HomeMy WebLinkAboutExhibit AEXHIBIT A
LOCAL DISABLED VETERANS' WORKFORCE PILOT PROGRAM
1. Purpose
To implement a Local Disabled VeteransWorkforce Pilot Program (Pilot
Program) for a period of twelve (12) months.
2. Policy Statement
The City of Miami (City) is dedicated to helping veterans at risk of homelessness,
secure and maintain employment leading to increased residential and personal
stability. The City's goals are to a) afford disabled veterans the opportunity to
return to healthy, productive lifestyles within their own communities, and b) to
promote the employment of Local Disabled Veterans, specifically veterans with
barriers to employment.
The objectives of the Pilot Program are:
• To identify City contracts where there is need for a workforce, set a
minimum goal requirement to be met with Local Disabled Veterans and
match the Contractor with Local Disabled Veterans possessing the
required skills.
• Work closely with the City's Veterans' Services Office and Local Disabled
Veterans' agencies who are affiliates of SourceAmerica, and any
applicable employment source agencies.
• Educate City vendors on the benefits of hiring Local Disabled Veterans
through workshops done in conjunction with the City's Veterans' Services
Office.
3. Definitions
a) City: means the City of Miami, Florida, a municipal corporation, For the
purposes of this Pilot Program, "City" shall also mean the City Manager or
designee.
b) Contract Manager: means the Procurement Director or designee,
c) Contract Value: the proposed cost for the bidder/proposer to provide the
scope of services, inclusive of the costs of labor and materials and any
equipment or supplies that have been specified in the competitive
solicitation document.
d) Contractor: means the person, firm or corporation with whom the City has
contracted and who will be responsible for the acceptable performance of
any work and for the payment of all legal debts pertaining to any work
under the City's contract,
e) Effective Date: date that the City Mayor signs the Resolution approving
the Pilot Program,
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f) Good Faith Efforts: diligent and specific attempts by the Contractor to
comply with the Pilot Program as demonstrated by documentation and
actions undertaken by the Contractor.
g) Local Disabled Veteran: an individual residing within Miami -Dade County,
who has served on active duty in the armed forces, has been separated
therefrom under honorable conditions, and has established the present
existence of a service -connected disability or is receiving compensation,
disability retirement benefits, or a pension because of a public statute
administered by the United States Department of Veterans Affairs or a
military department.
h) Referring Agencies: means the Local Disabled Veterans' agencies,
SourceAmerica Affiliates, and any other applicable employment source
agency.
i) SourceAmerica: the national, nonprofit agency designated by the U.S.
AbilityOne Commission® to support a network of local community
rehabilitation programs (CRPs) that participate in the AbilityOne® Program
and provide employment opportunities for people with significant
disabilities, including veterans.
j) SourceAmerica Affiliate: nonprofit agencies that submit a complete
application and meet all minimum requirements and are approved for
affiliation in the SourceAmerica national network of CRPs.
4. Local Disabled Veterans' Workforce Pilot Program Participation
Requirements:
a) Except where state or federal law, regulations, or grant requirements
mandate to the contrary, and subject to reservations or limitations
provided in state, federal, or city laws, regulations, or grant requirements,
when the City identifies a contract where a portion of the workforce can be
fulfilled by Local Disabled Veterans, respondents for that selected Pilot
Program project, will be required to employ the following minimum
percentage requirement for their workforce from Local Disabled Veterans
residing within Miami -Dade County, for the duration of the awarded
project. Projects with a contract value of up to fifty thousand dollars
($50,000,00) shall have no Local Disabled Veterans' workforce
participation requirement, Projects selected by the City to participate in
the Pilot Program, with a contract value of over fifty thousand dollars
(S50,000.00) shall have a minimum Local Disabled Veterans' workforce
participation requirement of five percent (5%). The Local Disabled
Veterans' workforce participation percentage requirement listed above
shall be applied on the project's on -site workforce.
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LOCAL DISABLED VETERANS' WORKFORCE PILOT PROGRAM
b) For those projects containing a Local Disabled Veteran's minimum
participation requirement, the City's Procurement Department will
coordinate with the City VeteransServices Office to provide a workshop
for vendors explaining the benefits of hiring Local Disabled Veterans and
the sources available to attain employment candidates that are Local
Disabled Veterans prior to the bid/proposal due date. The Referring
Agencies, shall be responsible for referring qualified Local Disabled
Veterans to the Contractor within five (5) business days, upon the
Contractor notifying the agencies of the vacancies that must be filled,
c) Projects to which a Local Disabled Veterans' workforce participation
requirement goal has been applied shall require the Contractor to develop
and submit to the City, within thirty (30) days of notification of award of the
contract, a Workforce Plan (Plan) outlining how the goal will be met and
containing the following information and elements required by this section.
The Plan shall specify the total number of persons that will be used by the
Contractor, broken down by position, minimum qualifications for each
position, and the number of persons to be hired for the positions. The
Plan shall identify by name, address and positions all Local Disabled
Veterans proposed to perform work under the contract currently on the
Contractor's payroll or positions for Local Disabled Veterans, who reside
within Miami -Dade County, to be hired by the Contractor. The City will not
enter into the contract until it receives the Contractor's Plan and deems
the Plan acceptable. An updated Plan shall be submitted to the City's
Contract Manager for the project, on a quarterly basis, In the event that
during the contract period a new hire or a person identified in the Plan as
meeting the Local Disabled Veterans' workforce participation requirement
goal is replaced, the City may require the Contractor to immediately
identify the replacement with another Local Disabled Veteran.
Notwithstanding anything to the contrary above, the Contractor may be
relieved from the requirements of this provision, in part or in whole, if such
Contractor can demonstrate that it has utilized Good Faith Efforts to
achieve the goal in accordance with the prescribed provisions under this
section,
d) Local Disabled Veterans' workforce participation requirements shall apply
only to contracts with a contract value greater than fifty thousand dollars
($50,000.00), and with an on -site labor component greater than or equal
to twenty-five percent (25%) of the Contract Value.
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LOCAL DISABLED VETERANS' WORKFORCE PILOT PROGRAM
These Local Disabled Veterans' workforce participation requirements shall
apply to the competitively procured contract(s) identified by the City to
participate in this Pilot Program, unless:
• The contract meets one of the exclusion provisions noted above;
• It is disallowed by federal or state law or grant requirements; and
• Funding sources require alternate, contradictory or specifically exclude
or disallow Local Disabled Veterans' Workforce participation
requirements.
Additionally, contracts for public works or improvements covered under
Section 18-89 of the City Code are excluded.
e) Pilot Program shall be in effect for a period of twelve (12) months from the
Effective Date.
Monitoring and Compliance
a) Compliance Reviews. The Contract Manager shall periodically conduct
compliance reviews to determine compliance with the Pilot Program. The
compliance review shall consist of an evaluation of the
Contractor's compliance with the requirements of the Pilot Program
including an analysis of the extent to which Local Disabled Veterans have
been hired.
b) Noncompliance. When routine contract monitoring or a compliance review
reveals that a Contractor has not complied with the requirements of the
Pilot Program, the City will advise the Contractor in writing of the
deficiencies and allow the Contractor a period of thirty (30) days to cure.
c) Recurring Noncompliance. A continuing failure or refusal by the Contractor
to comply with the requirements of the Pilot Program may result in the
City terminating the contract. The City will notify the Contractor in writing
of any continuing failure or refusal by the Contractor to comply with the
requirements of the Pilot Program and of possible action under the
contract, including material breach. Where appropriate, the City may
pursue contract suspension or termination for material breach of
contract,
6. Pilot Program Evaluation
Upon the conclusion of the twelve (12) month period, the City will conduct an
evaluation of the Pilot Program to determine:
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LOCAL DISABLED VETERANS' WORKFORCE PILOT PROGRAM
a) The effectiveness of the Pilot Program in employing Local Disabled Veterans
through City contracts;
b) Contractor(s)ability to meet the Pilot Program requirements;
c) Ability of the Referring Agencies to refer qualified Local Disabled Veterans;
and,
d) Recommendations for modifications to the Pilot Program.
A report of the Pilot Program Evaluation shall be submitted to the City
Commission with the following recommendations, including, but not limited to:
• Further developing the Local Disabled Veterans' Workforce Program and
recommending its codification; or,
• Recommending that the City not move forward with a Local Disabled
Veterans' Workforce Program and explore other ways for the City to
encourage the hiring of Local Disabled Veterans,
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