HomeMy WebLinkAboutExhibit - GrantDepartment of Justice
Office ofJustice Programs
Bureau ofJustice Assistance
Office ofJustice Programs
August 25, 2015
Ms. Lillian Blondet
City of Miami
3500 Pan American Drive
Miami, FL 33133
Dear Ms. Blondet:
Washington, D.C. 20531
On behalf of Attorney General Loretta Lynch, it is my pleasure to inform you that the Office of Justice Programs has approved
your application for funding under the FY 15 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local
Solicitation in the amount of $335,313 for City of Miami.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
audit findings, and the maintenance of a minimum level of cash -on -hand, Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact:
- Program Questions, Gerardo Velazquez, Program Manager at (202) 353-8645; and
- Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at
(800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov,
Congratulations, and we look forward to working with you.
Sincerely,
Denise O'Donnell
Director
Enclosures
OFFICE FOR CIVIL RIGHTS
Office of Justice Programs
Department of Justice
810 7th Street, NW
Washington, DC 20531
Tel: (202) 307-0690
TTY: (202) 307-2027
E-mail: askOCR@usdoj.gov
Website: www.ojp.usdoj.gov/ocr
August 25, 2015
Ms. Lillian Blondet
City of Miami
3500 Pan American Drive
Miami, FL 33133
Dear Ms, Blondet:
Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of federal funding to
compliance with federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
(DOJ) is responsible for ensuring that recipients of financial assistance from the OJP, the Office of Community Oriented Policing Services
(COPS), and the Office on Violence Against Women (OVW) comply with the applicable federal civil rights laws. We at the OCR are
available to help you and your organization meet the civil rights requirements that come with DOJ funding.
Ensuring Access to Federally Assisted Programs
Federal laws that apply to recipients of financial assistance from the DOJ prohibit discrimination on the basis of race, color, national origin,
religion, sex, or disability in funded programs or activities, not only in employment but also in the delivery of services or benefits. A federal
law also prohibits recipients from discriminating on the basis of age in the delivery of services or benefits,
In March of 2013, President Obama signed the Violence Against Women Reauthorization Act of 2013. The statute amends the Violence
Against Women Act of 1994 (VAWA) by including a nondiscrimination grant condition that prohibits discrimination based on actual or
perceived race, color, national origin, religion, sex, disability, sexual orientation, or gender identity. The new nondiscrimination grant
condition applies to certain programs funded after October 1, 2013. The OCR and the OVW have developed answers to some frequently
asked questions about this provision to assist recipients of VAWA funds to understand their obligations. The Frequently Asked Questions
are available at http://ojp.gov/about/ocr/vawafags.htm.
Enforcing Civil Rights Laws
All recipients of federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of
employees in the workforce, are subject to prohibitions against unlawful discrimination. Accordingly, the OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, the OCR selects a
number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal opportunity standards.
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with DOJ guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of federal financial
assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English
proficiency (LEP). See U.S. Department of Justice, Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition
Against National Origin Discrimination Affecting Limited English Proficient Persons, 67 Fed. Reg. 41,455 (2002). For more information
on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website
http://www,lep.gov.
Ensuring Equal Treatment for Faith -Based Organizations
The DOJ regulation, Equal Treatment for Faith -Based Organizations, 28 C.F.R. pt. 38, requires State Administering Agencies (SAAs) to
treat faith -based organizations the same as any other applicant or recipient. The regulation prohibits SAAs from making awards or grant
administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious composition of its
board of directors.
The regulation also prohibits faith -based organizations from using financial assistance from the DOJ to fund inherently (or explicitly)
religious activities. While faith -based organizations can engage in non -funded inherently religious activities, they must hold them
separately from the program funded by the DOJ, and recipients cannot compel beneficiaries to participate in them. The Equal Treatment
Regulation also makes clear that organizations participating in programs funded by the DOJ are not permitted to discriminate in the
provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see the OCR's website at
http://w-ww.ojp.usdoj.gov/about/ocr/equal_fboltin.
SAAs and faith -based organizations should also note that the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, as
amended, 42 U.S.C. § 3789d(c); the Victims of Crime Act of 1984, as amended, 42 U.S.C. § 10604(e); the Juvenile Justice and Delinquency
Prevention Act of 1974, as amended, 42 U.S.C. § 5672(b); and VAWA, Pub. L. No. 113-4, sec. 3(b)(4), 127 Stat. 54, 61-62 (to be codified
at 42 U,S.C. § 13925(b)(13)) contain prohibitions against discrimination on the basis of religion in employment. Despite these
nondiscrimination provisions, the DOJ has concluded that it may construe the Religious Freedom Restoration Act (RFRA) on a case -by -
case basis to permit some faith -based organizations to receive DOJ funds while taking into account religion when hiring staff, even if the
statute that authorizes the funding program generally forbids recipients from considering religion in employment decisions.
Please consult with the OCR if you have any questions about the regulation or the application of RFRA to the statutes that prohibit
discrimination in employment.
Using Arrest and Conviction Records in Making Employment Decisions
The OCR issued an advisory document for recipients on the proper use of arrest and conviction records in making hiring decisions. See
Advisory for Recipients of Financial Assistance from the U.S. Department of Justice on the U.S. Equal Employment Opportunity
Commission's Enforcement Guidance: Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the
Civil Rights Act of 1964 (June 2013), available at http://www.ojp.usdoj.gov//about/ocr/pdfs/UseofConviction_Advisory.pdf. Recipients
should be mindful that the misuse of arrest or conviction records to screen either applicants for employment or employees for retention or
promotion may have a disparate impact based on race or national origin, resulting in unlawful employment discrimination. In light of the
Advisory, recipients should consult local counsel in reviewing their employment practices. If warranted, recipients should also incorporate
an analysis of the use of arrest and conviction records in their Equal Employment Opportunity Plans (EEOPs) (see below).
Complying with the Safe Streets Act
An organization that is a recipient of financial assistance subject to the nondiscrimination provisions of the Safe Streets Act, must meet two
obligations: (1) complying with the federal regulation pertaining to the development of an EEOP (see 28 C.F.R. pt. 42, subpt. E) and (2)
submitting to the OCR findings of discrimination (see 28 C.F.R. §§ 42.204(c), .205(c)(5)).
Meeting the EEOP Requirement
If your organization has less than fifty employees or receives an award of less than $25,000 or is a nonprofit organization, a medical
institution, an educational institution, or an Indian tribe, then it is exempt from the EEOP requirement. To claim the exemption, your
organization must complete and submit Section A of the Certification Form, which is available online at
http://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf,
If your organization is a government agency or private business and receives an award of $25,000 or more, but less than $500,000, and has
fifty or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a
Utilization Report (formerly called an EEOP Short Form), but it does not have to submit the report to the OCR for review. Instead, your
organization has to maintain the Utilization Report on file and make it available for review on request. In addition, your organization has to
complete Section B of the Certification Form and return it to the OCR. The Certification Form is available at
http://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf.
If your organization is a government agency or private business and has received an award for $500,000 or more and has fifty or more
employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a Utilization Report
(formerly called an ESOP Short Form) and subunit it to the OCR for review within sixty days from the date of this letter. For assistance in
developing a Utilization Report, please consult the OCR's website at http://www.ojp.usdoj.gov/about/ocr/eeop.htm. In addition, your
organization has to complete Section C of the Certification Fonn and return it to the OCR. The Certification Form is available at
http://wwwojp.usdoj.gov/about/ocr/pdfs/cert.pdf,
To comply with the EEOP requirements, you may request technical assistance from an EEOP specialist at the OCR by telephone at (202)
307-0690, by TTY at (202) 307-2027, or by e-mail at EEOsubmisson@usdoj.gov.
Meeting the Requirement to Submit Findings of Discrimination
If in the three years prior to the date of the grant award, your organization has received an adverse finding of discrimination based on race,
color, national origin, religion, or sex, after a due -process hearing, from a state or federal court or from a state or federal administrative
agency, your organization must send a copy of the finding to the OCR.
Ensuring the Compliance of Subrecipients
SAAs must have standard assurances to notify subrecipients of their civil rights obligations, written procedures to address discrimination
complaints filed against subrecipients, methods to monitor subrecipients' compliance with civil rights requirements, and a program to train
subrecipients on applicable civil rights laws. In addition, SAAs must submit to the OCR every three years written Methods of
Administration (MOA) that summarize the policies and procedures that they have implemented to ensure the civil rights compliance of
subrecipients, For more information on the MOA requirement, see http://www.ojp,usdoj.gov/funding/other_requirements.htm.
If the OCR can assist you in any way in fulfilling your organization's civil rights responsibilities as a recipient of federal financial
assistance, please contact us.
Sincerely,
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
�crrral;� Department ofJustice
4' 0 Office ofJustice Programs
asl,.•l
Bureau of Justice Assistance
GFJo P urn +
��STICtQ.�
Grant
PAGE 1 OF 9
1. RECIPIENT NAME AND ADDRESS (Including Zip Code)
City of Miami
3500 Pan American Drive
Miami, FL 33133
4, AWARD NUMBER: 2015-DJ-BX-1015
5. PROJECT PERIOD: FROM 10/01/2014 TO 09/30/2018
BUDGET PERIOD: FROM 10/01/2014 TO 09/30/2018
6. AWARD DATE 08/25/2015
7. ACTION
Initial
2a. GRANTEE IRSNENDOR NO,
596000407
8. SUPPLEMENT NUMBER
00
2b. GRANTEE DUNS NO.
072220791
9. PREVIOUS AWARD AMOUNT $ 0
3. PROJECT TITLE
FY 2015 Edward Byrne Memorial Justice Assistance Grant (JAG)
Program for Technology Acquisition and Equipment Improvement Project
10. AMOUNT OF THIS AWARD $ 335,313
11. TOTAL AWARD $ 335,313
12, SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
This project is supported under FYI 5(BJA - JAG) 42 USC 3750, et seq.
14 , CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number)
16,738 - EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM
15. METHOD OF PAYMENT
GPRS
AGENCY APPROVAL ,
GRANTEE ACCEPTANCE
16, TYPED NAME AND TITLE OF APPROVING OFFICIAL
Denise O'Donnell
Director
18, TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Lillian Blondet
Director
' 17. SIGNATURE OF APPROVING OFFICIAL
19, SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL
19A. DATE
AGENCY USE ONLY
20, ACCOUNTING CLASSIFICATION CODES
FISCAL FUND BUD. DIV.
YEAR CODE ACT, OFC. REG. SUB, POMS AMOUNT
X B DJ 80 00 00 335313
21, PDJUGT0380
OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2 (REV, 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 2 OF 9
PROJECT NUMBER 2015-DJ-BX-1015
AWARD DATE 08/25/2015
SPECIAL CONDITIONS
1 Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by the Department of Justice (DOJ) in 2 C.F.R, Part 2800 (the "Part 200 Uniform Requirements")
apply to this 2015 award from the Office of Justice Programs (OJP). For this 2015 award, the Part 200 Uniform
Requirements, which were first adopted by DOJ on December 26, 2014, supersede, among other things, the provisions
of 28 C.F.R. Parts 66 and 70, as well as those of 2 C.F.R. Parts 215, 220, 225, and 230,
If this 2015 award supplements funds previously awarded by OJP under the same award number, the Part 200 Uniform
Requirements apply with respect to all award funds (whether derived from the initial award or a supplemental award)
that are obligated on or after the acceptance date of this 2015 award.
Potential availability of grace period for procurement standards: Under the Part 200 Uniform Requirements, a time-
limited grace period may be available under certain circumstances to allow for transition from policies and procedures
that complied with previous standards for procurements under federal awards to policies and procedures that comply
with the new standards (that is, to those at 2 C.F.R. 200.317 through 200.326),
For more information on the Part 200 Uniform Requirements; including information regarding the potentially -available
grace period described above, see the Office of Justice Programs (OJP) website at
http://ojp.gov/funding/Part200UnifonnRequirements.htm.
In the event that an award -related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
2. The recipient agrees to comply with the Department of Justice Grants Financial Guide as posted on the OJP website
(currently, the "2015 DOJ Grants Financial Guide").
3. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302) that is approved by the Office for Civil Rights is a
violation of the Standard Assurances executed by the recipient, and may result in suspension of funding until such time
as the recipient is in compliance, or termination of the award.
4. The recipient understands and agrees that OJP may withhold award funds, or may impose other related requirements, if
the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200
Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOT awards,
5. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
express prior written approval of OJP,
6. The recipient and any subrecipients must promptly refer to the DOJ OIG any credible evidence that a principal,
employee, agent, subrecipient, contractor, subcontractor, or other person has -- (1) submitted a claim for award funds
that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of
interest, bribery, gratuity, or similar misconduct involving award funds. Potential fraud, waste, abuse, or misconduct
should be reported to the OIG by - mail: Office of the Inspector General U.S. Department of Justice Investigations
Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 e-mail: oig.hotline@usdoj.gov usdoj.gov hotline:
(contact information in English and Spanish): (800) 869-4499 or hotline fax: (202) 616-9881 Additional information
is available from the DOJ OIG website at www.usdoj.gov/oig
OJP FORM 4000/2 (REV, 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 3 OF 9
PROJECT NUMBER 2015-DJ-BX-1015
AWARD DATE 08/25/2015
SPECIAL CONDITIONS
7. Restrictions and certifications regarding non -disclosure agreements and related matters
No recipient or subrecipient under this award, or entity that receives a contract or subcontract with any funds under this
award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits
or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse
to an investigative or law enforcement representative of a federal department or agency authorized to receive such
infonnation,
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient --
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt
written notification to the agency making this award, and will resume (or permit resumption of)such obligations only if
expressly authorized to do so by that agency.
2. If the recipient does or is authorized to make subawards or contracts under this award --
a. it represents that --
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward, contract, or subcontract) either requires or has required internal confidentiality
agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or
purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
irmnediately stop any further obligations of award hands to or by that entity, will provide prompt written notification to
the agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized
to do so by that agency.
8. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any
contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OJP.
9. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high -risk grantee. Cf. 28 C.F.R. parts 66, 70.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PROJECT NUMBER 2015-DJ-BX-1015 AWARD DATE 08/25/2015
PAGE 4 OF 9
SPECIAL CONDITIONS
10, The recipient agrees to comply with applicable requirements regarding registration with the System for Award
Management (SAM) (or with a successor government -wide system officially designated by OMB and OJP). The
recipient also agrees to comply with applicable restrictions on subawards to first -tier subrecipients that do not acquire
and provide a Data Universal Numbering System (DUNS) number. The details of recipient obligations are posted on
the Office of Justice Programs web site at http://www.ojp.gov/funding/sam.htm (Award condition: Registration with the
System for Award Management and Universal Identifier Requirements), and are incorporated by reference here. This
special condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated
to any business or non-profit organization that he or she may own or operate in his or her name).
11. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
12. The recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost
limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses
related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such
events, and costs of attendance at such events, Information on rules applicable to this award appears in the DOJ Grants
Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "2015 DOJ Grants Financial Guide").
13. The recipient understands and agrees that any training or training materials developed or delivered with funding
provided under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available
at http://www.ojp.usdoj.gov/fimding/ojptrainingguidingprinciples.htm.
14. The recipient agrees that if it currently has an open award of federal funds or if it receives an award of federal funds
other than this OJP award, and those award funds have been, are being, or are to be used, in whole or in part, for one or
more of the identical cost items for which funds are being provided under this OJP award, the recipient will promptly
notify, in writing, the grant manager for this OJP award, and, if so requested by OJP, seek a budget -modification or
change -of -project -scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding.
15. The recipient understands and agrees that award funds may not be used to discriminate against or denigrate the
religious or moral beliefs of students who participate in programs for which financial assistance is provided from those
funds, or of the parents or legal guardians of such students,
16. The recipient understands and agrees that - (a) No award funds may be used to maintain or establish a computer
network unless such network blocks the viewing, downloading, and exchanging of pornography, and (b) Nothing in
subsection (a) limits the use of funds necessary for any Federal, State, tribal, or local law enforcement agency or any
other entity carrying out criminal investigations, prosecution, or adjudication activities.
17. A recipient that is eligible under the Part 200 Uniform Requirements to use the "de minimis" indirect cost rate
described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing
of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform
Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC).
18. The recipient must collect, maintain, and provide to OJP, data that measure the performance and effectiveness of
activities under this award, in the manner, and within the timeframes, specified in the program solicitation, or as
otherwise specified by OJP. Data collection supports compliance with the Government Performance and Results Act
(GPRA) and the GPRA Modernization Act, and other applicable laws.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office ofJustice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 5 OF 9
PROJECT NUMBER 2015-DJ-BX-1015
AWARD DATE 08/25/2015
SPECIAL CONDITIONS
19. The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with
BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic
desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks, including documentation related to any subawards made under this award, Further, the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's
DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant
funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOS High Risk
grantee; or termination of an award(s).
20. The recipient understands and agrees that it has a responsibility to monitor its subrecipients' compliance with
applicable federal civil rights laws. The recipient agrees to submit written Methods of Administration (MOA) for
ensuring subrecipients' compliance to the OJP's Office for Civil Rights at CivilRightsMOA@usdoj.gov within 90 days
of receiving the grant award, and to make supporting documentation available for review upon request by OJP or any
other authorized persons. The required elements of the MOA are set forth at
http://www.ojp.usdoj.gov/fimding/other_requirements.htm, under the heading, "Civil Rights Compliance Specific to
State Administering Agencies."
21. In order to promote information sharing and enable interoperability among disparate systems across the justice and
public safety community, OJP requires the grantee to comply with DOJ's Global Justice Information Sharing Initiative
(DOD's Global) guidelines and recommendations for this particular grant. Grantee shall conform to the Global
Standards Package (GSP) and all constituent elements, where applicable, as described at:
http://www.itojp.gov/gsp_grantcondition. Grantee shall document planned approaches to information sharing and
describe compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
22. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
23. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as
per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S.C,
3789g(c)-(d). Recipient may not satisfy such a fine with federal funds.
24. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice
regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department ofJustice funded program, and participation in such activities by individuals receiving services from the
grantee or a sub -grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department ofJustice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion, Notwithstanding any other special condition of this award, faith -
based organizations may, in some circumstances, consider religion as a basis for employment. See
http://www.ojp,gov/about/ocr/equal_fbo.htm.
OJP FORM 4000/2 (REV, 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 6 OF 9
PROJECT NUMBER 2015-OJ-BX-1015 AWARD DATE 08/25/2015
SPECIAL CONDITIONS
25. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board
approval, if appropriate, and subject informed consent.
26. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C, section 3789g and 28 C.F.R. Part 22 that
are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
27. Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any information is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes.
28, The grantee agrees that within 120 days of award acceptance, each current member of a law enforcement task force
funded with these funds who is a task force commander, agency executive, task force officer, or other task force
member of equivalent rank, will complete required online (internet-based) task force training. Additionally, all future
task force members are required to complete this training once during the life of this award, or once every four years if
multiple awards include this requirement. The training is provided free of charge online through BJA's Center for Task
Force Integrity and Leadership (www.ctfli.org). This training addresses task force effectiveness as well as other key
issues including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task
force oversight and accountability. When BJA funding supports a task force, a task force personnel roster should be
compiled and maintained, along with course completion certificates, by the grant recipient, Additional information is
available regarding this required training and access methods via BJA's web site and the Center for Task Force
Integrity and Leadership (www.ctfli.org).
29. The recipient agrees to participate in BJA-sponsored training events, technical assistance events, or conferences held
by BJA or its designees, upon BJA's request.
30. All procurement (contract) transactions under this award must be conducted in a manner that is consistent with
applicable Federal and State law, and with Federal procurement standards specified in regulations governing Federal
awards to non -Federal entities, Procurement (contract) transactions should be competitively awarded unless
circumstances preclude competition. Noncompetitive (e,g., sole source) procurements by the award recipient in excess
of the Simplified Acquisition Threshold (cun•ently $150,000) set out in the Federal Acquisition Regulation must
receive prior approval from the awarding agency, and must otherwise comply with rules governing such procurements
found in the current edition of the OJP Financial Guide.
31, Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed
justification must be submitted to and approved by the Office of Justice Programs (OJP) program office prior to
obligation or expenditure of such funds.
32. Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of
the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly
Federal Financial Report, SF 425.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 7 OF 9
PROJECT NUMBER 2015-DJ-BX-1015
AWARD DATE 08/25/2015
SPECIAL CONDITIONS
33. The recipient agrees to comply with applicable requirements to report first -tier subawards of $25,000 or more and, in
certain circumstances, to report the names and total compensation of the five most highly compensated executives of
the recipient and first -tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward
Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability
and Transparency Act of 2006 (FFATA), are posted on the Office of Justice Programs web site at
http://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and
are incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made
to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization
that he or she may own or operate in his or her name).
34. Award recipients must submit quarterly a Federal Financial Report (SF-425) and annual performance reports through
GMS (https://grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government
Performance and Results Act (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must
provide data that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed
information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk
designation.
35. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be
used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law
enforcement activities.
36. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes, regulations,
OMB circulars, and guidelines, including the OJP Financial Guide, and to include the applicable conditions of this
award in any subaward. The recipient is responsible for oversight of,subrecipient spending and monitoring of specific
outcomes and benefits attributable to use of JAG funds by subrecipients. The recipient agrees to submit, upon request,
documentation of its policies and procedures for monitoring of subawards under this award.
37. The recipient agrees to submit a signed certification that that all law enforcement agencies receiving vests purchased
with JAG funds have a written "mandatory wear" policy in effect. Fiscal agents and state agencies must keep signed
certifications on file for any subrecipients planning to utilize JAG funds for ballistic -resistant and stab -resistant body
armor purchases. This policy must be in place for at least all uniformed officers before any JAG funding can be used by
the agency for body armor. There are no requirements regarding the nature of the policy other than it being a mandatory
wear policy for all uniformed officers while on duty.
38. Ballistic -resistant and stab -resistant body armor purchased with JAG funds may be purchased at any threat level, make
or model, from any distributor or manufacturer, as long as the vests have been tested and found to comply with
applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ Compliant Body Armor
Model List (http://nij.gov), In addition, ballistic -resistant and stab -resistant body arnior purchased must be American -
made. The latest NIJ standard information can be found here: http://www.nij.gov/topics/technology/body-annor/safety-
initiative.htm.
39. JAG funds may be used to purchase vests for an agency, but they may not be used as the 50% match for purposes of the
Bulletproof Vest Partnership (BVP) program.
OJP FORM 4000/2 (REV, 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 8 OF 9
PROJECT NUMBER 2015-DJ-BX-1015 AWARD DATE 08/25/2015
SPECIAL CONDITIONS
40. The recipient is required to establish a trust fund account, (The trust fund may or may not be an interest -bearing
account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG), The recipient also agrees to obligate
the grant funds in the trust fund (including any interest earned) during the period of the grant and expend within 90
days thereafter, Any unobligated or unexpended funds, including interest earned, must be returned to the Office of
Justice Programs at the time of closeout.
41. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these
grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a
subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met, The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
cA renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA, The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at
http://www.ojp,usdoj,gov/BJA/resource/nepa,lrtml, for programs relating to methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its
subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request
from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
42. BJA strongly encourages the recipient to submit annual (or more frequent) JAG success stories. To submit a success
story, sign in to your My BJA account at https://www.bja.gov/Login,aspx to access the Success Story Submission form,
If you do not yet have a My BJA account, please register at https://www,bja.gov/profile.aspx, Once you register, one of
the available areas on your My BJA page will be "My Success Stories". Within this box, you will see an option to add a
Success Story, Once reviewed and approved by BJA, all success stories will appear on the new BJA Success Story web
page at https://www,bja.gov/SuccessStoiyList.aspx,
43. Recipient understands and agrees that award funds may not be used for items that are listed on the Prohibited
Expenditure List at the time of purchase or acquisition, including as the list may be amended from time to time. The
Prohibited Expenditure list may be accessed here: https://www.bja,gov/funding/JAGControlledPurchaseList.pdf.
OJP FORM 4000/2 (REV, 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 9 OF 9
PROJECT NUMBER 2015-DS-BX-1015
AWARD DATE 08/25/2015
SPECIAL CONDITIONS
44. Recipient understands and agrees that award funds may not be used for items that are listed on the Controlled
Expenditure List at the time of purchase or acquisition, including as the list may be amended from time to time, without
explicit written prior approval from BJA. The Controlled Expenditure List, and instructions on how to request approval
for purchase or acquisitions may be accessed here: https://www,bja.gov/funding/JAGControlledPurchaseList,pdf
45. Recipient understands and agrees that the purchase or acquisition of any item on the Controlled Expenditure List at the
time of purchase or acquisition, including as the list may be amended from time to time, with award funds by an agency
will trigger a requirement that the agency collect and retain (for at least 3 years) certain information about the use of 1)
any federally -acquired Controlled Equipment in the agency's inventory, and 2) any other controlled equipment in the
same category as the federally -acquired controlled equipment in the agency's inventory, regardless of source; and
make that information available to BJA upon request. Details about what information must be collected and retained
may be accessed here: https://www.whitehouse.gov/sites/default/Eles/does/le_equipment_wg_frnal_report_finaLpdf
46. Recipient understands and agrees that, notwithstanding 2 CFR § 200,313, no equipment listed on the Controlled
Expenditure List that is purchased under this award may be transferred or sold to a third party, except as described
below:
a. Agencies may transfer or sell any controlled equipment, except riot helmets and riot shields, to a Law Enforcement
Agency (LEA) after obtaining prior written approval from BJA. As a condition of that approval, the acquiring LEA will
be required to submit information and certifications to BJA as if it was requesting approval to use award fund for the
initial purchase of items on the Controlled Expenditure List.
b. Agencies may not transfer or sell any riot helmets or riot shields purchased under this award,
c. Agencies may not transfer or sell any Controlled Equipment purchased under this award to non-LEAs, with the
exception of fixed wing aircraft, rotary wing aircraft, and command and control vehicles. Before any such transfer or
sale is finalized, the agency must obtain prior written approval from BJA. All law enforcement -related and other
sensitive or potentially dangerous components, and all law enforcement insignias and identifying markings must be
removed prior to transfer or sale.
Recipient further understands and agrees to notify BJA prior to the disposal of any items on the Controlled Expenditure
List purchased under this award, and to abide by any applicable laws and regulations in such disposal.
47. Recipient understands and agrees that failure to comply with conditions related to Prohibited or Controlled
Expenditures may result in a prohibition from further Controlled Expenditure approval under this or other federal
awards.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Washington, D.C. 20531
Memorandum To: Official Grant File
From: Orbin Terry, NEPA Coordinator
Subject:
Incorporates NEPA Compliance in Further Developmental Stages for City of Miami
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to
support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of
which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA
and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds
are used directly by the grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of
the specified activities, the grantee must first determine if any of the specified activities will be funded by the
grant.
The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a
property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as
an incidental component of a funded activity and (b) traditionally used, for example, in office, household,
recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental
Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations,.
the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan
requirements, please see http://www.ojp,usdoj,gov/BJA/resource/nepa.html,
Please be sure to carefully review the grant conditions on your award document, as it may contain more specific
information about environmental compliance,.
�h Department of Justice
N�U(.d "
r4 G Office of Justice Programs
o 1g Bureau of Justice Assistance
A ,fi,
GRANT MANAGER'S MEMORANDUM, PT. I:
PROJECT SUMMARY
Grant
PROJECT NUMBER
2015-DJ-BX-1015
PAGE I OF 1
This project is supported under FY15(BJA - JAG) 42 USC 3750, et seq.
1. STAFF CONTACT (Name & telephone number)
Gerardo Velazquez
(202) 353-8645
2. PROJECT DIRECTOR (Name, address & telephone number)
Albert Vila
Grants Coordinator
400 NW 2 Avenue
' Miami, FL 33128-1786
(305) 603-6201
3a. TITLE OF THE PROGRAM
BJA FY 15 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation
3b. POMS CODE (SEE INSTRUCTIONS
ON REVERSE)
4. TITLE OF PROJECT
FY 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) Program for Technology Acquisition and Equipment Improvement Project
5. NAME & ADDRESS OF GRANTEE
City of Miami
3500 Pan American Drive
Miami, FL 33133
6. NAME & ADRESS OF SUBGRANTEE
7. PROGRAM PERIOD
FROM: 10/01/2014 TO: 09/30/2018
8. BUDGET PERIOD
FROM: 10/01/2014 TO: 09/30/2018
9, AMOUNT OF AWARD
$ 335,313
10. DATE OF AWARD
08/25/2015
11. SECOND YEARS BUDGET
12, SECOND YEAR'S BUDGET AMOUNT
13. THIRD YEAR'S BUDGET PERIOD
14. THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse)
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and units of local governtnent, including tribes, to support a broad range of
activities to prevent and control crime based on their own state and local needs and conditions. Grant funds can be used for state and local initiatives, technical
assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice, including for any one or more of the
following program areas: 1) law enforcement programs; 2) prosecution and court programs; 3) prevention and education programs; 4) corrections and community
corrections programs; 5) drug treatment and enforcement programs; 6) planning, evaluation, and technology improvement programs; and 7) crime victim and
witness programs (other than compensation).
The grantee will use this JAG award to support law enforcement initiatives. Specifically, funds will be used to purchase one hundred fifty tablet computers and
ninety one desktop computers, accessories and licenses, These technology upgrades will improve essential law enforcement services, and help reduce area crime.
NCA/NCF
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
OMB No, 1121-0329
Approval Expires 07/31/2016
The U.S. Department of Justice (DOJ), Office of Justice Programs' (OJP) Bureau of Justice
Assistance (BJA) is seeking applications for funding under the Edward Byrne Memorial Justice
Assistance Grant (JAG) Program. This program furthers the Department's mission by assisting
state, local, and tribal efforts to prevent or reduce crime and violence,
Edward Byrne Memorial Justice Assistance Grant
(JAG) Program
FY 2015 Local Solicitation
Eligibility
Applicants are limited to units of local government appearing on the FY 2015 JAG Allocations
List. To view this list, go to www,bia,gov/programs/jag/15jagallocations.html. For JAG Program
purposes, a unit of local government is: a town, township, village, parish, city, county, borough,
or other general purpose political subdivision of a state; or, it may also be a federally recognized
Indian tribe that performs law enforcement functions (as determined by the Secretary of the
Interior). Otherwise a unit of local government may be any law enforcement district or judicial
enforcement district established under applicable state law with authority to independently
establish a budget and impose taxes. In Louisiana, a unit of local government means a district
attorney or parish sheriff.
For additional eligibility information, see section C. Eligibility Information,
Deadline
Applicants must register in OJP's Grants Management System (GMS) prior to submitting an
application for this funding opportunity. Registration is required for all applicants, even those
previously registered in GMS. Select the "Apply Online" button associated with the solicitation
title. All registrations and applications are due by 8:00 p.m. eastern time on June 26, 2015.
For additional information, see "How to Apply" in Section D. Application and Submission
Information,
Contact Information
For technical assistance with submitting an application, contact the Grants Management System
Support Hotline at 1-888-549-9901, option 3, or via e-mail to GMS.He!pDesk(c usdoj.gov. The—
GMS Support Hotline hours of operation are Monday —Friday from 6:00 a.m. to midnight eastern
time, except federal holidays.
Applicants that experience unforeseen GMS technical issues beyond their control that prevent
them from submitting their application by the deadline must e-mail the BJA contact identified
below within 24 hours after the application deadline and request approval to submit their
application Additional information on reporting -technical -issues -is found-under"Experiencing
Unforeseen GMS Technical Issues" in the How to Apply section.
For assistance with any other requirement of this solicitation, contact the National Criminal
Justice Reference Service (NCJRS) Response Center: toll -free at 1-800-851-3420; via TTY at
301-240-6310 (hearing impaired only); email responsecenter(c�ncirs.gov; fax to 301-240-5830;
or web chat at https://webcontact.ncjrs.gov/ncichat/chat.isp. The NCJRS Response Center
hours of operation are 10:00 a.m. to 6:00 p.m. eastern time, Monday through Friday, and 10:00
a.m. to 8:00 p.m. eastern time on the solicitation close date. You may also contact your State
Policy Advisor.
Release date: May 12, 2015
2
BJA-2015-41 67
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
FY 2015LOCAL SOLICITATION
Project Abstract — Attachment I
Applicant's Name: City of Miami Police Department
Address: 400 N.W. 2" d Avenue, Miami, FL 33128
Title of Project: 2014 Law Enforcement and Technology Improvement Project
Dollar Amount Requested: $335,313
Funds provided by the FY 2015 Local Byrne Memorial Justice Assistance Grant (JAG)
Program will allow the MPD to implement technology improvement projects following the
guidelines of the following purpose area to prevent and reduce crime and violence:
• Planning, evaluation, and technology improvement programs.
Technology Acquisition and Equipment Improvement Projects:
• Purchase one hundred and fifty (150) Tablet Computers and ninety one (91) Desktop
Computers, including software, warranties and accessories.
These projects are associated with the following Identifiers:
• Computer software/hardware
Page 1 of 1
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
FY 2015 LOCAL SOLICITATION
Program Narrative - Attachment II
This proposal, submitted by the City of Miami Police Department (MPD), supports the
legislative intent and operational objectives of the Edward Byrne Memorial Justice Assistance
Grant (JAG) Program FY 2015 Local Solicitation.
Type of Program to be Funded:
Funds provided by JAG will allow MPD to implement this project following the guidelines
under: Planning, Evaluation, and Technology Improvement Programs, Over the next four (4) years
the MPD will purchase one hundred fifty (150) Tablet Computers and ninety one (91) desktop
computers, including software, warranties and accessories.
Statement of Need:
A little more than a century ago, a city sprang up almost overnight. As a result, one of the
City of Miami's many nicknames is the Magic City. Much like its description, Miami's history is
colorful, magnetic and exotic, Ever -evolving, Miami is surging as a major international port and
gateway for global industries establishing footholds in the United States despite the City's
relatively young age. The City was incorporated in 1896 under the name of "The City of Miami"
and is located in Southeast Florida, within Miami -Dade County on the Miami River, Miami is the
largest municipality in Miami -Dade County but has very distinct characteristics different from the
County. Since the late 1960's, Miami has become known for its diverse cultures and ethnicities,
A dense urban area of nearly 36 square miles, Miami has had an influx of immigrants, comprised
1
of people from a multitude of places especially South America, Central America and the
Caribbean. With a 2014 population estimated at 430,332 residents; the City consists of a 70%
Hispanic population, a 19% African-American/Black population, and a 12% White Non -Hispanic
population. Although thoughts of Miami may evoke images of beautiful beaches, warm weather,
international flare and an exciting lifestyle, the reality is that 32,3%0 of Miami families with
children under the age of 18 were living below the poverty level compared to 16,4% nationwide
as of the 2010 U.S. Census. In addition, 16.6% of families have an income less than $10,000
compared to 7,1% nationwide, 28% of Miami residents live in poverty.
The MPD is one of the largest police departments in the country with over 1,000 sworn
officers. In 2014, Miami had 81 homicides, 125 sexual batteries, 1,790 robberies, 2,477 aggravated
assaults, 3,659 burglaries, 14,514 larcenies and 2,221 motor vehicle thefts for a total of 24,867
Part I crimes.
Size and Scope of Problem:
To help characterize the reality of violence in Miami consider the following:
• Miami Florida ranks 17th most dangerous City in the United States.
• During 2013, The City of Miami had 1,182 violent crimes per 100,000 population as
compared to a 386,3, violent crime rate for every 100,000 population nationally.
Program Plan:
Technology Acquisition and Equipment Improvement Project:
Administration Division, Information Technology Support Section:
■ Purchase one hundred fifty (150) Tablet Computers and ninety one (91) desktop computers,
including software, warranties and accessories.
2
These Tablets and Desktop Computers will replace existing out of warranty and end of
useful life equipment as well as providing investigators with mobile tools to allow them to
complete their work on the scene of the investigations as well as allowing them access to their case
files and other vital databases from the field. These computers are an essential efficiency tool for
the investigative detectives which allow them to complete all of their required paperwork
electronically.
Purpose and Leveraging:
The purchase of one hundred fifty (150) Tablet Computers and ninety one (91) Desktop
Computers, including software, warranties and accessories for sworn and civilian employees of
the MPD will improve productivity and increase the accuracy and speed in which vital information
is obtained. Reports will be readily available to the City of Miami citizens, State Attorney's Office,
detectives and officers. Upgrading the current technology will positively impact MPD's ability to
perform its responsibilities and commitment to its mission: ". , to make our city a place where all
people can live, work and visit safely without fear."
Coordination Efforts Involving JAG and Other Justice Related Funds: •
IvlPD received funding or has applied for funding from the United States Department of
Justice for the following:
• 2013 Edward Byrne Justice Assistance grant in the amount of $369,085
• 2014 COPS Hiring Programs in the amount of $1,875,000
• 2014 BJA Smart Policing Initiative in the amount of 605,394
• 2015 Justice Assistance Grant in the amount of $335,313
3
• 2015 COPS Hiring Programs in the amount of $1,875,000
• 2015 Byrne Criminal Justice Innovation Program in the amount of $990,404
• 2015 Body -Worn Cameral Pilot Iinpleme.ntation Program in the amount of $
The ep- ar anent has also received fundu g m 2013 �from,.the Florida Departrent o
Transportation_ or a total of $192,000,F1on Ia Offie` ofthe Attorney General for $44,782and
$199,999 from the Florida Department of Law Enforcement'
Performance Collection Measures:
Data for required performance measures will come from MPD program records. Data
collection and analysis (when needed) will be led and supported by MPD data analysts. Data will
be regularly monitored via meetings with agency personnel. Measures of implementation progress
will be collected and maintained and ideas, problems encountered, and identification of solutions
to impediments will be regularly assessed. MPD uses CompStat, a computerized reporting system
that is designed to facilitate the collection of criminal statistical data. The CompStat process is a
method of management accountability and a philosophy of crime control. CompStat is not a quick -
fix answer to crime but rather a process of organized problem solving that coupled with analysis
and evaluation inexorably leads to the positive outcome of recurring incremental reductions in
crime, The MPD applies the CompStat process to collect, analyze, map, and review crime data and
other police performance measures on a regular basis; create best -practice strategies to address
identified issues and implement strategies in real time.
Performance measures of the proposed project will also be collected from existing
government records which are routinely maintained such as police calls for service, crime incident
reports, arrest/case clearance statistics and officer man-hours. The purchase one hundred fifty
4
(150) Tablet Computers and ninety one (91) Desktop Computers, including software, will only
complement MI'D's efforts to reduce and prevent crime, The one hundred fifty (150) Tablet
Computers and ninety one (91) Desktop Computers will increase MPD's ability to capture and
submit crime incident report data which is subsequently available for timely and accurate crime
analysis.
5
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
FY 2015 LOCAL SOLICITATION
Program Narrative - Attachment II
This proposal, submitted by the City of Miami Police Department (MPD), supports the
legislative intent and operational objectives of the Edward Byrne Memorial Justice Assistance
Grant (JAG) Program FY 2015 Local Solicitation.
Type of Program to be Funded:
Funds provided by JAG will allow MPD to implement this project following the guidelines
under: Planning, Evaluation, and Technology Improvement Programs, Over the next four (4) years
the MPD will purchase one hundred fifty (150) Tablet Computers and ninety one (91) desktop
computers, including software, warranties and accessories.
Statement of Need:
A little more than a century ago, a city sprang up almost overnight. As a result, one of the
City of Miami's many nicknames is the Magic City. Much like its description, Miami's history is
colorful, magnetic and exotic. Ever -evolving, Miami is surging as a major international port and
gateway for global industries establishing footholds in the United States despite the City's
relatively young age. The City was incorporated in 1896 under the name of "The City of Miami"
and is located in Southeast Florida, within Miami -Dade County on the Miami River. Miami is the
largest municipality in Miami -Dade County but has very distinct characteristics different from the
County. Since the late 1960's, Miami has become known for its diverse cultures and ethnicities.
A dense urban area of nearly 36 square miles, Miami has had an influx of immigrants, comprised
1
of people from a multitude of places especially South America, Central America and the
Caribbean, With a 2014 population estimated at 430,332 residents, the City consists of a 70%
Hispanic population, a 19% African-American/Black population, and a 12% White Non -Hispanic
population. Although thoughts of Miami may evoke images of beautiful beaches, warm weather,
international flare and an exciting lifestyle, the reality is that 32.3% of Miami families with
children under the age of 18 were living below the poverty level compared to 16.4% nationwide
as of the 2010 U.S. Census. In addition, 16.6% of families have an income less than $10,000
compared to 7.1% nationwide, 28% of Miami residents live in poverty.
The MPD is one of the largest police departments in the country with over 1,000 sworn
officers. In 2014, Miami had 81 homicides, 125 sexual batteries, 1,790 robberies, 2,477 aggravated
assaults, 3,659 burglaries, 14,514 larcenies and 2,221 motor vehicle thefts for a total of 24,867
Part I crimes,
Size and Scope of Problem:
To help characterize the reality of violence in Miami consider the following:
• Miami Florida ranks 17th most dangerous City in the United States,
• During 2013, The City of Miami had 1,182 violent crimes per 100,000 population as
compared to a 386,3, violent crime rate for every 100,000 population nationally.
Program Plan:
Technology Acquisition and Equipment Improvement Project:
Administration Division, Information Technology Support Section;
■ Purchase one hundred fifty (150) Tablet Computers and ninety one (91) desktop computers,
including software, warranties and accessories,
2
These Tablets and Desktop Computers will replace existing out of warranty and end of
useful life equipment as well as providing investigators with mobile tools to allow them to
complete their work on the scene of the investigations as well as allowing them access to their case
files and other vital databases from the field. These computers are an essential efficiency tool for
the investigative detectives which allow them to complete all of their required paperwork
electronically.
Purpose and Leveraging:
The purchase of one hundred fifty (150) Tablet Computers and ninety one (91) Desktop
Computers, including software, warranties and accessories for sworn and civilian employees of
the MPD will improve productivity and increase the accuracy and speed in which vital information
is obtained. Reports will be readily available to the City of Miami citizens, State Attorney's Office,
detectives and officers. Upgrading the current technology will positively impact MPD's ability to
perform its responsibilities -and commitment to its mission: "... to make our city a place where all
people can live, work and visit safely without fear."
Coordination Efforts Involving JAG and Other Justice Related Funds:
MPD received funding or has applied for funding from the United States Department of
Justice for the following:
• 2013 Edward Byrne Justice Assistance grant in the amount of $369,085
• 2014 COPS Hiring Programs in the amount of $1,875,000
• 2014 BJA Smart Policing Initiative in the amount of 605,394
• 2015 Justice Assistance Grant in the amount of $335,313
3
• 2015 COPS Hiring Programs in the amount of $1,875,000
• 2015 Byrne Criminal Justice Innovation Program in the amount of $990,404
• 2015 Body -Worn Cameral Pilot Implementation Program in the amount of $
mentvhas , alsorreceivei
Transpbrtatron=fa a1ot
$199,9.99 from
192z000,
in 2013 irom t:
ice of
orrey Genera
artmen
anc
lorrda Department ofbaw Enforcement'
Performance Collection Measures:
Data for required performance measures will come from MPD program records, Data
collection and analysis (when needed) will be led and supported by MPD data analysts. Data will
be regularly monitored via meetings with agency personnel. Measures of implementation progress
will be collected and maintained and ideas, problems encountered, and identification of solutions
to impediments will be regularly assessed. MPD uses CompStat, a computerized reporting system
that is designed to facilitate the collection of criminal statistical data. The CompStat process is a
method of management accountability and a philosophy of crime control. CompStat is not a quick -
fix answer to crime but rather a process of organized problem solving that coupled with analysis
and evaluation inexorably leads to the positive outcome of recurring incremental reductions in
crime. The MPD applies the CompStat process to collect, analyze, map, and review crime data and
other police performance measures on a regular basis; create best -practice strategies to address
identified issues and implement strategies in real time.
Performance measures of the proposed project will also be collected from existing
government records which are routinely maintained such as police calls for service, crime incident
reports, arrest/case clearance statistics and officer man-hours. The purchase one hundred fifty
4
(150) Tablet Computers and ninety one (91) Desktop Computers, including software, will only
complement MPD's efforts to reduce and prevent crime. The one hundred fifty (150) Tablet
Computers and ninety one (91) Desktop Computers will increase MPD's ability to capture and
submit crime incident report data which is subsequently available for timely and accurate crime
analysis.
5
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
FY 2015 LOCAL SOLICITATION
Budget Narrative Attachment III
One of the biggest challenges for the Miami Police Department (MPD) is managing and
analyzing large quantities of data that is produced through incident reports, supplement reports,
arrest reports and administrative reports. Providing investigators, officers and support
personnel with adequate resources to accomplish these tasks has always been a challenge. It is
the goal of the MPD to provide its employees with the technology and equipment necessary to
enhance and improve their use of information to increase performance on an everyday basis. The
purchase of one hundred fifty (150) Tablet Computers and ninety (90) desktop computers will
complement and strengthen MPD's efforts to manage and utilize date to solve, prevent and
ultimately reduce crime.
This equipment will improve productivity and increase MPD's ability to capture and
submit crime incident report data available for timely and accurate crime analysis. Furthermore,
this technology enables rapid dissemination of critical information to end users including
citizens, the State Attorney's Office, detectives and officers.
Part of our deployment plan for the equipment will be the issuance of computer tablets to
all of our detectives. This technology will be utilized by detectives to obtain information from
victims, witnesses and officers at complex and hectic crime scenes where statements and
accounts of events must be accurately gathered and reported. Additionally, the use of the table
enables detectives to share investigative information easily and rapidly.
1
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
FY 2015 LOCAL SOLICITATION
Upgrading the current technology will positively impact MPD's ability to perform its
responsibilities and commitment to its mission: "...to make our city a place where all people can
live, work and visit safely without fear."
Budget:
A. Personnel
N/A
B. Fringe Benefits
N/A
C. Travel
N/A
D. Equipment
Purchase one hundred fifty (150) Tablet Computers and ninety one (91) Desktop
Computers
Computers, Software, Warranties &
Accessories
Cost
- - •
-2-7-----4-----51"7'-a-- ---- _-7-...-z.-:,----' -,,,,,;. _-
Microsoft Surface Surface Pro 3 i5 128 gb
:-:-.4:::—, tw--74-:,-------7-7-.7--,7 ---3._
150 x $899.10
----' ----•
Surface Pro Type Cover Black
150 x $103.99
Microsoft Extended Service Plan 3yr w/ADH
150 x $249.00
Surface Pro 3 Docking System
150 x $159.99
UAG Rugged Mil Spec Case
162 x $69.95
Optiplex 9020 Small Form Factor, 8GB, i5,
Dual 22" Monitors
91 x $1232.30
Total
$335,283.20
Sub -Total Amount - Planning, Evaluation and Technology Program $335,283.20
2
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
FY 2015 LOCAL SOLICITATION
These tablet computers will be issued to all investigators. These tablets are an essential
efficiency tool for the investigators which will allow them to complete all of their required reports
and notes electronically as well give them the ability to research infoimation while in a mobile
environment. The desktop computers will be deployed throughout the police department on an
as -needed basis.
Equipment Total Amount: $335,283.20
E. Supplies
N/A
F. Construction
N/A
G. Consultants/Contracts
N/A
H. Other Costs
N/A
I. Administrative Costs
N/A
Total Grant Award $335,283.20
3
General Instructions & Resources View Budget Summary
OMB APPROVAL NO.: 1121-0329
EXPIRES 7/31/2016
Budget Detail Worksheet
(1) Purpose: The Budget Detail Worksheet is provided for your use in the preparation of the budget and budget narrative. All
required information (including the budget narrative) must be provided. Any category of expense not applicable to your budget
may be left blank. Indicate any non-federal( match) amount in the appropriate category, if applicable.
(2) For each budget category, you can see a sample by clicking (To View an Example, Click Here) at the end of each description.
(3)
There are various hot links listed in red in the budget categories that will provide additional information via documents on the internet.
(4) Record Retention: In accordance with the requirements set forth in 28 CFR Parts 66 and 70, all financial records, supporting
documents, statistical records, and all other records pertinent to the award shall be retained by each organization for at least three
years following the closure of the audit report covering the grant period.
(5)
The information disclosed in this form is subject to the Freedom of Information Act under 5 U.S.C. 55.2.
A. Personnel — List each
Compensation paid for employees
responsibilities and duties
75.50%should be shown as
PERSONNEL (FEDERAL)
position by title and name of employee, if available.
engaged in grant activities must be consistent
of each position in relationship to fulfilling the
75.50) To View an Example, Click Here
Show the annual salary rate and the percentage of time to be devoted to the project.
with that paid for similar work within the applicant organization. Include a description of the
project goals and objectives. (Note: Use whole numbers as the percentage of time, an example is
Name
Position
Computation
Cost
Salary
Basis
Percentage of Time
Length of Time
f£" I
t:
},,
Sir
,* I
a i
I r
}
f ..
.r
' x i
, , 1 � I -F t ti.
Yearn ,;,
rr:. r
y � r i h � �-'
',
$
FEDERAL TOTAL
$0
PERSONNEL NARRATIVE (FEDERAL)
PERSONNEL (NON-FEDERAL)
Name
Position
Computation
Cost
Salary
Basis
Percentage of Time
Length of Time
h
1
ff
''
1•
I
1
,..:;r. Year �
f
I i Z I ]'.J
I( �1 (
I 5 -].. 'i i
1 ...:..,
l I f. ! f,
i t 1 Y::'t 1 I.
r
1 r .�... � ..�,
11
Y
S
1
1
'�
I.[ 1
NON-FEDERAL TOTAL
$0
PERSONNEL NARRATIVE (NON-FEDERAL)
TOTAL PERSONNEL
$0
B. Fringe Benefits — Fringe benefits should be based on actual known costs or
on an approved negotiated rate, list the composition of the fringe benefit package. Fringe
(A) and only for the percentage of time devoted to the project. Fringe benefits on overtime
and Unemployment Compensation. (Note: Use decimal numbers for the fringe benefit
FRINGE BENEFITS (FEDERAL)
an approved negotiated rate
by a Federal agency.
listed in budget
Workman's
should be shown
If not based
category
Compensation
as .0765) To View an Example, Click Here
benefits are for the personnel
hours are limited to FICA,
rates, an example is 7.65%
Description
Computation
Cost
Base
Rate
i ...:. lx 4 ii
1 it 1 rY
1
3
s
r
f
,NC
"1
u
{
[tit
}
3
!S
J -��
C.'
!
tr
S ,1 i1ryF
rr -
1
Y Y
- A
x 6
$�
FEDERAL TOTAL
$0
FRINGE BENEFITS NARRATIVE (FEDERAL)
FRINGE BENEFITS (NON-FEDERAL)
FRINGE BENEFITS NARRATIVE (NON-FEDERAL)
C. Travel — Itemize travel expenses of staff personnel by purpose (e.g., staff to training, field interviews, advisory group meeting, etc). Describe the purpose of each
travel expenditure in reference to the project objectives. Show the basis of computation (e.g., six people to 3-day training at $X airfare, $X lodging, $X subsistence). In
training projects, travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. Identify the location of travel, if known;
or if unknown, indicate "location to be determined." Indicate source of Travel Policies applied Applicant or Federal Travel Regulations. Note: Travel expenses for
consultants should be included in the "Contractual/Consultant" category. To View an Example, Click Here
TRAVEL (FEDERAL)
Purpose of Travel
Location
Computation
Cost
.."x. tlt x t_.:
....
'`
Basis for
[
.,jY
Number of
Niirnber of
3k
: , €:,
p,,
i
tem,
- ->f .,-
� t
. Gost=Rate.
:�,...
r . r,. ,I .,.,.
_:-.� _ � .�:
:: .
'':.._>. .a. :;, ..
Rate
: l I
>7 land �Jr..:
�� I r
:,a t t,<�,
.r:-. S:,,x G
4 Peopie.�
� .i=lzi.
:c. -!.
I , I ETxtps z
,I ;: t
COSt
1 1,.
i
aE
C
1
r,...:
� 1
'. r3. .< .._.' t.:.,:;:..
Jj '�
l � l ... , {
:.,f :o- _,,s . r i
�.'....a ¢ �.:_,, ,{ #
,,:::,��,=5-
-] � Lodging 1. .
:�' .
,.:
1 i::-. .;
4 v -'a:„
.. - Y 5 .. u..
.n::Fl t i
. I
..;:::f
:,:F1V lgdlt t: S;.
,.!'
5 l- : 4...
t
,:
e?.._. ,
f 'I f 5 "`t y
„': .;1_. rf .r.
} .k
,, �'
I ! 5.11' 4 [
. }' F " ,:
.:t+l
l3f ,!' } � FI
1 fi::, !fr 3
1 i�.d
' v : M ..e ' I :i h
, r h �+, '.I
j 4 }gM x,?
t3 F.l �' �: ��
1x:l
l,+ Wit- a � i
f .I :
a r
f; k
� !
rt, .. 1 .,r tl
r � t t
t I0
t t x
Meals
Day
$0
o
rt tL f
,<, ��
4 I �:
R. -
h a
.,:.
< d `'. ,'
.,:..; ! .. �, ,..: „
..., .-.;° '.'...
. ,,._ - .,. m
,� a �..�`
1 q�..: t YWl t
,.. ,., �.t i t r
... �i::.,l. �' !.._.k _. .. ..
.. .! _ �' , r Y I.
�g ��,:,'Milea ear
7+.-I.r. ..... ,.:g k:.,...
; •:�-.
I
...-,,.. {
I m,�t g
.. ,:.. .. .,.,..._
;:..'+'.., s � .J'
1 . s 5 f'r'.;.t
...-!.,�_..
r t Mile�;�:t
.... .,....:Ai
[ Ik :
� ,-' �', s .6,. r•
.!-,i', k. �I: ,re.h,;
,d, �. _:,.f.. n ,E�+:+ir
� _ � k;M a �,7.• .
li f4,. i5f i,a`.:1�
,l 7 '.! Etl
, a � b ;;.
1' r.'Y .1fJ
. ,� SEI
�f as ,,. �h,! 3 ,
�� ,I�:r. if± 1_ F',.�:V.;h
::{ S 11:1
1 �
s . .'1.:: n ,,: ,, s t:.3
:.hr I. 1 ,. ...',;:... `d •: L.
,; r f. .. .�. _:...
.i ;,.., 9,�.: �tl
ti ,.t. , .,:,.
l.F -I
.,�'a»,r:;rs
t� � � ., _.. .
5 1
1 .F
, >w _
Transportation:
..., ...� .
'
� 4.
l �-
Round-trip
$0 00
4 1 ° J t
1 1�....: ,;. -.
h ,: 11 .c
i! .:5 1 ': -
.;. . :,;:
....1 1 �Y Ci
.L.I I.'i,. P lly�FY L �`'
14. � e I 7? G
' t....,. , ,.1„ .. #'.,.
_I :., ... !. , '1,;
Local gavel,
. .... 1..... .A,.,,..,[.,[
1 iv''. cI�k�
3, 5.....
!a. :rir. .. fif:
ak .A
r 'r i'rf:...it-t?ura
4.... z. 31. - `i,
:-1Rt{'ia !
- .e:... NE
:Ei,cu4:.4... is .: 1
: ' q._i ifrc '-E . sF., r
';�:5, r ., �'
,,.....c 1F u�`
C '': G : ,,. I,): i
}
_:, ,I 2.. f.
n. f 'H . i . s
r L. #.. :: 7:',_.
V
t. r�x-'':
1f: h, '.
: ! _.i.. I ji 7.,'.
u.17 1 ;.I !• u:,. _ '; { .
r if, :d .., 7.
f $0:'0�
?' . �.:.. , . �'. ..._.. }{', ...
, 1 S
i ..F j 1.' ,E
M.: . Y!
. vt
f
't i 3i `°i,L r T
w } i
u
Other
! n 11
, ,..
$0.00
r e
Subtotal
Q
Q..::
FEDERAL TOTAL
$0
TRAVEL NARRATIVE (FEDERAL)
TRAVEL (NON-FEDERAL)
Purpose of Travel
Location,
gi ig,
Meals
Transportation:
rave
Other
Subtotal
ti
Computation
Day
1
01
$0.00
0.0
$0.00
00
$0.00
$0.00
NON-FEDERAL TOTAL
Cost
$0
TRAVEL NARRATIVE (NON-FEDERAL)
TOTAL TRAVEL
$0
D. Equipment — List non -expendable items that are purchased (Note: Organization's own
capitalization policy for classification
of purchasing versus leasing
"Contractual" category.
Here
of equipment should
equipment, especially high
Explain how the equipment is
be used). Expendable
items should be included in the "Supplies" category. Applicants should analyze the cost benefits
subject to rapid technological advances. Rented or leased equipment costs should be listed in the
of the project, and describe the procurement method to be used. To View an Example. Click
cost items and those
necessary for the success
EQUIPMENT (FEDERAL)
Item
Computation
Cost
Quantity
Cost
r_ - 3.1 'i t '.,r- r ., '�
1 ..,._.., ... . .;., xl .> 3. :.....:r! fid 'r..,.: c..v'.P f ,., ...I :
„r✓,C _ .. f.-.+ n v,. .'.. ., .:.... . I.. f 1 ! 1 S..f ti �.a d , Il.:.y �I]...i.� E
=... 2 ''� :.;', ,,,. � �.. .:: er.. .� 9J' E'�. � �- I � I {
i 3 F
Microsofi,Surface;Pro„:3,a5 128.GB sF.<... �_>.;r.w � ,. J�. ,.. ?,, _, �,. - �.:., .. ..,
k "!: 11f f
'_..,. -. '. L]
Lt �.. '.,., f .1 .. FI! I�.':,
I _ N: �,ff '4.:. 1J. �. d.
S Y, ._„ � .._..15p..,,
t. .!. '1
jj i t
YI �S, .a... _ i[1 NE: .,. {, �; ..t�'.1
n, L>..L :'1 1
4_J,41., _ $1899.,10.:.
r"., _ .,,.
i'i f .{ L
�+ _;:,:: _:....; $I34;865
Surface Pro Type Cover Black
150
$103.99
$15,599
M..,.:. ,, tn _.., 1, ..1.I. .. . 3r_r-.k. , F.ld. v3J ,...,,..:,.: Y� .";:.
: ..
�oso tExtendedervieean:, .yaea„w(AD 1_
a.kF4If 17
r .'. s...:Fr, , 1
'
:I',�.1.{ �..._:1. . SIC1:..,: I } J2'41 m ( 1
. , . 900
.Y.r ::. t i .-.F a Y51 r , r.'
.,fEJr.'c1I}ph
Surface Pro 3 Docking System
150
$159.99
$23,999
LA.RuggeMiecCs + o- i
1G.1.If:"r...I 4 .{,..1..1.,:.,1-.SL_.r„Lefks c..:'l'..a..l ,.3,_.. ..Iv,..........1. I e_.,_-.,..,"._...:.:....,' ....tl.... 1 .. .
.��.1...y,.,._ ..� }1..�.< .,:-.�, S Y4 .._.,;_.
1.I 6
IY
1 E:..:.�.>.i-ea_4.1.... ....
�$995_
..._..._
rIf 1 h�1 rS
..._._ ,r., ......,. ,_ ...�, _
Optiplex 9020 Small Form Factor, i5, 8 GB, Dual 22" Monitors
91
$1,232.30
Si 12,139
FEDERAL TOTAL
$335,284
EQUIPMENT NARRATIVE (FEDERAL)
Purchase one hundred fifty (150) Microsoft Surface Pro Tablet computers and ninety one Optiplex Desktop computers, accessories
These Mobile Data Computers will replace existing out of warranty and end of useful life equipment as well as providing patrol
solving units with much needed new equipment. These computers are an essential efficiency tool for the patrol officers which
paperwork electronically while remaining in their respective assigned patrol zones. The newer computers are required to support
mobility for field officers. Desktop computers will allow work in offices and headquarter to be completed in a more efficient
and licenses.
support units such as K9,
allow them to complete
newer software applications
manner
beat units, and problem
all of their required
and to provide better
EQUIPMENT (NON-FEDERAL)
ItemCost
Computation
Quantity
Cost
' if:ii
;f.
,4, :
I. 4.7
AS.,.
4'.
r--,
: v:
q.,1,.1;114,MAT,P,?
, ',,,,biAT:Td.,,,:e.,1',,,
`-',.5,)0,01,4.0,
W4.,.1,4,4,A:q.,,H4iF02,0,,•'.;1,;[.' , ';1'. ,
Iti ii, ,IM1,4,42'.7j311.4,,,,,,,,,,,,o, .,..'• 1 ;1 ,.'' I..
,IP110,24,ff.iF40`;,V,Voij•l• 411. - ,,,,,,
'it l''''''`''''`..'ni.'
7,:f •
,,,.!,,ON,,,,,,p.3, •
r '''''': '
,.
-..' '1' - .
,.1.- i4°
NON-FEDERAL TOTAL
$0
EQUIPMENT NARRATIVE (NON-FEDERAL)
TOTAL EQUIPMENT
$335,284
E. Supplies — List items by type (office supplies,
hand held tape recorders) and show the basis for computation.
To View an Example, Click Here
postage, training materials, copying paper,
Generally, supplies include any
and expendable equipment
items costing less than $5,000, such as books,
or consumed during the course of the project
materials that are expendable
SUPPLIES (FEDERAL)
Supply Items
Computation
Cost
Quantity/Duration
Cost
.,.�- a,. '. . .:. ::'. ... .r.F: :�-31
r1 .._: .1 ....: :... j 7
If ::! 7 .., 1 ...i F 1,. F - f f
t '.; ';j.� a: r P s J
.�
fi Ip
r
�`
f :4:.:
S 1;y.
-ud r;,.:
6 .f.. �,:,
,.. 'il.er ..
{..
.!
-[..:
I
�..n
,t':,
..
.. i
i b - t .,' . 3 .a
'7'n 'y 1 ....t It �{
! .r•, :IC ... .,_ I.., f ra.�
li'; l: .'N �1 S' .f ,!. .�.,.
lA 1, i �',
iN ..
t `V -t..
�' 4..
.
i.'.
i r� ! ui"
t Y
.�L �:.;;..
iv,1
r : a� s
Lill
$F
v.�. :
ti
i
,. it_.v
-
.,.....
FEDERAL TOTAL
$0
SUPPLIES NARRATIVE (FEDERAL)
SUPPLIES (NON-FEDERAL)
Supply Items
Computation
Quantity/Duration
Cost
Cost
NON-FEDERAL TOTAL
$0
SUPPLIES NARRATIVE (NON-FEDERAL)
TOTAL SUPPLIES
$0
F. Construction — Provide a description
or renovations may be allowable. Minor repairs
of the construction project and an estimate of the costs. As a rule, construction costs are not allowable. In some cases, minor repairs
and renovations should be classified in the 'other" category. Consult with the program office before budgeting funds in this
category. To View an Example, Click Here
CONSTRUCTION (FEDERAL)
Purpose
Description of Work
Cost
I.. I
�.,.
.: :. ..:": ..,. :[ .r .- t .�. J.... ..:,.
": : _ 'I I:,.¢ F. u, f,. ,.
t .. .,,, . 1� �4:. )
' ;: ):.: �.: :F; , ,,!,:.,
3�.�tt� 1
?.....,et
1.
,c :�.
fLi
i
.. i.
1,
__
{ 1S-
#. LtV dj'E I��':.'k
.,. '.t. ....�... [` ''i ..
r 1
k r � 'U
:{. rl
...:r rt
aJ'�
1.1
,.
r
�
1.
1 4
:'.�. .E 1., 1 Y t
., f.
t',+-
i I [ ::,
': 7 -r L
"i.. .?
F �S ,I
;7
�.:..: q u
,�.^.
f 1'3'
11 5 [i,....§'�d
I d.f
vM f d'
ie3 4fi
...t. :J
f :! 5
A.
E 1 J' k I. .:
I � ; J °.;,,., I
7 i'
`:S
4 i� f.
11 ;{.
i t
_
FEDERAL TOTAL
$0
CONSTRUCTION NARRATIVE (FEDERAL)
CONSTRUCTION (NON-FEDERAL)
Purpose
Description of Work
Cost
a '�+.�
:
I`x
13
t
I
.. ]r ri
7
�k
A:,,.. [
:i
it
A'
i
NON-FEDERAL TOTAL
$0
CONSTRUCTION NARRATIVE (NON-FEDERAL)
TOTAL CONSTRUCTION
$0
Consultant
excess
G. Consultants/Contracts — Indicate whether applicant's formal, written Procurement Policy
Fees: For each consultant enter the name, if known, service to be provided, hourly or daily
of $450 per day or $56.25 per hour require additional justification and prior approval from OJP.To
CONSULTANT FEES (FEDERAL)
or the
fee (8-hour
View
Federal Acquisition Regulations are followed.
fees in
day), and estimated time
an Example, Click Here
on the project. Consultant
Name of Consultant
Service Provided
Computation
Cost
Fee
Basis
Quantity
..n r r k ! w,
:1 r. ..5 ,: } .� 1 7 -:F Y.':
..z .. ,.r.: x
-na, a ; ._� ...
7,
`` .FN f I.. [ S „4^ Y
#L: I+1. 3 {^' �i
. 'i
,I
,.; .. `.
�.
r1.
rr
+. 1.
{
::.
_.:,
;
., i
P{
i,..
r ;-
-
.Y
...
�.
1J I.
irF:.�: i.,
a ,.
Y t cl
i
7. e �. T ..::"
:s a i
I._ i Ian rr ti'-!. zV
pTT ! :�5.
YfM1,8 Honr.'.D�ay�rc �r�l'*..m�'
IC
S
.�. . »� ,:' .
u : . .; ?
I .tl
..
rr
...„.r
..•i 7.., k.•
.�I, i�i>..
7 r
- :c�
�i, }
...
S
,.
5,
.,.$o
SUBTOTAL
$0
CONSULTANT FEES NARRATIVE (FEDERAL)
Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in addition to their fees (i.e., travel, meals, lodging, etc.). This includes travel
expenses for anyone who is not an employee of the applicant such as participants, volunteers, partners, etc.
CONSULTANT EXPENSES (FEDERAL)
Purpose of Travel
Location
ging.
Meals
Ilea
Transportation:
Other
Subtotal
g
Day
Computation
Number:of
000
$0.00
00
$0.00
00
$0.00
$0.00
SUBTOTAL
Cost
$0
FEDERAL TOTAL
$0
CONSULTANT EXPENSES NARRATIVE (FEDERAL)
CONSULTANT EXPENSES (NON-FEDERAL)
CONSULTANT EXPENSES NARRATIVE (NON-FEDERAL)
Contracts: Provide a description of the product or service to be procured
in awarding contracts. A separate justification must be provided for
organization that is ineligible to receive a direct award.
CONTRACTS (FEDERAL)
by contract and
sole source contracts
an estimate of the cost. Applicants are encouraged to promote free and open competition
in excess of $100,000. A sole source contract may not be awarded to a commercial
Item
Cost
i .r YII 4'..,is
r _
t 1 f
is
c
(
t1
a Y
1
4
� li r1
-}
F
' :4 7
-� 5
1
FEDERAL TOTAL
$0
CONTRACTS NARRATIVE (FEDERAL)
CONTRACTS (NON-FEDERAL)
Item
Cost
Y`
4
!'.
1
NON-FEDERAL TOTAL
$0
CONTRACTS NARRATIVE (NON-FEDERAL)
TOTAL CONTRACTS
TOTAL CONSULTANTS/CONTRACTS
H. Other Costs — List items (e.g., rent ( arms -length transaction only
), reproduction, telephone,
footage and the
footage, months, etc.
janitorial or security services, and investigative or
cost per square foot for rent or provide a monthly rental cost
To View an Example, Click Here
confidential funds)
by
major type and the basis of the computation. For example, provide the square
to rent. The basis field is a text field to describe the quantity such as square
OTHER COSTS (FEDERAL)
and how many months
Description
Computation
Cost
Quantity
Basis
Cost
Length of Time
, ., . l i _!
_, 4 , 4
{
: L.
'" �,
:s,
s r
4R
i r,�
3
7 r
f,a 1 3'
FEDERAL TOTAL
$0
OTHER COSTS NARRATIVE (FEDERAL)
OTHER COSTS (NON-FEDERAL)
Description
Computation
Quantity
Basis
Cost
Length of Time
Cost
NON-FEDERAL TOTAL
$0
OTHER COSTS NARRATIVE (NON-FEDERAL)
TOTAL OTHER COSTS
$0
I. Indirect Costs — Indirect costs are allowed only if the applicant has
agreement ), must be attached. If the applicant does not have an approved
a Federally approved indirect cost rate.
rate, one can be requested by contacting
the applicant's accounting system permits,
rate of 15.73%should be shown as 15.73)
A copy of the
the applicant's
costs may be
To View an
rate approval, (a fully executed, negotiated
cognizant Federal agencv ,
which will review
categories.
all documentation and approve a rate for the applicant organization, or if
(Note: Use whole numbers as the indirect rate, an example is an indirect
INDIRECT COSTS (FEDERAL)
allocated in the direct
Example, Click Here
costs
Description
Computation
Cost
Base
Rate
'�. C F% f i ..
�....'
., t. I. t
i t
1E �
I ���
f.
T, ...
r
_
r.
....
FEDERAL TOTAL
$0
INDIRECT COSTS NARRATIVE (FEDERAL).
INDIRECT COSTS (NON-FEDERAL)
Description
Computation
Base
Rate
Cost
is
NON-FEDERAL TOTAL
$0
INDIRECT COSTS NARRATIVE (NON-FEDERAL)
TOTAL INDIRECT COSTS
$0
Budget Summary — When you have completed the budget worksheet, transfer the totals for each category to the spaces below.
Compute the total direct costs and the total project costs. Indicate the amount of Federal funds requested and the amount
of non -Federal funds that will support the project.
Budget Category
Federal Request
Non -Federal Amounts
Total
A. Personnel
$0
$0
$0
B. Fringe Benefits
$0
$0
$0
C. Travel
$0
$0
$0
D. Equipment
$335,284
$0
$335,284
E. Supplies
$0
$0
$0
F. Construction
$0
$0
$0
G. Consultants/Contracts
$0
$0
$0
H. Other
$0
$0
$0
Total Direct Costs
$335,284
$0
$335,284
I. Indirect Costs
$0
$0
$0
TOTAL PROJECT COSTS
$335,284
$0
$335,284
Paperwork Reduction
respond to a collection
create forms and instructions
possible burden on
this application is
estimate, or suggestions
Office of the Chief
Reports Project,
Budget, Washington,
is not required to
number, We try to
which impose the least
time to complete and file
the accuracy of this
of Justice Programs,
20531; and to the Public Use
of Management and
Federal Request
$335,284
Non -Federal Amount
$0
Total Project Cost
$335,284
Public Reporting Burden
Act Notice: Under the Paperwork Reduction Act, a person
of information unless it displays a current valid OMB control
that are accurate, can be easily understood, and
you td provide us with information. The estimated average
four (4) hours per application. If you have comments regarding
for making this form simpler, you can write the Office
Financial Officer, 810 Seventh Street, NW, Washington, DC
1121-0188, Office,of Information and Regulatory Affairs, Office
DC 20503.
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
FY 2015 LOCAL SOLICITATION
Budget Narrative - Attachment III
One of the biggest challenges for the Miami Police Department (MPD) is managing and
analyzing large quantities of data that is produced through incident reports, supplement reports,
arrest reports and administrative reports. Providing investigators, officers and support
personnel with adequate resources to accomplish these tasks has always been a challenge. It is
the goal of the MPD to provide its employees with the technology and equipment necessary to
enhance and improve their use of information to increase performance on an everyday basis. The
purchase of one hundred fifty (150) Tablet Computers and ninety (90) desktop computers will
complement and strengthen MPD's efforts to manage and utilize date to solve, prevent and
ultimately reduce crime.
This equipment will improve productivity and increase MPD's ability to capture and
submit crime incident report data available for timely and accurate crime analysis. Furthermore,
this technology enables rapid dissemination of critical information to end users including
citizens, the State Attorney's Office, detectives and officers.
Part of our deployment plan for the equipment will be the issuance of computer tablets to
all of our detectives. This technology will be utilized by detectives to obtain infoiiiiation from
victims, witnesses and officers at complex and hectic crime scenes where statements and
accounts of events must be accurately gathered and reported. Additionally, the use of the table
enables detectives to share investigative information easily and rapidly.
1
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
FY 2015 LOCAL SOLICITATION
Upgrading the current technology will positively impact MPD's ability to perform its
responsibilities and commitment to its mission: "...to make our city a place where all people can
live, work and visit safely without fear."
Budget:
A. Personnel
N/A
B. Fringe Benefits
N/A
C. Travel
N/A
D. Equipment
Purchase one hundred fifty (150) Tablet Computers and ninety one (91) Desktop
Computers
Computers, Software, Warranties &
Accessories
Cost
Microsoft Surface Pro 3 i5 128 gb
150 x $899.10
Surface Pro Type Cover Black
150 x $103.99
Microsoft Extended Service Plan 3yr w/ADH
150 x $249.00
Surface Pro 3 Docking System
150 x $159.99
UAG Rugged Mil Spec Case
162 x $69.95
Optiplex 9020 Small Form Factor, 8GB, i5,
Dual 22" Monitors
91 x $1232.30
Total
$335,283.20
Sub -Total Amount — Planning, Evaluation and Technology Program $335,283.20
2
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
FY 2015 LOCAL SOLICITATION
These tablet computers will be issued to all investigators. These tablets are an essential
efficiency tool for the investigators which will allow them to complete all of their required reports
and notes electronically as well give them the ability to research information while in a mobile
environment. The desktop computers will be deployed throughout the police department on an
as -needed basis.
Equipment Total Amount: $335,283.20
E. Supplies
N/A
F. Construction
N/A
G. Consultants/Contracts
N/A
H. Other Costs
N/A
I. Administrative Costs
N/A
Total Grant Award $335,283.20
3
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
FY 2015 LOCAL SOLICITATION
List of Attachments — Attachment VIIIa
The following attached unsigned memorandums are going through the required channels
prior to the City Manager signing it. An executed copy will be provided as soon as they are
executed:
1. Signed memorandum informing that the City of Miami, Edward Byrne Memorial Justice
Assistance Grant (JAG) Program FY 2015 Local Solicitation application was available
for review to the governing body, and that an opportunity to comment was provided to
the public.
2. Signed memorandum to City Manager, Mr. Daniel J. Alfonso.
3. Signed memorandum to the Honorable Tomas Regalado, Mayor and the Honorable City
of Miami Commissioners.
4. Copy of the information placed on the City of Miami Police Department's (MPD)
website notifying the public of the MPD's intention to apply for funding through the
2015 JAG Program. This posting enabled the public to comment or ask questions about
this funding opportunity via the telephone or e-mail.
Page 1 of 1
EDUARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGAM
FY 2015 LOCAL SOLICITATION
Applicant Disclosure of Pending Applications — Attachment VIIIc
The City of Miami Police Department does not have pending applications submitted within the
last 12 months for federally funded assistance that include requests for funding to support the same
project being proposed under this solicitation and will cover the identical cost items outlined in
the budget narrative and worksheet in the application under this solicitation.
EDUARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGAM
FY 2015 LOCAL SOLICITATION
Applicant Disclosure of Pending Applications — Attachment VIIIc
The City of Miami Police Department does not have pending applications submitted within the
last 12 months for federally funded assistance that include requests for funding to support the same
project being proposed under this solicitation and will cover the identical cost items outlined in
the budget narrative and worksheet in the application under this solicitation,