HomeMy WebLinkAboutMemo - JustificationCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Annie Perez
Director, Purchasing Department
FROM: Jeovanny Rodriguez P.E., Director
Capital Improvements &
Transportation Program (CITP)
DATE: August 12, 2015 FILE:
SUBJECT: Revised Contract Capacity Increase
Request Professional Services
Agreement with Atkins North America,
Inc. (RFQ 12-13-016)
REFERENCES:
Capital Improvements and Transportation Program ("CITP") seeks to increase the contract capacity-
-of the Professional Services Agreement - RFQ 12-13-016 ("Agreement") for Capital Program
Support Services awarded to Atkins North America, Inc. ("Atkins") --by an amount not to exceed
$1,035,000.00. This contract capacity increase request will provide for a total not to exceed contract
amount of $4,035,000.00 and shall require City Commission approval of an Amendment No. 2 to
the Agreement with Atkins.
JUSTIFICATION
CITP is in need of continuous capital program support services for the general administration of the
City's capital improvement program, in particular, oversight over the Job Order Contracting ("JOC")
Program and project management, construction management and Computer Aided Design ("CAD")
support services for existing and proposed new capital projects. The aggregate total contract
capacity of Atkin's Agreement has diminished significantly based on the volume of work and the
complexity of the projects assigned. The current remaining contract balance is not sufficient to
cover the costs of proposed new projects contemplated to be assigned to the JOC Program and the
continuing needs for management support services of the various ongoing capital projects.
To accommodate the planned project activities, it is now necessary to execute Amendment No. 2
to the Agreement with Atkins, thereby increasing the Agreement by a not to exceed amount of
$1,035,000.00, for a total not to exceed contract amount of $4,035,000.00. Funds will be allocated
from the appropriate capital improvement project accounts.
Cc: Marto Darrington, Procurement Contracting Manager
Jose Oliveros, Chief of Construction, CITP
Lai -Wan McGinnis, Budget & Financial Reporting Administrator, CITP
Chelsa Arscott, Special Projects Coordinator, CITP