HomeMy WebLinkAboutMemo - Manager's ApprovalCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Daniel J. Alfonso,
City Manager
eird
FROM: Arnie Perez, CPPO, Dirtector REFERENCES: Invitation for Bid (IFB) No. 501332
Procurement ENCLOSURES:
DATE: October 27, 2015 FILE:
SUBJECT: Recommendation for Approval to
Award Southeast Florida Governmental Purchasing
Cooperative to Supply Liquid Petroleum Gas (LPG)
Approval of this recommendation to award, which is within your delegated signature authority, is
requested. The awarded vendor, amount, and contract terms are shown below. The recommended
vendor, Suburban Propane, Limited Partnership, the lowest responsive and responsible bidder, will
supply Liquid Petroleum Gas (LPG), on a citywide, as needed contractual basis. There are currently
eighteen (18) participating agencies from the Southeast Florida Governmental Purchasing Cooperative
that desire usage of this contract. Additional suppliers may be added to the contract as deemed in the
best interest of the City of Miami.
On September 1, 2015, the Procurement Department issued an Invitation for Bid (IFB No. 501332),
under full and open competition. As required by the Procurement Code, the IFB was advertised and
issued online. Four bids were received. One (1) bidder, Certified Propane Gas Corp, was found non-
responsive as the firm was not in business for a minimum of five (5) years, as required in Section 2.11,
Bidders Minimum Qualifications, of the solicitation. The other three (3) bids were tabulated.
Contract Number/Title:- IFB501332, Southeast _Florida Governmental Purchasing Cooperative to
Supply Liquid Petroleum Gas.
Contract Amount:
$20,000 annually ($160,000 cumulative for the eight year term of
contract). Funds will be allocated from the various sources of funds from
the user department and agencies, subject to the availability of funds and
budgetary approval at the time of need.
Contract Term: Initial term for a period of four (4) years, with the option to renew for four
(4) additional one (1) year periods.
. Recommended Vendor: Suburban Propane, Limited Partnership
240 RT 10 West, Whippany, NY 07981.
Appr7ci
Daniel J. Alfonso, City Manager
Date:
/
cc: Fernando Casamayor, Assistant City Manager/Chief Financial Officer
Pablo J. Velez, Assistant City Attorney
Terry Byrnes, CPPB, Procurement Contracting Manager