HomeMy WebLinkAboutSummary FormDate: 8 / 31 / 2015
FILE ID:
AGENDA ITEM SUMMARY FORM
15-01163
Requesting Department: Finance
Commission Meeting Date: 10 / 8 / 2015 District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
El Other
Subject: Parking Surcharge Program Administration Consultant Services
Purpose of Item:
Law Department
Matter ID No.
It is respectfully requested that the City Commission accept the recommendation of the City Manager approving
the findings of the Evaluation Committee pursuant to Request for Proposals (RFP) No. 499325 for Parking
Surcharge Program Administration Consultant Services for the Department of Finance, and authorize the City
Manager, after consultation with the City Attorney, to negotiate and execute a Professional Services Agreement
(PSA) in substantially the attached form, with the highest ranked responsive and responsible proposer, Complete
Consulting Services Group LLC (CCSG), for a period of two (2) years, with the option to renew for three (3)
additional one (1) year periods.
Background Information:
The City has been authorized to collect a Parking Surcharge (Surcharge) since October 2000. Ordinance 12563
and Ordinance 13063 places a surcharge of 15% on the gross revenues derived from any fee, charge, or exchange
for the sale, lease, or rental of space at parking facilities within the City. The administration of the City's
surcharge program requires the services of an experienced consultant with the ability to ensure that all revenues
subject to the surcharge are collected. The city will pay the consultant an annual fixed fee in an amount not -to -
exceed $700,000.00 for the administration of the Surcharge program. On July 8, 2015, the Department of
Procurement issued RFP No. 499325, Parking Surcharge Program Administration Consultant Services. On
August 12, 2015, two (2) proposals were received in response to the solicitation. After evaluating the proposals
following the guidelines published in the solicitation, the Evaluation Committee (Committee) decided not to hold
oral presentations. The Committee rated and ranked the proposals, based upon the written documents. Price
proposals were reviewed after the review and scoring of technical proposals. The Committee recommended to
negotiate and execute a contract with Complete Consulting Services Group LLC. Should negotiations fail, the
City will begin negotiations with the other responsive and responsible proposer, until an agreement, acceptable
to the City, has been reached.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: As required by department
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: Revenue generating
Final Approvals
(SIGN AND DATE)
CIP N/A Bud
If using or recei'i'ing capital funds
Grants N/A Ris ( Management
Procurement t Dept. Director
'/ lq If(City Manager
Chief
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