HomeMy WebLinkAboutMemo - Manager's ApprovalCITY O:F:MIAIVII, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Daniel J. Alfonso,
City Manager
FROM: Annie Perez, CPPO, Director
Procurement
DATE: June 22, 2015 FILE:
SUBJECT: JECT: Recommendation of
Award of Franchise Agreements for
Commercial Solid Waste Hauler
Services
REFERENCES: RFQ495344
ENCLOSURES:
Recommendation
Based on the findings below, Procurement hereby recommends approval for the award of Franchise
Agreements pursuant to Request for Qualifications (RFQ) No. 495344, Commercial Solid Waste
Hauling Services, to multiple responsive and responsible proposers. The services to be provided
include the collection and disposal of all commercial solid waste and recyclable materials, excluding
biomedical, biological, and hazardous waste, to commercial establishments and multifamily
residences with four or more contiguous living units. The current contract expires on September 30,
2015. The impact of this item is citywide in nature, and impacts approximately 21,000 accounts in 34
square miles.
Background
On April 24, 2015, the Procurement Department ("Procurement") issued Request for Qualifications
(RFQ) 495344, under full and open competition to obtain proposals from qualified private commercial
haulers to provide commercial waste hauling services. On June 8, 2015, eleven proposals were
received in response to the Solicitation.
Proposers were required to meet specific minimum qualification requirements in order to be deemed
qualified to provide said services. On June 22, 2015, a Review Team (Team), comprising of
Department of Solid Waste and Procurement personnel, completed the review of the proposals,
following the guidelines published in the solicitation. All proposers met the requirements.
Due diligence was conducted to determine proposers' responsibility, including verifying corporate
status, that the proposers did not owe, or were not in arrears to the City, and that there are no
performance or compliance issues. Nine of the eleven proposers, who were in arrears to the City,
were allowed five days to pay the outstanding balances. All proposers' accounts are now in
compliance. There are currently no adverse findings related to any of the proposer's responsibility.
PR 15128 1
Contract Execution
Accordingly, the Committee hereby requests authorization to enter into negotiations with the following
responsive and responsible proposers, listed below in alphabetical order:
1. Eastern Waste Systems, Inc.
2. Great Waste & Recycling Services, LLC.
3. J & M Scaffolds of Florida, Inc.
4. Load It Away, LLC.
5. Lopefra Corp.
6. Progressive Waste Solutions of FL, Inc.
7. Pronto Waste Services, Inc.
8. Southern Waste Systems, LLC.
9. Sunshine Recycling Services of S.W. Florida, Inc.
10. Waste Management Inc. of Florida.
11. World Waste Recycling, Inc.
Notwithstanding the foregoing, the Committee further recommends that if the City and any of the
above listed proposers cannot reach an agreement, the City will continue negotiations with the
remaining proposers, until as many Franchise Agreements, acceptable to the City, have been
successfully negotiated. Once agreements have been reached, Procurement requests authorization
to execute the Agreements accordingly. In the event the City is unable to negotiate an adequate
number of Agreements, pursuant to Section 2.29 of the solicitation, the City reserves the right to add
additional qualified vendors who meet all the requirements to provide the collection and disposal
services as determined by the City. Vendors who seek to be added to the contract in the future, shall
be evaluated, consistent with the requirements of RFQ No.495344, to determine qualifications.
Approved.
Daniel J. Alf r�'•, Cit anager
Date: (�
cc: Fernando Casamayor, Assistant City Manager/Chief Financial Officer
Nzeribe Ihekwaba, Assistant City Manager/Chief of Operations
Mario F. Nunez, Director, Department of Solid Waste
Lydia Osborne, CPPO, Assistant Director, Procurement
Pablo J. Velez, Assistant City Attorney
PR 15128 2
COMPOSITE
RFQ 495344
COMMERCIAL SOLID WASTE HAUILING SERVICES
REVIEW OF PROPOSALS
SELECTION PROPOSERS
CRITERIA
Eastern
Waste
Systems, Inc.
Great Waste
& Recycling
Services, LLC
J & M
Scaffolds of
Florida
Load It Away,
LLC
Lopefra Corp
Prog.ressive
Waste
Solutions
Pronto Waste
Services, Inc.
Southern
Waste
Systems, LLC
Sunshine
Recycling
Services of
S.W. Florida,
LLC
Waste
Management
Inc. of Florida
World Waste
Recycling
Certification Statement Signed
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Acknowledgement of Addenda
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Attachment A: Attestation of Qualifications
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Current Business Tax Receipt/Occupational License
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Owing or in Arrears to City (as of 6/22/15)
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Fingerprints Submittted
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
PR/I�JT NAME:
DAT