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Master Report
Enactment Number: R-15-0329
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 15-00779
Version: 1
File Type: Resolution Status: Passed
Reference: Controlling Body: Office of the City
Clerk
File Name: Accept Proposal - Agenda and Meeting Mgmt. System Introduced: 6/11/2015
Requester: Department of Information Cost: Final Action: 7/23/2015
Technology
Title: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING
THE RECOMMENDATION OF THE CITY MANAGER APPROVING THE FINDINGS OF THE
EVALUATION COMMITTEE, PURSUANT TO REQUEST FOR PROPOSALS ("RFP") 472340, FOR
THE PROVISION OF AN AGENDA AND MEETING MANAGEMENT SYSTEM; AUTHORIZING
THE CITY MANAGER TO NEGOTIATE AND EXECUTE A PROFESSIONAL SERVICES
AGREEMENT ("PSA"), IN SUBSTANTIALLY THE ATTACHED FORM, WITH ACCELA, INC.,
THE HIGHEST -RANKED RESPONSIVE AND RESPONSIBLE PROPOSER, FOR A CONTRACT
PERIOD OF FIVE (5) YEARS, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL FIVE
(5) YEAR PERIODS; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS FROM
THE USER DEPARTMENT AND AGENCIES, SUBJECT TO THE AVAILABILITY OF FUNDS AND
BUDGETARY APPROVAL AT THE TIME OF NEED; SHOULD NEGOTIATIONS FAIL WITH THE
HIGHEST -RANKED PROPOSER, THE CITY MANAGER IS AUTHORIZED TO NEGOTIATE AND
EXECUTE A PSA WITH THE NEXT HIGHEST -RANKED PROPOSER, UNTIL AN AGREEMENT,
IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, HAS BEEN REACHED.
Sponsors:
Notes:
Indexes:
Attachments: 15-00779 Summary Form.pdf,15-00779 Memo - Manager's Approval.pdf,15-00779 Bid Security
List.pdf,15-00779 Corporate Detail.pdf,15-00779 Request for Proposals.pdf,15-00779 RFP Response -
Accela.pdf,15-00779 Legislation.pdf,15-00779 Exhibit - Agreement.pdf,
History of Legislative File
Version: Acting Body:
Date: Action: Sent To:
Due Date: Return Date: Result:
Office of the City 7/10/2015
Attorney
City Commission 7/23/2015
Office of the Mayor 8/3/2015
Office of the City Clerk 8/3/2015
Reviewed and
Approved
ADOPTED
Signed by the Mayor Office of the City
Clerk
Signed and Attested
by City Clerk
Pass
City ofMiami Page 1 Printed on 3/16/2018