HomeMy WebLinkAboutMemo - Request for IncreaseCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Annie Perez
Director, Purchasing Department
DATE: September 1, 2015 FILE:
SUBJECT: Option to Extend Transportation
Program Support Service (TPSS)
Contracts
FROM: J ovan y Rodriguez, P.E., Director REFERENCES: RFCZ 11-12-031
Capital Improvements &Transportation Program
By this memorandum, Capital Improvements and Transportation Program ("CITP") submits this request to
the department of Purchasing to exercise the option to extend the Professional Services Agreements
("PSA") with HNTB Corporation, Inc. ("HNTB"), and I<imley-Horn and Associates, Inc. ("KHA"), for the
provision of Transportation Program Support Services ("TPSS") to the City of Miami ("City") and to
increase each contract capacity by $500,000,00, for a total aggregate contract capacity of $1,000,000.00,
respectively.
Background
In December, 2012, CITP entered into professional services agreements with HNTB and KHA for needed
support services for the City's Transportation Program. The PSAs were approved through action of the
City Manager in accordance with Section 287.055, Florida Statutes for an amount not to exceed $500,000
respectively.
Pursuant to Article 2.01 of the General Conditions of the PSA, Term, the City Manager is authorized to
exercise the option to extend the PSA for two (2) additional periods of one (1) year each. In December,
2014, the City exercised the first option to extend the PSAs through December 27, 2015. The first renewal
extension did not receive an increase in the contract capacity.
Transportation Program Support Services' Purpose and Need
An objective of the City of Miami's Strategic Plan is to improve mobility in order to reduce traffic
congestion and support the continued development of our growing City through the development of
transportation strategies such as a Citywide Transportation and Parking Master Plan, implementation of
Pedestrian -and Bicycle -Friendly Improvements Citywide, and promotion of Transit -Oriented
Development. TPSS allows CITP to receive specialized support services, expertise in advanced solutions,
additional personnel resource, technology and equipment, and data collection and analysis capabilities in
order to complete studies and implement strategies that are consistent with the City's Strategic Plan.
Technical support includes but is not limited to:
• Review of Large Scale Developments (both Traffic Impact Studies and Development Plans);
• Maneuverability analyses;
• Intersection operations and analysis;
• Bicycle/pedestrian planning assistance;
• Preparing opinions of probable cost for proposed projects;
• Conduct feasibility and operations assessment studies for the Miami Trolley system including
service operations planning, ridership estimates, routes alignment, stops location, utilities
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conflicts, among others. In order for FDOT and MDT to approve the implementation of transit
service modifications, feasibility studies are required;
• Assist with development of specialized program plans (e.g., Miami Trolley Safety and Security
Plan);
• Traffic management coordination and Maintenance Of Traffic (MOT) support; and
• Assist with Grant Applications for Miami Trolley operations and vehicle acquisition, construction
projects, police enforcement, traffic safety, quite zones, MPO studies among others
Benefits
As a result of the on -going technical support services, the City has successfully been awarded with over
$6 million worth of FDOT grants for transit projects (including $2.8 million for Miami Trolley operations
and over $3.8 million for the acquisition of trollies) and over $11 million for transportation enhancement
and construction projects (including the Miami River Greenway, Overtown Greenway, Downtown Miami
Bicycle and Pedestrian Improvements, Metromover Access Improvements, Safe Routes to School
Infrastructure, and South Miami Avenue - Festival Street among others). The City has also received over
$1 million of MPO grants for mobility studies and plans. Recent MPO funded studies include the Miami
Regional Intermodal Plan, Overtown/Wynwood Bicycle/Pedestrian Mobility Plan and Little Havana
Bicycle/Pedestrian Mobility Plan (to be completed through TPSS).
Furthermore, CITP has completed a number of projects and feasibility studies that have allowed for the
expansion of the Miami Trolley system — Biscayne/Brickell Trolley route extension to Mercy Hospital,
Coral Way Trolley connecting City of Coral Gables, Downtown Miami and PortMiami, and new three (3)
routes recently approved by City Commission (Little Havana Trolley, Wynwood Trolley and Brickell Trolley
route extension to Coconut Grove)— increasing mobility options and contributing to alleviate traffic
congestion within the City of Miami. The City has also conducted a Miami Trolley system planning and
operations assessment to determine the productivity of each route and identify performance measures
to improve current Trolley system operations (including a time -point based schedules and blocks for the
Trolley routes). These projects which are consistent with the City's Strategic Plan have contributed to
success of the Miami Trolley, exceeding project expectations. With 52 route miles serving the City, the
Miami Trolley system transported more than 3.6 million passengers in 2014 and it's expected to surpass 4
million passengers in 2015.
With the assistance of tl e consultants, CITP has conducted transportation project enhancements and
mobility plans and has worked with local agencies and community groups to install new pedestrian
crosswalks and in -street pedestrian crossing signs at high pedestrian volume intersections and mid -block
crosswalks, bike facilities, development of web -based GIS Application for the City's projects among
others. Moreover, through TPSS the CITP is currently evaluating parking management strategies, traffic
signal cycle improvements, Miami Trolley and MDT bus routes realignment plan to enhance mobility and
transit connectivity in the downtown area, which in turn will facilitate access to current and planned
regional transit systems. Other current projects are the development of a preliminary funding plan and
review of previous State Environmental Impact Report developed for the Miami Streetcar. These projects
are part of the ongoing efforts to reduce traffic congestion and support economic development by
increasing and enhancing mobility options.
In order to complete and implement transportation projects and strategies consistent with the Strategic
Plan while contributing to the creation of better neighborhoods and walkable and livable City, CITP
requires continued support services for its Transportation Program and, therefore seeks to have the City
Manager exercise the final option to extend the PSA through December 27, 2016. In addition, CITP has
fielded request for transportation related studies and analyses requiring an increase in the funding
capacities of the PSAs with HNTB and KHA.
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The following projects are part of the Transportation Program plan: updating the Central Business District
(CBD) Transportation Plan, updating the City's Bicycle Master Plan, performing a MCNP update,
conducting Bricked area traffic studies and signal warrants, developing and implementing a City's Traffic
Calming Strategies Plan and Handbook, conducting neighborhood traffic calming studies, conducting
traffic data collection and analysis for pedestrian safety studies, developing and implementing active
traffic management plans for US 1, Brickell area and special events, developing a Miami Streetcar RFP
process, developing a Miami Streetcar Technical Advisory Team among others — see detailed list in the
attached Exhibit "A.
In order for the CITP to conduct and complete these projects, a funding capacity increase of the PSAs is
needed. CITP seeks to increase said PSAs from the original $500,000 capacity to a new contract capacity
of $1,000,000 for each firm. The requested contract capacity increase of $500,000 matches the funding
capacity for the original PSAs. Pursuant to Article 2.01 of the General Conditions of the PSA,
Compensation, indicates that compensation should not exceed $500,000 unless approved by action of
the City Commission and put into effect by a written amendment to the PSA executed by all parties. No
new work orders can be issued that exceeds the compensation limits.
HNTB Corporation, Inc. Expires 12/27/15
Kimley Horn and Associates, Inc. • Expires 12/27/15
Cc: Marto Darrington, Procurement Contracting Manager, Purchasing Department
Carlos Cruz-Casas, Chief Transportation Manager, CITP
Lai -Wan McGinnis, Budget/Financial Reporting Administrator, CITP
Chelsa Arscott, Special Projects Coordinator, CITP
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Transportation Program Support Services
Anticipated Work Order Requests For Project Studies
As of September 1, 2015
Anticipated Work Order Requests for Studies or Additional Support
1. Little Havana Bicycle and Pedestrian Mobility Plan
2. Grapeland Neighborhood Traffic Calming Study
3. Silver Bluff Neighborhood Traffic Calming Study
4. La Pastorita Neighborhood Traffic Calming Study
5. Belle Meade Neighborhood Traffic Calming Study
6. Palm Grove Neighborhood Traffic Calming Study
7. Coconut Grove Traffic Calming Study
8. MiMo Area Traffic Improvements/Pedestrian Safety
9. Brickell Area Traffic Studies and Signal Warrants
10. Central Business District Transportation Plan
11. Update to City's Bicycle Master Plan
12. Overtown Pedestrian Safety Study
13. Traffic Calming Strategies and Implementation Guidelines for City of Miami (Handbook)
14. Miami Comprehensive Neighborhood Plan - Transportation Element
15. Miami Streetcar RFP Process
16. Miami Streetcar Technical Advisory Team
17. Active Traffic Management System — US-1
18. Active Traffic Management System — Brickell
19. Active Traffic Management System — Special Events
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Anticipated Work Order Requests for Studies or Additional Support
Item Project Name Description PreliminaryEstimated Cost
1 Little Havana Bicycle/Pedestrian Mobility Plan MPO Funded for the development of a Bicycle and Pedestrian Mobility Plan for Little Havana area $60,000.00
2 Grapeland Neighborhood Traffic Calming Study Develop a neighborhood -wide plan to mitigate traffic cut -through and speeding (data collection required) $25,000.00
3 Silver Bluff Neighborhood Traffic Calming Study Develop a neighborhood -wide plan to mitigate traffic cut -through and speeding (data collection required) $25,000.00
4 La Pastorita Neighborhood Traffic Calming Study Develop a neighborhood -wide plan to mitigate traffic cut -through and speeding (data collection required) $25,000.00
5 Brickell Area Traffic Studies and Signal Warrants Prepare Signal Warrants for 5 intersections and develop plan to address traffic congestion $40,000.00
6 Central Business District (CBD) Transportation Plan Update Central Business District Plan $25,000.00
7 Update to City's Bicycle Master Plan Update City's Bicycle Master Plan (data collection required) $50,000.00
8 Active Traffic Management - US 1 Develop and implement a plan to address traffic congestion along the corridor $125,000.00
9 Active Traffic Management - Brickell/Financial District Develop and implement a plan to address traffic congestion along the corridor $50,000.00
10 Active Traffic Management - Special Events Develop and implement a plan to address traffic congestion at special events such as Art Basel, Grove Art Festival $50,000.00
11 MCNP Update Major data collection needed and an update to the person -trip methodology $200,000.00
12 Miami Streetcar RFP Process Advisory Support to City staff on developing a RFP for the project $150,000.00
13 Miami Streetcar Technical Advisory Team Provide Technical Advisory when reviewing submittals $50,000.00
14 Palm Grove Neighborhood Traffic Calming Study Develop a neighborhood -wide plan to mitigate traffic cut -through and speeding (data collection required) $25,000.00
15 Coconut Grove Neighborhood Traffic Calming Study Develop a neighborhood -wide plan to mitigate traffic cut -through and speeding (data collection required) $25,000.00
16 MiMo Area Traffic Improvements/Pedestrian Safety Conduct field observations and develop recommendations to improve pedestrian safety $25,000.00
17 Overtown Pedestrian Safety Conduct field observations and develop recommendations to improve pedestrian safety $20,000.00
18 Traffic Calming Strategies and Implementation Handbook Develop a Traffic Calming Handbook for the City of Miami $20,000.00
Total Estimated Amount $990,000.00
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TPSS - Complete and Ongoing Projects
Item
Project Name
Description
Project Cost
1 Overtown/Wynwood Bicycle and Pedestrian Mobility Plan
2 Downtown Miami Transportation Analysis
3 GIS Application Development & Support Services
4 Planning Assistance
GIS Application Development & Support Services -
Additional Services
6 SW 9 ST Connector Study
5
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Variable Parking Pricing Study
Planning Assistance
Miami Seaplane/Heliport Study
GIS Application Development & Support
Downtown Miami Transportation Vision - Shared Travel
Lanes
General Traffic Ops. Assistance
Downtown Miami Transportation Vision - Cycle Length
Downtown Miami Transportation Vision -Transit
Brickell Area On -Call Transportation Services
Miami Regional Intermodal Plan (MRIP)
Miami Trolley Brickell Route Analysis (Grove Extension)
Miami Trolley Website Feedback Program
General Traffic & Transportation Support
Trolley Operations Management Assistance
21 Trolley Comprehensive Planning & Operations Assessment
22 Streetcar Preliminary Funding Plan
23 Miami Streetcar SEIR Update
24 Trolley Operations - On -Call Planning
25 Trolley Operations - Scheduling Services
MPO Funded
Develop Microsimulation Traffic Model for Downtown Miami
Developed a web -based GIS Application
Supported City staff in preparing Grant Applications
On -Going costs for GIS Server & additional services
Developed study
Prepared report parking pricing strategies, development, rate setting, and public engagement
strategies
Support City Staff on transportation planning projects
Prepare documentations and submittal for approval the establishment of the helicopter landing
facility
Additional work required for the GIS application
Implementation Strategies for Shared Travel/Parking Lanes
Develop plans for transportation improvements (data collection required)
Analysis of 87 intersections in the CBD to enhance pedestrian mobility and safety
Implementation Strategies for Grid Transit System
Initiated Brickell MOT Meetings
MPO Funded mobility plan
Required for Transit Service Development Grant Application
Developed feedback tools for the Miami Trolley website
Initial Miami Streetcar efforts and grant applications
Operational analysis and system's field inspections
Comprehensive analysis of the system and develop recommendations for operational
improvements
Develop a preliminary funding plan for the Miami streetcar to identify funding sources, perform
value capture analysis along the alignment, and develop cash flow model
Initiated the updates to the previous State Environmental Impact Report developed for the
Miami Streetcar
Support City staff on preparation of reimbursement packages, program plans and reports for
MDT and FDOT
Develop internal schedules for all Miami Trolley Routes
$60,000.00
$73,803.20
$78,525.87
$25,059.13
$9,143.64
$13,394.12
$53,080.63
$25,059.13
$47,127.00
$16,211.00
$15,177.17
$20,004.14
$33,474.64
$26,041.13
$25,504.91
$47,401.65
$20,476.80
$16,792.74
$25,503.54
$45,677.04
$67,704.97
$65,105.64
$90,190.51
$49,836.40
$14,943.08
Total Amount Spent $965,238.08
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