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HomeMy WebLinkAboutPre-LegislationCity of Miami Text File Report City Ball 3500 Pan American Drive Rf iain� i. FL. 33133 \V\\'W, nn ialni gov.coln File ID: 13-01236 Enactment#: R-14-0009 Version: I Type: Resolution introduced: 10/18/13 Status: Passed Enactment Date: 1/9/14 Controlling Body: Office .of the City Clerk A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACH.MENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, PURSUANT TO SECi'ION 18-92 OF THE CODE OF THE CITY OF MIAM.I, FLORIDA, AS AMENDED, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF A SOLE SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND APPROVING THE PURCHASE OF THE VID.EOVERSIG.HT INTERVIEW ROOM RECORDING AND CASE MANAGEMENT SYSTEM FROM ITS SOLE DEVELOPER, OWNER, DISTRIBUTER, AND PROVID.ER,, MICROCEPT.ION, INC., FOR. THE DEPARTMENT OF POLICE; ALLOCATING FUNDS IN THE AMOUNT OF S86,650,00 FROM THE JUSTICE ASSISTANCE GRANT PROGRAM YEAR 2011, PROJECT NO. 19-190005, AWARD 181.3, ACCOUNT CODE NO. 12000,191602.664000 AND FUNDS IN THE AMOUNT OF S3,188,00 FROM THE DEPARTMENT OF POLICE GENERAL FUND, ACCOUNT CODE NO, 00001.191501.664000, FOR A TOTAL AMOUNT NOT TO EXCEED $89,838.00, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, AND TO NEGOTIATE AND EXECUTE ANY NECESSARY AMENDMENTS, EXTENSIONS, MODIFICATIONS, AND AGREEMENTS FO:R MAINTENANCE AND SOFTWARE UPGRADES, IN A FORM ACCEPTABLE TO T.H.E CITY ATTORNEY. WHEREAS, the video recording of interviews and confessions of suspects during investigations is vital to the provision of viable and compelling evidence necessary for the successful prosecution of eri.winal cases; and Wh1EREA:S, the video recording of interviews and confessions reaffirms the credibility of the investigators assigned to these cases and serves to negate the potential allegations ol'false or coerced confessions proffered by suspects; and WHEREAS, the current interview video recording system for the City of Miami Police Department ("Department") is an ohsolctesystem cdnsisting of individual DVD recorders which provide no storage far the Department's interviews via a secure network storage device supported by a central server which may result in toss of evidence; and WHEREAS, the VidcsOversight Interview Room Recording and Case Management System ("VideOversight System") is an interview room recording and ease management system which combines both advanced digital video technology with comprehensive web -based case management software that provides video monitoring, recording, retrieval, and archiving City or'(1 Page 1 Primed on 112112014 appliances, the only line of video recording appliances with which the VideOversigh.t System is operational and is the sole provider of the VidoOversight software in the United States, therefore no other vendor in the Miami -Dade area is authorized to implement a Italy integrated Videoversight solution inclusive of the aforementioned required March Networks video recording appliances; and WHEREAS. pursuant to Section 18-92 of the Code of the City of Miami, Florida,, as amended ("City Code"), the Chief Procurement Officer has adopted a finding that MicrocepLion is the sole -source provider of the VideOversig.tt System; and WHEREAS, the. findings of'thc Chief Procurement Officer have been approved and adopted ns the finding of the City Manager; and WHEREAS, the City Manager and the Chief Procurement Officer recommend thatthe requirements for competitive sealed bidding procedures be waived and that an agreement for the procurement of the VideOversighl System from Mieroception, as a sole source, be approved;; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAM:I, FLORIDA; Section 1. The recitals and findings contained in the Prennihle to this Resolution nre adopted by reference and incorporated as gully set forth in this Section. Section 2, By a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the City Code, as amended, after an advertised public hearing, the City Manager's finding ofa sole source, is ratified, approved and confirmed, the requirements for competitive scaled bidding procedures are waived, and the procurement o.fthe VideOversight System 'from its sole developer, owner, distributor and provider, Microception,. for the Department, is approved, with funds in the amount of $86,650,00,from the Justice Assistance Grant Program Year 2011, Project No. 19-1 90005, Award 18•13,Account Code Nb. 12000. 191602.664000, and funds in the amount of 53,188.00, from the Department of Police General Fund, Account Code No. 00001.191501.664000. for a total amount not to exceed $89,838.00, subject to the availability of fiords and budgetary approval at the time of need. • Section 3, The City Manager is authorized { I } to execute an Agreement., in substantially the attached form; and to negotiate and execute any other necessary amendments, extensions, modifications; and agreements for maintenance and software upgrades, in a form acceptable to the City Attorney. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.{2.} City et t,9innii PIAt;c'2. Printed on I/21'2O14