HomeMy WebLinkAboutSummary FormDate: 5/26/2015
AGENDA ITEM SUMMARY FORM
FILE ID: 15: 00697
Requesting Department: Miami Police Department
Commission Meeting Date: 06/25/2015 District Impacted:
Type: X Resolution n Ordinance n Emergency Ordinance n Discussion Item
II
Other
Law Department
Matter ID No.
Subject: A Resolution ratifying, confirming and approving the City Manager's written finding of an
emergency, waiving competitive sealed bidding procedures, and retroactively approving the selection of a Galls,
LLC for the procurement of Police Uniforms and Accessories for the Miami Police Department (MPD).
Purpose of Item:
It is respectfully recommended that the Miami City Commission adopt the attached resolution, by a
four -fifths (4/5ths) affirmative vote, ratifying, confirming and approving the City Manager's written
finding of an emergency, waiving competitive sealed bidding procedures and retroactively approving
the selection of Galls, LLC to provide Police Uniforms and Accessories for MPD for a period not to
exceed one hundred and eighty (180) days.
Background Information:
Please see attached.
Budget Impact Analysis
Is this item related to revenue?
Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.190101.552200.
Special Revenue Account No: N/A
CIP Project No:: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: $250,000 631/935,, BS chvea ic, 1L as o / /5.,
Final Approvals
(SIGN AND DATE)
CIP N/A Budge
If using or receiving capital funds.
Grants N/A
Risk Management
Procurement Dept. Director
Chief City Manage
N/A
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Background Information
On February 9, 2015, Harrison Uniforms, an ASR/Aegis Company ("Harrison"), was found in default of IFB
367354. The Procurement Department in conjunction with the Police Department met with Harrison
representatives to discuss vendor non-performance issues. Pursuant to the contract, Harrison was given thirty
(30) days to cure, including fulfilling all pending orders due to the City of Miami. Harrison failed to cure all
deficiencies. On March 20, 2015 they were sent a Notice of Termination authorized by the City Manager.
On March 26, 2015, the City Manager approved an emergency purchase, authorizing the waiver of a competitive
bid process in order to secure a replacement vendor for the procurement of Police Uniforms and Accessories, for
a period not to exceed one hundred and eighty (180) days. The approval of this emergency bid waiver, will allow
for continuity of service and sufficient time for the Procurement Department to follow the standard procurement
process to competitively solicit for the above mentioned services for a long term contract.
This emergency procurement was necessary, as failure to secure a new vendor immediately would have resulted
in no uniforms or accessories for new hires, academy graduates, promotions and periodic upgrades as required.
The estimated amount for the one hundred and eighty (180) day period is $250,000.
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