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HomeMy WebLinkAboutExhibitMiami Parking Authority (Department of Off -Street Parking) Proposed Operating Budget Fiscal Year 2015-16 (Submitted to the City of Miami Commission For Approval) (Approved by the Off -Street Board of Directors July 8, 2015) 1MIIAM[ PARKING A UTIIORITY Schedule of Revenue and Expenses Proposed FY 2016 Operating Budget Operating Revenue Off -Street Facilities Parking Lots On -Street Management Fees Other Total Operating Revenue Operating Expenses Salaries, Wages & Fringe Benefits Repairs, Maintenance, Cleaning & Landscape Security Utilities Insurance Assessment Expenses Rental - Butlding/Land Revenue Sharing Parking Meter Parts & Installation Legal and Professional Bank Charges Supplies & Miscellaneous Other Expenses Advertising & Promotion Total Operating Expenses Operating Results Before Depr & Antort Depreciation & Amortization Operating Reszdts Non -Operating Revenues (Expenses): Interest Income Gain (Loss) on Disposal Property Interest Expenses Excess Revenue Distribution to City Budgeted Reserves Total Non -Operating Net Revenue In Excess of Expenses FY 2014 FY 2015 FY 2016 Actual Approved Budget $ Proposed Budget 4,565,200 8,437,285 14,559,254 901,433 293,447 5,029,739 7,479,767 14,965,523 776,320 245,000 4,858,023 7,700,398 15,256,000 858,344 297,125 Requested Budget 2016 vs. FY 2014 Actual Budget 2015 Increase/(Decrease) 292,823 (736,887) 696,746 (43,089) 3,678 (171,716) 220,631 290,477 82,024 52,125 28,756,619 28,496,349 28,969,890 213,271 473,541 6,369,008 6,802,213 6,933,622 564,614 131,409 1,402,472 1,308,964 1,298,932 (103,540) (10,032) 937,534 992,428 895,996 (41,538) (96,432) 707,609 712,862 681,010 (26,599) (31,852) 535,300 508,705 497,198 (38,102) (11,507) 447,695 437,868 444,160 (3,535) 6,292 902,993 776,855 1,064,082 161,089 287,227 1,720,569 730,066 608,710 (1,111,859) (121,356) 161,400 186,150 154,150 (7,250) (32,000) 1,345,667 1,506,512 912,325 (433,342) (594,187) 1,057,591 1,002,000 1,402,000 344,409 400,000 166,515 185,266 186,721 20,206 1,455 251,407 327,379 250,679 (728) (76,700) 369,781 368,500 406,000 36,219 37,500 16,375,541 15,845,768 15,735,585 (639,956) (110,183) 12,381,078 12,650,581 (3,561,853) (3,416,643) 8,819,225 9,233,938 13,234,305 853,227 583,724 (3,393,622) 168,231 23,021 9,840,683 1,021,458 606,745 35,829 1,292,138 (3,507,348) (6,700,000) 10,000 (3,554,824) (7,200,000) (300,000) 10,000 (3,497,730) (7,200,000) (300,000) (8,879,381) (11,044,824) (10,987,730) (60,156) (1,810,886) (1,147,047) (25,829) (1,292,138) 9,618 (500,000) (300,000) 57,094 (2,108,349) 57,094 (1,086,891) 663,839 Requested Budget 2016 vs. FY 2014 Actual Budget 2015 Increase/(Decrease) 6.41 (8.73) 4.79 (4.78) 125 0.74 (3.41) 2.95 1.94 10.57 21.28 1.66 8.87 1.93 (7.38) (0.77) (4.43) (9.72) (3.76) (4.47) (7.12) (2.26) (0.79) 1.44 17.84 36.97 (64.62) (16.62) (4.49) (17.19) (32.20) (39.44) 32.57 39.92 12.13 0.79 {0.29) (23.43) 9.79 10.18 (3.91) (0.70) 6.89 4.61 (4.72) (0.67) 11.58 6.57 (72.09) (100.00) (0.27) 7.46 (1.61) 23.74 (0.52) 1,806.79 (36.66) MIAMI PARIi:INGAUTHORITY Schedule of Revenue and Expenses Proposed FY 2016 Operating Budget FY 2014 FY 2015 FY 2016 Requested Budget 2016 Requested Budget 2016 Approved Proposed vs. vs. Actual Budget Budget FY 2014 Actual Badge] 2015 FY 2014 Actual Budget 2015 $ 5 $ ]neroase/(Decrease) Increase/(Decrease) Operating Revenue Off -Street Facilities 4,565,200 5,029,739 4,858,023 292,823 (171,716) 6.41 (3.41) Parking Lots 8,437,285 7,479,767 7,700,396 (736,887) 220,631 (8.73) 2,95 On-Stree1 14,559,254 14,965,523 15,256,000 696,746 290,477 4.79 1.94 Management Fees 9(11,433 776,320 856,344 (43,089) 62,024 (4.78) 10,57 Other 293.447 245,000 297,125 3,678 52,125 1,25 21.2R Total Operating Revenue 28,756,619 28,496,349 28,969,890 213,271 473,541 0.74 1.66 Operating Expenses Salaries Wages & Fringe. Benefits Salaries -Regular 4,816,614 4,993,831 5,293,643 477,029 299,8(2 9.90 6.00 Salaries- Overtime 96,357 156,274 156,274 61,917 - 64.26 - Salaries- Sick &Vacation 369,345 329,593 362,245 (7,100) 32,652 s'(192) 9.91 Social Security 325,761 334,077 358,340 32,579 24,263 10.00 7.26 Health Insurance 282,610 510,403 311,571 28,961 (198,832) 10.25 (38.96) Retirement 332,365 349,265 305,205 (27,180) (44,060) (8,18) (12.62) Benefits .• (Auto, LTD, STD) 127,265 126,770 144,344 17,079 17,574 13.42 13,86 Tuition 3.402 - - (3,402) - (100.00) Miscellaneous Pa) 15,269 (15,269) - (100.00) 6,369,008 6,8(12,213 6,933,622 564,614 131,409 8.87 1.93 Repairs, Maintenance, Cleaning & Landscape Maintenance -Property 197,296 126,560 134,900 (62,396) 8,320 (31.63) 6.57 Maintenance - Landscaping 241,845 140,255 153,002 (86,643) 12.747 (36.74) 9.09 Maintenance -Elevators 73,085 80,140 41,500 (31,585) (36,640) (43.22) (48,22) Maintenance -A/C 8.623 16.000 23,500 14,677 7,500 172,53 46.88 Maintenance - Computers 83,525 64,550 61,600 (21,925) (2.950) (26.25) (4,57) Maintenance - Garage Equipment 149.804 188.201 171.030 21,226 (17,171) 14,17 (9.12) Maintenance - Alarms 13.807 16,100 17,400 3,593 1,300 26.02 8.07 Maintenance- TV Surveillance 18.218 19,400 17,600 (418) (1.600) (2.29) (8.25) Repairs -- Equipment 21,298 19,500 19,000 (2,298) (500) (10.79) (2,56) Motor Pool 164,034 206,600 231,900 47,666 23.300 26.01 11.17 Cleaning & Housekeeping Supplies 244,617 247,068 237,000 (7,617) (1(1.688) (3.11) (4,06) ExpendableTools 7,617 - - (7,617) (100,00) Clothing 29,271 41,550 43,700 14,429 2,150 49,29 5.17 Signs 64,191 72,000 82,900 18,709 10.900 29.15 15.14 Small Equipment 15,670 67,000 60,000 44,330 (7,000) 282.90 (10.45) Maintenance - Other 2,979 2,000 3,700 721 1,700 24.20 85.00 Cleaning 46,594 - - (46,594) - (100.00) • 1,402,474 '1,308,964. 1,298,932 (103,542) (10,032) (7,38) (0.77) ecr'ty Security 921,118 990,128 882,196 (38,922) (107,932) (4.23) (10.90). Annored Cur Services 16,417 2,300 13,800 (2,617). 11,500 (15.94) 500.00 ' 937,535 992,428 895,996 (41,539) (96,432) (4.43) (9.72) Utilities Telephone 296,870 313,320 296,360 1,490 (14,960). 0.50 (4.77) Light & Power 377,724 363,602 358,542 (19,182) (5,060) (5.08) (1.39) Water 33,015 35,940 24,108 (8,907) (.11,832) (26.98) (32.92) 707,609 712,862 681,010 (26,599) (31,852) (3.76) (4.47) Insurance Properly & Gen Liability Insurance 487,754 446,381 435,728 (52,026) (10,653) (10.67) (2.39) Workers Compensation Insurance 47,546. 62,324 61,470. 13,924 (854) 29.29 (1.37) 535,300 508,705 497,196 (36,102) (11,507) (7.12) (2.26) Assessment Expenses Assessment Expenses- Repairs & Maintenance 111,171 99,372 117,670 6,499 18,296. 5.85 18.41 Assessment Expenses - Utilities 4,057 45,600 5,408 1,351 (40,192) 33.30 (68.14) Assessment Expenses - Office Supplies 14,412 _ 3,720 3,986 (10,426) 266 (72,34) 7.15 Assessment Expenses - Management Fee 40,928 38,986 41,567 639 2,579 1.56 6.61 Assessment Expenses • Insurance 191,93R 177,564 196,184 4,246 18,620 221 10.49 Assessment Expenses -Security 85,189 72,624 79,345 (5,844) 6,721 (6.86) 9,25 447,695 437,868 444,160 (3,535) 6,292 (0,79) 1.44 Rental - Building/Land Rental- Building/Land 902,993 776,855 1,064,082 161,089 287,227 17.84 3697 Revenue Sharing Revenue Sharing 1,72(1.569 730,066 6118,710 (1,111,659) (121.356) (64.62) (16.62) Parking Meter Parts & Installation Equipment Rental 29,309 41,150 54,150 24,641 13,000 84.76 31.59 Parking Meter Parts & Installation 132,091 145,000 100,000 (32,091) (45,000) (24.29) (31,03) 161,400 186,15]) 154,150 (7,250) (32,000) (4.49) (17.19) 1 of 2 MIAMI PARKING AUTHORITY Schedule of Revenue and Expenses Proposed FY 2016 Operating Budget Lego] and Professional Property Surveys, Platting. Legal Services Trustee Fees Audit Fees Other Consultants Bunk Charges Bank Charges Supplies & Miseellnnenus Postage & Courier Services Printing Office Supplies Office Equipment Computer Supplies Computer Software Other Expenses Property Taxes Licenses & Permits Miscellaneous Entedainmenl Travel Training Meetings and Conventions Cushier - Overage/(Shortage) Publications Membership Dues Claims Settlement Bud Debt Expense Penalties & Micros( Advertising & Promotion Promotional Public Relations Advertising FY 2014 FY 2015 FY 2016 Requested Budget 2016 Approved Proposed Actual Budget theist FY 2014 Actual Budget 2015 $ $ $ Increase/(Decrease) 100 5,000 5,000 4,900 116,000 117,624 117,624 1,624 15,000 25,000 25,000 10,000 137,086 135,000 135,000 (2,0116) 1,077,481 1,223,888 629,701 (447,780) (594,18.7) 1,345,667 1,506,512 912,325 (433,342) (594.187) Requested Budget 2016 vs. FY 2014 Actual Budget 2015 Increase/(Decrease) 4,900.00 1.40 66.67 (1.52) (41.56) (32,20) (48.55) (39.44) 1,057,591 1,002,000 1,402,000 344,409 400,000 32.57 39.92 8,120 7,4(10 6,900 (1,220) (500) (15.02) (6.76) 77,780 100,466 73,621 (4,159) (26.045) (5.35) (26.72) 31.836 26,200 43,500 11,664 17.300 36.64 66,03 5,556 5,900 7,400 1,844 1,500 33.19 25A2 1,877 9,000 9,000 7,123 379.49 - 41,346 36,300 46,300 4,954 10,000 11,98 27.55 166,515 185,266 186,721 20,206 1,455 12.13 0.79 138,483 154,234 99,234 (39,249) (55,000) (28,34) (35.66) 6,204 1,075 1,075 (5,129) - (82.67) 12,754 14,050 14,850 2,096 800 1643 5,69 539 - - (539) - (100.00) - 13.756 12,500 14,000 244 1,500 1.77 12.00 7.948 38,000 39,600 31,652 1,600 398.24 4.21 29,108 84.050 58,350 29,242 (25,700) 100.46 (30.58) 191 100 100 (91) (47.64) - 149 1,200 1,300 1,151 100 772.48 8.33 36,832 22,170 22,170 (14.662) (39.81) 18 - (16) (100.00) 5,055 (5,055) (100.00) 371 (371) (100.00) 251,40R 327,379 250,679 (729) (76,700) (0.29) (23.43) 23.896 17,500 20,000 (3,896) 2.500 (16.30) 14.29 312.696 240,000 235,000 (77,696) (5,000) (24.85) (2.08) 33,189 111,000 151,000 117,81] 40,000 354.97 36.04 369,781 368,500 406,000 36,219 37,300 9.79 10.18 7'onr( Operating Evpcuses 16,375,545 15,845,768 15,735,585 (639,960) (110,183) (3,91) (0,70) Operating Results Before Depr.& Amor 12,381,074 12,650,581 13,234,3(15 853,231 583,724 6.89 4,61 Depreciation & Amortization 3,561.853 3,416,643 3,3E13,350 (176,503) (33,293) (5.0)) (0.97) Operating Results 8,819,221 9,233,938 9,850,955 674,728 550,431 11.70 6.68 Non -Operating Revenues (Expenses): Interest Income Gain (Loss) on Disposal Properly Interest Expenses Excess Revenue Distribution to City Budgeted Reserves Total Nan -Operating (8,879,381) (11,044,824) (10,998,002) (2,118,621) 46,822 23.86 (0.42) Net Revenue In Excess of Expenses 35,829 10,000 10,000 (25,829) (72.09) _ - 1,292,136 - (1,292,138) - (100.00) (3,507,348) (3,554.824) (3,508,002) (654) 46,822 0.02 (1.32) (6,700,000) (7,200.000) (7,200,000) (500,000) - 7,46 (300,000) (300,000) (300,000) - - (60,160) (1,810,886) (1,147,047) (1,443,893) 597,253 1,806.66 (36.66) 2 of 2 MIAMI PARKING A UTHORITY Schedule of Revenues and Expenses Proposed FY 2016 Operating Budget — Line Item Descriptions Description of Line Items: Operating Revenue Off -Street Facilities - Revenue collected at parking garages, including daily customer revenue, monthly cardholder revenue and revenue derived from special events Parking Lots — Revenue collected at parking lots, including daily customer revenue, monthly decal -holder revenue and revenue derived from special events / rental of lots On -Street — Revenue collected from single space and Pay and Display meters located on -street as well as revenue derived from rental of metered spaces (production events, valet, etc) Management Fees — Fees charged to third parties (i.e. Miami -Dade County, Florida FDOT and City of Miami) for the administration of various parking / non -parking facilities Other — Majority of line item represents fees remitted by towing companies that assist in towing illegally parked vehicles from parking facilities / on -street spaces Operating Expenses Salaries, Wages & Fringe Benefits Salaries — Regular - Base salaries for all full time / part-time Authority personnel Salaries — Overtime — Overtime funds paid to hourly personnel Salaries — Sick & Vacation — Sick and vacation time for full-time Authority personnel Social Security — Social security taxes paid to the federal government for Authority personnel Health Insurance — Insurance premiums paid by MPA for full-time Authority personnel Retirement — Employer portion of annual pension obligation paid to the MPA's pension plan for full-time Authority personnel Other Benefits — Insurance premiums paid by MPA on behalf of full-time administrative and operations personnel for auto, short -terns disability and long term disability Page 1 of 6 Tuition — MPA provides educational assistance for regular full-time employees who have completed 365 calendar days of service in an eligible employment classification. The amount of assistance paid by the Agency is 100% o of tuition costs up to a maximum of $3,000 in a calendar year providing the employee earns grade of "C" or better Miscellaneous Pay — Payment for the use of temporary labor for special events and special employee assignments Repairs, Maintenance, Cleanink & Landscape Maintenance — Property — Contractual expenses incurred in connection with the maintenance of parking facility structural components, excluding items detailed below Maintenance — Landscaping — Contractual expenses incurred in connection with the maintenance of parking facility landscaping Maintenance — Elevators — Contractual expenses incurred in connection with the maintenance of parking facility elevators Maintenance — A/C — Contractual expenses incurred in connection with the maintenance of parking facility, operations and administrative office air conditioning units Maintenance — Computers — Contractual expenses incurred in connection with the maintenance of parking facility / administrative office computer equipment Maintenance — Garage Equipment — Contractual expenses incurred in connection with the maintenance of parking facility revenue control equipment Maintenance Alarms — Contractual expenses incurred in connection with the maintenance of parking facility revenue alarm / security systems Maintenance — TV Surveillance — Contractual expenses incurred in connection with the maintenance of TV surveillance cameras located in garage facilities Repairs — Equipment — Non -contractual repairs associated with parking facilities Motor Pool — Expenditures associated with Agency vehicles including gas, repairs and lease payments for leased Agency vehicles Cleaning / Cleaning & Housekeeping Supplies — Contractual expenses and cleaning supplies purchases for the maintenance of parking facilities / administrative offices Expendable Tools / Small Equipment - Maintenance tools and maintenance / office equipment purchases that do not exceed $1,000 and therefore are not considered a capital asset Page 2 of 6 Clothing — Uniforms for operations personnel Signs — Maintenance and purchase of signage for both off-street and on -street parking facilities Maintenance — Other — Annual contractual maintenance fee incurred for Authority telephone system Security Security — Contractual expenses incurred for security personnel who perform surveillance of parking facilities Armored Car Services — Brinks services for the pickup of cash at specified locations Utilities Telephone — Expenses paid to telephone carriers for the usage of telephone lines and cellular phone lines (i.e. AT&T, Sprint) Light & Power — Electricity expense for all parking facilities / administrative offices (FPL) Water — Water expense for all parking facilities / administrative offices (Miami -Dade Water and Sewer) Insurance Property and General Liability Insurance — Insurance premiums related to property, general liability, and directors and officers liability coverage Workers Compensation Insurance — Workers compensation premiums for Authority personnel Rental — BuildinM /Land Rental Building/Land — Fixed, contractual lease payments paid for the rental of parking lots managed and not owned by the Authority Assessment Expenses Assessment Expenses — The expenses for the Courthouse Center Garage condos that are accumulated and paid to the condo association. The items in this category include but are not limited to: repairs and maintenance, utilities, office supplies, management fees, property insurance and security Page 3 of 6 Revenue Sharing Revenue Sharing — Payments made to lessors of parking lots that are managed by the Authority. These payments are based on a % of either gross or net revenue derived by the parking lot Parking Meter Parts & Installation Equipment Rental — Rental of golf carts for security personnel to roam facilities, rental of office copiers Parking Meter Parts & Installation — Purchases of parking meter supplies / parts to replace defective parking meter equipment Legal and Professional Property Surveys, Platting — Expenditures incurred related to property surveys and platting of prospective parking facility acquisitions Legal Services — Legal fees paid to City of Miami for City Attorney services Trustee Fees - Fees paid to Trustee of Authority bonds Audit Fees — Fees paid in connection with the annual audit of the Authority's financial records Pay and Display Fees — Service contract fees paid to parking meter vendors, parking consultants, payroll processing fees, website redesign fees, rating agency fees in connection with the Authority's bonds Bank Charges Bank Charges — Bank fees and credit card processing charges associated with the Authority's parking facilities Supplies and Miscellaneous Postage & Courier Services — Postage expense for Authority's mailings Printing — Printing of tickets and decals for parking facilities and customer service pamphlets Office Supplies — Desk supplies (i.e. paper) for all Authority facilities / administrative offices Office Equipment — Office equipment purchases that do not meet threshold for capitalization Page 4 of 6 Computer Supplies — Computer supply purchases for all Authority facilities / administrative offices Computer Software — Computer software purchases for all Authority facilities / administrative offices Other Expenses Licenses & Permits - Miscellaneous licenses and fees Miscellaneous Payment for medical exams and back ground check for employees (new hire and worker comp cases) and mystery shopper program Travel - Business travel expenses incurred for parking related conferences Training -Training expenses for all employees Meetings and Conventions - Business meeting expenses for all employees Publications — Miscellaneous business publication subscriptions Membership dues — Membership dues for various parking related organizations and professional associations Advertisin. & Promotion Promotional — Promotional materials distributed to customers at special events / customer appreciation week Public Relations — Contractual expenditures related to public relations consultant services and sponsorships of various charities and non-profit organizations Advertising — Media advertising expenses (i.e. radio, television, and printed media) Page 5 of 6 Non -Operating Revenues / (Expenses) Depreciation & Amortization — Depreciation related to parking facilities, including building and structures, leasehold improvements, furniture and fixtures, and parking equipment Interest Income — Interest and gain/losses on Authority investments Interest Expenses — Interest expenses and amortization of bond issuance costs incurred in connection with the Authority's bond issue. Excess Revenue Distribution to the City of Miami — Operating revenues in excess of: (a) operating expenses; (b) debt service payments; and (c) renewal and replacement capital requirements and reserves for working capital needs. Budgeted Reserves Funds that are based on sound fiscal principles designed to allow the Authority to maintain continuity of operations in adverse conditions while being mindful of our fiduciary reasonability to residents and visitors, both current and future generations.. Page 6 of 6