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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members DATE: August 28, 2015
of the City Co mis,sion
r
- {
FROM: Daniel ". Alfonso
City Manager
0,7
SUBJECT: First Budget Hearing Changes
Memo -- FY 2015-16 Proposed Budget
The preparation of the FY 2015-16 Operating and Capital Budgets for the City of Miami
continues to be a dynamic process that involves changes in information and policy ultimately
affecting the final adopted budget. This memorandum is prepared to provide the Commission
with the most up-to-date information, to offer proposed changes for consideration of both
revenues and expenditures between the July 7, 2015 Proposed Budget and the current date, to
present attachments that reflect these changes, and to provide updates to the Proposed Capital
Plan.
General Fund Revenues Recommended Changes
The FY 2015-16 Proposed Budget for General Fund revenue as proposed on July 7, 2015 was
$615,80 million. Some assumptions have changed since the budget was prepared, resulting in a
new recommended Proposed Budget of $615.65 million. The decrease of $150,100 is outlined
below (See Table 1):
TABLE 1
imposed Budget
FY 2015-16 July
Changes to Proposed
7th, 2015
Budget
General Fund Revenue
Preliminary Budget
Property Taxes
$268,768,800
$268,768,800
Franchise Fees and other Taxes
$106,327,900
($1,924,700)
$104,403,200
Interest
$2,126,300
$2,126,300
Transfers -IN
$4,181,100
$4,181,100
Fines and Forfeitures
$11,572,900
$11,572,900
Intergovernmental Revenue
$61,798,200
$1,944,600
$63,742,800
Licenses and Permits
$58,502,300
$58,502,300
Other Revenues
$6,095,100
($170,000)
$5,925,100
Charges for Services
$96,425,900
$96,425,900
Total Revenueg
15,798,50Q
1$t50.10Q}
$615 648.400
Honorable Mayor and
Members of the City Commission
Page 2 of 4
The 'Franchise Fees and Other Taxes' revenue category decreased by $1.92 million due to
updated information from the State of Florida Department of Revenue's Office of Tax Research.
Included in this total is a decrease of $225 million in Communication Services Tax revenue, and
an increase of$327,300 in Local Option Gas. Tax revenue.
The 'Intergovernmental Revenue' category increased by $1.94 million due to updated
information from the State of Florida Department of Revenue's Office of Tax Research.
Included in this total is an increase of $1.42 million in Local Government Half -Cent Sales Tax,
and an increase of $523,100 in Municipal Revenue Sharing.
The 'Other Revenue' category decreased by $170,000 due to the funding revision of the Public
Service Aides (PSAs) by the Downtown Development Authority (DDA).
General Fund Expenditures Recommended Changes (Summary Values in Attachment A)
The FY 2015-16 Proposed Budget as of July 7th, 2015 was $615.80 million. It is recommended
that the budget be revised to $615.65 million to include the following adjustments:
Commission Offices
The FY 20.15-16 Proposed Expenditure Budget remains as proposed at $2,66 million. It is
recommended that the personnel count of District 3 be increased by two positions with no
increase of funding.
City Attorney
The FY 2015-16 Proposed Budget as of July 7th, 2015 is $7.56 million. It is recommended that
the budget be revised to $7,62 million to add a Special Project Coordinator ($56,700) to
accommodate additional responsabilities regarding support of City boards.
City Clerk
The FY 2015-16 Proposed Budget as of July 7th, 2015 is $1.62 million. It is recommended that
the budget be revised to $1..68 million to add a Special Project Coordinator ($56,700) to
accommodate additional responsabilities regarding support of City. boards,
Honorable Mayor and
Members of the City Commission
Page 3 of 4
Neighborhood Enhancement Teams Offices
The FY 2015-16 Proposed Budget as of July 7th, 2015 .is $4.56 million. It is recommended that
the budget be revised to $4.82 million to add three positions (one NET Administrator and two
Special Project Coordinators)($192,200), to align salaries ($54,200), and to install alarm
systems in five NET Offices ($15,000). The three positions are for a new Downtown NET
Administrator, a 3-1-1 Coordinator, and a Special Project Coordinator to accommodate
additional responsabilities regarding support of City boards.
Fire -Rescue Department
The FY 2015-16 Proposed Budgetas of July 7th, 2015 was $111.89 million. It is recommended
that the budget be revised to $112.01 million to increase the salary line -item by $150,000 to
fund three additional Emergency Medical Services (EMS) Battalion Chiefs. These positions are
funded for part of the year end, once hired, will train front-line EMS personnel thereby
enhancing the delivery of quality medical care to the citizens of the City. Funding for these
positions will come from a reduction to Transfers Out to Capital for Fire Department Capital
mitigation projects.
Police Department
The FY 2015-16 Proposed Budget as of July 7th, 2015 was $204.04 million. It is recommended
that the budget be revised to $207.30 million to reflect the funding of 40 new Police Officers
($3.07 million), and $90,000 for outsourcing of polygraph testing and $100,000 for storage and
operations of body cameras.
Transfers -Out
The FY 2015-16 Proposed Budget as of July 7th, 2015 was $49,89 million. It is recommended
that the budget be revised to $49.83 million to reflect the following:
• Reduce transfer of funds in the amount $150,000 from city-wide mitigation projects and
reallocating funds to the Fire -Rescue Department's salary line -item for three Battalion
Chiefs positions as explained above.
• Transfer of funds to Special Revenue Fund — Miami Homeless Assistance Program/NET
Department in the amount of $90,000 for additional cost.
Honorable Mayor and
Members of the City Commission
Page 4of4
Non -Departmental Accounts (NDA).
The FY 2015-16 Proposed Budget as of July 7th, 2015 is $46.75 million. It is recommended that
the budget be revised to $42.87 million to include $50,000 for an Impact Fee Study, and to
reduce $269,100 due to a double budget allocation for GESE. Additionally, theline item Budget
Reserve for Uncollectables has been reduced by $3.66 million to meet the difference noted
above.
Special Revenue (Summary Values in Attachment B)
Departmental Improvement Initiatives
The FY 2015-16 Proposed Budget as of July 7th, 2015 was $7.06 million. It is recommended
that the Special Revenue Budget for Departmental Improvement Initiatives be increased by
$63,300, to add two Career Advisor positions to the Office of Grant Administration that would
support the workforce services at the City of Miami CareerSource South Florida center, due to
an increase in the awarded funds by the CareerSource Florida.
Miami Homeless Assistance Program/NET Department
The FY 2015-16 Proposed Budget as of July 7th, 2015 was $2.87 million. It is recommended
that the Special Revenue Budget for Miami Homeless Assistance Program be increased by
$90,000 to cover additional cost.
Revised Position Counts by Department
The changes noted above. caused the position counts in various departments to change.
Attachment C shows the changes in position count for all departments.
Capital Plan
It is recommended that the FY 2015-16 Capital Plan be adopted as proposed with amendments
reflecting the actions taken by the. City Commission in resolutions R-15-0337 on July 23, 2015
and any other subsecuent changes, including a recommended transfer of $85,000 from the
Solid Waste. Equipment Acquisition project (B-40274) to the Remodeling of Solid Waste Work
Area project (B-70479) to fully fund the latter project.
Attachments
General Fund - Preliminary Budget with Floor Amendments of 09-10-2015
Attachment A - Revised
General Fund
Department
FY 2015-16
Proposed Budget
Floor Amendment
09-10-2015
Prelimiary Budget
09-10-2015
Mayor
$
1,075,000
$
1,075,000
Commissioners
2,658,400
$
2,658,400
City Manager
3,264,600
$
3,264,600
Office of Agenda Coordination
341,800
$
341,800
Auditor General
1,200,900
$
1,200,900
Capital Improvements and Transportation Program
5,330,200
$
5,330,200
City Attorney
7,558,400
$
7,558,400
City Clerk
1,624,700
$
1,624,700
Civil Service
435,000
$
435,000
Code Compliance
5,584,500
$
5,584,500
Office of Communications and Protocol
1,079,400
$
1,079,400
Equal Opportunity and Diversity Programs
369,900
$
369,900
Office of Film and Entertainment
381,100
$
381,100
Finance
8,506,800
$
8,506,800
Grants Administration
1,265,500
$
1,265,500
Human Resources
4,114,000
$
4,114,000
Information Technology
8,821,700
$
8,821,700
Management & Budget
2,135,400
$
2,135,400
Neighborhood Enhancement Teams (NET)
4,561,600
$
4,561,600
Procurement
2,162,200
$
2,162,200
Building Department
10,361,800
$
10,361,800
Planning and Zoning
6,856,000
$
6,856,000
General Service Administration
23,131,600
$
23,131,600
Public Works Dept.
20,502,900
$
20,502,900
Solid Waste
30,598,900
$
30,598,900
Fire -Rescue
111,880,700
$
111,880,700
Police
204,040,800
$
204,040,800
Department of Real Estate and Asset Management
8,525,100
$
8,525,100
Parks and Recreation
35,613,400
$
35,613,400
Risk Management
2,924,900
$
2,924,900
Community and Economic Development
2,252,700
$
2,252,700
Non -Departmental
46,748,100
(35,900)
$
46,712,200
Non -Departmental- Reserve for Public Safety
15,347,200
$
15,347,200
Transfers - Out
49,890,500
(15,311,300)
$
34,579,200
Total General Fund
$
615,798,500
$
-
$
615,798,500
* Additionally, the Downtown Development Authority budget was amended to include expenditures of $110,000 to
financially support one police officer in the Police Department Budget to provide enhanced police services within
the DDA boundaries.
SPECIAL REVENUE FUNDS
Proposed Budget
FY 2015-16
July 7th, 2015
Changes to
Proposed
Budget
- - ' -
Amended FY 2015-16
Proposed Budget
City Clerk Services
664,900
664,900
Community Development
59,453,200
59,453,200
Department of Real Estate and Asset Management
Services
7,753,000
7,753,000
Depa Lniental Improvement Initiative
7,061,000
63,300
7,124,300
Economic Development (SR)
176,000
176,000
Emergency Funds
100,000
100,000
Fire Rescue Services
2,036,000
2,036,000
General Special Revenue
9'M,000
944,000
Homeless Program
2,876,400
90,000
2,966,400
Law Enforcement Trust Fund
2,229,500
2,229,500
Miami Ballpark Parking Facilities
6,598,400
6,598,400
Parks & Recreation Services
1,571,100
1,571,100
Planning Services
12,208,000
12,208,000
Police Services
14,117,500
-
14,117,500
Public Works Services
7,120,700
7,120,700
Solid Waste Recycling Trust
1,194,800
1,194,800
Transportation and Transit
21,576,400
21,576,400
Tree Trust Fund
3,545,900
3,545,900
UASI-Fire Rescue
4,187,600
4,187,600
TOTAL SPECIAL REVENUE FUNDS
155,414,400
153,300
155,567,700
Attachment C
Department
Proposed Budget
FY 2015-16 FTE'S
Change
Memo 1
Amended
Proposed
FY 2015-16
Fire Rescue
838
3
841
Police
1,650
40
1,690
General Services Administration
135
135
Public Works
109
109
Solid Waste
228
228
Office of Agenda Coordination
3
3
Auditor General
9
9
CIPT
45
45
City Attorney
59
1
60
City Clerk
12
1
13
City Manager
22
22
Civil Service
3
3
Code Compliance
52
52
Commissioners
31
2
33
Office of Communications and Protocol
11
11
Equal Opportunity and Diversity
Programs
3
3
Office of Film and Entertainment
4
4
Finance
72
72
Grants Administration
38
38
Human Resources
39
39
Information Technology
76
76
Management and Budget
18
18
Mayor
12
12
Neighborhood Enhancement. Teams
(NET)
97
3
100
Procurement
20
20
Community and Economic Development
35
35
Parks and Recreation
279
279
Building
80
80
Planning and Zoning
59
59
Risk Management
20
20
Department of Real Estate and Asset
Management
54
54
Total Full -Time Positions
4,113
50
4,163
SUBSTITUTED.
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members
of the City
mission
Co1S
FROM: Daniel . Alfonso
City Manager
DATE:
August 28, 2►.'15
SUBJECT: First Bu
Memo — FY 2015-
The preparation of the FY 2015-16 Operating and Ca
continues to be a dynamic process that involves chan
affecting the final adopted budget. This memorandu
with the most up-to-date information, to offer pr
revenues and expenditures between the July 7, 2
present attachments that reflect these changes
Plan.
General Fund Revenues Recommended anges
et Hearing Changes
6 Proposed Budget
ital Budgets for the City of Miami
s in information and policy ultimately
is prepared to provide the Commission
posed changes for consideration of both
5 Proposed Budget and the current date, to
nd to provide updates to the Proposed Capital
The FY 2015-16 Proposed Budget f•/ General Fund revenue as proposed on July 7, 2015 was
$615.80 million. Some assumption have changed since the budget was prepared, resulting in a
new recommended Proposed B 1sget of $615.65 million. The decrease of $150,100 is outlined
below (See Table 1):
TABLE 1
Proposed Budget
FY 2015-16 July
Changes to Proposed
7th, 2015
,Budget
General Fund Rev=' ue
Preliminary Budget
Property Taxes
$268,768,800
$268,768,800
Franchise Fees and Ot, er Taxes
$106,327,900
($1,924,700)
$104,403,200
Interest
$2,126,300
$2,126,300
Transfers -IN
$4,181,100
$4,181,100
Fines and Forfures
$11,572,900
$11,572,900
Intergovern✓entalRevenue
$61,798,200
$1,944,600
$63,742,800
Licenses • `d Permits
$58,502,300
$58,502,300
Other % venues
$6,095,100
($170,000)
$5,925,100
Charges for Services
$96,425,900
$96,425,900
Total Revenues
S61,5,798,550Q
0150,1001
$615.648,400
SUBSTITUTED.
Honorable Mayor and
Members of the City Commission
Page 2 of 4
The 'Franchise Fees and Other Taxes' revenue category decreased by $1.92 milli due to
updated information from the State of Florida Department of Revenue's Office of T'` Research.
Included in this total is a decrease of $2,25 million in Communisation Services Ta revenue, and
an increase of $327,300 in Local Option Gas. Tax revenue.
The 'Intergovernmental : Revenue' category increased by $1.94 milli ; due to updated
information from the State of Florida Department of Revenue's Ofice of Tax Research.
Included in this total is an increase of $1.42 million in Local Govern -ent Half -Cent Sales Tax,
and an increase of $523,100 in Municipal Revenue Sharing.
The 'Other Revenue' category decreased by $170,000 due to thf funding revision of the Public
Service Aides (PSAs) by the Downtown Development Authorit, DDA).
General Fund Expenditures Recommended Changes (Su r' ary Values in Attachment A)
The FY 2015-16 Proposed Budget as of July 7th, 201, was $615.80 million. It is recommended
that the budget be revised to $615.65 million to inc-ude the following adjustments:
Commission Offices
The FY 2015-16 Proposed Expenditure budget remains as proposed at $2,66 million. It is
recommended that the personnel cour of District 3 be increased by two positions with no
increase of funding.
City Attorney
The FY 2015-16 Proposed B 4get as of July 7th, 2015 is $7.56 million. It is recommended that
the budget b.e revised t•/$7.6.2 million to add a Special Project Coordinator ($56,700) to
accommodate additiona;'responsabilities regarding support of City boards.
City Clerk
The FY 2015-16 'roposed Budget as of July 7th, 2015 is $1,62 million. It is recommended that
the budget v revised to $1,68 million to add a Special Project Coordinator ($56,700) to
accommod;v e additional respon.sabilities regarding support of City boards,
SUBSTITUTED.
Honorable Mayor and
Members of the City Commission
Page 3 of 4
Neighborhood Enhancement Teams Offices
The FY 2015-16 Proposed Budget as of July 7th, 2015 .is $4.56 million. It is re ommended that
the budget be revised to $4.82 .million to add three positions (one NET Ad ?inistrator and two
Special Project Coordinators)($192,200), to align salaries ($54,200), •a to install alarm
systems in five NET Offices ($15,000). The three positions are for new Downtown NET
Administrator, a 3-1-1 Coordinator, and a Special Project Coor.`nator to accommodate
additional responsabilities regarding support of City boards,
Fire -Rescue Department
The FY 2015-16 Proposed Budget as of July 7th, 2015 was 111,89 million. It is recommended
that the budget be revised to $112.01 million to incre..ze the salary line -item by $150,000 to
fund three additional Emergency Medical Services (E S) Battalion Chiefs. These positions are
funded for part of the year end, once hired, wi train front-line EMS personnel thereby
enhancing the delivery of quality medical care t. the citizens of the City. Funding for these
positions will come from .a reduction to Transf rs Out to Capital for Fire Department Capital
mitigation projects.
Police Department
The FY 2015-16 Proposed Budget as f July 7th, 2015 was $204.04 million. It is recommended
that the budgetbe revised to $20,`.30 million to reflect the funding of 40 new Police Officers
($3.07 million), and $90,000 for outsourcing of polygraphtesting and.$100,000 for storage and
operations of body cameras.
Transfers -Out
The FY 2015-16 Proposed Budget as of July 7th, 2015 was $49,89 million. It is recommended
that the budget be r=vised to $49.83 million to reflect the following:
• Reduce '`ransfer of funds in the amount $150,000 from city-wide mitigation projects and
real) • ating funds to the Fire -Rescue Department's salary line -item for three Battalion
Chiifs positions as explained above.
• T ansfer of funds to Special Revenue Fund — Miami Homeless Assistance Program/NET
epartment in the amount of $90,000 for additional cost.
SUBSTITUTED.
Honorable Mayor and
Members of the City Commission
Page 4 of 4
Non -Departmental Accounts (NDA)
The FY 2015-16 Proposed Budget as of July 7th, 2015 is $46.75 million. It is rec mended that
the budget be revised to $42.87 million to include $50,000 for an Impact -e Study, and to
reduce $269,100 due to a double budget allocation for GESE. Additionally, ; e line item Budget
Reserve for Uncollectables has been reduced by $3•.66 million to meet,` he difference noted
above.
Special Revenue (Summary Values in Attachment B)
Departmental Improvement Initiatives
The FY 2015-16 Proposed Budget as of July 7th, 2015 as $7.06 million. It is recommended
that the Special Revenue Budget for Departmental I provement Initiatives be increased by
$63,300, to add two Career Advisor positions to the Office of Grant Administration that would
support the workforce services at the City of Mia ` CareerSource South Florida center, due to
an increase in the awarded funds by the CareerS. rce Florida.
Miami Homeless Assistance Program NET Department
The FY 2015-16 Proposed Budget as o July 7th, 2015 was $2,87 million. It is recommended
that the Special Revenue Budget fo"' Miami Homeless Assistance Program be increased by
$90,000 to cover additional cost.
Revised Position Counts b Department
The changes noted abov A caused the position counts in various departments to change,
Attachment C shows th changes in position count for all departments.
Capital Plan
It is recomme .red that the FY 2015-16 Capital Plan be adopted as proposed with amendments
reflecting th actions taken by the. City Commission in resolutions R-15-0337 on July 23, 2015
and any oer subsecuent changes, including a recommended transfer .of $85,000 from. the
Solid W. te. Equipment Acquisition project (B-40274) to the Remodeling of Solid Waste Work
Area p oject (B-70479) to fully fund the latter project.
A achments
SUBSTITUTED.
Attachment A
Change Memo 1
A
B
C
Department
FY 2015-16
Proposed Budget
Total Adjustments
Amender' 2015-16
Pr•. • osed Budget
Mayor
$
1,075,000
$
1,075,000
Commissioners
2,658,400
2,658,400
City Manager
3,264,600
3,264,600
Office of Agenda Coordination
341,800
341,800
Auditor General
1,200,900
1,200,900
Capital Improvements and Transportation Program
5,330,200
5,330,200
City Attorney
7,558,400
% 56,700
7,615,100
City Clerk
1,624,7
56,700
1,681,400
Civil Service
430,000
435,000
Code Compliance
',584,500
5,584,500
Office of Communications and Protocol
1,079,400
1,079,400
Equal Opportunity and Diversity Programs
369,900
369,900
Office of Film and Entertainment
381,100
381,100
Finance
8,506,800
8,506,800
Grants Administration
1,265,500
1,265,500
Human Resources
4,114,000
4,114,000
Information Technology
8,821,700
8,821,700
Management & Budget
2,135,400
2,135,400
Neighborhood Enhancement Teams (NET.'
4,561,600
261,400
4,823,000
Procurement
2,162,200
2,162,200
Building Department
10,361,800
10,361,800
Planning and Zoning
6,856,000
6,856,000
General Service Administ a ion
23,131,600
23,131,600
Public Works Dept.
20,502,900
20,502,900
Solid Waste
30,598,900
-
30,598,900
Fire -Rescue
111,880,700
150,000
112,030,700
Police
204,040,800
3,260,700
207,301,500
Depa ent of Real Estate and Asset Management
8,525,100
8,525,100
P.,' and Recreation
35,613,400
35,613,400
? isk Management
2,924,900
2,924,900
Community and Economic Development
2,252,700
2,252,700
Non -Departmental
46,748,100
(3,875,600)
42,872,500
Transfers - Out
49,890,500
(60,000)
49,830,500
Total General Fund
$
615,798,500
$ (150,100)
$
615,648,400
SUBSTITUTED.
SPECIAL REVENUE FUNDS
Proposed Budget
FY 2015-16
July 7u, 2015
Changes to
Proposed
Budget
n .y.,Ay,f6 v
Amended FY 2015-
Proposed Bud! =t
City Clerk Services
664,900
664,900
Community Development
59,453,200
59,453,200
Department of Real Estate and Asset Management
Services
7,753,000
7,753,000
Departmental Improvement Initiative
7,061,000
63,300
7,124,300
Economic Development (SR)
176,000
176,000
Emergency Funds
100,000
100,000
Fire Rescue Services
2,036,000
2,036,000
General Special Revenue
941,000
944,000
Homeless Program
2,876,400
90,000
2,966,400
Law Enforcement Trust Fund
2,229,500
2,229,500
Miami Ballpark Parking Facilities
6,598,4s d
6,598,400
Parks & Recreation Services
1,577 ,' 00
1,571,100
Planning Services
12-08,000
12,208,000
Police Services
'4,117,500
-
14,117,500
Public Works Services
7,120,700
7,120,700
Solid Waste Recycling Trust
1,194,800
1,194,800
Transportation and Transit
21,576,400
21,576,400
Tree Trust Fund
3,545,900
3,545,900
UASI-Fire Rescue
4,187,600
4,187,600
TOTAL SPECIAL REVENUE FUNDS
155,414,400
153,300
155,567,700
SUBSTITUTED.
Attachment C
Department
Proposed Budget
FY 2015-16• FTE'S
Change
Memo 1
Amended
Proposed
FY 2015-16
Fire Rescue
838
3
841
Police
1,650
40
1,690
General Services Administration
135
135
Public Works
109
1 r'9
Solid Waste
228
28
Office of Agenda Coordination
3
3
Auditor General
9
9
C I PT
45
45
City Attorney
59
1
60
City Clerk
12
1
13
City Manager
22
22
Civil Service
3
3
Code Compliance
52
52
Commissioners
31
2
33
Office of Communications and Protocol
11
11
Equal Opportunity and Diversity
Programs
3
3
Office of Film and Entertainment
s
4
Finance
72
72
Grants Administration
38
38
Human Resources
39
39
Information Technology
76
76
Management and Budget
18
18
Mayor
12
12
Neighborhood Enhancement. Teams
(NET)
97
3
100
Procurement
20
20
Community and Economic Dev-. opment
35
35
Parks and Recreation
279
279
Building
80
80
Planning and Zoning
59
59
Risk Management
20
20
Department of Real tate and Asset
Management
54
54
Total Full -Time sitions
4,113
50
4,163