HomeMy WebLinkAboutSummary FormDate: 9/28/2015
AGENDA ITEM SUMMARY FORM
FILE ID: 15-01345
Requesting Department: Police
Commission Meeting Date: 11/19/2015 District Impacted: ALL
Type: ►1 Resolution n Ordinance n Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Air Conditioning Repair and Maintenance Services at Various Police Facilities, IFB 503341
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to establish a term contract pursuant to Invitation for Bid (IFB) No. 503341,
with Southern Comfort Solutions Inc., the lowest responsive and responsible bidder, to provide air
conditioning repair and maintenance services at various police facilities. The initial term of the
contract shall be for a period of three (3) years, with the option to renew for two (2) additional one (1)
year periods; allocating funds from the various sources of funds from the end user department, subject
to availability of funds and budgetary approval at time of need.
Background Information:
The Police Department (Police) has a need for air conditioning repair and maintenance services at
various police facilities. On August 7, 2015, the Department of Procurement (Procurement) issued
Invitation for Bid (IFB) No. 503341. As required by the Procurement Code, the IFB was advertised in
the newspaper of general circulation and issued on-line. On September 2, 2015, at the bid opening,
two (2) bids were submitted. Both bids were tabulated. Procurement is recommending award to
Southern Comfort Solutions Inc., the lowest responsive and responsible bidder. The estimated annual
spend for air conditioning repair and maintenance services, is approximately $148,260.00. The total
fiscal impact for the term of the contract, including option to renew years is $741,300.00.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.191501.546000.0000.00000.
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: $741,300.00 (Approximately $148,260.00 per year).
Final Approvals
(SIGN AND DATE,
CIP N/A Budge
If using or receiving capital Rinds
Grants N/A
Procurement
Chief
Risk Management N/A
Dept. Director
City Manage
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