HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 15-01364
Date: 10/05/2015
Commission Meeting Date: 11/19/2015
Type: Z Resolution Ordinance Emergency Ordinance Discussion Item I I Other
Subject: Invitation to Bid (iFB) 508391 Playground Equipment Installation and Repair Services
Purpose of Item:
Law
Department
Matter ID No.
Requesting Department: Parks & Recreation
District Impacted: All
The nature of this item is to authorize a resolution of the City of Miami Commission accepting the bids
received September 28, 2015, pursuant to Invitation for Bid (IFB) No. 508391, from Chopper's Construction
Corporation (Primary), Leadex Corporation (Secondary), and Play/Space Services Inc. (Tertiary) to provide
playground repair services, for the Department of Parks and Recreation, for a contract period of five (5) years;
allocating funds from the various sources of funds from the user department and agencies, subject to the
availability of funds and budgetary approval at the time of need.
Background Information
The Department of Parks and Recreation has a need for repair services for city park playgrounds. On August
24, 2015, Procurement issued IFB No. 508391. As required by the Procurement Code, the IFB was advertised
and issued online. On September 28, 2015 at bid opening, four (4) bids were submitted, tabulated and reviewed
following the guidelines published in the IFB. Procurement is recommending award to Chopper Construction
Corporation (Primary), Leadex Corporation (Secondary), and PlaySpace Services Inc. (Tertiary) to provide
playground repair services. The estimated annual contract cost is $180,000 for a total of $900,000 over the five
year term of the contract.
Budget Impact Analysis
Is this item related to revenue? NO
Is this item an expenditure? If so, please identify funding source below.
General Account No: Various source of fund
Special Revenue Account No: N/A
CIP Project No: N/A
Is this item funded by Homeland Defense/Neighborhood Improvement Bonds? NO
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: $900,000 for five (5) years,
Final Approvals
SIGN AND DATE
CIP N/A Bu
Grants N/A Risk Manag
Procurement Dept. Direc
Chief t c )1 JI City Manager
Ann-. 1 of ►
Resolution:
Invitation to Bid 508391— Playground Equipment Installation and Repair Services
Purpose: To authorize a resolution accepting the bids received on September 28, 2015 pursuant to an
Invitation for Bid No. 508391, to provide playground repair services, for the Department of Parks and
Recreation for a contract period of five (5) years.
Summary:
• Annual expenditure of $180,000.
• Total contract is $900,000.00 for 5 years.
• Four Bids were submitted, tabulated and reviewed
• Recommendations of award are as follows:
o Chopper Construction Corporation (Primary)
o Leadex Corporation (Secondary)
o PlaySpace Services Inc. (Tertiary)
• The Department spent approximately $80,000 last year on playground repairs
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