07981. Appr7ci Daniel J. Alfonso, City Manager Date: / cc: Fernando Casamayor, Assistant City Manager/Chief Financial Officer Pablo J. Velez, Assistant City Attorney Terry Byrnes, CPPB, Procurement Contracting Manager