HomeMy WebLinkAboutSummary FormDate: 08/28/15
AGENDA ITEM SUMMARY FORM
FILE ID: 15-01154
Law Department
Matter ID No.
Requesting Department: Risk Management
Commission Meeting Date: 10/8/2015 District(s) Impacted: ALL
Type: X Resolution I f Ordinance LJ Emergency Ordinance ❑ Discussion Item n Other
Subject: Employee Benefit Dental Plan Program, for both the Dental HMO and Dental PPO Plans, RFP No.
495345
Purpose of Item:
A resolution of the Miami City Commission, with attachrnent(s), accepting the recommendation of the City
Manager approving the findings of the Evaluation Committee, pursuant to Request For Proposals ("RFP") No.
495345 authorizing the City Manager, after consultation with the City Attorney, to negotiate and execute a
Professional Services Agreement ("PSA"), in substantially the attached form, with the highest ranked firm, Cigna
Health and Life Insurance Co. (Cigna), for the provision of Employee Benefit Dental Plan Program, for both the
Dental Health Maintenance Organization (DHMO) and Preferred Provider Organization (PPO) plans, for the
Department of Risk Management, for a period of two (2) years, with options to renew for three (3) additional one
(1) year periods; allocating funds from the various sources of funds of the user departments, subject to availability
of funds and budgetary approval; further authorizing the City Manager, should negotiations fail with Cigna, to
negotiate and execute a PSA with the second -highest ranked firm, United Healthcare Services, Inc. (United
Healthcare), for both the DHMO and PPO plans; further authorizing the City Manager, should negotiations fail with
United Healthcare, to negotiate and execute a PSA with the third -highest ranked firm, Metropolitan Life Insurance
Co. (MetLife) for both the DHMO and PPO plans; further authorizing the City Manager, should negotiations fail
with MetLife, to reject all proposals and issue a new RFP solicitation.
Budget Impact Analysis
PLEASE SEE ATTACHED.
PilIMSIMITEURBIZEISOWAMISMIGOIMEN
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: N/A
Special Special Revenue Account No:
Risk Management Budget Item: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: N/A
Final" Approvals
(SIGN AND DAT
CIP N/A
If using or receiving capital funds
Grants 1v/A Risk Management
Procurement Dept. Director
Chief ')4--:,j)irManager
q/eg
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Agenda Item Summary form Continued:
Subject: Employee Benefit Dental Plan Prram, for both the Dental HMO and Dental PPO Plans, RFP No.
495345
Background Information:
The City of Miami Risk Management Department procured through the Procurement Department, REP No. 495345
issued on June 19, 2015, to secure a provider for the provision of Employee Benefit Dental Plan Program. As
required by the City's Procurement Code, the RFP was advertised and issued online. On July 27, 2015, a total of
ten (10) proposals were received and one (I) was deemed non -responsive.
The Evaluation Committee (Committee) appointed by the City Manager, met on September 4, 2015 and evaluated
the (9) nine responsive proposals. Pursuant to the RFP requirements, the Committee recommended that the City
Manager negotiate and execute a PSA, with the highest ranked firm, Cigna; to provide Employee Benefit Dental
Plan Program services for the Risk Management Department, for a period of two (2) years, with the option to renew
for three (3) additional one (1) year periods; allocating funds from the various sources of funds of the user
departments, subject to availability of funds and budgetary approval; further authorizing the City Manager, should
negotiations fail with Cigna, to negotiate and execute a PSA with the second highest ranked firm, United Healthcare,
should negotiations fail with United Healthcare, to negotiate and execute a PSA with the third highest ranked firm,
MetLife; should negotiations fail with MetLife, the City Manager is authorized to reject all proposals and issue a
new RFP solicitation.
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