HomeMy WebLinkAboutSummary FormDate: 8/7/2015
AGENDA ITEM SUMMARY FORM
FILED: 15-009701
Requesting Department: Miami Police Department
Commission Meeting Date: 9/10/2015 District Impacted:
Type: X Resolution n Ordinance n Emergency Ordinance ❑ Discussion Item
II
Other
Subject: Procurement of Police Uniforms and Accessories, Invitation for Bid 486326
Purpose of Item:
Law Department
Matter ID No.
A Resolution of the Miami City Commission accepting the bid received pursuant to Invitation For Bids NO.
486326 from Galls, LLC, the sole responsive and responsible bidder for Groups 1, 2, and 3, for the procurement
of Police Uniforms and Accessories for the Miami Police Department, on an as needed contractual basis, for an
initial contract period of three (3) years with an option to renew for two (2) additional two (2) year periods,
allocating funds from the various sources of funds of the user department, subject to the availability of funds and
budget approval at the time of need. Additional suppliers may be added to the contract as deemed in the best
interest of the City of Miami.
Background Information:
The City of Miami has a need for police uniforms and accessories. On July 8, 2015 the Procurement Department
issued Invitation to Bid (IFB) No. 486326 for the procurement of Police Uniforms and Accessories further broken
down in to four (4) Groups. As required by the Procurement Code, the IFB was advertised and issued on-line.
On July 29, 2015 at the bid opening three bids were submitted (Galls LLC, GL Distributors, Inc., and Federal
Eastern International, Inc.). All three bids were tabulated. After careful consideration, the City has determined
that Group 4, Body Armor, will not be awarded at this time, as it is not in the City's best interest. The City
currently utilizes the State of Florida Contract, No. 380-850-11-1, Body Armor (Protective Vests), for the
purchase of the items in Group 4. The City will continue to utilize this contract. It is important to note that GL
Distributors, Inc., and Federal Eastern International, Inc. are vendors under the State contract. The Procurement
Department is hereby recommending award of Groups 1 through 3 to Galls, LLC the sole responsive and
responsible bidder of these Groups. The estimated cost of this contract over the seven (7) year term is
$1,600,000.00.
Budget Impact Analysis
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Is this item related to revenue?
Is this item an expenditure? If so, please identify funding source below.
00001.191501.552200.0000.00000
N/A
N/A
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: $1,600,000.00 in the aggregate for seven (7) years
Final Approvals
(SIGN AND DATE)
CITP N/A Budgetr� t� / <5
If using or receiving capital funds
Grants N/A Risk Management
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Procurement
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Chief
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ity Manager